04-1102_CC_Minutes_Regular MeetingMINUTES
NOVEMBER 2, 2004
SAN JUAN CAPISTRANO CITY COUNCIL REGULAR MEETING
CLOSED SESSION (610.85):
A Closed Session was held for the following purposes, as authorized by statute:
1. Pursuant to Government Code section 54957, the City Council conducted an
evaluation of the performance of the City Manager.
Mayor Soto called the regular meeting of the City Council of the City of San Juan
Capistrano to order at 7:04 p.m. in the City Council Chamber. Council Member Allevato
led the Pledge of Allegiance and Council Member Swerdlin gave the invocation.
ROLL CALL
COUNCIL MEMBERS PRESENT: Sam Allevato, Diane Bathgate, David M. Swerdlin,
Mayor pro tem Wyatt Hart, and Mayor Joe Soto.
COUNCIL MEMBERS ABSENT: None
STAFF PRESENT: David Adams, City Manager, William M. Huber, Assistant City
Manager; Cynthia L. Russell, Administrative Services Director; John Shaw, City
Attorney; Meg Monahan, City Clerk; Molly Bogh, Planning Director; Nasser
Abbaszadeh, Engineering and Building Director; Amy Amirani, Public Works Director;
Lt. J. B. Davis, Chief of Police Services; Kathleen Springer, Management Analyst; and
Eileen White, Recording Secretary.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS: None
CITY COUNCIL COMMENTS AND ORAL REPORTS:
Council Member Allevato reported attending a ribbon cutting for a new business in the
City, the United Self Defense Studio.
Council Member Swerdlin reported that the Transportation Corridor Agency was
searching for a new Chief Executive Officer.
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ANNOUNCEMENTS OF COMMUNITYWIDE INTEREST
William M. Huber, Assistant City Manager, informed the City Council of the very
successful Early Voting hosted by the Office of the City Clerk. He commended Maria
Guevara, Administrative Secretary; Mitzi Ortiz, Deputy City Clerk; Meg Monahan, City
Clerk; and Kelly Tokarski, Public Relations Consultant; for their contributions toward the
success of the program.
INTRODUCTIONS, PRESENTATIONS, AND DONATIONS
1. INTRODUCTION OF COMMISSIONERS PRESENT AT MEETING (110.10)
Mayor pro tem Hart introduced the following individuals in attendance: Joann de
Guevara, Housing Advisory Committee; Les Blair, Council Liaison to the San
Juan Seniors, and Jack Galaviz, Public Works Manager.
ORAL COMMUNICATIONS - None
CONSENT CALENDAR
Council Action: Moved by Mayor pro tem Hart seconded by Council Member
Bathgate and carried unanimously, 5-0, to approve items 1 through 10 as
recommended by staff.
1. MOTION TO READ ORDINANCES BY TITLE ONLY APPROVED.
2. MINUTES OF THE REGULAR MEETING OF OCTOBER 5, 2004, APPROVED
AS SUBMITTED.
3. ACCOUNTS PAYABLE WARRANTS DATED OCTOBER 14, 2004, IN THE
AMOUNT OF $1,064,333.01; AND PAYROLL WARRANTS DATED OCTOBER
22, 2004, IN THE AMOUNT OF $258,394.58, RECEIVED AND FILED. (300.30)
4. CASH BALANCES BY FUND FOR MONTH ENDING SEPTEMBER 30, 2004,
RECEIVED AND FILED. (330.50)
5. REPORT OF INVESTMENTS, MONTH ENDING SEPTEMBER 30, 2004,
RECEIVED AND FILED. (350.30)
6. REVISED REGULAR MEETING SCHEDULE, CANCELING THE REGULAR
MEETING OF THE CITY COUNCIL SCHEDULED FOR DECEMBER 21, 2004,
APPROVED. (610.15)
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7. RESOLUTION NO. 04-11-02-01, ENTITLED "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
DECLARING WORK TO BE COMPLETED AS TO PLANS AND
SPECIFICATIONS FOR THE JUNIPERO SERRA ROAD RECONSTRUCTION,
I-5 NORTHBOUND RAMPS TO RANCHO VIEJO ROAD (R. J. NOBLE
COMPANY) (CIP NO. 120)," ADOPTED; THE CITY CLERK DIRECTED TO
PROCESS THE RECORDING OF A PROJECT NOTICE OF COMPLETION;
AND STAFF AUTHORIZED TO RELEASE THE 10% RETENTION, IN THE
AMOUNT OF $10,196.47,35 DAYS AFTER RECORDATION. (600.30)
8. RESOLUTION NO. 04-11-02-02, ENTITLED "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
DECLARING WORK TO BE COMPLETED AS TO PLANS AND
SPECIFICATIONS FOR THE CITY STREET REPAIRS 2003-2004 (ALLIANCE
