10-0211_CRA_Minutes_Adjourned Regular MeetingMINUTES
February 11, 2010
Long Term Vision/Strategic Plan
Workshop
SAN JUAN CAPISTRANO
CITY COUNCIL
COMMUNITY REDEVELOPMENT AGENCY
Mayor Uso called the Adjourned Regular Joint Meeting of the San Juan Capistrano City
Council and Community Redevelopment Agency to order at 3:07 p.m. in the City
Council Chamber.
ROLL CALL
COUNCIL MEMBERS & COMMUNITY REDEVELOPMENT AGENCY PRESENT:
Sam Allevato (Arrived at 3:18 p.m.), Tom Hribar, Mark. Nielsen, Mayor pro tem Laura
Freese and Mayor Uso
COUNCIL MEMBERS ABSENT/COMMUNITY REDEVELOPMENT AGENCY: None
PLEDGE OF ALLEGIANCE: Council Member Hribar led the Pledge of Allegiance
ORAL COMMUNICATIONS: None
DISCUSSION ITEM
C1. STRATEGIC ISSUES ACTION PLAN REVIEWED FOR
INFRASTRUCTURE/MAINTENANCE/OPEN SPACE/TRAFFIC, FINANCIAL
SUSTAINABILITY AND DIVERSITY APPROVED (400.40)
Cindy Russell, Assistant City Manager, provided a staff report. Steve Montano
Assistant Administrative Services Director, presented a power point presentation.
Jill Thomas, Senior Management Analyst, provided a presentation on
Infrastructure/Maintenance/Open Space and Traffic. Laura Rocha, Accountant,
provided a presentation on Financial Sustainability. Laura Stopes, Housing
Coordinator, provided a presentation on Diversity.
Infrastructure/Maintenance/Open Space/Traffic Action Plan
Strategy 1: Maintain Existing Infrastructure in Addition to Procuring New Assets
City Council Comments:
• Preference to review the Capital Improvement Program (CIP) and remove
projects that will not be pursued; set Tactic 1-6d as a priority.
• Not comfortable with a blanket statement for Tactic 1-4 and Tactics 1-6a
through 1-6e.
• Suggested staff -to revisit Master Plans and CIP programs.
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• Preference for Tactic 1-5 to reflect a proactive plan for replacement of
infrastructure.
Strategy 2: Define the Standards by which to Maintain Infrastructure.
City Council Comments:
• Preference to include language to support maintenance for the inside of
the Library.
• Preference to see Tactic 2-2g to be highlighted, indicating it's a priority.
• Need to be judicious in selecting tactics for priorities.
• Preference to not contribute funds towards the interior maintenance of the
Library.
• Felt that the maintenance of the Library is more important than a new City
Hall and Community Center.
• Suggestion to include a measurement of lighting levels in Tactic 2-1c
instead of increasing lighting levels.
• Preference for Tactic 2-1c wording to reflect — providing adequate lighting
levels to meet safety requirements making sure lighting levels maintain the
character of the community and determine an object measurement
standards to be used.
• Preference to use "appropriate" instead of "adequate" in Tactic 2-1 c.
• Lighting levels are not limited to roadways and should include parking lots.
• Requested staff to generate a list of all buildings for Tactics 2-2e and 2-2f
to eliminate confusion.
Strategy 3: Schedule and Fund Improvements and Costs to Maintain Standards.
City Council Comments: None
Strategy 4: Decrease Reliance on Imported Water and Determine f=unding
Opportunities to do so.
City Council Comment:
• Expressed importance of the Ground Water Recovery Plant.
• Correction to Tactic 4-3, "...Rancho Missia Viejo Road."
• Expressed the Ocean Desalinization Plant should be done in such a way
that it does not detract from the Ground Water Recovery Plant.
Strategy 5: Traffic — Define Livable Level of Traffic
City Council Comment:
• Preference to add a tactic related to carpooling for schools and
highlighting it.
• Expressed concerns with a 4 day work week as stated in Tactic 5-2e.
• Do not want the City to dictate to employers work schedules.
• Preference to remove Tactic 5-3e and find alternatives traffic suggestions
such as carpooling and telecommuting.
