CCP108 travel expensesCITY OF SAN JUAN CAPISTRANO
COUNCIL POLICY
Subject: Effective Policy
Page Date Number
COUNCIL, COMMISSION, BOARD, AND
STAFF TRAVEL EXPENSES 1 of 1 5/19/92 108
It is a policy of the City Council that the following guidelines with reference to
Council, Commission, Board, and staff travel expenses are adopted. Refer to the City's
Administrative Policy Manual for specific provisions.
I. Transportation
Standard or economy class air transportation should be used for long distance intra-
state or inter-state travel. Exceptions to this mode of travel would be when the
nature of the business requires the City representative to arrive at the destination
within a certain time frame and/or when only first class transportation
accommodations are available. The City will not pay for spouse or family
transportation costs.
II. Lodging
The City will pay for actual costs of adequate lodging for City Council members,
Commission, Board members, and staff only. When a spouse accompanies the
City representative, it is their own responsibility to pay the difference in lodging costs
between the single and the double rate.
III. Meals
The City will pay the actual expenses for meals for the City representative only.
IV. Incidental Expenses
The City will pay for such incidental expenses as necessary in the conduct of City
business while away from the City. Such incidental expenses may include lunches
or dinners with other officials for business that would directly benefit the City or such
miscellaneous items as taxis, buses, parking, tips, etc., which will be reimbursed on
an actual cost basis.
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