10-1020_CRA_Minutes_Adjourned Regular MeetingMINUTES
October 20, 2010
Long Tenn Vision/Strategic Plan
I� Workshop
SAN JUAN CAPISTRANO
CITY COUNCIL
COMMUNITY REDEVELOPMENT AGENCY
Mayor Uso called the Adjourned Regular Joint Meeting of the San Juan Capistrano
City Council and Community Redevelopment Agency to order at 5:05 p. m. in the
City Council Chamber.
ROLL CALL
COUNCIL MEMBERS & COMMUNITY REDEVELOPMENT AGENCY PRESENT:
Sam Allevato, Tom Hribar, Mark Nielsen, Mayor pro tem Freese and
Mayor Uso (Director Uso left at 6:30 p.m.)
COUNCIL MEMBERS ABSENT/COMMUNITY REDEVELOPMENT AGENCY: None
PLEDGE OF ALLEGIANCE: Council Member Hribar led the Pledge of Allegiance
ORAL COMMUNICATIONS: None
DISCUSSION ITEM
C1. FINAL DRAFT OF THE LONG TERM VISION/STRATEGIC BUSINESS PLAN,
APPROVED; AND STAFF DIRECTED TO COMPLETE AND PUBLISH THE
FINAL DOCUMENT (400.40)
Steve Montano, Assistant Administrative Services Director provided a staff
report. Cindy Russell, Chief Financial Officer/City Treasurer, responded to
questions. Shane Kavanagh, Government Finance Officers Associations,
provided a PowerPoint presentation. Kate Roberts, TheWiredWoman, responded
to questions.
"Financial Strategy"
City Council/Directors Comments:
• Expressed concern with long-term deficits, and felt that there's a lot of work
ahead.
• Felt that it would be useful to know in out years the percent of the cost of benefits
as the percent of total salary.
10-20-2010 ��'
"Introduction"
City Council/Directors Comments:
• Preference in adding a statement referencing that the 'resident satisfaction
survey", on page 7, will start in the following fiscal year, as it was removed from
the current budget; typographical error on the 1'' paragraph, page 8. It should
read "Mission San Juan Capistrano" instead of "the San Juan Capistrano
Mission".
"Analysis of the Community and Economy" - no comments
"Land Use, Building Standards and Open Space"
City Council/Directors Comments:
• Second paragraph on page 25 should reference the new 'Public Lands, Trails
and Equestrian Commission", instead of the "Open Space Committee".
• Preference in adding a definition of 'frequency", clarifying the meaning of when
progress reports will be available for review.
"Strengthening the Downtown, Los Rios Historic District & Mission as
a Community Icon"
City Council/Directors Comments:
• Last paragraph on page 27, add: City is very interested to bring more hotels into
town and is currently exploring the possibility for multiple hotels including a
recently approved new hotel in the old Mission Inn site...
• Third full paragraph on page 30, revise: The City will waFk to asswe has made
sure that the design and development of this property....
• Last paragraph on page 30, include: A main component of this vision will be to
create an on-going Marketing and Branding Plan....
• Preference in replacing the second paragraph on page 31 with: In regard to
automobile traffic, the City is looking at a reconfiguration of the downtown streets
to improve access and walk -ability of the downtown core.
• Preference with replacing "Mission Inn site" with 'Plaza Banderas Hotel'
throughout the document.
• 1" full paragraph on page 32, revise: This will require coordination with OCTA to
study the feasibility of a platform on the west side of railroad tracks, south of
Verdugo Street, and to study the potential elesare changes of Los Rios to
vehicular traffic...
10-20-2010
"Infrastructure"
City Council/Directors Comments:
• Preference to include on page 40 the percentage of time spent by field workers
on emergency repairs versus preventative maintenance.
• Preference to include in the second paragraph on page 35 a benchmark of how
well the City has reached its goal as of today, for the Recycled Water Supply
Operation Program.
• Preference in highlighting and revising the last sentence in the second paragraph
on page 36: Staff and the City Council will work cooperatively, with OCTA, TCA,
Caltrans and other agencies to implement or modify regional transportation
plans ... and include that the City will continue to use its best efforts to have direct
representation on OCTA.
• Preference to include "regional' language to the Water Supply Sources section.
"Financial Sustainability and Public Safety"
City Council/Directors Comments:
• Preference in mentioning Leasing/Licensing fees in the first paragraph of page
42.
• Typo on 1' paragraph on page 41: remove the word "be" in front of "hardwire".
• Preference in concluding the last paragraph on page 46 with a positive statement
such as ... The City will continue to work towards maximizing various efforts for
gang prevention as opposed to hiring police officers after the fact...
"Diversity"
City Council/Directors Comments:
Preference in the last paragraph of page 50 removing Mating a new Payemity
Ad kes Semmittee as the City Council has not approved it, and there are other
organizations that already take care of it.
Preference in replacing the last paragraph of page 50 with the following: The Citv
10-20-2010
"Financial Strategy"
City Council/Directors Comments:
• Preference to add a period after $27 on the third paragraph on page 59, in order
to clarify that it's not a typographical error.
• Preference in changing the chart on page 54 to reflect the general fund balances
as a percent of the general fund expenditures rather than by revenues.
• Preference in highlighting on page 61 the main drivers for the structural deficit
and bullet them 1, 2 and 3 in order to stand out.
• Preference in including on the top of page 67, the assumption of future employee
benefits; and to include on page 69, the review of major adjustments to future
employee benefit costs.
"Resent Years' Results"
City Council/Directors Comments:
• Preference to include the anticipated completion of the Upper Chiquita Reservoir.
• Preference to include the City's efforts on grant writing.
• Preference to include the City's participation in desalinization.
• Preference to change the last paragraph on page 70 to reflect that the City
Council has already taken action to pursue a destination hotel and hospitality
overlay.
• Typo on page 71, Little Hollywood Housing Expansion was completed on
December 2009 not 2010.
• Typo on page. 72, Orange County Regional Library Expansion Design, the last
word should be "alterations" instead of "alternations".
"Appendices"
City Council/Directors Comments:
• Need to add the most recent fallen hero from the City's adopted 1s' Battalion, 11'"
Marine Regiment.
• Include Council Member Sam Allevato as a Steering Committee Members, and
include the action team members who participated in the project.
"Formatting of Final Document"
City Council/Directors Comments:
• Preference in using boxes, bolding, or using larger fonts for initiatives throughout
the document in order to prevent them from getting lost in the text.
Council/Directors Motion: Moved by Council Member Hribar, seconded by h
Council Member Nielsen, and carried unanimously to approve the final draft of the
Long -Term Strategic Plan Document and direct staff to complete and publish the final
document with edits provided by the City Council/Directors.
10-20-2010
Chair Freese adjourned the City Council and Community Redevelopment Agency
meeting at 6:45 p.m. to Tuesday, November 2, 2010, at 3:00 p.m. for a Joint City
Council/Community Redevelopment Agency/Planning Commission Workshop (Historic
Town Center Master Plan); and then to Tuesday, November 2, 2010, at
7:00 p.m. for a public Business Session, following Closed Session, in the
Approved: November 16, 2010
ATTEST:
LAURA FREESE, CHAIR
10.20.2010