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06-0905_CC_Minutes_Regular MeetingMINUTES SEPTEMBER 5, 2006 SAN JUAN CAPISTRANO CITY COUNCIL REGULAR MEETING CLOSED SESSION (610.85) A Closed Session was held for the following purposes, as authorized by statute: 1. Pursuant to Government Code section 54957, the City Council reviewed the performance of the City Clerk. Mayor Swerdlin called the regular meeting of the City Council of the City of San Juan Capistrano to order at 7:02 p.m. in the City Council Chamber. Council Member Hart led the Pledge of Allegiance and Council Member Allevato gave the invocation. ROLL CALL COUNCIL MEMBERS PRESENT: Wyatt Hart, Diane Bathgate, Joe Soto, Mayor pro tem Sam Allevato, and Mayor David M. Swerdlin. COUNCIL MEMBERS ABSENT: None STAFF PRESENT: Dave Adams, City Manager; John Shaw, City Attorney; Meg Monahan, City Clerk; Bill Huber, Assistant City Manager; Cynthia L. Russell, Administrative Services Director; Molly Bogh, Planning Director; Nasser Abbaszadeh, Engineering & Building Director; John Elwell, Interim Public Works Director; Karen Crocker, Community Services Director; Lt Mike Betzler, Chief of Police Services; Douglas Dumhart, Economic Development Manager; Larry N. Lawrence, Consulting Case Planner; and Eileen White, Recording Secretary ANNOUNCEMENT OF CLOSED SESSION ACTIONS — None CITY COUNCIL COMMENTS AND ORAL REPORTS Mayor pro tem Allevato attended the dedication of the new Cook Park playground equipment. He also reported attendance at a meeting with Council Member Soto, and representatives from the Parks, Recreation and Equestrian Commission, the school district and after-school program administrators to develop solutions to address the congregation of unsupervised elementary and middle school children in the Community Center area. Mayor Swerdlin announced attendance at the Cook Park playground equipment dedication, a Baskin Robbins grand opening, Transportation Corridor Agency meetings, and Orange County Vector Control meetings. Council Members concurred to direct staff involvement in seeking a solution to the unsupervised gathering of school aged children and provide a recommendation to the City Council. Council Member Hart excused himself from attendance at the September 19, 2006 Council Meeting due to a conflli:,t. NORTHWEST AREA STRATEGIES COMMITTEE REPORT Council Member Hart announced the next meeting of the Northwest Strategies Committee on Monday, October 2, 2006 at 7:00 p.m. at the Community Center. He reported an upcoming agenda item to hire a consultant to perform polling services related to open space issues; and that a second tour of the City's open space, including public participation, is in the planning stages. ANNOUNCEMENTS OF COMMUNITYWIDE INTEREST Karen Crocker, Community Services Director, announced upcoming communitywide events including "Caribbean Nights, hosted by the Boys & Girls Club; the Historical Society's annual BBQ; and a ceremony to honor the City of San Juan Capistrano's adoption of the First Battalion 11th Marine Regiment (1 /11) from Camp Pendleton on September 11th. Additional events include the Annual Creek Cleanup, Indigenous Peoples Festival, and the Shea Therapeutic Center's annual Country BBQ. INTRODUCTIONS, PRESENTATIONS, AND DONATIONS 1. KEN FRIESS, FORMER YOUTH ADVISORY BOARD ADULT ADVISOR, RECOGNIZED. (610.40) Meg Monahan, City Clerk, recognized Ken Friess, former Youth Advisory Board Adult Advisor, for his involvement in establishment of the Youth Advisory Board and for his service to the Board; and Mayor Swerdlin presented him with a plaque. 2. JUDITH HURST, FORMER YOUTH ADVISORY BOARD ADULT ADVISOR, RECOGNIZED. (610.40) Meg Monahan, City clerk, recognized Judith Hurst for her involvement in the establishment of the Youth Advisory Board and for her service to the Board; and Mayor Swerdlin presented her with a plaque. 