01-0904_CC_Minutes_Regular MeetingMINUTES
SEPTEMBER 4, 2001
SAN JUAN CAPISTRANO CITY COUNCIL
CLOSED SESSION (610.85): None
RECESS UNTIL 7:00 P.M. BUSINESS SESSION
Mayor Hart called the Regular Meeting of the City Council of the City of San Juan
Capistrano, California, to order at 7:02 p.m. in the City Council Chamber. Council
Member Gelff led the Pledge of Allegiance to the Flag. Monsignor Paul Martin, Mission
Basilica, San Juan Capistrano, gave the Invocation.
ROLL CALL
COUNCIL MEMBERS PRESENT: Diane Bathgate, John S. Gelff, Mayor pro tem David
Swerdlin, and Mayor Wyatt Hart. Collene Campbell joined the meeting upon taking her
Oath of Office (Introductions & Presentations/Item 1)
COUNCIL MEMBERS ABSENT: None
STAFF PRESENT: George Scarborough, City Manager; John Shaw, City Attorney; Meg
Monahan, City Clerk; Cynthia L. Russell, Administrative Services Director; Thomas
Tomlinson, Planning Director; William M. Huber, Engineering and Building Director;
Amy Amirani, Public Works Director; and Lt. Rick Stahr, Chief of Police Services
ANNOUNCEMENT OF CLOSED SESSION ACTIONS — None
INTRODUCTIONS PRESENTATIONS AND DONATIONS
COLLENE CAMPBELL, NEWLY APPOINTED COUNCIL MEMBER, TAKES
OATH OF OFFICE (640.60)
Newly appointed Council Member Campbell takes her Oath of Office,
administered by Meg Monahan, City Clerk. Associated Senior Action Program
volunteers presented Council Member Campbell with a basket of flowers.
2. PROCLAMATION DECLARING SEPTEMBER 16 -- 22, 2001 "YELLOW RIBBON
SUICIDE AWARENESS AND PREVENTION WEEK" (610.40)
Mayor Hart presented a Proclamation to Audrey and Andrea DiGiantomasso
declaring September 16 through 22, 2001 "Yellow Ribbon Suicide Awareness
and Prevention Week" in the City of San Juan Capistrano.
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3. INTRODUCTION OF COMMISSIONERS PRESENT AT MEETING (110.10)
Mayor pro tem Swerdlin introduced the following persons in attendance, Jan
Siegel and Don Tyron, Cultural Heritage Commission; Bill Sonka, Planning
Commission, Ilse Byrnes, Parks, Recreation and Equestrian Commission; Marie
Buckner, Housing Commission and Les Blair, Liaison to the Associated Seniors
Action Program.
ORAL COMMUNICATIONS
(CITY COUNCIUCOMMUNITY REDEVELOPMENT AGENCYIWATER DISTRICT):
Pat Bauer, 9 Plaza del Sol, welcomed Collene Campbell to the City Council and
expressed concerns regarding the scheduling of the General Plan Amendment process.
She was concerned that amendments would not be in place to address up coming
project proposals. Thomas Tomlinson, Planning Director, was comfortable that the
schedule would meet Bauer's concerns and would arrange to review it with her.
Harold George, 31202 Calle del Campo, was concerned with the County approved
Ladera Trail alignment, citing a hazardous route.
Ilse Byrnes, member of the Parks, Recreation and Equestrian Commission, said that the
Board of Supervisors approved the interim Ladera trail route that includes steep and
hazardous paths, rather than the permanent route. George Scarborough, City
Manager, indicated that the City was pursuing the matter further.
George Yetton, 33831 Camino Capistrano (Villa San Juan), spoke regarding dust
problems associated with an unpaved road behind Villa San Juan Mobile Home Park.
Don Richardson, 33831 Camino Capistrano (Villa San Juan), was concerned with the
unpaved road behind Villa San Juan Mobile Home Park, expressing safety issues
related to the railroad crossing. Douglas Dumhart, Principal Management Analyst,
reviewed the status and approval processing for the unpaved road and discussed
possible future access points. George Scarborough, City Manager, indicated that Staff
would meet with Yetton and Richardson regarding the unpaved road.