STREETWORKS, INC.) (CIP NO. 119)," ADOPTED; THE CITY CLERK
DIRECTED TO PROCESS THE RECORDING OF A PROJECT NOTICE OF
COMPLETION; AND STAFF AUTHORIZED TO RELEASE THE 10%
RETENTION, IN THE AMOUNT OF $41,349.63, 35 DAYS AFTER
RECORDATION. (600.30)
9. RESOLUTION NO. 04-11-02-03, ENTITLED "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
DECLARING WORK TO BE COMPLETED AS TO PLANS AND
SPECIFICATIONS FOR THE REMOVAL OF UNDERGROUND FUEL
STORAGE TANKS (FLEMING ENVIRONMENTAL INC.)," ADOPTED; THE
CITY CLERK DIRECTED TO RECORD THE NOTICE OF COMPLETION; AND
STAFF AUTHORIZED TO RELEASE THE RETENTION, 35 DAYS AFTER
RECORDATION. (600.30)
10. RESOLUTION NO. 04-11-02-04, ENTITLED "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
APPROVING THE APPLICATION FOR GRANT FUNDS FOR THE STATE
URBAN PARKS AND HEALTHY COMMUNITIES PROGRAM UNDER THE
CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS,
AND COASTAL PROTECTION BOND ACT OF 2002 (MARCO FORSTER
FIELD IMPROVEMENTS)," ADOPTED; AND RESOLUTION NO. 04-11-02-05,
ENTITLED "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN CAPISTRANO, CALIFORNIA, APPROVING THE APPLICATION FOR
GRANT FUNDS FOR THE YOUTH SOCCER AND RECREATION
DEVELOPMENT PROGRAM UNDER THE CALIFORNIA CLEAN WATER,
CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION
BOND ACT OF 2002 (MARCO FORSTER FIELD IMPROVEMENTS),"
ADOPTED (920.40)
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PUBLIC HEARINGS: None
RECESS AND RECONVENE
Council recessed at 7:10 p.m. to convene to the San Juan Capistrano Community
Redevelopment Agency meeting and reconvened at 7:11 p.m.
ADMINISTRATIVE ITEMS
G1. PUBLIC WORKS DIRECTOR
a. AGREEMENT FOR STREET SWEEPING SERVICES WITH CLEANSTREET
APPROVED. (600.30)
Description: The City received three qualified proposals in response to its
request for proposals for street sweeping services. Due to the Director of
Industrial Relation's determination that city contracts for street sweeping were
subject to prevailing wage laws, the cost of labor for street sweeping has
increased tremendously. Staff has determined that the City's current contractor,
CleanStreet, is the lowest bidder and is presenting two options for Council
consideration. Option A would keep the existing level of service, appropriate
funds from the general reserve to accommodate the increased cost for the
remainder of this fiscal year, and approve an Agreement with CleanStreet in the
amount of $471,510.61 for the next three years. Option B would reduce the level
of services and approve an Agreement with CleanStreet in the amount of
$361,127.00 for the next three years. Staff recommended Council discuss the
proposal and direct staff to implement one of the Options presented.
Written Communications: Report dated November 2, 2004, by Kathleen
Springer, Management Analyst.
Presentation: Kathleen Springer, Management Analyst, summarized the staff
recommendation.
Council Action: Moved by Council Member Swerdlin, seconded by Council
Member Bathgate and carried unanimously, 5-0, to approve the Agreement for
street sweeping services in the amount of $471,510.61, for a three-year period;
appropriate $6,938 from the General Fund Reserve to accommodate the cost of
street sweeping services for the remainder of Fiscal Year 200412005; and direct
staff to work with the Governor's office toward repeal of prevailing wages for
street sweeping workers.
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ORDINANCES — None
COUNCILMANIC ITEMS — None
ADJOURNMENT
There being no further business, Mayor Soto adjourned the meeting at 7:26 p.m. to
Tuesday, November 16, 2004, at 5:30 p.m. for Closed Session and 7:00 p.m. for the
Public Business Section, in the City Council Chamber.
Respectfully subm
RET R. MONAHAN, CITY CLERK
: December 7, 2004
ATTEST:
MAYO
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