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00-1107_CC_Minutes_Regular Meeting1217 November 7, 2000 REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA CLOSED SESSION 610.$5 -None The Regular Meeting of the City Council of the City of San Juan Capistrano California, was called to order by Mayor Campbell at 7:03 p.m. in the City Council Chamber, followed by the Pledge of Allegiance to the Flag. Invocation was given by Father Doran Tregarthen, St. Margaret of Scotland Episcopal Church. ROLL CALL PRESENT: Collene Campbell, Mayor Wyatt Hart, mayor pro tem Diane Bathgate, Council Member John Greiner, Council Member David M. Swerdlin, Council Member ABSENT: None STAFF PRESENT: George Scarborough, City Manager, Jennifer Murray, Assistant City Manager; John Shaw, Interim City Attorney; Cheryl Johnson, City Clerk; Cynthia L. Russell, Administrative Services Director; William M. Huber; Engineering and Building Director; Thomas Tomlinson, Planning Director; Amy Amirani, Public Works Director; Lt. Rick Stahr, Orange County Sheriff's Department; Dawn Schanderl, Deputy City Clerk. ANNOUNCEMENT OF CLOSED SESSION ACTIONS -None INTRODUCTIONS PRESENTATIONS AND DONATIONS PRESENTATION OF CERTIFICATES OF APPRECIATION TO GIRL SCOUT TROOP 534 610.40 Written Communications: Report dated November 7, 2000, from the Community Liaison, advising that Girl Scout Troop 534 had received the Girl Scout Silver Award for planning and implementing a spring holiday party for the City's Kindergarten Readiness Program. Troop Members Jennifer Fischer, Lily Freygang, Christine Hasircoglu, Geneva Leto, Cambria Rodgers and Nicole Rogan were present to receive City Pins and Certificates of Appreciation. 2. RECOGNITION OF LONG-TERM EMPLOYEES 730.90 Written Communications. -- Report dated November 7, 2000, from the Personnel Manager, advising that George Arreola, Maintenance Worker II had reached 25 years of service to the City; and, that Dan McFarland, Development Services Manager, had reached 10 years of service. CC Minutes -1- 11/07/00 21.8 Mr. Arreola and Mr. McFarland were present to receive Certificates acknowledging their years of service to the City. 3. INTRODUCTION OF COMMISSIONERS PRESENT AT MEETING 110.10 Mayor pro tem Hart introduced the following persons in attendance: Mike Eggers and Ed Johnson, Planning Commission; Don Tryon and Lee Buser, Cultural Heritage Commission; Michelle Knorre, Water Advisory Commission; Les Blair, Senior Liaison; Battalion Chief Don Forsyth; Former Mayors Gil Jones and Phillip Schwartze; City Patriarch Richard Mendelson. 4. PRESENTATION OF APPRECIATION PLAQUE TO LT HAYWARD MILLER 610.40 Written Communications: Report dated November 7, 2000, from the Community Liaison, advising that Sgt. Hayward Miler, who had served as the City's Administrative Sergeant, had been promoted to the rank of Lieutenant and transferred out of the City. Lieutenant Miller was present to receive an Appreciation Plaque. ORAL COMMUNICATIONS (CITY COUNCIL/COMMUNITY REDEVELOPMENT AGENCY/WATER DISTRICT Donation Richard Mendelson 150.10 Lee Buser, 26157 Paseo Marabeila, Mendelson, 31129 Via Santo Tomas, built in 1875 and had stood on the s She advised that Mr. Mendelson u remembrance of his family's history, 27539 Paseo Mimosa, City historian, prominent hotel and social center. CONSENT CALENDAR spoke on behalf of City Patriarch, Richard and noted that the Mendelson Inn had been to of the current Historic Town Center Park. ished to make a donation to the City in to be placed in the park area. Don Tryon, advised that the Mendelson Inn had been a It was moved by Council Member Hart, seconded by Council Member Swerdlin, that the staff recommendations be accepted for the following items listed on the Consent Calendar. The motion carried by the following vote: AYES: Council Members Bathgate, Greiner, Hart, Swerdlin and Mayor Campbell CC Minutes NOES: None ABSENT: None -2- 11/07/00 219 MOTION TO READ BY TITLE ONLY The reading of all Ordinances by title only was 'approved. 2. APPROVAL OF MINUTES - REGULAR MEETING OF OCTOBER 3, 2000 The Minutes of the Regular Meeting of October 3, 2000, were approved as submitted. 3. RECEIVE AND FILE WARRANTS OF OCTOBER 19 2000 300.30 The List of Demands dated October 19, 2000, in the total amount of $1,391,741.96, was ordered received and filed. 4. APPROVAL OF CONSTRUCTION LICENSE AGREEMENT - STEEPLECHASE DRIVE CATCH BASIN RELOCATION PARR) (CIP NO. 148) (600.30) As set forth in the Report dated November 7, 2999, from the Engineering and Building Director, the Construction License Agreement with James Parr was approved for construction of the Steeplechase Drive Catch Basin Relocation project. 