Martin Casas, 20 La Cuena, Rancho Santa Margarita, representing Saddleback
Community College, invited the community and the Council to join the college in a
Community College 100th Anniversary Celebration, September 4 through 28, 2001.
Jack Campbell, 27792 Camino Santa Domingo, commended Council's appointment of
Collene Campbell to fill the vacant Council seat.
Mark Nielsen, 31621 Via Quixote, commented regarding Consent Calendar item no. 4,
suggesting a City policy to purchase used furniture and recommending that a time limit
be imposed on Planning Commission decisions.
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Michael Thorpe, 26000 Avenida Aeropuerto, was concerned with a freight train that
recently blocked Avenida Aeropuerto for nineteen minutes, resurfacing issues related to
emergency access.
CONSENT CALENDAR
Council Action: Moved by Council Member Gelff, seconded by Mayor pro tem Swerdlin
and carried unanimously 4-0-1 to approve items 1 through 3, 5 and 6 as recommended
by Staff.
ROLL CALL
AYES: COUNCIL MEMBERS
Bathgate, Gelff, Swerdlin and Mayor
Hart
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: Campbell
1. MOTION TO READ ORDINANCES BY TITLE ONLY APPROVED
2. MINUTES FROM THE REGULAR MEETING OF AUGUST 7, 2001 AND THE
SPECIAL MEETING OF AUGUST 16, 2001 APPROVED AS SUBMITTED
3. WARRANTS DATED AUGUST 9, 2001, AND PAYROLL WARRANTS DATED
AUGUST 16, 2001, RECEIVED AND FILED (300.30)
4. PUBLIC WORKS FURNITURE PURCHASE FROM STEELCASE, INC IN THE
AMOUNT OF $29,554.27 APPROVED (STEELCASE, INC.) (370.30)
Project Description: Request to purchase office furniture for the Public Works
Department from Steelcase, Inc. in the amount of $29,554.27.
Written Communication: Report dated September 4, 2001, from Amy Amirani,
Public Works Director.
Oral Presentations: Amy Amirani, Public Works Director, detailed the
department's unsuccessful efforts to purchase used furniture. George
Scarborough, City Manager, suggested that a used furniture purchasing policy
could be adopted but special circumstances, such as spatial constraints and
available supplies, can prevent purchase of used furniture.
Mayor Hart suggested that Staff prepare a policy related to purchasing used
furniture for Council's consideration.
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Council Action: Moved by Council Member Gelff, seconded by Mayor pro tem
Swerdlin and carried 4-0-1 to approve the purchase of furniture for Public Works
from Steelcase, Inc. in the amount of $29,554.27.
ROLL CALL
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
Bathgate, Gelff, Swerdlin and Mayor
Hart
None
Campbell
5. REPORT OF INVESTMENTS — MONTH ENDING JULY 31, 2001 RECEIVED
AND FILED (350.30)
6. CONSTRUCTION CONTRACT AWARDED TO VALLEY COAST LANDSCAPE
CONSTRUCTION IN AMOUNT OF $77,646 AND $25,000 APPROPRIATED
FROM GENERAL FUND RESERVE (LA RONDA CHANNEL REPAIR)(600.30)
PUBLIC HEARINGS: None
RECESS AND RECONVENE
Council recessed at 8:00 p.m. to convene the San Juan Capistrano Community
Redevelopment Agency and reconvened at 8:04 p.m.
ADMINISTRATIVE ITEMS
H1. CITY MANAGER
a. RESOLUTION NO. 01-09-04-01 AMENDING THE CITY'S PERSONNEL
CLASSIFICATION AND COMPENSATION PLAN ADOPTED (700.20)
_Project_ Description: A 3.8% salary increase was recently granted to
Management and Classified employees, effective July 1, 2001. This proposal
would provide the same increase to Executive employees.
Written Communication: Report dated September 4, 2001, from George
Scarborough, City Manager.
Oral Presentation: George Scarborough, City Manager, reviewed the staff
recommendation.
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Council Action: Moved by Mayor pro tem Swerdlin, seconded by Council Member
Bathgate and carried 4-0-1 to adopt Resolution No. 01-09-01-01 entitled "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, AMENDING RESOLUTION NO. 94-12-6-5, THE
CITY'S PERSONNEL CLASSIFICATION AND COMPENSATION PLAN (FISCAL
YEAR 2001 -2002 -EXECUTIVE EMPLOYEES)."
