11-0818_CC_Minutes_Special MeetingMINUTES
August 18, 2011
Joint Meeting
SAN JUAN CAPISTRANO
CITY COUNCIL
PLANNING COMMISSION
OPEN SPACE, TRAILS & EQUESTRIAN COMMISSION
CULTURAL HERITAGE COMMISSION
PARKS, RECREATION & SENIORS COMMISSION
TRANSPORTATION COMMISSION
UTILITIES COMMISSION
DESIGN REVIEW COMMITTEE
HOUSING ADVISORY COMMITTEE
YOUTH ADVISORY BOARD
CITIZENS' BOND OVERSIGHT AD-HOC COMMITTEE
AUDITING FINANCE AD-HOC COMMITTEE
Mayor Allevato called the Special Joint Meeting of the San Juan Capistrano
City Council; Planning Commission; Open Space, Trails & Equestrian Commission;
Cultural Heritage Commission; Parks, Recreation & Seniors Commission;
Transportation Commission; Utilities Commission; Design Review Committee;
Housing Advisory Committee; Youth Advisory Board; Citizens' Bond Oversight Ad -Hoc
Committee; and Auditing Finance Ad -Hoc Committee to order at 5:11 p.m. in the
City Council Chamber.
ROLL CALL
COUNCIL MEMBERS PRESENT: Laura Freese, Derek Reeve, John Taylor, Mayor pro
tem Larry Kramer and Mayor Sam Allevato
COUNCIL MEMBERS ABSENT: None
PLANNING COMMISSIONERS PRESENT: Jeff Parkhurst, Robert Williams, Vice -Chair
Gene Ratcliffe and Chair Sheldon Cohen
PLANNING COMMISSIONER ABSENT: Ginny Kerr, Tim Neely and Roy Nunn
OPEN SPACE, TRAILS & EQUESTRIAN COMMISSION: Kenneth Hart, Al King,
Angelo Lombardo, Tom Ostensen, Renee Ritchie, Vice -Chair Ilse Byrnes and
Chair Robert Ferguson
OPEN SPACE, TRAILS & EQUESTRIAN COMMISSION: ABSENT: None
CULTURAL HERITAGE COMMISSIONERS PRESENT: Rhonda deHann,
Jan Siegel, Vice -Chair Don Tryon and Chair Lorie Porter
CULTURAL HERITAGE COMMISSIONER ABSENT: Nathan Banda
8-18-2011
PARKS, RECREATION & SENIORS COMMISSIONERS PRESENT: Steve
Behmerwohld, Jenny Friess, Gerald Muir, Vice -Chair Ronald Denman and
Chair Kathy Hooper
PARKS, RECREATION & SENIORS COMMISSIONERS ABSENT: None '
TRANSPORTATION COMMISSIONERS PRESENT: John Altieri, E.J. Constantine,
Tim Markel, Vice -Chair Matt Gaffney and Chair Jean Savage
TRANSPORTATION COMMISSIONERS ABSENT: None
UTILITIES COMMISSIONERS PRESENT: Richard Hartl, Thomas Lytle, Dan Merkle
and Vice -Chair Lee Goode
UTILITIES COMMISSIONERS ABSENT: Richard Hartl and Chair Ray Miller
DESIGN REVIEW COMMITTEE MEMBERS PRESENT: Daniel Friess, Vice -Chair
Bob Cardoza and Chair Robert Williams
DESIGN REVIEW COMMITTEE MEMBERS ABSENT: Tim Neely
HOUSING ADVISORY COMMITTEE MEMBERS PRESENT: William Bonney,
Gila Jones, Vice -Chair Dave Solt, and Chair Nancy Campman
HOUSING ADVISORY COMMITTEE MEMBERS ABSENT: None
YOUTH ADVISORY BOARD MEMBERS: (No Quorum) Alberto Barrera, Erica
Delamare, Janelle Jenke, Zachary Ramsey, Anam Sadruddoin, Ryan St. Onge, Nicole
Winn, Kallin Zehren, and Gerald .Muir (Adult Advisor)
YOUTH ADVISORY BOARD MEMBERS ABSENT: Alexis D'Epagnier, Hope Frisch,
Nathan Goodman, Katie Jenner, James Johnson, Harley Olvera, Bradley Reyes,
Kathleen Ryan, Nicole Winn and Kallin Zehren
CITIZENS' BOND OVERSIGHT AD-HOC COMMITTEE MEMBERS PRESENT:
Elliott Levenson, Kathleen Strong and Mark Winn
CITIZENS' BOND OVERSIGHT AD-HOC COMMITTEE MEMBER S ABSENT: Scott
Looney, and Chair John Harper
AUDITING FINANCE AD-HOC COMMITTEE MEMBERS PRESENT: (No Quorum)
Sam Allevato, Derek Reeve, and Vice Chair John Perry
AUDITING FINANCE AD-HOC COMMITTEE MEMBERS ABSENT: Ray Miller, Richard
Hartl, Jim Reardon and Chair John Harper
r,
2 8-18-2011
ORAL COMMUNICATIONS:
• Clint Worthington, City resident, felt that the City Council and Commissions have
violated conflict of interest laws and the Brown Act.
