04-0217_CC_Minutes_Regular MeetingMINUTES
February 17, 2004
SAN JUAN CAPISTRANO CITY COUNCIL REGULAR MEETING
CLOSED SESSION (610.85): None
Mayor Soto called the regular meeting of the City Council of the City of San Juan
Capistrano to order at 7:02 p.m. in the City Council Chamber. Les Blair, Council liaison
to the San Juan Capistrano Seniors, led the Pledge of Allegiance and Council Member
Swerdlin gave the invocation.
ROLL CALL
COUNCIL MEMBERS PRESENT: Diane Bathgate, David M. Swerdlin, Mayor pro tem
Wyatt Hart, and Mayor Joe Soto.
COUNCIL MEMBERS ABSENT: None
STAFF PRESENT: David Adams, City Manager, Cynthia L. Russell, Interim Assistant
City Manager/Administrative Services Director; John Shaw, City Attorney; Maria
Guevara, Secretary; Bill Cunningham, Interim Planning Director; William H. Huber,
Engineering and Building Director; Amy Amirani, Public Works Director; Al King, Jr.,
Community Services Director; Lt. J. B. Davis, Chief of Police Services; Douglas
Dumhart, Economic Development Manager; and Eileen White, Recording Secretary.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS: None
CITY COUNCIL COMMENTS AND ORAL REPORTS
Council Member Swerdlin announced that the Vector of the Month is Bats.
Council Member Bathgate updated the Council on recent meetings she has attended
and will attend in the near future.
Mayor pro tem Hart read a letter from Linda Cooley, longtime companion of late Council
Member John S. Gelff, thanking the City and Community for their kind words, support,
and donations to the Honorable John S. Gelff Memorial Scholarship Fund.
ANNOUNCEMENTS OF COMMUNITYWIDE INTEREST
Al King Jr., Community Services Director, announced the following upcoming events: 1)
the first Fiesta de Las Golondrinas event, "A Taste of San Juan Capistrano', on
Wednesday evening, February 18, 2004, at the EI Adobe Restaurant and 2) "Kids on
Parade" at Cook Park, La Novia, on Sunday, February 29, 2004. He invited the public to
take copies of the Fiesta schedule "Cowboys on Parade" available in the City Hall lobby.
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INTRODUCTIONS, PRESENTATIONS, AND DONATIONS
1. PRESENTATION OF CERTIFICATE OF RECOGNITION TO DAVE AND MARY
ANN DAVIDSON (610.40)
Council Member Swerdlin recognized Dave and Mary Ann Davidson for the
successful rescue and restoration of the SDG&E caretaker's unit.
2. INTRODUCTION OF COMMISSIONERS PRESENT AT MEETING (110.10)
Mayor pro tem Hart recognized the following individuals who were present: Marie
Buckner and Joann de Guevara, Housing Advisory Committee; Les Blair, Council
Liaison to the San Juan Seniors; Larry Kramer, Transportation Commission; and
Sheldon Cohen, Planning Commission.
ORAL COMMUNICATIONS
Susan Williams, San Clemente resident, representing Orange County Human Relations,
distributed copies of their Annual Report and newsletter and discussed the goals,
activities, and programs undertaken in the City.
Richard Hill Adams, City resident, provided a report of the Lincoln Day events and
thanked the City, participants, and event sponsors for their participation and support.
Donna Helmick, City resident, asked the City to take action on trash accumulation
creating an eyesore on La Novia near the Meadows. Mayor Soto noted that a staff
member will respond to Ms. Halmick's concerns.
CONSENT CALENDAR
Council Action: Moved by Mayor pro tem Hart, seconded by Council Member
Bathgate and carried unanimously, 4-0, to approve items 1 through 5, 8 & 9 as
recommended by staff.
1. MOTION TO APPROVE ORDINANCES BY TITLES ONLY APPROVED.
2. MINUTES OF THE REGULAR CITY COUNCIL MEETING OF JANUARY 20,
2004, APPROVED AS SUBMITTED.