2 9-5-2006 3. MEDIX AMBULANCE SERVICES AND LAS GOLONDRiNAS, MAJOR SPONSORS OF THE 2006 4TH OF JULY CELEBRATION, RECOGNIZED. (610.40) Karen Crocker, Community Services Director, Recognized Medix Ambulance Service and Las Golondrinas for their major sponsorship of the 2006 July 4th Celebration; and Mayor Swerdlin presented each with a plaque. 4. WEEK OF SEPTEMBER 17 THROUGH SEPTEMBER 23 DESIGNATED AS CONSTITUTION WEEK. (610.40) Mayor Swerdlin proclaimed September 17 through September 23 as Constitution Week and presented the proclamation to Ann Sloan Jones of the San Clemente Chapter of the National Society of Daughters of the American Revolution. 5. MOLLY BOGH, RETIRING PLANNING DIRECTOR, RECOGNIZED. (110.10) Mayor Swerdlin recognized Molly Bogh for her service to the community as Planning Director, presented her with a book, and donated a book in recognition to her service to the San Juan Capistrano Public Library. 6. COMMISSIONERS PRESENT AT MEETING INTRODUCED. (110.10) Mayor pro tem Allevato recognized the following individuals in attendance: Les Blair, Council Liaison to the San Juan Seniors and his wife Marie; Robert Cardoza, Planning Commissioner; Stan Wylazlowski, Executive Director of the Chamber of Commerce; and Teri Garza, Librarian for the San Juan Capistrano Public Library. ORAL COMMUNICATIONS Stan Wylazlowski, Executive Director; Laura Freese, Economic Development Director; and Natalie Miller, representing the San Juan Capistrano Chamber of Commerce recommended a monthly community art show event and establishment of a citywide events calendar. Joy Obade, City resident, requested the City's involvement in meeting Federal requirements and seeking Federal approval of a "Quiet Zone" related to the railroad tracks and crossings in close proximity to San Juan Mobile Estates. Dave Adams, City Manager, reported that staff would perform preliminary research and report back to the City Council. Jere Lipofsky, owner of ZoyX, Inc. requested assistance in obtaining a Conditional Use Permit for his business that provides a play center for children and their families. Molly Bogh, Planning Director, reported the use was not permitted in the industrial zone to protect people from surrounding industrial use impacts. Staff is assisting the applicant 3 9-5-2006 to find space in a suitable zone. The applicant could also seek a Zone Change and General Plan Amendment at the current location. CONSENT CALENDAR Council Action: Moved by Mayor pro tem Allevatu, seconded by Council Member Hart , and carried unanimously, 5-0, to approve items 1, 2, 8 through 16, and 18 through 20 as recommended by staff. MOTION TO READ ORDINANCES BY TITLE ONLY APPROVED. 2. MINUTES OF THE AUGUST 1, 2006, CITY COUNCIL MEETING APPROVED AS SUBMITTED. 3. PERSONAL SERVICES AGREEMENT FOR THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE REHABILITATION OF RANCHO VIEJO ROAD APPROVED. (600.30) This item was removed from the Consent Calendar to allow for public comment. Public Comment Conzalo Covarrubias, City resident , requested clarification as to whether Malaspina Road was included in the project area. Nasser Abbaszadeh, Engineering & Building Director, confirmed that it was and the project is expected to be complete in approximately 1 Y 2 years. Council Action: Moved by Council Member Bathgate, seconded by Mayor pro tem Allevato, and unanimously carried, 5-0, to approve the Personal Services Agreement with KFM Engineering for the preparation of plans and specifications for the Rehabilitation of Rancho Viejo Road from Ortega Highway to Junipero Serra Road, in the amount of $47,975. 