09-1215_CRA_Minutes_Regular MeetingMINUTES
DECEMBER 15, 2009
SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY
REGULAR MEETING
CLOSED SESSION 610.85: None
RECESS UNTIL 6:30 P.M.
BUSINESS SESSION
Chair Freese called the Regular Meeting of the Community Redevelopment Agency
Board of Directors to order at 8:20 p.m.
DIRECTORS PRESENT: Mark Nielsen, Dr, Londres Uso, Tom Hribar, Vice -Chairman
Sam Allevato and Chair Laura Freese.
DIRECTORS ABSENT: None
Agenda items are presented in the originally agendized format for the benefit of the
minutes' reader, but were no necessarily heard in that order.
CONSENT CALENDAR
Board Action: Moved by Director Hribar, seconded by Director Nielsen, and carried
unanimously 5-0 to approve items 1 and 2 as recommended by staff.
1. MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 2009 - COMMUNITY
REDEVELOPMENT AGENCY, APPROVED AS SUBMITTED
2. MINUTES OF THE LONG TERM VISION/STRATEGIC PLAN WORKSHOP OF
NOVEMBER 4, 2009 - COMMUNITY REDEVELOPMENT AGENCY, APPROVED
AS SUBMITTED.
3. RESOLUTION CRA 09-12-15-01 ADOPTED APPROVING THE ANNUAL REPORT
FOR FISCAL YEAR 2008-2009" (330.50)
Board Action: Moved by Director Nielsen, seconded by Director Hribar and carried
unanimously 5-0 to adopt Resolution No. CRA 09-12-15-01, entitled "A
RESOLUTION OF THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY, SAN JUAN CAPISTRANO, CALIFORNIA,
APPROVING THE ANNUAL REPORT FOR FISCAL YEAR 2008--2009"
4. RESOLUTION CRA 09-12-15-02 ADOPTED APPROVING THE ARCHITECTURAL
CONTROL 06-14 IMPROVEMENTS OVER APN 121142-01 AND 121-142-07
(LITTLE HOLLYWOOD PHASE II) (600.40)
Laura Stokes, Housing Coordinator, provided a staff report and responded to
questions.
Council Comment:
Clarification that the yearly management and maintenance cost per unit is $3,300
a year.
Board Action: Moved by Director Nielsen, seconded by Director Hribar and carried
unanimously 5-0 to adopt CRA Resolution No. 09-12-15-02 Adopted, entitled
"A RESOLUTION OF THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY, SAN JUAN CAPISTRANO, CALIFORNIA,
APPROVING THE ARCHITECTURAL. CONTROL 06-14 IMPROVEMENTS OVER
APN 121142-01 AND 121-142-07 (LITTLE HOLLYWOOD PHASE II)"; Agency
Secretary directed to process for recordation the Notice of Completion; and staff
authorized to release the retention on the amount of $216,443.75, 35 clays after
recordation.
PUBLIC HEARINGS: None
BOARD ACTIONS:
1. PROFESSIONAL SERVICE AGREEMENT WITH RRM DESIGN GROUP FOR
THE GENERAL PLAN AMENDMENT AND REZONE FOR "THE GROVES AT
THE WILLIAMS RANCH", AND APPROPRIATION OF FUNDS, APPROVED
(600.40)
Douglas Dumhart, Economic Development Manager, provided a staff report, a
slide presentation and responded to questions.
Public Comment:
■ Timothy Palmquest, LandWorks Development Services, spoke regarding their
proposal, stated that they have no budget contingencies, and responded to
questions from the Board of Directors.
® David Chacon, RRM Design Group, explained the contingencies on the
agreement, their firm's qualifications, and responded to questions from the
Board of Directors.
Board Comment:
■ Concerns with project density.
■ Preference with low density, three bedroom single family units, over parked,
and commercial vehicle parking area.
■ Preference in removing the $50,000 owner design contingency from the
agreement, and leave up to the Executive Director if there's a need or
justification.
• Preference in an agrarian, rural, equestrian character for the development.
■ Need to have some density in order to make it affordable, too many
restrictions might make it unfeasible to build.
■ Need to look at impacts to creek and open space.
■ In order to get different perspectives we need to expand and have greater
option of firms, and not be limited to just firms that have worked with the City.
Board Action: Moved by Director Nielsen, seconded by Vice Chair Allevato and
carried unanimously 5-0, to approve Professional Service Agreement with RRM
Design Group for the General Plan Amendment and Rezone of a portion of APN
121-050-21, and appropriation of $402,483 from 2008 Series B Tax Allocation
Bond proceeds; and removing the $50,000 owner design contingency from the
agreement for a total amount of $299,985.
