CCP211 Commissioner meeting attendanceCITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
Page Date Number
COMMISSION/COMMITTEE/BOARD
ATTENDANCE STANDARDS 1 of 1 2/5/13 211
It is a policy of the City Council that the following standards shall apply to
commission and board members' attendance at their respective meetings:
1. Appointees shall not exceed the following limits of unexcused absences:
a. For those advisory bodies meeting on a bi-weekly schedule, three
consecutive meetings OR a total of five meetings in a fiscal year;
b. For those advisory bodies meeting on a monthly schedule, two
consecutive meetings OR a total of three meetings in a fiscal year;
c. For those advisory bodies meeting on a quarterly schedule, two
consecutive meetings OR a total of three meetings in a fiscal year.
2. If the above limits are exceeded, the appointee shall be deemed to have
vacated his/her office, with no further action of the City Council necessary to
remove the appointee.
3. Excused absences shall be defined as those for which the secretary to the
advisory body has been notified in advance of the meeting. Notification to
another member of the advisory body shall not be considered sufficient.
4. Excused or unexcused absences may not exceed 35% of the scheduled
meetings in a twelve (12) month period, starting with the date of appointment
or, the appointee shall be deemed to have vacated his/her office, unless
there exists extenuating circumstances in which the City Council shall review
for final determination.
5. These policies shall apply to all meetings of the advisory body.
6. The City Council shall have the authority to grant exceptions to these policies
in special circumstances.
###