00-0606_CC_Minutes_Regular Meeting073
JUNE 6, 2000
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
CLOSED SESSION (610.85)
Council met in a Closed Session at 5:30 p.m. for the following purposes, as authorized by
statute:
Pursuant to Government Code Section 54957.5, the City Council will confer with its
Labor Negotiator (City Manager) regarding Terms and Conditions of Employment
(Management and Classified Employees)
RECESS UNTIL 7:00 P.M. BUSINESS SESSION
The Regular Meeting of the City Council of the City of San Juan Capistrano, California, was
called to order by Mayor Campbell at 7:00 p.m. in the City Council Chamber, followed by the
Pledge of Allegiance to the Flag. Invocation was given by Pastor Arch Rutherford, Coast Bible
Church. Council Member Swerdlin announced that the meeting wr- " he dedicated to the
memory of Patty Tate, a victims' rights advocate and sister of Sharon Tate who was murdered
by Charles Manson.
ROLL CALL: PRESENT: Collene Campbell, Mayor
Wyatt Hart, Mayor pro tem
Diane Bathgate, Council Member
Sohn Greiner, Council Member
David M. Swerdlin, Council Member
ABSENT: None
STAFF PRESENT: George Scarborough, City Manager; John Shaw, Interim City Attorney;
Cheryl Johnson, City Clerk; Cynthia L. Russell, Administrative Services Director; William M.
Huber, Engineering and Building Director; William Ramsey, Principal Planner; Al King,
Community Services Director; Amy Amirani, Public Works Director; Lt. Rick Stahr, Orange
County Sheriffs Department; and Bonnie Sanchez, Recording Secretary.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS -
CITY COUNCIL AND COMMUNITY REDEVELOPMENT AGENCY
Council Member Swerdlin announced there was no action to report from the Closed Session;
however, the consideration of the disposition of the Lower Rosan property would be agendized
for the Community Redevelopment Agency June 20, 2300 meeting.
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INTRODUCTION, PRESENTATIONS AND DONATIONS
PRESENTATION TO ASAP VOLUNTEERS BY SUPERVISOR TOM WILSON
(610.40
)
Written Communications:
Report dated June 6, 2000, from the Chief of Police Services, advising that Associated
Seniors Action Program volunteers Joan Hood and Kit Hunter had reached 4000 hours
of service.
Mrs. Joan Hood and Mrs. Kit Hunter were present to receive plaques and 4000 -hour
service pins from the Honorable Tom Wilson, Orange County Fifth District Supervisor.
2. PROCLAMATION DESIGNATING JUNE 2000 AS DROWNING PREVENTION
AND AWARENESS MONTH (610.40)
Written Communications:
Report dated June 6, 2000, from the Community Liaison, recommending that the Month
of June 2000, be proclaimed Drowning Prevention and Awareness Month in the City of
San 1—n Capistrano to encourage awareness regarding drownin-
Mayor Campbell read the Proclamation in full. Battalion Chief Mike Burnett representing
the Orange County Fire Authority was present to receive the Proclamation. Mayor
Campbell requested that the Proclamation be forwarded to the appropriate local groups.
3. INTRODUCTION OF COMMISSIONERS PRESENT AT MEETING 110.10
Council Member Hart introduced the following persons in attendance: William Pichler,
Planning Commission; Marie Buckner, Joanne deGuevara and Jessica Dean, Housing
Advisory Committee; and Don Tryon, Cultural Heritage Committee.
ORAL COMMUNICATIONS
(CITY COUNCIUCOMMUNITY REDEVELOPMENT AGENCYIWATER DISTRICT)
SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM BUDGET (330.401
Larry Johnson, 33276 Via Mallorca, requested that an upgrade of a vacant lot on Calle
Jardin adjacent to San Juan Creek between Mission Bell Park and the new park in Dana
Point be included in the Seven -Year Capital Improvement Program. The item was
scheduled for consideration later on the agenda.
CONSENT CALENDAR
It was moved by Council Member Swerdlin, seconded by Council Member Greiner, that the
Staff recommendations be accepted for the following items listed on the Consent Calendar.
The motion carried by the following vote:
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AYES: Council Members Bathgate, Greiner, Hart and Swerdlin and
Mayor Campbell
NOES: None
ABSENT: None
MOTION TO READ BY TITLE ONLY
The Reading of all Ordinances by title only was approved.
