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00-1121_CC_Minutes_Regular Meeting225 November 21, 2000 REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA CLOSED SESSION (610.8- None RECESS UNTIL 7:00 P.M. BUSINESS SESSION. The Regular Meeting of the City Council of the City of San Juan Capistrano, California, was called to order by Mayor Campbell at 7:02 p.m. in the City Council Chamber, followed by the Pledge of Allegiance to the Flag. Invocation was given by Pastor Brian Wood, Calvary Chapel of San Juan Capistrano. ROLL CALL: PRESENT: Collene Campbell, Mayor Wyatt Hart, Mayor pro tem Diane Bathgate, Council Member John Greiner, Council Member David M. Swerdlin, Council Member ABSENT: None STAFF PRESENT: George Scarborough, City Manager; John Shaw, Interim City Attorney; Cheryl Johnson, City Clerk; Cynthia L. Russell, Administrative Services Director; William M. Huber, Engineering and Building Director; Thomas Tomlinson, Planning Director; Amy Amirani, Public Works Director; Lt. Rick Stahr, Orange County Sheriffs Department; Karen Vavan, Recording Secretary. ANNOUNCEMENT OF CLOSED SESSION ACTIONS — None. INTRODUCTION, PRESENTATIONS AND DONATIONS PRESENTATION OF THE DEUCE AWARD BY MOTHERS AGAINST DRUNK DRIVING (MADD)_TO SHERIFF'S DEPUTIES MONTE HUOTARI AND PAUL MARTIN (610.40) Written Communications: Report dated November 21, 2000, from the Community Liaison, commending Sheriffs Deputies Monte Huotari and Paul Martin for their exemplary service to the community in the fight against drunk driving. Sheriff Deputy Monte Huotari was present to receive the Award from Carl Schuller, President of the Orange County Chapter of MADD. City Council Minutes -1- 11/21/00 226 2. PRESENTATION OF RESOLUTION OF APPRECIATION TO JESSICA DEAN 61( 0.40) Written Communications: Report dated November 21, 2000, from the Community Liaison, advising that Mrs. Dean would soon be relocating outside San Juan Capistrano and describing her contributions to the community in the area of affordable housing and on the City's Housing Advisory Committee. Ms. Dean was present to receive the resolution of appreciation from Mayor Campbell. 3. PRESENTATION OF CERTIFICATE OF COMMENDATION BY THE ORANGE COUNTY FIRE AUTHORITY TO MR. RYAN CEIDEBERG AND L.A. COUNTY SHERIFF'S DEPUTY JIM GRUBB (610.40) Written Communication: Report dated November 21, 2000, from the Community Liaison, describing the heroic actions of Ryan Ceideberg and L.A. County Sheriffs Deputy Jim Grubb, at an accident and car fire on August 6, 2000. Mr. Ryan Ceideberg and Mr. Jim Grubb were both present to receive the Certificates of Commendation from Battalion Chief Steve Whittaker and Council Member Greiner. 4. INTRODUCTION OF COMMISSIONERS PRESENT AT MEETING 110.10 Mayor pro tem Hart introduced the following persons in attendance: Jan Siegel, Cultural Heritage Commission; Sheldon Cohen, Planning Commission; Larry Gallery, Water Advisory Committee; Gil Jones, former Mayor. ORAL COMMUNICATIONS -None CONSENT CALENDAR It was moved by Council Member Swerdlin, seconded by Council Member Hart, that the staff recommendations be accepted for the following items listed on the Consent Calendar. The motion carried by the following vote: AYES: Council Members Bathgate, Greiner, Hart, Swerdlin and Mayor Campbell NOES: None ABSENT: None MOTION TO READ BY TITLE ONLY The Reading of all Ordinances by title only was approved. City Council Minutes -2- 11/21/00 227 2. APPROVAL OF CITY COUNCIL MINUTES OF OCTOBER 17, 2000 The Minutes of the Regular Meeting of October 17, 2000, were approved as submitted. 3. RECEIVE AND FILE WARRANTS OF NOVEMBER 2 2000 300.30 The List of Demands dated November 2, 2000, in the total amount of $809,692.65 was ordered received and filed. Council Member Bathgate abstained. 4. RECEIVE AND FILE REVISED INVESTMENTS AS OF AUGUST 31, 2000 35( 0.30) The City Treasurer's Revised Report of Investments as of August 31, 2000, was ordered received and filed. 5. RECEIVE AND FILE STATUS REPORT OF NEW DEVELOPMENT APPLICATIONS (440 The Report dated November 21, 2000, from the Planning Director, advising that five new applications had been received since the last Report on October 17, 2000, was ordered received and filed. 