09-0114_CRA_Minutes_Special MeetingMINUTES
January 14, 2009
SAN JUAN CAPISTRANO
CITY COUNCIL
COMMUNITY REDEVELOPMENT AGENCY
BOARD OF DIRECTORS
SPECIAL JOINT MEETING
Mayor Nielsen called the January 14, 2009 Special Joint Meeting of the City Council
and Community Redevelopment Agency Board of Directors to order at 1:04 p.m.
Council Member Hribar led the Pledge of Allegiance.
ROLL CALL
COUNCIL MEMBERS PRESENT: Sam Allevato, Tom Hribar, Laura Freese, Mayor pro
tem Dr. Londres Uso and Mayor Nielsen
COUNCIL MEMBERS absent: None
DIRECTORS PRESENT: Sam Allevato, Mark Nielsen, Dr. Londres Uso, Laura Freese,
and Chairman Tom Hribar
DIRECTORS ABSENT: None
Agenda items are presented in the originally agendized format for the benefit of the
minutes' reader, but were not necessarily heard in that order.
ADMINISTRATIVE ITEMS:
B1. Midyear Operating Budget Adjustments (330.20)
Steve Montano, Assistant Administrative Services Director, presented the staff
report. He and Cynthia L. Russell, Assistant City Manager responded to
operating budget questions. Dave Adams, City Manager, Karen Crocker,
Community Services Director, Nasser Abbaszadeh, Public Works Director, Jack
Galaviz, Public Works Manager, Douglas Dumhart, Economic Development
Manager, Michael Cantor, Senior Management Analyst, Lt. Dan Dwyer, Chief of
Police Services, and Meg Monahan, City Clerk responded to Council inquiries.
Written Communications:
= Letter: Chamber of Commerce, dated January 12, 2009, opposing
potential cuts to funding of the Chamber.
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Public Comment: --
■ Patrick Crowley, city resident, expressed concern with reduction in local
property values and recommended addressing certain causes,
■ Kathy Hooper, city resident, encouraged continued funding for the Boys &
Girls Club of Capistrano Valley; after school programs; and other
community services programs.
■ Richard Gardner, Dana Point resident, supported reduction in street
sweeping and felt more marketing of the city needed to occur.
Council Comments:
■ Investigate possible increases to franchise fees to increase revenue
• Increase efforts to seek sponsors for community events
■ 4th of July Celebration: reduce costs, use more volunteer services,
activities such as softball games; community organizations & restaurants
could sponsor food and activities
■ Police services cost reductions need to be addressed including overtime,
possible force reductions, administrative costs, etc. with Lt. Dwyer to
develop a tiered approach to cost reductions.
■ Dave Adams, City Manager, continues work with other city managers to
address cost reductions for Sheriff services.
■ Staff advised to investigate costs and revenues related to Securtec
services
Council Actions:
Moved by Council Member Freese, seconded by Mayor pro tem Uso, and carried
unanimously to approve all mid -year Fiscal Year 2008/2009 budget adjustments
proposed by staff as fisted in the agenda report under "Tier 1."
Moved by Council Member Alievato, seconded by Council Member Hribar, and
carried unanimously to approve all mid -year Fiscal Year 2008/2009 budget
adjustment proposed by staff as listed in the agenda report under "Tier 2,"
excluding the proposed cut of $11,000 for the San Juan Summer Nites budget.
Moved by Mayor pro tem Uso, seconded by Council Member Hribar, and carried
unanimously to approve all mid -year Fiscal Year 2008/2009 budget adjustments
proposed by staff in the agenda report under "Tier 3."
Moved by Council Member Freese, seconded by Mayor pro tem Uso, and carried
3-2, with Council Members Allevato and Hribar opposed, to reduced Fiscal Year
2008/2009 budget for the Boys & Girls Club of Capistrano Valley after school
program funding by $4,600; and staff directed to reduce Fiscal Year 2009110
proposed funding of $92,000 by $18,000.
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ROLL CALL
Aye: COUNCIL MEMBERS: Freese, Uso, and Mayor Nielsen
No: COUNCIL MEMBERS: Allevato and Hribar
Absent: COUNCIL MEMBERS: None
Moved by Mayor Nielsen, seconded by Mayor pro tem Uso, and carried 4-1, with
Council Member Hribar opposed, notify Campco that the city will cut Fiscal Year
200812009 funding balance by $6,375 beginning April 2009, allowing Campco to
seek funding from parents or eliminate the program. (Council concurred that
parents should be notified that the city may not fund this program in future budget
years.)