4. BUDGET AMENDMENT AND PERSONAL SERVICES AGREEMENT FOR THE PREPARATION OF PLANS AND SPECIFICATION FOR THE JUNIPERO SERRA ROAD AND RANCHO VIEJO ROAD INTERSECTION IMPROVEMENTS APPROVED. (APA ENGINEERING)(CIP NO. 404) (600.301330.30) This item was removed from the Consent Calendar by Council Member Soto, who ascertained from Nasser Abbaszadeh, Engineering & Building Director, that a landscape consultant will address project area median landscaping. Council Action: Moved by Council Member Soto, seconded by Mayor Swerdlin, and carried unanimously, 5-0, to increase Fiscal Year 2006-2007 4 9-5-2006 1 project budget for the Juniper Serra Road and Rancho Viejo Road Intersection Improvement (CIP No. 404) increased from $128,000 to $143,000 by appropriating and additional $15,000 from Measure M Local Return fund; and approve a Personal Services Agreement with APA Engineering Inc. for the preparation of plans and specifications for the project, in the amount of $132,480. 5. PERSONAL SERVICES AGREEMENT FOR PREPARATION OF PLANS AND SPECIFICATIONS FOR THE DEL OBISPO STREET WIDENING APPROVED. (ADAMS-STREETER CIVIL ENGINEERS, INC.) (CIP NO. 121) (600.30) This item was removed from the Consent Calendar by Council Member Soto in order to commend staff for their efforts to address items on the Traffic Congestion Relief Ad-hoc Committee. Council Action: Moved by Council Member Soto, seconded by Mayor pro tem Allevato, and carried unanimously, 5-0, to approve Personal Services Agreement with Adams -Streeter Civil Engineers, Inc. for the preparation of plans and specifications for the Design for Del Obispo Street Widening 400' north of Calle Aspero to Aguacate Road, in the amount of $71,075. 6. CONSIDERATION OF LICENSE AGREEMENT FOR USE OF 31776 EL CAMINO REAL PLAYHOUSE (SOUTH ORANGE COUNTY COMMUNITY THEATRE) WITHDRAWN. (600.30) Meg Monahan, City Clerk, announced that this item was withdrawn from the Consent Calendar and will be scheduled on a future agenda of the Community Redevelopment Agency Board Of Directors meeting. 7. ACCOUNTS PAYABLE WARRANTS DATED AUGUST 17, 2006; AND PAYROLL WARRANTS DATED AUGUST 11, 2006 AND, AUGUST 25, 2006, RECEIVED AND FILED. (300.30) This item was removed from the Consent Calendar agenda to allow Council Member Bathgate to abstain due to one warrant including payment to an immediate family member. Council Action: Moved by Mayor pro tem Allevato, seconded by Council Member Hart and carried 4-0-1, with Council Member Bathgate abstaining, to receive and file Account Payable Warrants dated August 17, 2006, in the amount of $1,575,472.19; and Payroll Warrants dated August 11, 2006, and August 25, 2006 in the amount of $530,672.87. 5 9-5-2006 ROLL CALL AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS ABSTAIN: COUNCIL MEMBERS Hart, Soto, Allevato, Mayor Swerdlin None Bathgate 8. CASH BALANCES BY FUND — JULY 31, 2006, RECEIVED AND FILED. (330.50) 9. REPORT OF INVESTMENTS — MONTH ENDING JULY 31, 2006, RECEIVED AND FILED. (350.30) 10. LICENSE AGREEMENT FOR USE OF THE T. J. MEADOWS BUILDING AT 31421 LA MATANZA STREET AS THE SAN JUAN CAPISTRANO CHAMBER OF COMMERCE OFFICES, FOR $435.00 PER MONTH, THROUGH SEPTEMBER 6, 2008, APPROVED. (600.30) 11. RECEIPT OF ALL BIDS FOR THE RANCHO SIERRA VISTA STORM DRAIN REPLACEMENT PROJECT ACKNOWLEDGED AND A CONSTRUCTION CONTRACT AWARDED TO EARTH CONSTRUCTION AND MINING, IN THE AMOUNT OF $179,000; THE MAYOR AUTHORIZED TO EXECUTE THE CONSTRUCTION CONTRACT; THE CITY MANAGER AUTHORIZED TO APPROVE NECESSARY CHANGES TO THE CONTRACT WITHIN THE PROJECT BUDGET; AND $50,000 APPROPRIATED FROM THE SYSTEMS DEVELOPMENT FUND TO COVER PROJECT COSTS. (CIP NO. 412) (RANCHO SIERRA VISTA STABLES) (600.30) 12. PERSONAL SERVICES AGREEMENT WITH ENVIRONMENTAL SCIENCE ASSOCIATES FOR PREPARATION