6. APPROVAL OF AWARD OF PERSONAL SERVICES AGREEMENT — LOS RIOS HISTORIC DISTRICT PARKING LOT AND SIGN PROGRAM QKHR ASSOCIATES CIP NO. 125 600.30 As set forth in the Report dated November 21, 2000, from the Engineering and Building Director, the Personal Services Agreement with KHR Associates, for the preparation of pians and specifications for the Los Rios Historic District Parking Lot and Sign Program, was approved in an amount not exceed $34,400 for the period ending July 31, 2001. 7. APPROVAL OF CONTRACT CHANGE ORDER NO. 1 FOR THE REHABILITATION OF ORTEGA HIGHWAY DEL OBISPO TO 1-5 SOUTHBOUND RAMPS ALL AMERICAN ASPHALT) (CIP NO. 114 600.30 As set forth in the Report dated November 21, 2000, from the Engineering and Building Director, the Contract Change Order No. 1 to the contract for the Rehabilitation of Ortega Highway between Del Obispo Street and the 1-5 Southbound Ramps was approved in the amount of $23,770. The Change Order will cover the costs to adjust three Water District valves and to replace a guardrail on the north side of Ortega Highway. City Council Minutes -3- 11/21/00 228 8. APPROVAL OF A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE AND SIGN THE APPLICATION FOR THE "TREES FOR THE MILLENNIUM" GRANT PROGRAM 410.90 As set forth in the Report dated November 21, 2000, from the Director of Public Works, the following Resolution was adopted, approving an application for grant funding to plant trees along the City's recreational trails: RESOLUTION NO. 00-11-21-1, TREES FOR THE MILLENNIUM GRANT PROGRAM - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING FILING OF AN APPLICATION AND CERTIFYING AVAILABILITY OF FUNDS FOR THE URBAN FORESTRY GRANT PROGRAM AS PROVIDED THROUGH THE CALIFORNIA TREES FOR THE MILLENNIUM INITIATIVE FUNDED THROUGH THE FOREST RESOURCE IMPROVEMENT FUND FOR THE FOLLOWING PROJECT: TREE PLANTING ALONG RECREATIONAL TRAILS 9. APPROVAL OF PROPOSED RECLASSIFICATION OF OFFICE ASSISTANT POSITION FROM PART-TIME TO FULL-TIME STATUS (COMMUNITY SERVICES DEPARTMENT)(600.30 As set forth in the Report dated November 21, 2000, from the City Manager, the Office Assistant Position in Community Services was reclassified from Part-time to Full-time status and an appropriation of $5,030 from the General Fund Reserves was approved to cover increased salary and benefits for the remainder of Fiscal Year 2000-2001. 10. APPROVAL OF AWARD OF CONTRACT — DEL OBISPO STREET AND VIA BELARDESIPASEO CAROLINA TRAFFIC SIGNAL INSTALLATION (CIP 128) 60( 0.30) As set forth in the Report dated November 21, 2000, from the Engineering and Building Director, the contract for installation of a traffic signal at the intersection of Del Obispo Street and Via Belardes/Paseo Carolina was awarded to Steiny and Company, Inc., in the amount of $145,265.00. 11. APPROVAL OF FEE REDUCTION FOR RENTAL OF COMMUNITY CENTER (SAN JUAN CAPISTRANO CHAMBER OF COMMERCE: FRIDAY_ AND SATURDAY JANUARY 12, AND 1. 3. 2001)(390.30) As set forth in the Report dated November 21, 2000, from the Community Services Director, a fee reduction for the San Juan Capistrano Chamber of Commerce's Business Expo was approved based on the percentage of San Juan Capistrano -based businesses participating in the event in comparison to the total number of participating businesses. City Council Minutes -4- 11/21/00 229 The following item was taken out of order from the agenda for the benefit of persons in the audience. ADMINISTRATIVE ITEMS ENGINEERING AND BUILDING DIRECTOR APPROVAL OF SPEED BUMP INSTALLATION ON AVENIDA CALIT_A (590.50) Written Communications: (1) Report dated November 21, 2000, from the Director of Engineering and Building, advising that a petition had been received from residents on Avenida Calita requesting that the City install speed bumps to control speeds in the neighborhood. The Report provided background information and recommended approval of the request. In response to residents' concerns regarding emergency response time, the Report also recommended the removal of two speed bumps on Via de Agua. (2) Approximately 238 postcards and letters requesting removal of speed bumps on Via de Agua. (3) Approximately 46 postcards and letters requesting speed bumps on Via de Agua be retained. (4) Two letters supporting installation of speed bumps on Avenida Calita and three letters opposing installation of speed bumps on Avenida Calita. (5) Petition received November 21, 2000, containing approximately 285 signatures requesting removal of speed bumps on Via de Agua. A street map of the Meredith Canyon and Alto Capistrano neighborhoods