2-11-2010
• Suggestion to remove Tactics 5-3a through 5-3e and educate the public
on benefits of alternate transportation means.
• Preference to encourage staggered school schedules.
• Need to find livable levels of traffic.
• Tactic 5-3a — 5-3h not as important since San ,Juan Capistrano is not a job
center.
• Preference to include a bikeway strategy.
Preference to have municipal bus and trolley services.
• Municipally controlled bus services have failed in other cities and have
high expense.
• Tactic 5-1a needs to identify a more specific definition of tradeoffs unique
to San Juan Capistrano.
• Preference to include horse and buggy to the down town plan.
Strategy 6: Traffic —Strategy for SJC to Engage Regional Players Positively and
Strategically.
City Council Comment:
• Expressed the need to be compliant with OCTA standards where it is
appropriate, but Tactic 6-1c should not be a blanket statement.
• Preference to identify in Tactic 6-1 a the benefits to the community.
• Preference to eliminate everything after the first sentence in Tactic 6-1a.
• The City needs to be cooperative when resolving issues while maintaining
local standards.
• Preference to replace all the highlight language with: Recognize the
regional traffic improvements needs within the City should be dealt with in
a deliberative fashion to balance San .Juan Capistrano objectives and our
unique character with regional needs.
• ,Tactic 6-1c should read "...and to balance *nsure Gentinued compliance
with OCTA standards while keeping the character of SanJuan
Capistrano.
Strategy 7: Define Traffic Goals and Consider Trade -Offs in Route.
City Council Comment:
• Preference to retain the tactics for Paseo Adelanto and Alipaz extensions.
• Preference for Alipaz to be a two lane road.
• Preference to remove benefits listed in Tactic 7-1.
• Tactic 7-2c should include a caveat; if there is no other choice the benefit
of the program outweighs the downside.
• Tactic 7-2c should only be used in extraordinary situations.
• Tactic 5-1 seems to be the same as Tactic 7-1.
Strategy 8: Open Space Maintenance.
City Council Comment:
• Correction to Tactic 8-1b to state "when making improvements."
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• Need to include a tactic indentifying aggressively pursuing alternative
sources of funding to maintain and enhance open space.
• Suggestion to constantly remind and educated the City constituents on
many issues including open space.
• Suggested to look for ways to optimize public access to open space
assets.
• Tactic 8-1 c should include Phase II of the Northwest Open Space.
Strategy 9: Sustainability
City Council Comment:
• Include within Tactic 9-1 to mandate against plastic bags and Styrofoam
being used within the City.
• Preference to identify composting within Strategy 9.
• Preference to add composting to permitted open space uses.
• Concurrence to highlight Tactics 9-1, 9-2 and 9-8, indicating they are a
priority.
Financial Sustainability
Strategy 1: Achieve Financial Return on Open Space Investment
City Council Comment:
• Does not favor maintenance fees within Tactic 1-2.
• Concurrence to remove Tactic 1-2.
• Recreational vehicle parking storage is not an appropriate use for open
space.
• Need to be judicious with placing wedding events,
• There are no other areas for recreation vehicle parking storage.
• Tactic 1-5 should have a timing of short term.
• Preference to add "...destination pursuant to the Open Space Master
Plan" to Tactic 1-1.
• Suggestion to use "multi -space sports park" ' instead of "8 field Sports
Park" in Tactic 1-1a
• Suggestion to implement a long-term strategy for a non-resident trail
maintenance fee for open space use.
• Recreational vehicle parking storage can be placed on open space where
appropriate.
• Suggestion to move Tactic 1-6 under Strategy 2.
• Preference to replace "Develop" with "Improve" in Tactic 1-1.
• Preference to remove "(skateboard park, frisbee football)" from Tactic 1-6.
• Request to staff to bring back a list of sites to help focus venues for Tactic
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Strategy 2: Diversity Revenue Portfolio
City Council Comment:
• Tactic 2-2 is counterproductive to generating revitalization of downtown
and of the business community; maybe reasonable in the future.
• Tactic 2-5 is too broad and not within the character of the City.