OF THE RECYCLED WATER MASTER PLAN UPDATE PROGRAM ENVIRONMENTAL IMPACT REPORT, IN THE AMOUNT OF $187,327, APPROVED. (ENVIRONMENTAL SCIENCE ASSOCIATES) (CIP NO. 792) (600.30) 13. CHANGE ORDER NO. 1 FOR THE FINAL DESIGN CONTRACT WITH RBF CONSULTING INC. FOR THE COOKS RESERVOIR REPLACEMENT PROJECT, IN THE AMOUNT OF $74,558, APPROVED. (CIP NO. 769)(600.30) 14. PLANS AND SPECIFICATIONS FOR THE RECYCLED WATER SUPPLY SYSTEM PROJECT, AS PREPARED BY PSOMAS AND ASSOCIATES, INC. APPROVED; THE CITY CLERK DIRECTED TO ADVERTISE THE PROJECT FOR PUBLIC BID; RESOLUTION NO. 06-09-05-01, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING ADOPTION OF A MITIGATED NEGATIVE DECLARATION AND APPROVAL OF PLANS FOR THE 6 9-5-2006 RECYCLED WATER SUPPLY SYSTEM, CIP NO. 755," ADOPTED; AND CHANGE ORDER NO. 1 TO THE DESIGN CONTRACT WITH PSOMAS, IN THE AMOUNT OF $16,075, RATIFIED. (PROJECT A5 OF THE RECYCLED WATER MASTER PLAN)(CIP NO. 755)(600.30) 15. AGREEMENT WITH THE BOYS AND GIRLS CLUB OF CAPISTRANO VALLEY TO PROVIDE AFTER-SCHOOL RECREATION PROGRAMS FOR THE PERIOD OF SEPTEMBER 2006 THROUGH JUNE 2007, IN THE AMOUNT OF $91,820, APPROVED. (600.30) 16. AGREEMENT WITH CAMP FIRE USA ORANGE COUNTY COUNCIL TO PROVIDE AFTER-SCHOOL RECREATION PROGRAMS FOR THE PERIOD OF SEPTEMBER 2006 THROUGH JUNE 2007, IN AN AMOUNT NOT TO EXCEED $50,400, APPROVED. (600.30) 17. FEE REDUCTION FOR RENTAL OF THE COMMUNITY HALL IN THE COMMUNITY CENTER APPROVED. (COASTAL MOUNTAIN YOUTH ACADEMY)(390.30) This item was removed from the Consent Calendar to allow Council Member Soto to abstain due to his position on the Board of Directoris of Coastal Mountain Youth Academy. Council Action: Moved by Mayor pro tem Allevato, seconded by Council Member Hart, and carried 4-0-1, with Council Member Soto abstaining, to approve the Rental fee reduction of 68.25% ($598) for the Coastal Mountain Youth Academy to use of the Community Hall in the Community Center for three meetings (August, September, and November 2006). ROLL CALL AYES: COUNCIL MEMBERS: Hart, Bathgate, Allevato, Mayor Swerdlin NOES: COUNCIL MEMBERS: None ABSTAIN: COUNCIL MEMBERS: Soto 18. MAYOR AUTHORIZED TO EXECUTE ADDENDUM NO. 1 TO AMENDMENT NO. 2 OF THE PROJECT COMMITTEE NO. 2 AGREEMENT, AUTHORIZING THE SOUTH ORANGE COUNTY WASTEWATER AUTHORITY (SOCWA) TO PROCEED WITH THE ENVIRONMENTAL REVIEW AND COMPLETE THE PRELIMINARY DESIGN REPORT; TRANSFER OF $200,000 FROM CIP NO. 788 (THE RECYCLED WATER RESERVOIRS) TO CIP NO. 787 (RECYCLED WATER ADVANCED WATER TREATMENT PLANT) AUTHORIZED; AND 7 9-6-2006 DEPOSIT OF $120,000 WITH SOCWA FOR THE WORK, AUTHORIZED. (CIP NO. 787)(600.50) 19. RESOLUTION NO. 06-09-05-02, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ACCEPTING ACCESS AND PUBLIC UTILITY EASEMENT FOR VISTA MONTANA WITHIN ASSESSOR'S PARCEL NO. 125-172-16 (WHISPERING HILLS LLC)," ADOPTED; RESOLUTION NO 06-07-03-06, REPEALED; THE MAYOR AND CITY CLERK AUTHORIZED TO EXECUTE THE RESOLUTION; AND THE CITY CLERK DIRECTED TO FORWARD THE EASEMENT DEED TO THE ORANGE COUNTY RECORDER'S OFFICE. (TENTATIVE TRACT 16634) (670.50) 20. RESOLUTION NO. 06-09-05-03, ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ACCEPTING A GRANT OF EASEMENT FROM THE STATE OF CALIFORNIA FOR PUBLIC STORM WATER DRAINAGE PURPOSES (APN 668-291-05) ASSOCIATED WITH THE DEVELOPMENT OF TENTATIVE TRACT 15609 (PACIFICA SAN JUAN)," ADOPTED; AND THE CITY CLERK DIRECTED TO FORWARD THE AGREEMENT AND EASEMENT, ACCEPTED, TO THE ORANGE COUNTY RECORDER'S OFFICE. (STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION) (CALIFORNIA DEPARTMENT OF HIGHWAY PATROL) (670.50) PUBLIC HEARINGS $100,000 CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) GRAND FUND ALLOCATED TOWARD THE COST OF A DEPUTY SHERIFF FOR THE FISCAL YEAR 