2. APPROVAL OF CITY COUNCIL MINUTES
The Minutes of the Regular Meeting of May 2, 2000, were approved as submitted.
3. RECEIVE AND FILE WARRANTS OF MAY 4, 2000 AND MAY 18, 2000 (300.30)
The List of Demands dated May 4, 2000, in the total amount of $394,353.35 and
May 18, 2000, in the total amount of $1,621,197.78 were ordered received and filed,
with Council Member Bathgate abstaining.
4. RECEIVE AND FILE CASH BALANCES BY FUND FOR MARCH AND APRIL,
2000 (350.30)
The City Treasurer's Report of Cash Fund Balances for the months of March and April,
2000, was ordered received and filed.
5. ADOPTION OF RESOLUTION, NOTICE OF COMPLETION AND FINAL
REPORT- COMMUNITY CENTER CONSTRUCTION PROJECT CIP NO. 454
(TAYLOR BALL CONTRACTORS) (600.30)
As set forth in the Report dated June 6, 2000, from the Engineering and Building
Director, the following Resolution was adopted declaring work complete for the
Community Center at $2,529,852:
RESOLUTION NO. 00-6-6-1, COMPLETION OF SPORTS PARK
COMMUNITY CENTER (TAYLOR -BALL OF CALIFORNIA, INC.) - A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE
COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE
SPORTS PARK COMMUNITY CENTER (TAYLOR -BALL OF
CALIFORNIA, INC.)
The City Clerk was directed to forward a Notice of Completion to the Orange County
i` Recorder. Staff was authorized to release the retention of $124,377.50, 35 days after
recordation of the Notice of Completion.
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6. AWARD OF BIDS - FISCAL YEAR 1999-2000 PURCHASE OF VEHICLES
37( 0.30)
As set forth in the Report dated June 6, 2000, from the Public Works Director, bids were
awarded to Villa Ford for two 1/2 -ton pickup trucks at $35,749.04 and to Falcon Power
for a 4 -wheel -drive backhoe/loader at $61,098.56.
7. AWARD OF CONTRACT - DECOMMISSIONING OF MARBELLA PUMP
STATION STONERIDGE PUMP STATIONS AND HILLSIDE TERRACE
BOOSTER STATION J.C. PALOMAR CONSTRUCTION INC. CIP NO. 719
(600.
3�
As set forth in the Report dated June 6, 2000, from the Engineering and Building
Director, the contract for the decommissioning of Marbella Pump Station, Stoneridge
Pump Stations and Hillside Terrace Booster Station, was awarded to the low
responsible bidder, J.C. Palomar Construction, Inc., in the amount of$101,185.62. The
Mayor and City Clerk were authorized to sign the contact on behalf of the City.
8. AWARD OF CONTRACT - REHABILITATION OF DEL OBISPOSTREET
ALIPAZ STREET TO CAMINO CAPISTRANO (EXCEL PAVING COMPANY)
(CIP NO. 111, (6� 00.30)
As set forth in the Report dated June 6, 2000, from the Engineering and Building
Director, the contract for rehabilitation of Del Obispo Street, Alipaz Street to Camino
Capistrano, was awarded to the low responsible bidder, Excel Paving Company, in the
amount of $143,410; all other bids were rejected. The Mayor and City Clerk were
authorized to sign the contact on behalf of the City.
9. AWARD OF CONTRACT - REHABILITATION OF ORTEGA HIGHWAY, DEL
OBISPO STREETTO 1-5 SOUTHBOUND RAMPS (ALL AMERICAN ASPHALT)
(CIP NO. 114) (600.30)
As set forth in the Report dated June 6, 2000, from the Engineering and Building
Director, the contract for rehabilitation of Ortega Highway, Del Obispo Street to the 1-5
Southbound Ramps, was awarded to the low responsible bidder, All American Asphalt,
in the amount of $97,797; all other bids were rejected. The Mayor and City Clerk were
authorized to sign the contact on behalf of the City.
10. RENEWAL OF AGREEMENT WITH TRAUMA INTERVENTION PROGRAM,
INC. (600
As set forth in the Report dated June 6, 2000, from the Chief of Police Services, the
agreement with Trauma Intervention Programs, Inc., for volunteer trauma intervention
response to critical incidents, was renewed at $3,899 for Fiscal Year 2000-01.
