10-0331_CRA_Minutes_Adjourned Regular MeetingMINUTES
March 31, 2010
Long Term Vision/Strategic Plan
Workshop
SAN JUAN CAPISTRANO
CITY COUNCIL
&
COMMUNITY REDEVELOPMENT AGENCY
Mayor Uso called the Adjourned Regular Joint Meeting of the San Juan Capistrano
City Council and Community Redevelopment Agency to order at 1:03 p.m. in the City
Council Chamber.
ROLL CALL
COUNCIL MEMBERS & COMMUNITY REDEVELOPMENT AGENCY PRESENT:
Sam Allevato (Left at 3:35 p.m.), Tom Hribar, Mark Nielsen, Mayor pro tem Laura
Freese and Mayor Uso.
COUNCIL MEMBERS ABSENT/COMMUNITY REDEVELOPMENT AGENCY: None
PLEDGE OF ALLEGIANCE: Council Member Hribar led the Pledge of Allegiance
ORAL COMMUNICATIONS: None
DISCUSSION ITEM
C1. FINANCIAL FORECAST MODEL AND FINAL ACTION PLANS FOR THE LONG
TERM VISION/STRATEGIC BUSINESS PLAN REVIEWED (404.40)
Steve Montano, Assistant Administrative Services Director, presented a power
point presentation. Bret Caulder, Building and Code Enforcement Manager, and
Grant Taylor, Assistant Community Development Director, provided a
presentation on Land Use, Economic Development, Open Space & Building
Standards. Bill Ramsey, Principal Planner, and Teri Delcamp, Historic
Preservation Manager, provided a presentation on Strengthening Downtown, Los
Rios Historic District & Mission. Jill Thomas, Senior Management Analyst, and
Alan Oswald, Senior Engineer -Traffic, provided a presentation on
Infrastructure/Maintenance/Open Space and Traffic. Laura Rocha, Accountant,
provided a presentation on Financial Sustainability. Laura Stokes, Housing
Coordinator, provided a presentation on Diversity.
Financial Forecast Model
Public Comment:
Kim Lefner, City resident, expressed concern with employee step increases,
the Diversity Action Plan and costs associated with maintenance for Rancho
Mission Viejo Riding Park.
3-31-2010
= Marsha Norman, City resident, asked questions related to the financial
forecast for Police Services,
City CounciI/Director Comments:
= Having the Financial Forecast places the City ahead when action is needed,
= Need to bring in economic development to be able to pay for what the City
needs.
This is not a perfect model and can change.
Council Priority 1: Land Use, Economic Development, Open Space,
Building Standards Action Plan
Strategy 1: Enhance the Downtown and New Development within the City.
City Council/Director Comments:
• Preference for "explore annexation possibilities" to be removed from
Tactic 1-1-1 (Sites in Historic Downtown)
• Preference for Tactic 1-1-1 (Sites in Historic Downtown) and Tactic 1-1-4
(Land Use Code Standards - Parking) to be short term and a Council
priority.
• Preference for Tactic 1-1-3 (Land Use Code Standards — Hotels) to be
short term.
• Preference for Tactic 1-1-4 (Land Use Code Standards - Parking) to be a
Council Priority.
• Preference for Tactic 1-1-2 (Update General Plan) to be a Council Priority
and short term.
Strategy 2: Identify Open Space Role & Balance Consistency with Equestrian Center,
City Council/Director Comments:
• Tactic 1-2-1 (Open Space Master Plan) can be completed in the short
term and implemented in the long term.
• Preference for Tactic 1-2-4 (Recreation and Open Space User Fees) to be
short term since staff is currently working on it.
• Council needs to find a consensus to direct staff appropriately on
prioritizing items.
• Preference for Tactic 1-2-3 (Potential Cell Sites) to be a Council Priority.
Strategy 3: Land Use Policies to Enhance Economic Development.
City Council/Director Comments: None
Strategy 4: Develop Regulation Strategy and Development.
City Council/Director Comments:
• Consensus to remove Tactic 1-4-1 (Historic Downtown.) from being short
term.
2 3-31-2010
Public Comment:
• Kim McCarthy, City resident, questioned user fees for Open Space and
expressed concern with Rancho Mission Viejo and costs associate with
maintenance.
Council Priority 2: Strengthening the Downtown, Los Rios, Mission
Action Team
Strategy 1: Reinforce the vision of downtown, Los Rios and the Mission as
interconnected historic components of the Community.
City Council/Director Comment
• Preference for Tactic 2-1-4a (Franciscan Plaza Parking - partnership) and
Tactic 2-1-4b (Franciscan Plaza Parking- conversion) to be long term.
• Expansion of the Franciscan Plaza Parking structure is important for the
development of the downtown redevelopment project.
• Safety is a concern in the Franciscan Plaza Parking structure and would
like to see improved lighting and cameras.
• If anything can be done with the Franciscan Plaza Parking structure in the
short term, staff should be working on it.