was on display and the Engineering and Building Director made an oral presentation, addressing concerns regarding the diversion of traffic, speed bumps on steep grades, emergency response time, accidents and safety, and, the City Council's Speed Bump policy and petition process, as detailed in the staff report. Public Input: (1) Kathy Hills, speaking on behalf of Judy Moore, 33902 Via de Agua, spoke in opposition to removal of any speed bumps on Via de Agua, noting her concern for safety of children in the area. (2) Jan Siegel, 27241 Calle Delgado, addressed the staff recommendation to remove the two speed bumps on Via de Agua to aid in emergency response time. She stated that residents had not been given sufficient time or notification of meetings regarding installation of speed bumps. She felt that the City Council Policy for speed bump installation had not been adhered to; stated that City documents dated 1996 indicated Via de Agua did not meet the criteria to install City Council Minutes -5- 11/21/00 230 speed bumps; however, by 1998 City documents indicated it did even though there had been no physical changes in the area. She asked that all speed bumps be removed on Via de Agua because there was no evidence that the criteria for installation had been followed. She further requested that Council accept the petition signed by over 200 residents for removal of the speed bumps on Via de Agua. (3) Charles Baker, 33801 Via Cascada, spoke in opposition to the speed bumps on Via de Agua, stating traffic had also diverted to Via Cascada, the bumps were hard on a car's suspension, and they slowed emergency response time. (4) Jean Sislein, 33852 Avenida Calita, stated that the privileges she initially paid for in purchasing her home on Avenida Calita had disappeared due to the speed bumps on Via de Agua. She spoke in opposition to the staff definition of "neighborhood" and requested equal treatment with residents on Via de Agua. She requested removal of the speed bumps on Via de Agua, or if retained, then installation of speed bumps on Avenida Calita. (5) David Salazar, 33862 Avenida Calita, referred to the traffic problem created by the installation of speed bumps on Via de Agua. He also referred to the diversion of traffic, violation of the Speed Bump Installation Policy and lack of notification regarding the installation of the speed bumps on Via de Agua. Mr. Salazar noted a petition had been presented to the City Clerk requesting the removal of all speed bumps on Via de Agua. (6) Dean Shears, 33772 Via de Agua, thanked the City Council for the installation of speed bumps on Via de Agua. He spoke of the speeding and safety problems and suggested either increasing law enforcement, installing two boulevard stops mid -block, or installing additional speed bumps in the area. (7) Larry Gallery, 33912 Via de Agua, indicated he represented many of the homeowners in the area. With the aid of a street map of the area, he spoke in favor of the speed bumps on Avenida Calita and in opposition to removal of the two southerly speed bumps on Via de Agua. (8) Dolf Keller, 33441 Calle Miramar, spoke for the removal of the speed bumps on Via de Agua and against the addition of speed bumps on Avenida Calita. He noted that speed bumps are a divisive issue and recommended that the City Council review the policy to see if there were alternative solutions. (9) Ivar Schoenmeyr, 27082 Calle Esperanza, referred to the number of bumps he travels across each day, and questioned the number, reasonableness, and effectiveness of their locations. (10) Carol MacPherson, 33775 Via de Agua, stated that upon purchasing her home 27 years ago she had been informed that Via de Agua would become a cul-de- sac upon completion of the homes of Avenida Calita and Calle Conejo. She City Council Minutes -6- 11/21/00 231 stated that she had been actively campaigning for speed bump installation for a number of years due to safety concerns and expressed appreciation for their installation. (11) Ellen Gillette, 33782 Via de Agua, also made reference to the originally promised cul-de-sac. She referred to the heavy traffic and speeding vehicles. She thanked the City Council for the installation of the speed bumps and asked that none of the speed bumps be removed. (12) Michael Macarewich, 26722 Paseo Brillo, spoke in support of the speed bumps and requested that none of