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11. ADOPTION OF RESOLUTIONS RELATING TO NOVEMBER 7, 2000
GENERAL MUNICIPAL ELECTION 630.20
As set forth in the Report dated June 6, 2000, from the City Clerk, the following
Resolutions relating to the November 7, 2000 general municipal election, were adopted:
RESOLUTION NO. 00-6-6-2, CALLING ELECTION - NOVEMBER 7,
2000, GENERAL MUNICIPAL ELECTION - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF
A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 7, 2000, FOR THE ELECTION OF CERTAIN OFFICERS
AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE
OF CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION NO. 00-6-6-3, REQUESTING CONSOLIDATION WITH
NOVEMBER 7, 2000, STATEWIDE GENERAL ELECTION - A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE
A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 7,
2000, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON
THAT DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS
CODE
RESOLUTION NO. 00-6-6-4 REGULATING CANDIDATES'
STATEMENTS - NOVEMBER 7, 2000, GENERAL MUNICIPAL
ELECTION - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA, ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE
PERTAINING TO CANDIDATES' STATEMENTS SUBMITTED TO
VOTERS AT AN ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 7, 2000
12. DENIAL OF CLAIM OF CHERYL USO FOR DAMAGES (170.10)
As set forth in the Report dated June 6, 2000, from the City Attorney, the Claim of
Cheryl Uso for Damages was denied in its entirety.
13. APPROVAL OF A MILLS ACT CONTRACT FOR THE "BUDDY" FORSTER
HOUSE THE RODMAN HOUSE ("TEA HOUSE ON LOS RIOS") AND THE
TRULIS HOUSE LOCATED AT 31711, 31721, 31731 AND 31733 LOS RIOS
STREET (NICCOLA) (600.30)
r` As set forth in the Report dated June 6, 2000, from the Planning Director, the execution
of a Historic Property Preservation Agreement Mills Act Contract with Allan & Claudia
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078
Niccola for the maintenance and preservation of the "Buddy" Forster House, the
Rodman House ("Tea House on Los Rios") and the Trulis House, was approved for
recording.
14. ADOPTION OF RESOLUTION, NOTICE OF COMPLETION AND FINAL
REPORT- COMMUNITY CENTER GYMNASIUM CONSTRUCTION PROJECT
VARKEL CONSTRUCTION) (CIP NO. 453 600.30
As set forth in the Report dated June 6, 2000, from the Engineering and Building
Director, the following Resolution was adopted declaring work complete for the
Community Center Gymnasium in the amount of $1,430,000:
RESOLUTION NO. 00-6-6-5, COMPLETION OF SPORTS PARK
COMMUNITY CENTER GYMNASIUM (VARKEL CONSTRUCTION,
INC.) - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE
COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE
SPORTS PARK COMMUNITY CENTER GYMNASIUM (VARKEL
CONSTRUCTION, INC.)
The City Clerk was directed to forward a Notice of Completion to the Orange County
Recorder. Staff was authorized to release the retention of $71,500, 35 days after
recordation of the Notice of Completion.
15. APPROVAL OF AGREEMENT FOR ELECTRONIC DOCUMENT IMAGING
FOR BUILDING DIVISION (INFINITE IMAGING SYSTEM S)(600.30)
As set forth in the Report dated June 6, 2000, from the Engineering and Building
Director, a Personal Services Agreement with Infinite Imaging Systems for electronic
document imaging for plan and document archival of Building Division plans and
reports, was approved at $25,000 for the period ending June 30, 2000.
PUBLIC HEARINGS
ADOPTION OF THE UNIFORM BUILDING CODE AND APPENDIX
CHAPTERS 15 AND 33 1997 EDITION: THE NATIONAL ELECTRICAL CODE
1996 EDITION; THE UNIFORM MECHANICAL CODE 1997 EDITION: THE
UNIFORM PLUMBING CODE, 1997 EDITION; THE UNIFORM CODE FOR
ABATEMENT OF DANGEROUS BUILDINGS 1997 EDITION THE UNIFORM
HOUSING CODE 1997 EDITION, AND THE UNIFORM ADMINISTRATIVE
CODE 1997 EDITION AS AMENDED AND AMENDMENTS TO SECTION 8-
2.06 ET SEQ. 450.30
Proposal:
Hearing held to introduce an ordinance adopting the 1997 Uniform Building Code and
Appendix Chapters 15 and 33; 1996 National Electrical Code; 1997 Uniform Mechanical
City Council Minutes -6- 616100
079
Code; 1997 Uniform Plumbing Code; 1997 Uniform Code for the Abatement of
Dangerous Buildings; 1997 Uniform Housing Code, and the 1997 Uniform
Administrative Code as amended and amendments to Section 8-2.06 et seq.