2006-2007. (580.10) Description: During Fiscal Year 200612007, the City of San Juan Capistrano will receive no less than $100,000 from a state -funded Citizens' Option for Public Safety (COPS) grant to enhance front line law enforcement. Since Fiscal Year 199611997, when a Deputy Sheriff position was added to Police Services, the City has utilized these funds to offset a portion of the cost of the that Deputy Sheriff position. Staff recommended Council use the money appropriated by the Cops Grant to again fund a portion of the cost of the Deputy Sheriff position added to Police Services in the 1996/1997 Fiscal Year. Written Communications: Report dated September 5, 2006, by Lt. Mike Betzler, Chief of Police Services. Presentation: Lt. Mike Betzler, Chief of Police Services, summarized the staff report. 8 9-5-2006 1 1 Mayor Swerdlin opened the public hearing, and there being no public testimony, closed the public hearing. Council Action: Moved by Council Member Bathgate, seconded by Mayor pro tem Allevato, and carried unanimously, 5-0, to allocate the $100,000 COPS funds toward the cost of a Deputy Sheriff for the Fiscal Year 200612007. 2. FIRST READING AND INTRODUCTION OF ORDINANCES PRE -ZONING PROPERTY LOCATED ON THE WEST SIDE OF CAMINO CAPISTRANO, APPROXIMATELY 1.2 MILES NORTH OF JUNIPERO SERRA ROAD, PRIOR TO ANNEXATION (APNS 637-082-64, -65, -66, -67, AND -68) (RANCHO CAPISTRANO) (620.201420.30) Descri tion: A portion of the property known as Rancho Capistrano, owned and operated by Crystal Cathedral Ministries as a retreat center, school and related facilities, is outside of the City limits in unincorporated territory within the City of San Juan Capistrano's approved Sphere of Influence. On January 17, 2006, the Local Agency Formation Commission (LAFCO), requested the City Council initiated annexation proceedings. The Ministry representatives agreed to the processing of the annexation provided the property is pre -zoned in a manner which will permit the uses already entitled under the County. The Pre -annexation Agreement carries forward the County entitlements for the use and development of the property and recommends pre -zoning 92 acres of uninhabited, unincorporated territory as "PC" (Planned Community) on the Official Zoning Map prior to annexation. On August 8, 2006, the Planning Commission forwarded the pre -zoning, along with the Pre -annexation Agreement and Land Use Code Amendment, to the City Council with a recommendation of approval. Staff recommended first reading and introduction of an ordinance approving the pre - zoning and Land Use Code Amendment; and an ordinance approving the Pre- annexation Agreement. Written Communications: Report dated September 5, 2006, by Larry N. Lawrence, Consulting Case Planner. Presentations: Larry N. Lawrence, Consulting Case Planner, reviewed the staff recommendation. Cheryl Ellison, representing the applicant, Rancho Capistrano Ministries, supported the pre -annexation and thanked the Council for assisting toward that end. Mayor Swerdlin opened the public hearing. u 9-5-2006 Public Testimon : Mark Nielsen, City resident, supported the annexation but suggested changes to agreement terms related to assignment of rights, and financing of City services. Ben Bengali, City resident, submitted a request to speak form but was not present when his name was called. Mayor Swerdlin closed the public hearing. Council Discussion: Council Member Soto requested information concerning sunset clauses and/or time deadlines included in the Agreements. Larry N. Lawrence, Consulting Case Planner, agreed to research and report back. Mayor Swerdlin ascertained that the Agreement did not contain time limits for the replacement of temporary structures with permanent ones; and