the speed bumps be removed. (13) Sonja Flemstrom, 33871 Calle de Bonanza, noted impacts to her residence due to the stop sign at the corner of Calle de Bonanza and Via de Agua. She stated her concerns with the safety of residents and her support of the speed bumps. RECESS AND RECONVENE Council recessed at 8:15 p.m. and reconvened at 8:25 p.m. (14) Kathy Divel, 26851 Calle Canto, spoke in opposition to the speed bumps due to diversion of traffic, increased noise due to acceleration and deceleration required to maneuver the bumps, safety issues as cars zig-zag around the speed bumps, and damage to vehicle suspensions. She indicated concerns with delayed emergency response time and, in reference to the grade of Via de Agua, noted that other cities consider street grades in determining whether or not to install speed bumps. (15) Steve Divel, 26851 Calle Canto, stated his opinion that the speed bump installation process was flawed, that notification was lacking and the petition process was not representative of the neighborhood. He further addressed issues regarding traffic diversion and emergency response time and asked that the City Council take into consideration the petition for removal of the speed bumps. (16) Marian Masek, 27005 Via La Mirada, expressed her concerns regarding delayed emergency vehicle response time caused by speed bumps. She felt this was a traffic control problem which should be addressed by increasing law enforcement in the area, rather than investing additional funding to install speed bumps. Ms. Masek referred to her experience in an ambulance, and the resulting discomfort due to the speed bumps. She stated her objection to all speed bumps and requested their removal. (17) Rich La Salle, 33795 Via de Agua, spoke in support of the speed bumps and retention of all the speed bumps on Via de Agua. City Council Minutes -7- 11/21/00 232 (18) Robert Ross, 33681 Avenida Calita, stated that he signed two petitions for both the removal of speed bumps on Via de Agua and the addition of speed bumps on Avenida Calita. After further consideration, he felt that from a safety viewpoint, the speed bumps on Via de Agua should remain. He addressed traffic and law enforcement concerns on Avenida Calita and spoke in support of installing speed bumps on Avenida Calita. (19) Phil McBride, 33831 Avenida Calita, discussed concerns regarding the delay of emergency response vehicles due to the speed bumps and requested that all speed bumps on Via de Agua be removed. (20) Ron Contaxis, 33702 Avenida Calita, discussed the impacts experienced from traffic that had diverted to his street from Via de Agua and stated his position that if speed bumps were installed on one street, they should be installed on other streets. (21) Robert Bohn, 33721 Avenida Calita, stated that he was not in favor of the speed bumps and felt that law enforcement should be increased to address the problems. (22) Pete Lawrence, 33752 Via de Agua, stated that the root of the problem was within the community and individuals who did not obey the traffic laws. He felt the speed bump policy was good and he spoke in favor of retaining all the speed bumps on Via de Agua and installing the requested speed bumps on Avenida Calita. Council Discussion: Council Member Swerdlin acknowledged the competing priorities of residents such as the response time of emergency vehicles and the safety of children in the neighborhood. He questioned what impacts there would be if the speed bumps were slightly lowered; and, stated the need to evaluate this situation from both a safety and cost-effective approach. He stated his support for speed bumps on both Via de Agua and Avenida Calita at the present time. Council Member Hart referred to the problem of diversionary traffic and safety and indicated his support for installation of speed bumps on Avenida Calita at this time, but felt that the City could review and refine criteria in the areas of working with the Fire Department and neighborhood petitions. Council Member Bathgate concurred and stated her opinion that the City should review refinements and adjustments to the design of speed bumps and evaluate other approaches to slowing down traffic. She supported the installation of speed bumps on Avenida Calita at this time. Council Member Greiner also concurred and stated that his concerns regarding public safety. Approval of Speed