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CCP121 wall of recognCITY OF SAN JUAN CAPISTRANO COUNCIL POLICY Subject: Effective Policy Page Date Number WALL OF RECOGNITION 1 of 4 4/2/13 121 I. Purpose The purpose of the Wall of Recognition is to recognize individuals whose contributions and selfless efforts have made the City of San Juan Capistrano a more productive and enjoyable place to live, work and play. II. Organizations Affected All City Departments. III. Policy A. It is the desire of the City of San Juan Capistrano to recognize the efforts of individuals who dedicate time and effort to the betterment of the community. Requests for consideration on the Wall of Recognition shall be reviewed once a year as provided in 5.0 below. B. Guidelines for Sponsorship (1) In order for a Nominee to be considered for the Wall of Recognition, he/she must be sponsored in the following manner: (a) Non-Profit Organization: The Nominee is sponsored by an organization registered with the State of California as a not-for-profit community organization, exempt under Section 501(c)(3) of the Internal Revenue Code. (b) Consensus: The Nominee is sponsored by a minimum of ten (10) individuals whose Primary Residences are in the City of San Juan Capistrano. (c) Recommendation by City Council Member: Any individual City Council Member may recommend Nominees to the Wall of Recognition Committee. C. Qualifications of the Nominee to be Recognized on the Wall of Recognition (1) The Nominee must be a resident (Primary Residence) of the City of San Juan Capistrano for a minimum of eight years. CITY OF SAN JUAN CAPISTRANO COUNCIL POLICY Subject: Effective Policy Page Date Number WALL OF RECOGNITION 2 of 4 4/2/13 121 (2) Service to the community must have been performed in the City or can be adequately shown to have directly benefited the City. (3) The City Council may waive portions or all of the qualification requirements if services provided by the Nominee warrant said waiver in the opinion of a majority of the committee members. D. Submittal Requirements (1) The following items shall be included in the request to recognize a Nominee on the Wall of Recognition. The request shall be limited to one (1) single sided 8 2" by 11" typewritten page. (a) Name, address and age of individual nominated. (b) Name and address of the Sponsor(s) and the name and address of the contact person who will represent the Sponsor. Only one individual shall be listed as the contact person. (c) Length of time the Nominee has resided in the City (Primary Residence). (d) Services provided by the Nominee that benefited the community and length of time they were provided. Estimate the number of hours the Nominee spent in the provision of these services. (e) A description of why the services provided by the Nominee were of value to the community and why the Sponsor considers the Nominee to be ideal for the Wall of Recognition. The Sponsor shall be responsible to verify the accuracy of the information provided. IV. Definitions A. City: The term City shall refer to the City of San Juan Capistrano and include all areas within the boundary lines of the City. B. Nominee: An individual sponsored for recognition on the Wall of Recognition. CITY OF SAN JUAN CAPISTRANO COUNCIL POLICY Subject: Effective Policy Page Date Number WALL OF RECOGNITION 3 of 4 4/2/13 121 C. Primary Residence: To qualify as a Primary Residence, the address must be the primary location for the delivery of mail, the resident must be registered to vote based upon this address and the resident=s driver=s license must contain this address. D. Sponsor: A Sponsor is a non-profit organization, or group of a minimum of 10 individuals, whose Primary Residences are in the City of San Juan Capistrano and whose purpose is to nominate an individual (Nominee) for incorporation on the Wall of Recognition. Refer to 3.2 above. E. Wall of Recognition Committee: A City Council sub-committee charged with reviewing requests for the Wall of Recognition and forwarding recommendations to the full City Council for approval. V. Procedure A. All requests for consideration for the Wall of Recognition shall be submitted once per year. Each request shall be addressed, in writing by the Sponsor, to the Community Liaison. Any requests received after the required date and time shall not be eligible for consideration for that year. B. The Community Liaison shall review each request based upon the criteria established within this Policy and Procedure to determine the completeness of the submittal. Submittals that are incomplete shall be returned to the Sponsor and will not be eligible for consideration for that year. It shall be the responsibility of the Sponsor to prepare complete submittal packages. Upon verification of a complete submittal, the Community Liaison shall forward the requests to the Wall of Recognition Committee. C. The Wall of Recognition Committee shall consider all requests for incorporation on the Wall of Recognition. Up to three Nominees per year shall be recommended to be placed on the Wall. The Committee shall forward their recommendations to the City Council for final approval. D. The City Council shall be responsible to make the final selection of the Nominee(s) to be recognized on the Wall of Recognition. CITY OF SAN JUAN CAPISTRANO COUNCIL POLICY Subject: Effective Policy Page Date Number WALL OF RECOGNITION 4 of 4 4/2/13 121 E. Upon approval by the City Council, the Community Liaison shall meet with the Sponsor to finalize the wording for the 6" x 8" plaque. F. The Community Liaison shall prepare and the Mayor shall sign a Certificate of Recognition that is to be presented to the honored individual(s), or a family member in case of posthumous recognition. G. The intent of the Wall of Recognition is to honor individuals whose contributions and selfless efforts have made the City of San Juan Capistrano a more productive and enjoyable place to live. Therefore, all existing individuals that have been honored by official action of the City Council prior to the approval of this Policy and Procedure shall be automatically grandfathered into the Wall of Recognition. ###