A_oplicant:
City of San Juan Capistrano
Written Communications:
1. Report dated June 6, 2000, from the Engineering and Building Director, advising
that adoption of the latest editions of the model building codes would provide
consistency with construction regulations throughout the State and insure that
new construction complied with prevailing standards.
2. Addendum received June 6, 2000, setting forth Appendix Chapter 31-A.
Daniel McFarland, Building Official, made an oral presentation, noting that the Fire
Department had requested that Appendix Chapter 31-A, regarding high fire zone areas,
be included in the Ordinance. He also noted changes to the fee schedule.
Cr - it Member Questions:
Council Member Swerdlin requested that when this item was returned for adoption, a
summary of impacts of Chapter 31-A be included.
Public Hearing:
Notice having been given as required by law, Mayor Campbell opened the public
hearing, and there being no response closed the hearing with the right to re -open at any
time.
Introduction of Ordinance:
The City Clerk read the title of the Ordinance next in order. Further reading of all
Ordinances had been waived earlier in the meeting. It was moved by Council Member
Hart and seconded by Council Member Greiner that the following Ordinance be
introduced as amended to include Appendix Chapter 31-A:
AMENDMENT TO TITLE 8 OF THE MUNICIPAL CODE - BUILDING
REGULATIONS - AN ORDINANCE OF THE CITY COUNCIL OF SAN
JUAN CAPISTRANO, CALIFORNIA, AMENDING CHAPTERS 1 AND 2
OF TITLE 8, "BUILDING REGULATIONS", OF THE MUNICIPAL CODE
RELATING TO THE ADOPTION OF THE 1997 UNIFORM BUILDING
CODE AND APPENDIX CHAPTERS 15 AND 33, THE 1996 NATIONAL
ELECTRIC CODE, THE 1997 UNIFORM MECHANICAL CODE, THE
1997 UNIFORM PLUMBING CODE, THE 1997 UNIFORM CODE FOR
ABATEMENT OF DANGEROUS BUILDINGS, THE 1997 UNIFORM
HOUSING CODE, AND THE UNIFORM ADMINISTRATIVE CODE AS
AMENDED AND AMENDMENTS TO SECTION 8-2.06, ET SEQ.
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Oso
The motion carried by the following vote:
AYES: Council Members Bathgate, Greiner, Hart and Swerdlin and
Mayor Campbell
NOES: None
ABSENT: None
2. ADOPTION OF THE 1997 UNIFORM FIRE CODE (540,30)
Proposal:
Hearing held to introduce an ordinance adopting the 1997 Uniform Fire Code as
amended.
Applicant:
City of San Juan Capistrano
Written Communications:
Report dated June 6, 2000, from the Engineering and Building Dire -`"'r. advising that
adoption of the latest editions of the Uniform Fire Code would provide consistency with
the regulations that apply to use and occupancy of buildings and structures in the City.
Daniel McFarland, Building Official, made an oral presentation and noted that the City's
amendments to the Fire Code included street sign illumination and approval of the
Orange County Fire Authority for installation of new speed bumps.
Public Hearing:
Notice having been given as required by law, Mayor Campbell opened the public
hearing with the following person responding:
{1) David Hanson, 31171 Calle del Campo, representing the Transportation
Commission, indicated that the Orange County Fire Authority was included in the
process required for installation of speed humps and that the speed humps
installed on public streets would be painted and would be a specific height.
There being no further response Mayor Campbell closed the hearing with the right to
re -open at any time.