Bump Issues: it was moved by Council Member Swerdlin, seconded by Council Member Greiner and unanimously carried to approve the installation of speed bumps on Avenida Calita between Via de Agua and Camino Las Ramblas, and that the two southerly speed City Council Minutes -8- 11/21/00 233 bumps on Via de Agua be retained. Staff was directed to work with the Orange County Fire Authority regarding response times. PUBLIC HEARINGS 1. APPROVAL OF REZONE 00-3 - A REQUEST TO REZONE PROPERTY AT 30300 CAMINO CAPISTRANO TO PROVIDE FOR CONSTRUCTION OF A COMMERCIAL OFFICE BUILDING SERRA VISTA OFFICE BUILDING) 460.20 Proposal: Consideration of the request to rezone a .9 -acre vacant parcel located north of Junipero Serra and east of Camino Capistrano at 30300 Camino Capistrano, from Growth Management to Commercial Office, in order to provide for the construction of a 10,328 - square foot multi -tenant office building with a detached 634 -square -foot equipment garage. Applicant: Friess Company Builders, Inc., 31658 Rancho Viejo Rd., Suite B, San Juan Capistrano, CA 92675, Written Communications: (1) Report dated November 21, 2000, from the Planning Director, discussing issues involved with the project. The Report advised that the rezone would be consistent with the General Plan designation for the site; however, the proposed material and vehicle storage garage was not identified as a permitted accessory use or structure in the Commercial Office zone. The Report further advised that the Planning Commission had recommended approval of the project, including the proposed accessory structure. The Planning Commission's action with regard to the proposed accessory structure had been appealed. (2) Letter dated November 13, 2000 from Citizens Against Uncontrolled San Juan Expansion, P. O. Box 1424, San Juan Capistrano, requesting that the public hearing be continued to December 5 so that their appeal could be addressed at the same time as the entire project. Plans and conceptualized drawings were displayed in Council Chambers. Richard Greenbauer, Assistant Planner made an oral presentation detailing staffs recommendations. Staff had identified the issue of the accessory garage structure and its use as inappropriate for a commercial office zone district. Mr. Greenbauer made reference to the Land Use Code for a commercial office, stating that such a use is not identified as a permitted accessory use or structure. He recommended that the City Council continue this item to the December 5, 2000 meeting for consideration concurrently with the appeal filed by CAUSE. City Council Minutes -9- 11/21/00 234 Public Hearin: Notice having been given as required by law, Mayor Campbell opened the public hearing, and the following persons responded: (1) Terry O'Shea, 28981 Via Hacienda, stated that he had no problem in waiting for approval regarding the accessory structure at the December 5, 2000 meeting; however, he would request immediate City Council consideration and approval regarding the zone change to enable him to move forward and obtain loan financing. (2) Mark Nielsen, Co -Chairman of CAUSE, 31621 Via Quixote, indicated he had no objections to the building and its architecture; however, he stated serious concerns with the proposed accessory use. Council Discussion: Discussion ensued and Council Member Bathgate suggested that the proposed rezone and mitigated negative declaration be approved, but that the proposed accessory garage structure should be continued to December 5t' for consideration with the appeal. Approval of Mitigated Negative Declaration: It was moved by Council Member Bathgate, seconded by Council Member Greiner that the following Resolution be adopted: RESOLUTION NO. 00-11-21-2, CONFIRMING APPROVAL OF A MITIGATED NEGATIVE DECLARATION - SERRA VISTA OFFICE BUILDING - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, CONFIRMING APPROVAL OF A MITIGATED NEGATIVE DECLARATION ASSOCIATED WITH THE CONSTRUCTION OF A COMMERCIAL OFFICE BUILDING ON A .9 ACRE PARCEL LOCATED AT 30300 CAMINO CAPISTRANO AND MORE PRECISELY REFERRED TO AS ASSESSORS PARCEL NUMBER 649-361-07. (SERRA VISTA OFFICE BUILDING) The motion carried by the following vote: AYES: Council Members Bathgate, Greiner, Hart, Swerdiin and Mayor Campbell NOES: None ABSENT: None introduction of Ordinance: The City Clerk read the title of the Ordinance next in order. Further reading of all