suggested a head tax, similar to the one imposed on JSerra High School, in the event a high school is proposed for the site. Council Members thanked staff and the ministry for their efforts and cooperation in developing the Agreement; and welcomed the Ministry into the community. Meg Monahan, City Clerk, read the titles of the ordinances, entitled, "AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING THE LAND USE CODE AND OFFICIAL ZONING MAP TO PREZONE 92 ACRES OF UNINCORPORATED TERRITORY LOCATED ON THE WEST SIDE OF CAMINO CAPISTRANO APPROXIMATELY 1.2 MILES NORTH OF JUNIPERO SERRA ROAD AS PLANNED COMMUNITY (PC), AND REVISING TABLE 3-15 OF TITLE 9 OF THE MUNICIPAL CODE TO INCLUDE SCHOOLS AS A PERMITTED ACCESSORY USE FOR RETREAT CENTERS (RANCHO CAPISTRANO: RZ 06-04);" and "AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING A PRE -ANNEXATION AGREEMENT FOR THE RANCHO CAPISTRANO ANNEXATION." Council Action: Moved by Council Member Hart, seconded by Council Member Soto and carried unanimously, 5-0 to approve first reading and introduction of an ordinance approving the pre -zoning and Land Use Code Amendment; and an ordinance approving the Pre -annexation Agreement. RECESS AND RECONVENE Council recessed at 8:29 p.m. to convene to the San Juan Capistrano Community Redevelopment Agency meeting and reconvened at 8:29 p.m. 10 9-5-2006 ADMINISTRATIVE ITEMS G1. CITY MANAGER a. PROFESSIONAL SERVICES AGREEMENT WITH CARRIER JOHNSON TO PREPARE A SPACE NEEDS ASSESSMENT AND SCHEMATIC DESIGNS FOR THE SAN JUAN CAPISTRANO LIBRARY APPROVED. CITY COUNCIL PRIORITY NO. 413 (600.30) Description: As a result of the increase in population and technical resources, it has become necessary to evaluation the space needs and function of the San Juan Capistrano Branch Library. In response to the City's Request for Proposal (RFP) process, five proposals were received and subsequently ranked by an interview panel. The interview panel, using the City Council Policy 4112, Consultant Selection Criteria, awarded Carrier Johnson the highest number of points and recommended adoption of their proposal. Staff recommended Council approve the Personal Services Agreement with Carrier Johnson in the amount of $72,000 to prepare a Space Needs Assessment and Schematic Design for the San Juan Capistrano Branch Library. Written Communications: Report dated September 5, 2006, by Douglas Dumhart, Economic Development Manager. Letter dated September 5, 2006, from Mary Eidsvold, San Juan Capistrano Friends of the Library member, supporting the assessment. Presentation: Douglas Dumhart, Economic Development Manager, summarized the staff report. Public Comment: Bob Slater, City resident, representing the Friends of the Library, thanked the City Council for supporting the much needed renovatign to the San Juan Capistrano Library. Council Comments: Council Members wholeheartedly approved the proposal to assess the library to determine which improvements are necessary to better serve the residents of the City; thanked the Ms. Garza, the librarian, library staff, and Friends of the Library for their hard work and dedication; and commended City staff for their support and efforts to improve the library. 