ROLL CALL
Aye: COUNCIL MEMBERS: Allevato, Freese, Uso, and Mayor Nielsen
No: COUNCIL MEMBERS. Hribar
Absent: COUNCIL MEMBERS: None
Moved by Council Member Allevato, seconded by Council Member Hribar, and
carried unanimously to not reduce the Fiscal Year 2008/2009 budget for the
weekend park monitoring program for health and safety reasons.
Moved by Mayor Nielsen, seconded by Council Member Hribar, and carried
unanimously to reduce the projected Fiscal Year 2009/2010 for the Chamber of
Commerce contract to a $25,000 total.
Moved by Council Member Freese, seconded by Mayor pro tem Uso, and carried
4-1, with Council Member Hribar opposed, to approve the staff recommendation
to reduce street sweeping in the downtown from 5 days per week to 3 days per
week and street sweeping on residential streets from bi-monthly to monthly for
Fiscal Year 200812009, including close monitoring by staff to maintain a good
appearance.
ROLL CALL
Aye: COUNCIL MEMBERS: Allevato, Freese, Uso, and Mayor Nielsen
No. COUNCIL MEMBERS: Hribar
Absent: COUNCIL MEMBERS: None
Moved by Council Member Allevato, seconded by Council Member Hribar, and
carried unanimously to direct staff to reduce the proposed tree trimming budget
for Fiscal Year 2009/2010 by $35,000.
The City Council concurred to direct staff to include park restroom custodial
services in the Fiscal Year 2009/2010 to include service 4 days weekly.
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Moved by Council Member Hribar, seconded by Council Member Allevato, and
carried 4-1, with Council Member Freese opposed, to fund the Fiscal Year
2009/2010 budget, 4°h of July celebration at $50,000 to include fireworks.
ROLL CALL
Aye: COUNCIL MEMBERS: Allevato, Hribar, Uso, and Mayor Nielsen
No: COUNCIL MEMBERS: Freese
Absent: COUNCIL MEMBERS: None
Moved by Council Member Hribar, seconded by Mayor pro tem Uso, and carried
unanimously to fund the Fiscal Year 2008/2009 Swallows Day Shuttle Bus costs
by charging riders for the service, split the remaining cost with the Fiesta
Association, and seek shuttle bus sponsors to cover the city's portion of the cost.
Moved by Council Member Hribar, seconded by Mayor pro tem Uso, and carried
unanimously to cover the projected Fiscal Year 2008/2009 budget deficient of
$380,279 from general fund reserves.
Council Majority Concurred Support -- Revenue Enhancements:
■ Increase business license processing fee from $42 to $50
■ Increase business license renewal fee from $11 to $20
■ Implement a per student fee on private school with possible
reduction/exemption for city residents
■ Aggressively pursue leases of city -owned property for cell towers
■ Equestrian Fee for out-of-town borders: Study further for nexus
■ Utility use tax: Possibly — look into increasing franchise fees
■ City leases with non -profits: Possible increase rent to market rate
B2. Council Priorities status — workload and budget priorities Fiscal Year 2009/2010
(330.20) — Item to be heard on January 20, 2009
B3. Final Allocation of 2008 Community Redevelopment Agency Tax Allocation Bond
Series A Tax -Exempt Proceeds (340.30) — Item to be heard on January 20, 2009
ORAL COMMUNICATIONS:
Mary Eidsvol, representing the Friends of the Library, asked that the proposed
library improvements remain on the Council Priority list.
ADJOURNMENT
There being no further business, Mayor Nielsen adjourned the City Council and
Community Redevelopment Agency Board of Directors joint meeting at 6:00 p.m. to
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Monday January 19, 2009 at 6:30 p.m. for a Joint Meeting of the City Council,
Community Redevelopment Agency Board of Directors, and the Planning Commission
in the City Council Chamber.
Respectfully submitted,
—4, 111 - t 4'
u L'
MAR AR R. MONAHAN, CITY CLERK
February 3, 2009
ATTEST:
THOMAS W. HRIBAR, CHAIRMAN
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