• Expansion of the Franciscan Plaza Parking structure may be difficult to do
in the short term.
• Consensus for Tactic 2-1-4a (Franciscan Plaza Parking - partnership) and
Tactic 2-1-4b (Franciscan Plaza Parking - conversion) to be short term.
• Tactic 2-1-5 (Texaco Parking Lot/Pacific Bell) may not be appropriate for
short term.
• Preference for Tactic 2-1-4a (Franciscan Plaza Parking - partnership) and
2-1-4b (Franciscan Plaza Parking - conversion) to be a City Council
Priority.
• Suggestion for Tactic 2-1-5 (Texaco Parking Lot/Pacific Bell) to be a City
Council Priority.
• Tactic 2-1-1 (Brand ing/Advertisiing), Tactic 2-1-2 (Economic Use Historic
Buildings), Tactic 2-1-2a (Re -use Historic Adobes), Tactic 2-1-2b (Judge
Egan House) will not be started and finished within the next fiscal year.
• Staff should begin working on Tactic 2-1-7 (Downtown Image).
• Expressed the importance of bringing in a Motel.
• Expanded parking is vital to the downtown area.
• Need to have the right FAR (Floor Area Ratio) that gives the critical mass
to be successful.
• The Downtown Master Plan and the Hotel at the Mission Inn site are high
priority.
• Suggestion to include a Tactic identifying the restriping of the Franciscan
Plaza Parking.
3 3-31-2010
Strategy 2: Encourage high quality revitalization, enhance mobility and connectivity in
downtown.
City Council/Director Comments:
• Expressed concern with Tactic 2-2-7 (Bank of America Building) being
short term.
• Need to bring in high end shops.
• Expressed concern with the amount of revenue returned to the City with
Tactic 2-2-5 (Fapade Improvement); may need to look into other funding.
• Expressed concern with revenue return for a trolley system.
Strategy 3: Designate, preserve, protect, enhance, and perpetuate the historic
structures of the Mission and promote the Mission as a destination.
City Council/Director Comments:
• Preference for Tactic 2-3-1 (Relocation of Gift Shop) and Tactic 2-3-4
(Relocate Mission Gate) to be a City Council Priority.
Strategy 4: Preserve, maintain and respect the balance of the residential and
commercial activity of the Los Rios District while accommodating mobility, safety, and
access for the widest range of users.
City Council/Director Comments:
• Tactic 2-4-3 (Native/Drought Tolerant Plants) seems to already be
implemented through other City programs.
Strategy 5: Develop a hierarchy of pedestrian spaces and create a fine grained,
interconnected pedestrian circulation system that is accessible, walkable, and pleasing
to the eye, and uniquely identifiable.
City Council/Director Comments:
• Tactic 2-5-4 (Pedestrian Amenities) should include "...improve the visitor
and resident experience..."
• Suggestion for Tactic 2-5-3 (ADA Sidewalks) to be removed.
• Preference to remove the word "Downtown from Tactic 2-5-5 (New City
Hall) and should be long term.
Council Priority 3: Infrastructure/ Maintenance/ Open Space/ Traffic
Action Plan
Strategy 1: Maintain Existing Infrastructure in Addition to Procuring New Assets as
Needed.
City Council/Director Comments:
• Preference for Tactic 3-1-1 (Catalog City Infrastructure), Tactic 3-1-2
(Inventory System) and Tactic 3-1-5 (APWA Program) to be short term.
3-31-2010
Strategy 2: Define the Standards by which to maintain Infrastructure and Establish a
Plan for Rehabilitation, Replacement, and Maintenance across all Major Infrastructure
Categories.
City Council/Director Comments:
• Expressed concern with the APWA (American Public Works Associate)
Standards and being able to benchmark them.
• Staff should start the process of looking at the APWA Standards and how
they should be adapted for the City's needs.
• Pleased to see City Hall under Infrastructure.
Strategy 3: Schedule and Fund Improvements and Costs to Maintain Standards.
City Council/Director Comments:
• Important to know the level of cost and revenue sources from Measure M,
Gas Tax, etc and what the impact will be long term.
Strategy 4: Decrease Reliance on Imported Water and Determine Funding
Opportunities to do so.
City Council/Director Comments: None
Strategy 5: Define Livable Level of Traffic
City Council/Director Comments: None
Strategy 6: Engage Regional Players Positively and Strategically in Furtherance of
Traffic Improvement Goals
City CounciilDirector Comments:
• Preference to change the word "understood" to "protected" in Tactic 3-6-
1 b (Work with OCTA).
Strategy 7: Define Traffic Goals and Consider Trade -Offs.
City Council/Director Comments:
• Expressed concern with costs associated with Tactic 3-7-1a (Alipaz Street
Extension).
Strategy 8: Open Space Maintenance.
City Council/Director Comments:
• Tactic 3-8-1a (Ongoing Maintenance), Tactic 3-8-1b (Open Space
Management), Tactic 3-8-2 (Function/Form), Tactic 3-8-3 (Public Works
Involvement) and Tactic 3-8-5 (Future Bond Issues) are policy statements
and take less staff time.