Introduction of Ordinance:
The City Clerk read the title of the Ordinance next in order. Further reading of all
Ordinances had been waived earlier in the meeting. It was moved by Council Member
Hart and seconded by Council Member Greiner that the following Ordinance be
introduced:
City Council Minutes -8- 6!6100
081
ORANGE COUNTY FIRE AUTHORITY SAN JUAN CAPISTRANO 1997
UNIFORM FIRE CODE ADOPTION AMENDMENTS WITH FINDINGS -
AN ORDINANCE OF THE CITY COUNCIL OF SAN JUAN
CAPISTRANO, CALIFORNIA, AMENDING CHAPTER 2 "FIRE
PREVENTION" OF TITLE 4 "PUBLIC SAFETY" RELATING TO
ADOPTION BY REFERENCE OF THE CALIFORNIA FIRE CODE, 1998
EDITION WITH APPENDICES, THE UNIFORM FIRE CODE
STANDARDS, 1997 EDITION WITH APPENDICES; AND
AMENDMENTS THERETO
The motion carried by the following vote.
AYES: Council Members Bathgate, Greiner, Hart and Swerdlin and
Mayor Campbell
NOES: None
ABSENT: None
RECESS AND R=CONVENE
Council recessed at 7:40 p.m. to convene the San Juan Capistrano Community Redevelopment
Agency and the Capistrano Valley Water District, and reconvened at 8:04 p.m.
ADMINISTRATIVE ITEMS
CITY MANAGER
INTRODUCTION OF FISCAL YEAR 2000-2001 OPERATING BUDGET (330.20)
Written Communications:
Report dated June 6, 2000, from the Administrative Services Director, forwarding
proposed Fiscal Year 2000-2001 Fund budgets and advising that the proposed General
Fund operating budget was balanced. The Report recommended that the balanced
budget be maintained and that budget discussions continue to a Public Hearing to be
scheduled on June 20, 2000.
Cynthia Russell, Administrative Services Director, made an oral presentation.
Council Member Comments.-
Mayor
omments:Mayor Campbell noted that residents of the Los Corrales neighborhood had requested
their streets be slurry sealed in the upcoming fiscal year. She felt their request should
be honored.
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082
Public Comments:
(1) David Hanson, 31171 Calle del Campo, presented copies of newspaper articles
regarding the Orange County Animal Shelter and requested City Council review
of the budget to find money to either fund merging with the City of San
Clemente's animal services program or creating a City -owned animal services
program. He stated that he had many signatures on file supporting this issue.
He suggested that fines received from the red-light cameras be directed to
supporting new shelter services.
George Scarborough, City Manager, stated that the red light infraction project
was still in a test phase and that it would return to the City Council for review six
months after activation of the signals. He stated that the animal control issue will
be discussed at the first City Council meeting in July.
(2) Lon Uso, 31302 Via Las Palmas, requested that a City -owned animal shelter be
included in the budget
City Council and Staff Comments:
Mr. Scarborough stated that the Los Corrales slurry seal had been budgeted in the
Capital Improvement Project budget for fiscal year 2001-2002. He noted that during
staff review of the proposed capital improvements for the upcoming fiscal year, there
were slurry seal projects that ranked higher and there was not sufficient funds this fiscal
year to support it. He stated that if there was a wish to fund this project this year,
money would have to be borrowed from the general fund reserves. Council Member
Swerdlin requested additional information on this item.
Continuation of Consideration:
It was moved by Council Member Swerdlin, seconded by Council Member Hart and
unanimously carried to continue discussions regarding the proposed expenditures to a
Public Hearing scheduled for June 20, 2000. Staff was directed to provide a report
regarding slurry seal of Los Corrales streets.
RECESS AND RECONVENE
Council recessed at 8:21 p.m. and reconvened at 8:31 p.m.
2. INTRODUCTION OF COMMUNITY ORGANIZATIONS GRANT FUNDING
REQUESTS FOR FY 2000-2001 AND SELECTION OF COUNCIL
SUBCOMMITTEE FOR COMMUNITY GRANT FUNDS 330.20
Written Communications:
Report dated June 6, 2000, from the Economic Development Manager, advising that
each year the City entertained requests from community organizations for City funding
to support a variety of community programs. This year, 13 organization had submitted
requests for funding totaling $88,136.
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083
Mechelle Lawrence, Economic Development Manager, made an oral presentation.
The following persons spoke in support of their request for funding -
1 .
unding:1. Carol Carlson, CSP Youth Shelter;
2. Elaine Smith, Laguna Playhouse;
3. Bob Jones, Once Upon a Story;
4. Sharon Holdt, South Orange County Community Services Council.
Selection of Sub -Committee:
It was moved by Mayor Campbell, seconded by Council Member Greiner and
unanimously carried to receive the requests and to appoint Council Members Bathgate
and Greiner to work with Staff on funding recommendations.