DISCUSSION ITEM:
C1. DISCUSSION REGARDING THE BROWN ACT, MUNICIPAL CODE, AND CITY
COUNCIL POLICIES AND EXPECTATIONS PERTAINING TO COMMISSIONS,
COMMITTEES AND ADVISORY BOARDS — NO ACTION TAKEN (610.70)
Omar Sandoval, City Attorney, provided a PowerPoint presentation and
responded to questions.
Council/Commissions/Committees/Boards Comments:
• Clarified that at times a project might be delayed by coming back to the
reviewing body for recommendation numerous times due requirements or
the complexity of the project.
• Need to make sure Commissioners, Committee and Board Members
communicate and go through their Secretary rather than going through
different staff members.
• Felt it was important to follow City Council Policy 209, which requires that the
Chairperson meet with the Secretary to review and finalize their upcoming
agenda.
• Important to share with all the Commissions/Committees/Boards the
following Council Urgent Strategic Priorities set during a recent City
Council/City Manager retreat: 1) Staff Reorganization/Pensions, Contract
(Adress Economic Development and Open Space Management/Community
Development); 2) Groundwater Recovery Plant at designed capacity of 5.2
MGD; 3) East and Northwest Open Space resource into best use (No 1.
Priority — Lemon Grove, No. 2 Priority — Dog Park); 4) Finish the Historic
Town Center Master Plan; 5) Entitlement ' Process/Business Friendly
environment; and 6) Get the City's fiscal house in order; and the following
are additional Strategic Priorities: 1) Aggressively revitalize economic
development; 2) Redevelopment Agency Decision; 3) Plan selling or leasing
City properties such as Lower Rosan; 4) Complete sidewalk widening project
across from the Mission; 5) develop a community -oriented policing program
for the Villas and Carolinas neighborhoods; 6) Make decision on
Desalinization Plant; 7) Complete entitlement of the downtown hotel; and
8) Grove/workforce housing.
• Important to be business friendly in order to assist the City businesses to
succeed; expressed concerned with taking too long to reorganize the City;
and hoped that the Commissions/Committees/Boards keep in mind the
Council's Strategic Priorities before making their recommendations.
• Important to follow the General Plan, the Strategic Business Plan (long term
goals), the almost completed Historic Town Center Master Plan, and the
newly approved Strategic Priorities; need to make the City more business
friendly by refining and streamlining the approval process; and important to
complete the Historic Town Center Master Plan.
8-18-2011
. Important to see how to maintain a rural and rustic feel when making
recommendations/decisions with the City's Open Space, and also look into
income potential to cover the maintenance costs; encouraged suggestions
to streamline and expedite the approval process in order to be
business friendly; and think of an inclusive way to deal with crime issues
within the City.
ADJOURNMENT
Mayor Allevato adjourned the meeting at 7:05 p.m.
submitted,
ApproY0ctor 18, 2 1'I'ATTE
S ALL ATO, MAYOR
8-18-2011