• Preference to add Tactic 2-17 stating: to develop opportunity for individual
sponsorship or support for programs for City activities and facilities.
• Consensus to remove Tactic 2-1, 2-2 and 2-9.
• There needs to be a reason to tax user utilities.
• Tactic 2-3, 2-5 and 2-14 are not favored.
• Preference to have the red light camera program removed.
• Suggestion to removed 2-1 and 2-3.
• Tactic 2-5 needs to have a better example.
• Preference not to remove Tactic 2-3 but suggested being long term.
• Preference to add a Tactic 2-18 stating: to increase square footage of
retail space in town to have minimum critical mass needed for thriving
retail business community.
• Strike the parenthetical from Tactic 2-14, instead state: look for areas to
increase designation of general commercial land.
• Replace "Attract" with "Reassess" in Tactic 2-5.
• Replace "Install" with "Consider" in Tactic 2-3.
• Consensus for Tactic 2-3 to be long term.
• Suggestion to include a franchise fee.
Strategy 3: Develop Administrative and Policy Structure to Facilitate Sustainability.
City Council Comment:
• Consensus to replace "Adopt" with "Maintain" in Tactic 3-5.
• Tactic 3-2 should have benchmarking.
Strategy 4: Develop Cost Cutting and Efficiency Measures
City Council Comment:
• Include in language within Tactic 4-1, privatize workforce where feasible.
• Preference to see Tactics 4-1 and 4-3 in different highlighted color,
indicating they are a priority.
• Consensus for Tactic 4-4 to be short term.
• Preference for Tactic 4-3 to be short term.
Strategy 5: Develop Succession and Employee Retention Plan
City Council Comment:
• Cross training employees is important and something that should already
be done.
• In-house training, mentoring program and mandated trainings are
important.
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• Preference to add Tactic 5-10 stating: to maximize cross training
opportunities and focus on giving employees opportunities to experience
public interaction and perspectives.
Strategy 6: Develop Cost and Staffing Evaluations for Public Safety.
City Council Comment:
• Expressed concern for staffing levels for police; suggestion to have a
formula to determine number.
• New development may create a demand for more police.
• Consensus to have an orientation program for new Deputies hosted by the
City to promote a community oriented police force.
Public Comment:
• Kate Roberts, City resident, expressed .concerns over limiting tax
opportunities.
Diversity
Strategy 1: Address and Balance the Needs of a Diverse Community.
City Council Comment:
• Suggested to include parenting classes in Tactic 1-3.
• Consensus to support other organizations to host parenting classes, not
the City.
• The City should be cautious not to isolate one ethnic group over another.
Strategy 2: Assimilate all Segments of the Community into the San Juan Capistrano
"Family".
City Council Comment:
• Favor anything that brings segments of the community together, similar to
a neighborhood watch.
• Reword Tactic 2-1 to state "...to market activities and functions to a
mix of diverse..."
• Add a Tactic indentifying a commission for volunteerism as a way to bring
the community together.
• The City needs a multi-ethnic approach.
• Preference to have a "welcome wagon" program for new residents.
Closing Council Comments:
• Preference to add a Tactic within the Open Space Maintenance Strategy
to have public access to the orange and lemon groves on the open space
properties.
• Preference to have a volunteer ranger program for open space and trail
system.
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ADJOURNMENT
City Council: Mayor Uso adjourned the City Council meeting at 6:17 p.m. to Tuesday,
February 16, 2010 at 1:30 p.m. for a public meeting with United States Representative
Ken Calvert; and then to Tuesday, February 16, 2010 at 3:00 p.m. for Closed Session,
and 4:30 p.m. for the public Business Session, in the City Council Chamber.
Community Redevelopment Agency: Vice -Chair Allevato adjourned the Community
Redevelopment Agency meeting at 6:17p.m. to Tuesday, February 16, 2010 at 3:00
p.m. Closed Session, and 4:30 p.m. for the public Business Session, in the City Council
Chamber
Respectfully submitted,
r .ti U
CH ISTY JAKL, ADMINISTRATIVE SPECIALIST
Approved: March 2, 2010
ATTEST:
r
LAURA FREESE, CHAIR
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