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10-0603_CRA_Minutes_Adjourned Regular Meeting_BMINUTES June 3, 2010 . Joint Workshop SAN JUAN CAPISTRANO CITY COUNCIL COMMUNITY REDEVELOPMENT AGENCY PLANNING COMMISSION Mayor Uso called the Adjourned Regular Joint Meeting of the San Juan Capistrano City Council, Community Redevelopment Agency and Planning Commission to order at 3:36 p.m. in the City Council Chamber. :• COUNCIL MEMBERS & COMMUNITY REDEVELOPMENT AGENCY .PRESENT: Sam Allevato, Tom Hribar, Mark Nielsen, Mayor pro tem Laura Freese, and Mayor Dr. Londres Uso COUNCIL MEMBERS ABSENT: None PLANNING COMMISSIONERS PRESENT: Ginny Kerr, James Mocalis, Bruce Tatarian, Robert William, Vice -Chair Gene Ratcliffe, and Chairman Sheldon Cohen, PLANNING COMMISSIONER ABSENT: Tim Neely PLEDGE OF ALLEGIANCE: Chairman Cohen led the Pledge of Allegiance ORAL COMMUNICATIONS - None EMERGENCY ITEM Council Action: Moved by Council Member Hribar and carried unanimously to add emergency item to the agenda. STAFF AUTHORIZED TO MAKE WATER PUMP REPAIRS (100' OF 8" STAINLESS STEEL COLUMN PIPE) TO THE SJBA WELL NO. 4. West Curry, Assistant Utilities Director, responded to questions. Mayor pro tem Freese recused herself from this item due to the proximity of the SJBA Well No. 4 to her residence. Council Action: Moved by Council Member Nielsen, seconded by Council Member Hribar and carried 4-1 with Mayor pro tem Freese recused to authorize staff to make water pump repairs (100' of 8" Stainless Steel column pipe) to the SJBA Well No. 4. ROLL CALL: AYES: COUNCIL MEMBER: Allevato, Hribar, Nielsen, and Mayor Uso NOES: COUNCIL MEMBER: None RECUSED: COUNCIL MEMBER: Mayor pro tem Freese 1 6-3-2010 DISCUSSION ITEM C1. REVIEW REVISED PROJECT PLANS FOR THE PLAZA BANDERAS (MISSION INN) HOTEL AND MIXED USE RETAIL/OFFICE/RESTAURANT — GENERALLY LOCATED ON A 3.18 ACRE PARCEL ON THE NORTHEAST CORNER OF ORTEGA HIGHWAY AND EL CAMINO REAL (APN 124-170-12, 14, 15, 16) (GRETCHEN STROSCHER THOMPSON) (400.60) -- NO FORMAL ACTION TAKEN. David Contreras, Senior Planner, summarized the staff report and responded to questions. Tom Merrell, Civic Solutions, provided a power point presentation with a revised project plan and overview. Public Comment: Sheryl France -Moran, City resident, expressed concern with traffic and the proximity of the project to San Juan Elementary School. Planning Commission Comments: • Felt that the project has greatly improved from the previous plans; massing has improved the interface with the Mission; glad to see that the big tower was removed from the plans, and appreciate the new setbacks from Spring Street; would like to see simulations from the east; preference in using distressed brick or river rock, instead of the stone veneer; authenticity should be a focus; and felt that there is a great opportunity to add some larger trees, and have a large single specimen oak in the plaza, and at the center of the entry court. • Felt that the new project plan feels warmer; preference in the use of river rock to provide interest to the front elevation; would like to see large potted plants in the corner of the plaza; concern with the landscape opportunities; and felt that the location of the restaurant would draw business to that are of town. • Preference in reviewing the grading plans further; concern with Spring Street and the nearby schools regarding safety of children, parking and circulation. • Significant improvement, concern with traffic and parking impacts; and felt that the parking visual has improved but may have insufficient number of stalls, can use further improvement with design and landscape, as it affects the entry into town. • Tremendous improvement, felt that the stone veneer is out of place, preference with distressed brick; concern with the .rear elevation of the building massing and lack of landscaping; concern with parking impacts; important to look into the details and building materials. • Project plans improved, felt that the project needs additional work with traffic, parking and landscaping; and felt that the project will require a great deal of landscape if surface parking is the only alternative, concern with adequate parking to address guests and special events such as weddings. Parking analysis will be needed; view simulations re critical; need color elevations. 