Ordinances had been waived earlier in the meeting. It was moved by Council Member City Council Minutes -10- 11/21/00 235 Bathgate, seconded by Council Member Greiner, that the following Ordinance be introduced: APPROVING REZONE 00-3 SERRA VISTA OFFICE BUILDING - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, CHANGING THE CURRENT ZONING DESIGNATION ON PROPERTY LOCATED AT 30300 CAMINO CAPISTRANO, BETTER KNOWN AS ASSESSOR'S PARCEL NUMBER 649-361-07, FROM GM (GROWTH MANAGEMENT) TO CO (COMMERCIAL OFFICE), AND AMENDING THE CITY'S OFFICIAL ZONING MAP TO REFLECT THIS CHANGE (SERRA VISTA OFFICE BUILDING) The motion carried by the following vote: AYES: Council Members Bathgate, Greiner, Hart, Swerdlin and Mayor Campbell NOES: None ABSENT: None The Resolution making a determination regarding the consistency of the proposed accessory garage was continued to December 5, 2000. The appeal filed by CAUSE was set for consideration at the meeting of December 5, 2000. 2. APPROVAL OF AN AMENDMENT TO SECTION 9-3.607, "ACCESSORY USES AND STRUCTURES," RELATING TO THE USE OF CERTAIN TYPES OF FINISH MATERIALS (420.30 Proposal: Introduction of an Ordinance which will amend the provisions of Section 9-3.607 relating to certain types of finish materials for accessory structures, in order to allow the use of prohibited materials on accessory structures as long as they have the appearance of wood, masonry or stucco. Applicant. City of San Juan Capistrano Written Communications: Report dated November 21, 2000, from the Planning Director, forwarding the proposed amendment which will list materials prohibited in the construction of accessory structures in residential districts, but will provide a process for approval of certain materials as long as they have the look and visual appearance of currently approved material finishes. The Planning Director made an oral presentation. City Council Minutes -11- 11/21/00 236 Public Hearina: Notice having been given as required by law, Mayor Campbell opened the public hearing, and there being no response, closed the -hearing with the right to re -open at any time. Introduction of Ordinance: The City Clerk read the title of the Ordinance next in order. Further reading of all Ordinances had been waived earlier in the meeting. It was moved by Council Member Swerdlin, seconded by Council Member Greiner, that the following Ordinance be introduced: AMENDMENT TO TITLE 9 OF THE MUNICIPAL CODE -ACCESSORY USES AND STRUCTURES - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING TITLE 9, CHAPTER 3, ARTICLE 6, SECTION 9-3.607 (g) AND (i), ENTITLED ACCESSORY USES AND STRUCTURES The motion carried by the following vote: AYES: Council Members Bathgate, Greiner, Hart, Swerdlin and Mayor Campbell NOES: None ABSENT: None 3. REVIEW OF THE 1999-2000 STATE OF CALIFORNIA COMMUNITY DEVELOPMENT BLOCK GRANT GRANTEE PERFORMANCE REPORT FOR HOUSING REHABILITATION AND CHILD CARE (480.20) Proposal: Review of the 1999-2000 State Community Development Block Grant Program Grantee Performance Report for State Grants 98-STBG-1265 and 99-STBG-1379. Written Communications: Report dated November 21, 2000, from the Planning Director, advising that in 1998 and 1999 the City had received grants of $500,000 for specified housing rehabilitation project and for funding of a welfare -to -work child care program. The Report described the status of grant expenditures. The Director of Planning made an oral presentation. Public Hearing: Notice having been given as required by law, Mayor Campbell opened the public hearing, and there being no response, closed the hearing with the right to re -open at any time. City Council Minutes -12- 11/21/00 237 Approval of Report: It was moved by Council Member Bathgate, seconded by Council Member Greiner and unanimously carried to approve the 1999-2000 Report for State Grants 98-STBG-1265 and 99-STBG-1379. RECESS AND RECONVENE Council recessed at 9:30 p.m. to convene the San Juan Capistrano Community Redevelopment Agency and reconvened at 9:31 p.m. ADMINISTRATIVE ITEMS CITY MANAGER 1. APPROVAL OF NAMING THE PARK IN THE HISTORIC TOWN CENTER ON EL CAMINO REAL ONE BLOCK SOUTH OF MISSION SAN JUAN CAPISTRANO (920.40) Written Communications: Report dated November 21, 2000, from the Economic Development Manager, recommending that a name be selected for the park in the town center, which would be forwarded to the