15-0519_CC_Minutes_Special Meeting MINUTES
May 19, 2015
SAN JUAN CAPISTRANO CITY COUNCIL
JOINT CITY COUNCIL & UTILITIES COMMISSION
SPECIAL MEETING
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Mayor Reeve called the Special Meeting of the San Juan Capistrano
City Council and the Utilities Commission to order at 3:38 p.m. in the City Council
Chamber. Mayor Reeve led the Pledge of Allegiance.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Kerry K. Ferguson, John M. Perry, Sam Allevato,
Mayor pro tem Pam Patterson, Esq. and Mayor Derek Reeve.
COUNCIL MEMBERS ABSENT: None.
UTILITIES COMMISSIONERS PRESENT: Jack Hunt, Thomas Nelson, Robert
Sterzenbach, Vice-Chair Dan Glasgow and Chair Raymond Miller
UTILITIES COMMISSIONERS ABSENT: None.
ORAL COMMUNICATIONS:
• Thomas Whaling, City resident; Cynthia Cook, City resident; Susan Hinman,
Municipal Water District of Orange County; Nancy Taylor, City resident;
Laura Freese, City resident; and Richard Gardner, Capistrano Beach resident.
CITY COUNCIL AND UTILITIES COMMISSION — DISCUSSION ITEM:
C1. DISCUSSION AND CONSIDERATION OF AN URGENCY ORDINANCE
AMENDING TITLE 6, CHAPTER 12, OF THE SAN JUAN CAPISTRANO
MUNICIPAL CODE PERTAINING TO WATER CONSERVATION; A
RESOLUTION DECLARING A REVISED STAGE 3; APPROVAL OF
APPROPRIATION OF FUNDS FOR PERSONAL SERVICES AGREEMENTS
TO PERFORM DROUGHT RATE ANALYSIS, IMPLEMENTATION OF
CUSTOMER WATER USE REPORT CARDS, CONDUCT DROUGHT PUBLIC
RELATIONS SERVICES, CONDUCT DROUGHT RESPONSE WATER
CONSERVATION RELATED LANDSCAPE SERVICES, AND TURF AND
TOILET INCENTIVE PROGRAMS (1050.90)
Keith Van Der Maaten, Public Works and Utilities Director, provided a
PowerPoint presentation and responded to questions.
• Public Comments: Ron Malanosky, City resident (provided handout).
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UTILITIES ACTIONS
1St Utilities Commission Action: Moved by Vice-Chair Glasglow, seconded by
Commissioner Nelson, and carried 4-1 with Commissioner Hunt opposed to
recommend that the City Council adopt URGENCY ORDINANCE 1024 entitled
"AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING SECTION 6-12.06 OF
TITLE 6, CHAPTER 12, OF THE SAN JUAN CAPISTRANO MUNICIPAL CODE
PERTAINING TO WATER CONSERVATION;" with the caveat that the language
of the Ordinance be soften.
ROLL CALL:
AYES: COMMISSIONER: Nelson, Sterzenbach, Glasgow and Chair Miller
NOES: COMMISSIONER: Hunt
ABSENT: COMMISSIONER: None
2nd Utilities Commission Action: Moved by Vice-Chair Glasglow, seconded by
Commissioner Nelson, and carried unanimously to recommend that the City
Council adopt RESOLUTION 15-0519-01 entitled "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
DECLARING WATER SHORTAGE STAGE 3."
Td Utilities Commission Action: Moved by Commissioner Hunt, seconded by
Vice-Chair Glasgow, and carried unanimously to recommend that the City
Council approve a Personal Services Agreement with Raftelis Financial
Consultants, Inc. in an amount not to exceed $37,016 to perform a drought rate
analysis, and appropriate $37,016 from the Water Operations Fund (60) reserve. 71
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4th Utilities Commission Action: Moved by Commissioner Hunt, seconded by
Vice-Chair Glasgow, and carried unanimously to recommend that the
City Council use City staff to implement customer water use report cards.
5th Utilities Commission Action: Moved by Vice-Chair Glasglow, seconded by
Commissioner Sterzenbach, and carried unanimously to recommend to the
City Council to defer the action to approve a Personal Services Agreement with
Marina Landscape Maintenance for drought response water conservation related
landscape services to its June 2, 2015, meeting.
6th Utilities Commission Action: Moved by Commissioner Nelson, seconded by
Commissioner Hunt, and carried unanimously to recommend to the City Council
to appropriate $35,000 for drought outreach and education print materials for the
next nine (9) months with $10,000 appropriated in Fiscal Year 2014-2015 and the
remaining $25,000 appropriated in Fiscal Year 2015-2016 to the Water Fund.
7th Utilities Commission Action: Moved by Commissioner Nelson, seconded by
Vice-Chair Glasgow, and carried unanimously to recommend to the City Council
to direct staff on using penalty revenues to augment turf and toilet replacement
incentive programs; and to include education and outreach programs. ;
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CITY COUNCIL ACTIONS
1st Council Action: Moved by Mayor Reeve, seconded by Council Member
Allevato, and carried unanimously to continue the adoption of the Urgency
{ Ordinance to the June 2, 2015, in order to refine penalty language.
U 2"d Council Action: Moved by Council Member Perry, seconded by Mayor pro
tem Patterson, and carried unanimously to have City staff implement customer
water use report cards.