5. APPROVAL OF PLANS AND SPECIFICATIONS AND AUTHORIZATION TO RECEIVE BIDS - RANCHO VIEJO ROAD AND HIGHLAND DRIVE TRAFFIC SIGNAL INSTALLATION (CIP NO. 127) (600.30) As set forth in the Report dated November 7, 2000, from the Engineering and Building Director, the plans, specifications and call for bids was approved for the installation of a traffic signal at Rancho Viejo Road and Highland Drive. 6. RECEIVE AND FILE INVESTMENTS AS OF SEPTEMBER 30, 2000 _(350.30) The City Treasurer's Revised Report of Investments as of September 30, 2000, was ordered received and filed. 7. ADOPTION OF RESOLUTION DECLARING CERTAIN FLEET INVENTORY AS SURPLUS (380.50 As set forth in the Report dated November 7, 2000, from the Administrative Services Director, the following Resolution was adopted declaring five fleet vehicles as surplus inventory and authorizing staff to dispose of the property: RESOLUTION NO. 00-11-07-01 DECLARATION OF SURPLUS PROPERTY - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING -- CERTAIN FLEET INVENTORY AS SURPLUS CC Minutes -3- 11/07/00 220 PUBLIC HEARINGS APPROVAL OF RECOMMENDATION'FOR USAGE OF U.S. DEPARTMENT OF JUSTICE LOCAL LAW ENFORCEMENT BLOCK GRANT FUNDS, FISCAL YEAR 2000-2001. (580.10) Proposal: Hearing held to consider recommendations from the Chief of Police Services for use of Local Law Enforcement Block Grant Funds in the amount of $30,111. Ap Ip icant: City of San Juan Capistrano Written Communications: Report dated November 7, 2000, from the Chief of Police Services, describing the types of purposes the funds may be used for and noting that the Local Law Enforcement Block Grant Program South Orange County Cities Advisory Committee had met to discuss options and had recommended that the City's funds be used for additional overtime patrols, police equipment and drug court funding. The Report advised that the City would receive grant funds in the amount of $27,100, and would be required to contribute matching funds in the amount of $3,011. Lt. Stahr made an oral presentation. Public Hearing: Notice having been given as required by law, Mayor Campbell opened the public hearing, and there being no response, closed the hearing with the right to re -open at any time. Approval of Use of Funding: It was moved by Council Member Greiner, seconded by Council Member Bathgate and unanimously carried to approve a budget adjustment in the amount of $3,011 for the City's matching contribution and to approve use of the funding as follows: (1) $2,000 to the Drug Use Life Abuse Program; (2) $3,000 to the South Orange County Drug Court; (3) $4,000 to purchase equipment and to support domestic violence and neighborhood watch crime prevention programs; and, (4) $21,111 to offset the cost for Special Enforcement Program overtime. RECESS AND RECONVENE Council recessed at 7:36 p.m., to convene the San Juan Capistrano Community Redevelopment Agency and the Capistrano Valley Water District, and reconvened at 7:40 p.m. CC Minutes -4- 11/07/00 221 ADMINISTRATIVE ITEMS CITY MANAGER APPROVING CONCEPT OF ANIMAL ADOPTION CENTER SITE ON A PORTION OF THE NORTHWEST OPEN SPACE (CAPISTRANO ANIMAL RESCUE EFFORT) (500.10) Written Communications: Report dated November 7, 2000, from the Principal Management Analyst, providing an analysis of potential animal adoption center sites within the City and an analysis of contracting with neighboring shelters. The Report recommended approval of the concept of using a portion of the Northwest Open Space, identified as approximately 1.2 acres south of the Swanner farm buildings, for a pet adoption center and to concurrently continue discussion with neighboring shelters for facility needs. Photographs of the Swanner property and the Conceptual Park Plan for the Northwest Open Space were on display. The Principal Management Analyst made an oral presentation . He advised that the City of Mission Viejo would be considering the City's request for sheltering and staff had recommended the request be denied. He further advised that a letter had been received from CASA (Coastal Animal Services Authority/San Clemente Animal Shelter) indicating their interest in continuing discussions. Public Input: (1) Veterinary Dr. Joe Cortese, 31401 Camino Capistrano, stated that the City and its contract with Orange County Animal Control, CARE, and the veterinary community working together would assure a successful humane shelter. He advised that the three veterinarians in town supported the establishment of the City's own humane shelter and had agreed to provide veterinary medical support for the CARE shelter project. (2) Ruth Duncan, 27509 Paseo Toluca, addressed financial considerations set forth in the staff report. She felt that the City would not lose revenue when animals were relinquished to CARE for adoption; and, that the initial contribution requested by CARE would need further analysis upon receipt of a proposal from CASA. (3) Lon Uso, 31302 Las Palmas, expressed appreciation for the efforts being made by the City. (4) Connie Barker, 28442 Calle Miramonte, felt