Parks, Recreation, and Equestrian Commission for review and comments. The City Manager made an oral presentation. Council Discussion: Discussion ensued and Council Member Swerdlin suggested the name of "San Juan Capistrano Town Center Park." Council Member Greiner stated that he had originally offered that the name of the park include the word "Heritage" and would like to see some type of reference made to the history of the City. He further suggested that within the park, a specific area be designated which would make historical reference to the families and events which initially contributed to the City's establishment. Approval of Selection of Name: It was moved by Council Member Swerdlin, seconded by Council Member Greiner and unanimously carried that the name "San Juan Capistrano Town Center Park" be forwarded to the Parks, Recreation, and Equestrian Commission for their review and comment. 2. CONTINUATION OF AN AGREEMENT FOR CONSULTANT SERVICES FOR THE DEVELOPMENT OF HISTORIC PRESERVATION STRATEGY FOR CITY - OWNED FACILITIES AND BUDGET AMENDMENT (HRG GROUP) (600.30) Written Communication: Report dated November 21, 2000, from the Economic Development Manager, describing the scope of work for the preparation of an historic preservation strategy for City Council Minutes -13- 11/21/00 238 City -owned facilities, and requesting a budget amendment in the amount of $5,780 to fully fund the project. Council Discussion: Discussion ensued and Council requested additional background information be provided regarding the qualifications and references of the HRG Group Continuation of Item: It was moved by Council Member Hart, seconded by Council Member Swerdlin and unanimously carried that this item be continued to January 3, 2001. ADMINISTRATIVE SERVICES DIRECTOR APPROVAL OF PURCHASE OF EQUIPMENT FOR CITY COUNCIL CONNECTIVITY TO CITY HALL NETWORK (370.30 Written Communications: Report dated November 21, 2000, from the Administrative Services Director, responding to a Council request for evaluation of the costs of providing laptop computers or other appropriate equipment for Council Members to be able to connect to the City Hall network. The staff report outlined the following three options: a laptop computer, personal data assistant (PDA), or a PC workstation, and discussed the advantages and disadvantages of each option, together with the cost of the equipment. Approval of Purchase of Equipment: It was moved by Council Member Swerdlin, seconded by Council Member Greiner, and carried with Mayor Campbell abstaining, to approve the purchase of the PDA option with wireless connectivity. COUNCILMANIC ITEMS CONTINUATION OF CITY COUNCIL POLICY FOR CITY FINANCIAL PARTICIPATION IN RETIREMENT FUNCTIONS FOR INCUMBENT CITY COUNCIL MEMBERS 610.30 Written Communications: Report dated November 21, 2000, from the Assistant City Manager recommending adoption of a Policy for City financial participation in City Council Member retirement functions. The Policy would approve City contributions up to $2,500 towards a retirement event for a Council Member who had served one term of office, and up to $5,000 for a Council Member who had served more than one term of office. Council Discussion: Discussion ensued with requests by Council Members for clarification of possible scenarios not covered in the policy. The City Manager indicated that the policy provided minimal guidelines only and although there was no formal policy in the past, this would City Council Minutes -14- 11/21/00 239 show consistency and a baseline of accepted activity for the City. A decision was reached to continue this item for future consideration, when directed by Council. Continuation of Item: It was moved by Council Member Swerdlin, seconded by Council Member Hart, and unanimously carried, to continue this item for future consideration when directed by Council. ORAL REPORTS OF OUTSIDE AGENCIES a. Orange County Vector Control District 560.50 Council Member Swerdlin noted that the Vector of the Month is Head Lice. COUNCIL COMMENTS - None ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 10:10 p.m., in memory of Jonathan and Vanessa Volzke's unborn child, to the next regular meeting date of Tuesday, December 5, 2000, at 5:30 p.m. in the City Council Chambers. Respectfully submitted, 11.. rI ��� ���..�.��...:� ! lig .��r•� i JOANS-ON, CITY CLERV,I ATTEST: City Council Minutes -15- 11/21/00