2. TOP THREE (3) FIRMS: FIELD PAOLINILLAGE PARTNERS, STUDIO ONE
ELEVEN, AND RRM DESIGNS TO COME BACK FOR INTERVIEWS WITH THE
BOARD OF DIRECTORS (600.40)
Douglas Dumhart, Economic Development Manager, provided a staff report and
responded to questions.
Public Comment:
■ Art Cueto, Studio One Eleven, made clarifications on pricing for the Master
Plan fee.
Board Comment:
Preference in having the top three (3) firms interviewed by the Board of
Directors in an open forum.
Board Action: Moved by Director Nielsen, seconded by Vice Chair Allevato and
carried unanimously 5-0, to bring back the top three (3) firms (Field Paoli/Village
Partners, Studio One Eleven, and RRM Designs) for interviews with the Board of
Directors on January 8, 2010.
3. VERDUGO STREET BEAUTIFICATION PROJECT SHELVED UNTIL THE
DOWNTOWN MASTER PLAN IS COMPLETED ( 600.40)
Douglas Dumhart, Economic Development Manager, provided a staff, a slide
presentation and responded to questions.
Board Comment:
■ Preference in Concept C, and rework the cul-de-sac.
■ Preference in Option B, and to have a study to determine the best option for
the ingresslegress.
■ Preference in shelving the project until having a clear direction on the Master
Pian Circulation.
Preference in not expending additional funding on traffic studies.
■ Preference in including the project as part of the Downtown Master Plan.
■ Would like to see the $21,860 to be used for painting the interior of the
parking garage in a bright white color.
Board Action: Moved by Director Uso, seconded by Director Nielsen and carried
3-2 with Director Hribar and Vice Chair Allevato opposed to shelve the
Verdugo Street Beautification project until the Downtown Master Plan is
completed.
ROLL CALL:
AYES: BOARD MEMBER: Uso, Nielsen, and Vice Chair Freese
NOES: BOARD MEMBER: Allevato and Hribar
ABSENT: BOARD MEMBER: None
4. AFFORDABLE HOUSING FUNDING AND LOAN AGREEMENT WITH HABITAT
FOR HUMANITY, APPROVED; AND THE EXECUTIVE DIRECTOR.
AUTHORIZED TO EXECUTE THE AGREEMENT (600.40)
Chair Freese recused herself due to the proximity of the project to her residence;
she turned the meeting over to Vice Chair Allevato and left the City Council
Chamber.
Douglas Dumhart, Economic Development Manager, provided a staff report and
responded to questions.
Public Comment:
■ Tony Brown, City resident, concerned with the project location; being able to
find disabled veterans to occupy units; and spending additional funds for the
project.
Board Comment:
• The project needs to be completed.
■ It will not be simple to find veterans to occupy 14 units.
Board Action: Moved by Director Nielsen, seconded by Director Hribar and
carried 4-0-1 with Chair Freese recused, to approve an Amendment to the First
Affordable Housing Funding Loan agreement, allowing the remaining
encumbrance from the Agency Loan, to be payable upon close of escrow with
mortgage proceeds; and Executive Director authorized to execute a 0% interest
Affordable Housing Funding and Loan Agreement with Habitat for Humanity in
the amount of $2,472,165.00 subject to the following:
1) Loan to be structured in such way that the Agency will be in the position to
pay off the $800,000 existing mortgage if it was necessary in a foreclosure
situation.
2) The project and property is collateral, for the Agency to take back.
3) Provision stating that if project is not completed in a timely manner, the
Agency does not retain the Grant or if the Agency is penalized on the Grant,
then Habitat for Humanity will forfeit the $342,000 for overhead.
4) The money for the Loan is to be paid out based on milestone achievements.
5) Agreement to state the Agency is in the second position if the buyback
reserve is not sufficient and Habitat for Humanity does not exercise its first
right on the properties.
6) Preference (not required) to have 14 units for veterans.
7) The previous Loan Agreement issued by the Agency to Habitat for $581,954
may be amended to allow for repayment by Habitat at the time of close of
escrow and mortgage proceeds.
ROLL CALL:
AYES: BOARD MEMBER: Uso, Nielsen, Hribar and Vice Chair Allevato
NOES: BOARD MEMBER: None
RECUSED: BOARD MEMBER: Freese
ADJOURNMENT:
There being no further business, Vice Chair Allevato adjourned the meeting at
10:16 p.rn. to Thursday, January 5, 2010 at 5:30 p.m. for Closed Session, and
6:30 p:sn:> fgr the public Business Session, in the City Council Chamber.
R e s p e catf� i fY b m itte d,
iA N1KARIS, AGENCY SECRETARY
Approved: JANUARY 19, 2010
AST E
CAUXST:
4RECES , CHAIR