11 9-5-2006 Council Action: Moved by Council Member Hart, seconded by Council Member Soto, and carried unanimously, 5-0, to approve Professional Services Agreement with Carrier Johnson to prepare a Space Needs Assessment and Schematic Designs for the San Juan Capistrano Library, in the amount of $72,000. b. SELECTION OF PUBLIC SECTOR PERSONNEL CONSULTANTS TO CONDUCT A CLASSIFICATION, COMPENSATION AND ORGANIZATIONAL STUDY OF THE CITY OF SAN JUAN CAPISTRANO APPROVED. (600.301330.30) Description: City Council directed staff to solicit proposals from qualified consultants to conduct a Classification and Compensation Study. After determining an Organizational Study is also warranted, staff determined the studies should be conducted concurrently and issued Requests for Proposals. Staff carefully considered the nine proposals received and determined Public Sector Personnel Consultants best met the City's criteria. Staff recommended Council retain Public Sector Personnel Consultants to Conduct the Classification, Compensation and Organizational Study. Written Communications: Report dated September 5, 2006, by Julia Silva, Human Resources Manager. Supplementary Agenda Report dated September 5, 2006, by Julia Silva, Human Resources Manager. Presentation: Bill Huber, Assistant City Manager, reviewed the staff recommendation. He indicated the Public Sector Personnel Consultants, although based in Arizona, has a successful track record with other California Cities; that the issue of long commutes will be included in the study; and Council will be involved as the study progresses. Council Action: Moved by Council Member Bathgate, seconded by Council Member Hart, and carried unanimously to approve the selection of Public Sector Personnel Consultants to conduct a Classification, Compensation, and Organizational Study of the City of San Juan Capistrano, approve the Personal Services Agreement with Public Sector Personnel Consultants, in the amount of $55,000; and approve allocation of $35,000 from the General Fund Reserve to Personnel Division Special Studies Account. (01-62139-4121) ORDINANCES - None COUNCILMANIC ITEMS - None 12 9-5-2006 1 ITEMS ADDED TO THE CITY COUNCIL AGENDA 1. CONSIDERATION OF ADDING AN ITEM TO THE AGENDA BY 415TH VOTE, CONCERNING EXCEPTION TO THE MUNICIPAL CODE SECTION 15-14.02, FOR FIRE ARMS DISCHARGE (580.10) Council Member Hart requested the City Council consider adding this item to the agenda based on the fact that the request was brought to the attention of the City after the posting of the Agenda and that the request concerns an event that takes place prior to the next City Council meeting. Council Action: Moved by Council Member Hart, seconded by Council Member Soto and carried unanimously, 5-0 to approve adding an item to the City Council Agenda by 415th Vote concerning Exception to Municipal Code Section 15-14.02 for Fire Arms Discharge. 2. CONSIDERATION OF EXCEPTION TO THE MUNICIPAL CODE SECTION 15- 14.02 TO ALLOW THE DISCHARGE OF A FIREARM AT THE CITY'S ADOPTION CEREMONY OF THE FIRST BATTALION 11TH MARINE REGIMENT SCHEDULED FOR SEPTEMBER 11, 2006, APPROVED (1111). (580.10) Description: The Adoption Ceremony Committee is working toward a very special event that includes displays normally reserved for high ranking military events. The proposed potential discharge of blanks using a Howitzer canon can only proceed with formal approval of the City Council. If approved, special advance notice will go to residents, businesses in town, the Mission, and police and emergency services. Oral Presentation: Council Member Hart summarized the request and recommended approval. Council Action: Moved by Council Member Hart, seconded by Mayor pro tem Allevato and unanimously approved, 5-0, to approve Exception to the Municipal Code Section 15-14.02 for the September 11, 2006, Adoption Ceremony of the First Battalion 11th Marine Regiment (1111) scheduled for September 11, 2006. 13 9-5-2046 ADJOURNMENT - - There being no further business, Mayor Swerdlin adjourned the meeting at 8:53 p.m, to Tuesday, September 19, 2006, at 5:30 p.m. for Closed Session, and 7:00 p.m. for the Public Business Session, in the City Council Chamber. Respectfully submitted, AR ARET R. MONAHAN, CITY CLERK' October 3, 2006 a �sWI D i -� �- 14 9-5-2006