3. ACCOUNTS PAYABLE WARRANTS DATED JANUARY 22, 2004, IN THE
AMOUNT OF $607,519.38; AND PAYROLL WARRANTS DATED JANUARY 29,
2004, IN THE AMOUNT OF $233,613.52, RECEIVED AND FILED. (300.30)
4. STATUS REPORT OF NEW DEVELOPMENT APPLICATIONS RECEIVED AND
FILED (440.10)
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5. RESOLUTION NO. 04-02-17-01 ADOPTED ENTITLED "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, APPROVING EASEMENT FOR THE DOWNTOWN LIGHTING
PROJECT FROM RIVENDELL LAND COMPANY (APN 124-160-017)" AND
THE CITY CLERK DIRECTED TO PROCESS RECORDATION OF THE
DOCUMENT (CIP NO. 118) (670.50)
6. AMENDMENT TO AGREEMENT WITH BUTIER ENGINEERING, INC. FOR
ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES IN THE AMOUNT
OF $186,606.08 APPROVED; AND AGREEMENT WITH MALCOLM PIRNIE,
INC., FOR ADDITIONAL ENGINEERING SERVICES IN THE AMOUNT OF
$107,663.00 APPROVED. (CIP NO. 794) (600.30)
Mayor Soto requested clarification on this item.
Presentation: Amy Amirani, Public Works Director, described the significant
changes in the scope of work due to unforeseen site conditions and new
regulations that extended the project from the original substantial completion
date and resulted in the need for additional construction management services
and additional engineering services. Staff finds the additional negotiated costs to
be reasonable for the scope of work performed and recommends approval of the
Amendments.
Council Action: Moved by Mayor Soto, seconded by Mayor pro tem Hart,
and carried unanimously, 4-0, to approve the Amendment to the Personal
Services Agreement with Butier Engineering, Inc. for additional construction
management services for a total of $186,606.08; approve the Amendment to the
Personal Services Agreement with Malcolm Pirnie, Inc. for additional engineering
services for a total of $107,663.00; and authorize the Mayor to execute the
Amendments.
7. STORMWATER PUBLIC EDUCATION BANNER PROGRAM APPROVED
(530.20)
Mayor Soto requested clarification on this item.
Presentation: William M. Huber, Building and Engineering Director, described the
size, material and intent of the banners and discussed the proposed locations
and scheduled display dates. Staff recommends approval of the banner program.
Council Action: Moved by Mayor Soto, seconded by Mayor pro tem Hart,
and carried unanimously, 4-0, to approve the Stormwater Public Education
Campaign Banner Program.
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8. PLANS AND SPECIFICATIONS FOR THE CITY STREET REPAIRS, 2003-2004
APPROVED; AND STAFF AUTHORIZED TO RECEIVE BIDS. (CIP No. 119)
(600.30)
9. LICENSE AGREEMENT WITH OLD CAPISTRANO MERCHANTS
ASSOCIATION TO HANG BANNERS ON DOWNTOWN LIGHT POLES
APPROVED. (600.30)
PUBLIC HEARINGS - None
RECESS AND RECONVENE
Council recesses at 7:34 p.m. to convene to the San Juan Capistrano Community
Redevelopment Agency meeting and reconvened at 7:35 p.m.
ADMINISTRATIVE ITEMS
G1. ENGINEERING AND BUILDING DIRECTOR
a. BUDGET AMENDMENT TO TRANSFER $275,000 TO SAN JUAN
CAPISTRANO LIBRARY PROJECT APPROVED; AND AGREEMENT WITH
THIRTIETH STREET ARCHITECTS IN THE AMOUNT OF $56, 640.00
APPROVED. (330.201600.30)
Description: Maintenance Staff has found evidence of dry rot and water intrusion
problems throughout the library complex and recent vandalism has caused
damage to the roof lighting and air conditioning units. Staff recommended a
budget transfer of $275,000 from the General Fund Reserves to fund design,
construction and administration costs for repairs and adoption of an Agreement
with Thirtieth Street Architects for the preparation of plans, specification, and
construction observations to the library, including design to prevent some repair
conditions from recurring.
Written Communications: Report dated February 17, 2004, by William H. Huber,
Engineering and Building Director.
Presentation: William H. Huber, Engineering and Building Director, summarized
the staff recommendation.
Council Action: Moved by Council Member Bathgate, seconded by Mayor
pro tem Hart and carried unanimously, 4-0, to transfer $275,000 from General
Fund Reserves to the San Juan Capistrano Regional Library Repairs project to
fund design, construction and administrative costs for repairs to the San Juan
Capistrano Regional Library; and approve a Personal Services Agreement with
Thirtieth Street Architects for the preparation of plans and specifications and
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construction observation for repairs to San Juan Capistrano Regional Library in
the amount of $56,640.00. -
ORDINANCES - None
COUNCILMANIC ITEMS - None
ADJOURNMENT
There being no further business, Mayor Soto adjourned the meeting at 7:40 p.m. to
Tuesday, March 2, 2004, at 5:00 p.m. for Closed Session, and 7:00 p.m., for the Public
Business Session, in the City Council Chamber.
Respectfully submitted,
r�
V
M GRET R. MONAHAN, CITY CLERK
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