Td Council Action: Moved by Council Member Perry, seconded by Mayor pro
tem Patterson, and carried unanimously to defer the action to approve a
Personal Services Agreement with Marina Landscape Maintenance for drought
response water conservation related landscape services to the June 2, 2015,
meeting.
4th Council Action: Moved by Council Member Allevato, seconded by Council
Member Perry, and carried unanimously to approve the appropriation of $35,000
for drought outreach and education print materials for the next nine (9) months
with $10,000 appropriated in Fiscal Year 2014-2015 and the remaining $25,000
appropriated in Fiscal Year 2015-2016 to the Water Fund.
5th Council Action: Moved by Council Member Ferguson, seconded by
Council Member Perry, and carried unanimously to recommend that the Utilities
Commission form an Ad-Hoc Committee to work with staff to refine the Urgency
Ordinance language.
UCITY COUNCIL—CONSENT CALENDAR:
Council Action: Moved by Council Member Allevato, seconded by Council Member
Ferguson, and carried unanimously to approve consent calendar items 1 and 2, as
recommended by staff.
1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
2. RESOLUTION NO. 15-05-19-01 ADOPTED ENTITLED "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, ORDERING THE PREPARATION OF PLANS,
SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT AND
REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF
THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA AND
CHAPTER 2.5 OF DIVISION 1 OF TITLE 5 OF THE GOVERNMENT CODE OF
THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR THE ANNUAL
ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT, AND SETTING A
TIME AND PLACE FOR THE PUBLIC HEARING THEREON;" AND SET THE
PUBLIC HEARING DATE OF JUNE 16, 2015, TO CONSIDER ADOPTING THE
ASSESSMENTS (345.20)
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3. PERSONAL SERVICES AGREEMENT WITH MARINA LANDSCAPE
MAINTENANCE, INC. TO PERFORM LANDSCAPE MAINTENANCE AND
REPAIR SERVICES FOR CITY FACILITIES, CITY PARKS, CITY PARKWAYS
AND MEDIANS, CITY SPORTS FIELDS, LOS RIOS PARK, OPEN SPACE,
LANDSCAPE MAINTENANCE DISTRICTS AND REATA PARK AND EVENT
CENTER FOR A THREE (3) YEAR PERIOD COMMENCING ON JULY 1, 2015,
APPROVED; AND CITY MANAGER AUTHORIZED TO APPROVE THREE (3)
ONE (1) YEAR OPTIONAL EXTENSIONS WITHIN THE PERSONAL SERVICES
AGREEMENT TERM, UPON STAFF REVIEW OF SATISFACTORY
CONTRACTOR PERFORMANCE (600.30)
Jill Thomas, Senior Management Analyst, provided an agenda report and
responded to questions. Dave Hubler, Public Works Manager, responded to
questions.
Council Action: Moved by Council Member Ferguson, seconded by Council
Member Allevato, and carried 3-2 with Mayor pro tem Pattaerson and Council
Member Perry opposed to approve a Personal Services Agreement with Marina
Landscape Maintenance, Inc. to perform landscape maintenance and repair
services for City facilities, City Parks, City Parkways and Medians, City Sports
Fields, Los Rios Park, Open Space, Landscape Maintenance Districts and
Reata Park and Event Center for a three (3) year period commencing on
July 1, 2015, and authorize the City Manager to approve three (3) one (1) year
optional extensions within the Personal Services Agreement term, upon staff
review of satisfactory contractor performance.
ROLL CALL:
AYES: COUNCIL MEMBER: Ferguson, Allevato and Mayor Reeve
NOES: COUNCIL MEMBER: Patterson and Perry
ABSENT: COUNCIL MEMBER: None
ADJOURNMENT:
City Council Adjournment: Mayor Reeve adjourned the meeting at 6:43 p.m. to
Tuesday, June 2, 2015, at 4:00 p.m. for Closed Session, and
5:00 p.m., for the public Business Session, in the City Council Chamber.
Utilities Commission Adjournment; Mayor Reeve adjourned the meeting at 6:43 p.m. to
Tuesday, June 16, 2015, at 8:00 a.m. for the public Business Session, in the
City Council Chamber.
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Respe tf Ily ubmitted,
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MAR A R S, ITY CLE
Approved: June 2, 2015
ATTEST: �
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DEREK REEVE, MAYOR
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NOTICE OF SPECIAL MEETING
SAN JUAN CAPISTRANO
CITY COUNCIL
The City of San Juan Capistrano, California, hereby gives notice that a Special Meeting
oft City f San Juan Capistrano City Council will be held on Tuesday, May 19, 2015,
at : 0 p.m. in the City Council Chambers, 32400 Paseo Adelanto,
S n Capistrano, California.
Ma is, City Cer
Date: May 15, 2015
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF SAN JUAN CAPISTRANO )
I hereby certify that a copy of the Notice of a Special Meeting of the City of San Juan
Capistrano City Council will be held on Tuesday, May 19, 2015, at 2:00 p.m., was
mailed, emailed and/or sent via fax transmittal, or personally delivered not less than
twenty-four hours before the meeting.
Derek Reeve, Mayor
Pam Patterson, Esq., Mayor pro tem
Sam Allevato, Council Member
Kerry K. Ferguson, Council Member
John M. Perry, Council Member
The Register
Capistrano Valley News
Capistrano Dispatch
San Juan Path
Los e s Imes
I de la r enalty of perjury that the foregoing is true and correct.
Maria M ris, City Cler
City of San Juan Capistno
Date: May 15, 2015