6-3-2010 City Council/Community Redevelopment Agency Comments: • Felt that the design has greatly improved and that the Floor Area Ratio (FAR) is reasonable; multipurpose rooms are a great addition to the plans; pleased to see an entrance from Ortega Highway, improve traffic circulation on Spring Street; in order to have proper ingress and egress; felt that the City should have a pallet of acceptable materials and allow the applicant's architect to make the decision; and would like to add a clause that after the environmental review all that needs to be done is done as expeditiously as possible. • Felt that the site plan is great; cannot saddle the project with the parking needs of downtown; felt that the traffic in Spring Street will not be an impact; and did not think river rock will work well with the project. • Felt that the project is greatly improved; likes reduction of building height; City should be very involved in the architecture due to the presence at the entrance of historic downtown; preference in using distressed brick; and expressed concern with the north elevation, which can be addressed with landscaping and architectural elements in order to soften the massing and height appearance. • Project very well done; felt that the added ingress/egress are appropriate for all three streets; in order to address traffic impacts; felt that landscaping will be properly addressed by the applicant as is the gateway into town; very important and have faith that it will be properly addressed; liked the tower from the old plans; not concerned with parking, as City is working at other shared parking options with an upcoming global parking strategy; not concerned with the stone veneer, as it should be handled by the Design Review Committee; and would like to expedite the project in order to get ahead of the Ortega Highway/1-5 Interchange Project. e Felt that the project is key to the Downtown Redevelopment Master Plan, and need to make it happen; not concerned with the proposed parking, and City is responsible to implement the necessary parking to downtown; and expressed support for the project. /:��a[il�I:7i•Ii�il�i•liil City Council: Mayor Uso adjourned the City Council and Community Redevelopment Agency meeting at 5;05 p.m. to June 9, 2010, at 2:00 p.m. for a Joint City Council/Community Redevelopment Agency — Budget Workshop; and then to Tuesday, June 15, 2010, at 3:00 p.m. for an Adjourned Regular Meeting (Budget); and then to the Regular Meeting of Tuesday, June 15, 2010 at 5:30 p.m. for Closed Session and 6:30 p.m. for the public Business Session in the City Council Chamber. Planning Commission: Chairman Cohen adjourned the Planning Commission meeting to Tuesday, June 8, 2010, at 6:30 p.m. for the Regular Business Session, in the City Council Conference room. 6-3-20'10 Respectfully submitted, omitted, GRANT TAYLOWt-OM- MISSION SECRETARY MkfffA PolkRIS,NCY SECRETARY Approved: July 6, 2010 ATTEST LkURA FREESE, CHAIR 6-3-2010 NOTICE OF SPECIAL MEETING SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY The City of San Juan Capistrano, California, hereby gives notice that a Special Meeting of the Board of Directors of the San Juan Capistrano Community Redevelopment Agency will be held on Thursday, June 3, 2010 at 3:30 p.m. in the City Council Chamber, 32400 Paseo Adelanto, San Juan Capistrano, California. Maria Morris, Ag4ncSecretary San Juan Capistrano — Community Redevelopment Agency Date: May 28, 2010 STATE OF CALIFORNIA COUNTY OF ORANGE ) SS CITY OF SAN JUAN CAPISTRANO ) hereby certify that a copy of the Notice of Special Meeting of the Board of Directors of the San Juan Capistrano Community Redevelopment Agency, to be held Thursday, June 3, 2010 at 3:30 p.m., was mailed and/or sent via fax transmittal, or personally delivered not less than twenty-four hours before the meeting to: Laura Freese, Chair of the Board Sam Allevato, Vice Chairman Thomas Hribar, Board Member Mark Nielsen, Board Member Dr. Londres Uso, Board Member The Register Capistrano Valley News Capistrano Dispatch Los Angeles Times I declare under penalty of perjury that the foregoing is true and correct. Maria Morris, Xgen6y Secretary San Juan Capistrano — Community Redevelopment Agency Date: May 28, 2010