PLANNING DIRECTOR
ADOPTION OF RESOLUTION AUTHORIZING A $500,000 AFFORDABLE
HOUSING LOAN FUNDED WITH HOUSING IN -LIEU FEES TO WILLOW
PARTNERS LLC FOR THE DEVELOPMENT OF THE VILLA PALOMA
SENIOR APARTMENTS LOCATED AT 27191 PA'�EO ESPADA (VILLA
PALOMA) (430.451
Written Communications:
Report dated June 6, 2000, from the Planning Director, advising that Willow Partners,
LLC had requested that the City provide a $500,000 affordable housing loan for their
planned senior affordable apartment project previously approved by the Planning
Commission and City Council.
William Ramsey, Principal Planner, made an oral presentation.
Public Comments:
(1) Jessica Dean, 32702-C Paseo Burladero, stated that in -lieu fees were a very
precious commodity for affordable housing and noted that while the City was
doing very well providing affordable housing for seniors, there were many
families in need of affordable housing.
(2) Richard Crane, 1101 W. Ocean Air Drive, San Diego, stated that he appreciated
working with the City on this project and that he would be happy to work on
affordable family housing with the City as well.
Council Member Comments:
Council Member Bathgate stated that she supported Ms. Dean's comments to serve all
the residents and requested further review for other opportunities for affordable family
housing.
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084
Adoption of Resolution:
It was moved by Council Member Swerdlin, seconded by Council Member Hart and
unanimously carried that the following Resolution be adopted:
RESOLUTION NO. 00-6-6-6, AFFORDABLE HOUSING LOAN TO
WILLOW PARTNERS, LLC, FOR DEVELOPMENT OF AFFORDABLE
SENIOR APARTMENT COMPLEX (WILLOW PARTNERS LLCNILLA
PALOMAA- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO AUTHORIZING A $500,000 AFFORDABLE
HOUSING LOAN TO WILLOW PARTNERS, LLC FOR THE
DEVELOPMENT OF AN EIGHTY-FOUR (84) UNIT, AFFORDABLE
SENIOR APARTMENT COMPLEX ON AN EXISTING 1.9 ACRE
PARCEL LOCATED AT 27191 PASEO ADELANTO AND MORE
PRECISELY REFERRED TO AS ASSESSORS PARCEL NUMBER 666-
241-06 (WILLOW PARTNERS LLCNILLA PALOMA)
ENGINEERING AND BUILDING DIRECTOR
APPROVAL OF PERSONAL SERVICES AGREEMENT FOR RKJK &
ASQnCIATES INC. FOR ENGINEERING SERVICES TO CONDUCT THE
MAST ER PLAN OF ARTERIAL HIGHWAYS ROADWAY DELETION STUDY
600.30
Written Communications:
Report dated June 6, 2000, from the Engineering and Building Director, advising that
three Request for Proposals had been received from qualified firms to study the impacts
of proposed deletions on the Master Plan of Arterial Highways system. Staff determined
that RKJK & Associates, Inc., best met the requirements and recommended hiring this
firm at a cost of $35,700.
William Huber, Engineering and Building Director, made an oral presentation.
Approval of Agreement -
It
reement-It was moved by Council Member Swerdlin, seconded by Council Member Greiner and
unanimously carried that the Personal Services Agreement with RKJK & Associates,
Inc., to perform the engineering services for the Master Plan of Arterial Highways
Roadway Deletion Study be approved at a cost of $35,700 for period ending October 2,
2000.
2. REVIEW OF THE 2000-2007 CITY SEVEN-YEAR CAPITAL IMPROVEMENT
PROGRAM 330.40
Written Communications:
Report dated June 6, 2000,
yearly projects had been
City Council Minutes
from the Engineering and Building Director, advising that
submitted, reviewed and prioritized by the Capital
-12-
6!6100
085
Improvement Committee. The 2000-01 Capital Improvement Program would fund
$13,328,528, in projects from a variety of funding programs.
William Huber, Engineering and Building Director, made an oral presentation.