• Tactic 3-8-4 (Funding Sources) will have costs associated with pursuing
funding sources.
• Important to keep RMV open space within Tactic 3-8-1c (Maintenance
Costs).
3-31-2010
Strategy 9: Sustainability
City Council/Director Comments:
• Suggestion for plastic bags not to be banned within Tactic 3-9-1a
(Banning Styrofoam/Plastic Bags).
• Preference to continue discussion on banning plastic bags.
• Preference to keep Tactic 3-9-1a (Banning Styrofoam/Plastic Bags) as a
priority but most likely will not be short term.
• Tactic 3-9-1 a (Banning Styrofoam/Plastic Bags) is a decision that needs to
be made with the community.
• Tactic 3-9-2 (Stormwater) is broad.
Council Priority 4: Financial Sustainability
Strategy 1: Achieve Financial Return on Open Space Investment.
City Council/Director Comments:
• Tactic 4-1-1a (Multi -Space Sports Park) should belong term.
• Change wording to °... Open space deli gnated as recreation to review
charges and activity fees" in Tactic 4-1-3 (Open Space/Activity Fees).
Strategy 2: Diversity Revenue Portfolio
City Council/Director Comments:
• Tactic 4-2-2 (Revenue Generating Businesses), Tactic 4-2-3 (Non -Auto
Type Retail Business) and Tactic 4-2-4 (Expand Economic Development)
are highly important for this strategy.
• Preference for subcategories in Tactic 4-2-2 (Revenue Generating
Businesses), Tactic 4-2-3 (Non -Auto Type Retail Business) and Tactic 4-
2-4 (Expand Economic Development).
• Preference for Tactic 4-2-3 (Non -Auto Type Retail Business) to be short
term.
• Would like to see Recreational Vehicle storage as a temporary use on the
Lower Rosan site.
• Suggestion to look into the site located adjacent to the Mariners Village
RV Park for Recreational Vehicle storage.
• Would like to have more information on the costs associated with' a
Recreational Vehicle storage lot.
• Suggestion to include a tactic to actively promote hotels to build in the
City.
• Consensus for Tactic 4-2-5 (Recreational Vehicle Storage) to be a City
Council Priority.
• Need to identify the Lower Rosan site within the Long Term Vision Plan.
• Some businesses within Tactic 4-2-2 (Revenue Generating Businesses),
Tactic 4-2-3 (Non -Auto Type Retail Business) and Tactic 4-2-4 (Expand
Economic Development) . may not always be best for the City and may
need to be considered on a case-by-case basis.
6 3-31-2010
Strategy 3: Develop Administrative and Policy Structure to Facilitate Sustainability.
City Council/Director Comments: None
Strategy 4: Develop Cost Cutting and Efficiency Measures.
City Council/Director Comments: None
Strategy 5: Develop Succession and Employee Retention Plan.
City Council/Director Comments: None
Strategy 6: Develop Cost and Staffing Evaluations for Public Safety..
City Council/Director Comments:
• Preference to have information available to the City Council and public
related to Tactic 4-6-2d (Analyze Local Metrics).
Council Priority 5: Diversity
Strategy 1: Address and Balance the Needs of a Diverse Community.
City Council/Director Comments:
• Felt that diversity is unnecessary and the City should not be involved with
Diversity.
• Suggestion to change some of the wording to avoid the. misunderstanding
that Diversity does not mean "Hispanic" or "illegal."
Strategy 2: Assimilate all Segments of the Community into the San Juan Capistrano
"Family„
City CouncillDirector Comments:
• Felt that diversity is not focused to just one group and is appropriate for
the City to assimilate all segments of the community as a family.
• Felt the community already works well and expressed concern for the
need of the specific Diversity Plan.
• The society has an aging community; suggestion to include more tactics
focused on different age groups.
• Suggestion for Tactic 5-2-4 (Technological Marketing) to include
"...cultures and ages through..."
• Preference for Tactic 5-2-8 (Phone Service) to be long term.
• Consensus to re -title Council Priority 5 to "Diversity of Age, Ethnicity and
Socioeconomic Level."
3-31-2010
W20
City Council: Mayor Uso adjourned the City Council meeting at 5:12 p.m. to Tuesday,
April 6, 2010 at 5.30 p.m. for Closed Session, and 6:30 p.m. for the public Business
Session, in the City Council Chamber.
Community Redevelopment Agency: Chair Freese adjourned the Community
Redevelopment Agency meeting at 5:12 p.m. to Tuesday, April 6, 2010 at 5:30 p.m. for
Closed Session, and 6:30 p.m. for the public Business Session, in the City Council
Chamber.
Respectfully submitted,
CHRISTY JAkL,,,,OEPUYY AGENCY SECRETARY
O
Approved: May 4, 2010
ATTEST:
LAURA FREESE, CHAIR
3-31-2010