that establishment of a shelter was not impossible when the City and volunteers worked together. (5) Marsha Schwartze, 31211 Casa Grande, provided a brief history of the efforts to establish a shelter in town; felt that the City had dallied in its efforts; and, urged that this item continue to move forward as quickly as possible. CC Minutes -5- 11/07/00 222 Conceptual Approval of Northwest Site/Discussion with Neighboring Shelters: It was moved by Council Member Swerdlin, seconded by Council Member Hart and unanimously carried to: (1) approve the concept'bf using a portion of the Northwest Open Space identified as approximately 1.2 acres south of the Swanner farm buildings, for a CARE animal adoption center and to direct staff to negotiate an agreement for the potential use of the property; and, (2) direct staff to concurrently continue discussions with CASA, the neighboring shelter for facilities needs. PLANNING DIRECTOR APPROVAL OF SUBMITTAL OF CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT APPLICATION FOR FUNDING OF A NEW RENTAL CONSTRUCTION PROJECT AT 32311 ALIPAZ STREET ALIPAZ APARTMENTSNARKEL 480.20 Written Communications: (1) Report dated November 7, 2000, from the Planning Director, advising that State representatives had indicated that a rental new construction project would be very competitive for grant funding and noting that a new rental housing project consisting of six 3 -bedroom units, was under discussion. The Report advised that all six units would be rent and income restricted for a period of 30 years. (2) Memorandum dated November 7, 2000, from the Planning Director, forwarding revised financing amount required due to project design changes. The Planning Director made an oral presentation and discussed the revised financing amount. Authorization to Submit Application: It was moved by Council Member Swerdlin, seconded by Council Member Bathgate that the following Resolution be adopted: CC Minutes RESOLUTION NO. 00-11-7-2 APPROVAL OF APPLICATION FOR FUNDING - HOME INVESTMENT PARTNERSHIP PROGRAM AND COMMITMENT OF MATCHING FUNDS (ALIPAZ APARTMENTSNARKEL) - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS F'ZOGRAM; THE EXECUTION OF A STANDARD AGREEMENT, IF SELECTED FOR SUCH FUNDING AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE HOME INVESTMENT PARTNERSHIPS PROGRAM, AND COMMITMENT OF MATCHING AND LEVERAGE FUNDS TO THE NEW CONSTRUCTION PROJECT AT 32311 ALIPAZ STREET (ALIPAZ APARTMENTSNARKEL) Io 11/07/00 223 The motion carried by the following vote: AYES: Council Members Bathgate, Greiner, Hart, Swerdlin and Mayor Campbell NOES: None ABSENT: None The Resolution authorized submittal of an application for funding under the 2000 Home Investment Partnership (HOME) Program for a Rental New Construction Project; authorized the City Manager and/or the Planning director to execute a Standard Agreement and any amendments and related documents necessary; and, approved a commitment of up to 25% of the State Home Investment Partnership Program activity funds not to exceed $189,044 in Housing In -Lieu Funds as permanent loan financing for the Alipaz Apartment Rental New Construction Project located at 32311 Alipaz Street. ADMINISTRATIVE SERVICES DIRECTOR 1. APPROVAL OF ONE-YEAR EXTENSION OF CABLE TELEVISION FRANCHISE AGREEMENT AND CONSIDERATION OF THE MUTUAL AID AND COOPERATION AGREEMENT COX COMMUNICATIONS 600.30 Written Communications: Report dated November 7, 2000, from the Administrative Services Director, advising that in 1999 a one-year extension to the franchise agreement had been approved in order to allow staff time to evaluate the merits of a joint franchise negotiation with surrounding cities served by Cox Communications. The Report noted that the City Attorney had recommended that the franchise again be extended so staff could continue the joint negotiation process. Approval of One -Year Franchise Extension: It was moved by Council Member Hart, seconded by Council Member Greiner and unanimously carried to: (1) approve the one-year extension of the cable television franchise agreement with Cox Communications, Inc., and to authorize the City Manager to execute the final extension agreement; (2) direct staff to continue the process of joint negotiations with the surrounding cities served by Cox Communications for a new long-term contract; and, (3) authorize the City Manager to execute the final Mutual Aide and Cooperation Agreement when approved by the City Attorney. ORDINANCES - None COUNCILMANIC ITEMS ORAL REPORTS OF OUTSIDE AGENCIES - None CC Minutes -7- 11/07/00 224 COUNCIL COMMENTS - None ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 8:20 p.m., to the next regular meeting date of Tuesday, November 21, 2000, at 5:30 p.m., in the City Council Chambers. ATTEST: CC Minutes MAYOR Respectfully submitted, F-1 i/ Jra r WjjMW,�71SOCI, CITY CLERK 11/07/00