Continuation of Consideration:
It was moved by Council Member Hart, seconded by Council Member Greiner and
unanimously carried to continue discussions regarding review of the 2000-2007 City
Seven-year Capital Improvement Program to a Public Hearing scheduled for June 20,
2000.
3. FEE WAIVER - MESA VISTA NORTH RECONSTRUCTION PROJECT (390.30)
Written Communications:
Report dated June 6, 2000, from the Engineering and Building Director, advising that
the homeowner's association had requested a waiver of all City fees associated with the
remedial repairs to the horses in the Mesa Vista North project area. The Report advised
that with the exception of the Cerro Rebal landslide repair, the Council had only waived
the fees that involve City services such as plan check, permit and inspection. Costs for
out!zi,'A services had not been waived in the past.
Daniel McFarland, Building Official, made an oral presentation.
Approval/Disapproval of Fee Waiver-
It
aiver:It was moved by Council Member Greiner, seconded by Council Member Hart and
unanimously carried that a fee waiver of City plan checking and permit fees only be
approved; and that a waiver of all direct costs for outside consultants not be approved.
PUBLIC WORKS DIRECTOR
CONGDON HOUSEXINOSHITA FARM - APPROVAL OF PLANS
SPECIFICATIONS, CALL FOR BIDS AND REVISIONS TO LEASE
AGREEMENT (600.301600_.
Written Communications:
Report dated June 6, 2000, from the Public Works Director, advising that the intent with
the Congdon House was to retain as much of the existing structure as could be saved
in a cost effective manner with other options to include demolition and construction of
a replica structure. Staff recommended that the City retain South Coast Farms as the
operator of the Kinoshita Farm and that the City begin administration of the renovation
of the Congdon House.
Amy Amirani, Public Works Director, made an oral presentation, noting this was a
companion item to the Community Redevelopment Agency item.
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Approval of Plans, Specifications, Call for Bids and Revisions to Lease Agreement:
It was moved by Council Member Swerdlin, seconded by Council Member Hart and
unanimously carried that the plans, specifications and call for bids for the Congdon
House/Kinoshita Farm be approved; that the lease agreement to eliminate South Coast
Farm's obligation regarding the Congdon House renovation be approved; and that
following receipt of bids, Staff be directed to return with alternatives for disposition of the
house including demolition, rebuilding or refurbishing, and reuse of the existing wood
and a summary of the historical significance of the house and its relationship to the
open space bond measure.
COMMUNITY SERVICES DIRECTOR
APPROVAL OF AMENDMENT TO BROCHURE AGREEMENT (SUMMIT AD
GROUP) 600.30)
Written Communications:
Report dated June 6, 2000, from the Community Services Director, advising that the
City and Summit Ad Group had a three-year agreement effective through December 31,
2000, for the production of the quarterly San Juan Capistrano City News and
Commun++„ Services Brochure. The City and Contractor developed an Amendatory
Agreement which included a liquidated damages clause at $50 per day for the first five
days the Contractor fails to distribute City News and $100 per day thereafter.
Al King, Community Services Director, made an oral presentation.
Approval of Amendment to Brochure_ Agreement:
It was moved by Council Member Hart, seconded by Council Member Greiner and
unanimously carried that the Amendatory Agreement with Summit Ad Group be
approved to include liquidated dames if time lines were not met for distribution of the
San Juan Capistrano City News and Community Services Brochure.
ORDINANCES - None
COUNCILMANIC ITEMS
ORAL REPORTS OF OUTSIDE AGENCIES - None
COUNCIL COMMENTS
Sheriff Department Chaplains (580.10)
Mayor Campbell advised that the County had sworn in 32 Chaplains for the Sheriffs
Department and felt that they would be of great value to the Department and to victims.
City Council Minutes -14- 616100
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2. Charity Golf Tournament (150.601
Council Member Swerdlin noted that a charity golf tournament had been held in San
Clemente which benefitted the Boys & Girls Club noting that the San Juan Capistrano
golfers had won.
ADJOURNMENT
There being no further business before the Council, the meeting was adjourned at 9:30 p.m.
to the next regular meeting date of Tuesday, June 20, 2000, at 7.00 p.m. in the City Council
Chamber.
Respectfully submitted,
WIFE, Aill - WWRIWAKIN-Ul
I CITY CLERK
�vll til'
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LLENE.C-AMPBELL, MAYOR
City Council Minutes -15- 616100