CCP506 Northwest Open Space Use CITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
GROUP USE AND SPECIAL EVENT Page Date Number
POLICY FOR THE NORTHWEST
OPEN SPACE 1 of 4 2/21/95 506
PURPOSE
It is a policy of the City Council to make the Northwest Open Space available to
various public agencies, private entities, groups, individuals and/or organizations to conduct
group use and special events, which require partial or exclusive use of the available Open
Space.
GENERAL POLICY STATEMENTS
1. The City currently owns approximately 38 acres of unimproved land known as the
Northwest Open Space. Approximately 25 acres are useable and available for
special events; the remaining land is in productive citrus orchards, sensitive native
areas, or areas too difficult to access.
2. Understanding that these events can provide additional opportunities for enjoyment,
learning, and community involvement when properly managed and supervised, the
City encourages public use of the unimproved Open Space land through Group Use
and Special Events.
OPERATING GUIDELINES
A. EVENT TYPES
NON-PROFIT
GROUPS OTHER GROUPS
SMALL SCALE EVENT: (LESS THAN 100
PEOPLE AND 100 CARS - Small group
camping, family reunions, Scouting type events,
B-B-Q's, Nature studies, some weddings etc.)
EVENT TYPE #1
EVENT TYPE #1-A
MEDIUM SCALE EVENT: (100 TO 300
PEOPLE AND 300 CARS) - Scouting type
organization camping, some weddings etc.)
EVENT TYPE #2
EVENT TYPE #2-A
LARGE SCALE EVENT : (MORE THAN 300
PEOPLE AND 300 CARS - Rodeos, carnivals,
fairs, etc)
EVENT TYPE #3
EVENT TYPE #3-A
The event types listed above are divided by size to allow for protection of natural resources,
provide for the safety of visitors, and avoid scheduling and activity conflicts. Each of the
CITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
GROUP USE AND SPECIAL EVENT Page Date Number
POLICY FOR THE NORTHWEST
OPEN SPACE 2 of 4 2/21/95 506
event types has its own processing requirements dependent upon the complexity of the
use.
B. PROCESSING REQUIREMENTS BY EVENT TYPE
Event Type
#1
#1-A
#2
#2-A
#3
#3-A
Application
due to City
45 days
prior to set-
up
45 days
prior to set-
up
60 days
prior to set-
up
60 days
prior to set-
up
90 days
prior to set-
up
90 days
prior to set-
up
Insurance
required
$1 million
general
liability
$1 million
general
liability
$1 million
general
liability
$1 million
general
liability
$1 million
general
liability
$1 million
general
liability
Traffic
Analysis
required
No*** No*** Possibly Possibly Possibly Possibly
Event
Fencing
required
No No No No Possibly Possibly
Fee per
day
$100. or
**
negotiated
dependant
upon group
and use.
$100. $350. or
**
negotiated
dependant
upon group
and use.
$350. $850.
**
850. with
percentage
of profit
Clean -up
deposit
$300. $300. $500. $500. Negotiated Negotiated
Additional
Non
resident
fee*
$75.
**
$75. $150.
**
$150. $200.
**
$200.
Agreement
type
Standard Standard Standard Standard Custom Custom
Approval
by
City
Manager
City
Manager
City
Manager
City
Manager
City Council City Council
* A non resident fee will be charged per application if the applicant is not a resident of San
Juan Capistrano.
** Community service work may be considered in lieu of all or part of these fees.
*** May be required by City Manager.
CITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
GROUP USE AND SPECIAL EVENT Page Date Number
POLICY FOR THE NORTHWEST
OPEN SPACE 3 of 4 2/21/95 506
C. GENERAL REQUIREMENTS FOR ALL EVENT TYPES
1. All requests for use must be in writing. All City and other Agency
requirements for issuance of the special event permit must be met at least 15
days prior to the event (Event Types #1 & #1-A): and 30 days prior to the
event (Event Types #2, #2-A, #3, & #3-A).
2. All parking will be provided on-site, and egress and ingress coordinated with
the City. Requests for off-site parking will require a traffic analysis, and
coordination with the City.
3. There are certain restricted areas within the Open Space, it is the applicants
responsibility to assure compliance with the restricted status for all persons
utilizing the site during their permitted use (see site map enclosure).
4. Normal hours of operation are dawn to dusk. Overnight use of the site will be
considered on a case by case basis.
5. The duration of any event shall not exceed seven calendar days without the
prior written approval of the City Council.
6. Sanitation facilities shall be provided at the expense of the applicant.
Acquisition and coordination may be provided by the City at the applicant's
request. Sanitation facilities must meet all federal, state, and local
regulations, and be verified by City Staff.
7. The use of alcoholic beverages must comply with the City's Administrative
Policy for Alcohol.
8. Noise levels must comply with the City's Code Sec. 9-3.615.
9. Any published advertising or banners for the event shall include the City's
name, the park name and comply with the City's sign ordinance Sec. 9-3.603.
10. A 24 hour contact person/telephone number is required.
11. No changes to the landscape or facilities will be allowed without the written
approval of the Director of Public Lands and Facilities. At the end of the
event, the site shall be returned to its original condition, any damage to or
required replacement of structures, landscaping, facilities, etc. shall be at the
CITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
GROUP USE AND SPECIAL EVENT Page Date Number
POLICY FOR THE NORTHWEST
OPEN SPACE 4 of 4 2/21/95 506
applicant's expense. A detailed billing of the costs to restore the site will be
provided by the City.
D. The City may require the following special conditions:
1. review by the Fire Department, fire control measures and additional
equipment;
2. all appropriate medical emergency services to be provided by the applicant;
3. additional law enforcement and/or traffic control personnel required;
4. applicant to provide additional sanitary facilities;
5. applicant to provide own trash receptacles/pick-up;
6. staff assigned to monitor event;
7. signs and/or course marking provided and removed by permittee.
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