ROLL CALL
AYES: COUNCIL MEMBERS
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS
Bathgate, Gelff, Swerdlin and Mayor
Hart
None
Campbell
b. DISTRIBUTION OF REQUEST FOR PROPOSALS TO SECURE LONG TERM
USER FOR JOEL CONGDON HOUSE APPROVED (600.30)
Project Description: Council had directed Staff to seek a qualified non-profit
organization to create a museum at the Joel Congdon House. This proposal
includes an RFP for Council's approval and subsequent distribution by Staff.
Written Communication: Report dated September 4, 2001, from Mechelle
Lawrence, Economic Development Manager.
Oral Presentation: Mechelle Lawrence, Economic Development Manager,
detailed the staff report.
Richard Stowe, 32103 Paseo Carlotta, inquired into requirements of RFP
respondents.
Council Action: Moved by Mayor pro tem Swerdlin, seconded by Council Member
Gelff and carried unanimously to approve distribution of a Request for Proposals
to secure a long-term user for the Joel Congdon House.
H2 PUBLIC WORKS DIRECTOR
a. STONE FIELD RENOVATION PLANS AND SPECIFICATIONS APPROVED
WITH ADDITION OF SHADE TREES AND STAFF DIRECTED TO RELEASE
THE PROJECT FOR BIDDING (CIP NO. 470) (600.30)
Proiect Description: Purkiss Rose -RSI completed the design, plans and
specifications for the Stone Field Renovation Project. Pending Council's
approval, these plans and specifications are ready for bid.
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Written Communication: Report dated September 4, 2001, from Amy Amirani,
Public Works Director.
Oral Presentation: Amy Amirani, Public Works Director reviewed the staff
recommendation and suggested that Council consider proceeding with the entire
project, if funding permits, rather than a phased project.
Mayor pro tem Swerdlin requested that the Parks, Recreation and Equestrian
Commission consider project funding concurrent with the bid process.
Council Member Bathgate suggested that shade trees be included in the design.
Steve Lang, Purkiss Rose -RSI, indicated that shade trees would be an asset and
added to the design.
Council Action: Moved by Mayor pro tem Swerdlin, seconded by Council Member
Gelff and carried unanimously to approve the plans and specifications for
renovation of Stone Field with the addition of shade trees to the plan and direct
Staff to release the project for bidding.
ORDINANCES
ORDINANCE NO. 860 REGULATING COMMERCIAL FILMING ACTIVITIES
ADOPTED (585.95)
Project Description: First reading and introduction of an ordinance regulating
commercial filming activities was approved August 21, 2001. This is an
opportunity to finalize the adoption of the ordinance.
Written Communication: Report dated September 4, 2001, from Meg Monahan
City Clerk.
Oral Presentation: Meg Monahan, City Clerk read the title of the ordinance.
Council Action: Moved by Mayor pro tem Swerdlin, seconded by Council Member
Gelff and carried unanimously to adopt Ordinance No. 860 entitled "AN
ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
ADDING CHAPTER 9 OF TITLE 4, PERTAINING TO THE CONDUCT OF
COMMERCIAL FILMING IN THE CITY OF SAN JUAN CAPISTRANO TITLE
'COMMERCIAL FILMING ACTIVITIES."'
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COUNCILMANIC ITEMS
1. ORAL REPORTS OF OUTSIDE AGENCIES
Mayor pro tem Swerdlin
Foothill Eastern Transportation Corridor (800.50) and, San Joaquin Hills
Transportation Corridor (800.50)
Good progress reported on maintenance of the San Joaquin Hills Toll Road and
for the planning of the 241.
COUNCIL COMMENTS
Council Members welcomed Collene Campbell to the Council.
Mayor pro tem Swerdlin suggested that the late Melba Jones be memorialized at the
San Juan Capistrano Branch of the Orange County Library, requesting that Staff
prepare a report for Council's consideration.
ADJOURNMENT
There being no further business, Mayor Hart adjourned the meeting at 8:30 p.m. to the
Regular meeting, Tuesday, September 18, 2001, in the City Council Chamber.
Respectfully submitted
4ACARET R. MONAHAN, CITY CLERK
Adopted: October 2, 2001
ATTEST
AfTPART, MAYOR
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