14-0715_CC_Minutes_Regular Meeting MINUTES
July 15, 2014
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
CLOSED SESSION: Please refer to the Special Meeting Minutes.
BUSINESS SESSION:
Mayor Allevato called the Regular Meeting of the City Council of the
City of San Juan Capistrano to order at 6:10 p.m. in the City Council Chamber. Council
Member Taylor led the Pledge of Allegiance and Council Member Byrnes gave the
invocation.
ROLL CALL:
COUNCIL MEMBERS PRESENT: Roy L. Byrnes M.D., John Taylor, Derek Reeve,
Mayor pro tem Larry Kramer and Mayor Sam Allevato
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the
minutes' reader, but were not necessarily heard in that order.
CITY COUNCIL REPORTS ON OUTSIDE AGENCIES:
• Fourth of July Celebration.
• Shea Riding Academy Awards.
• South County Agencies Meeting/interviews.
• Junipero Serra High School Graduation.
• San Juan Hills High School Graduation.
• Association of California Cities—Orange County—Golden Globe Awards.
• Relay for Life.
• San Juan Basin Authority Meeting.
• South Orange County Wastewater Authority Meeting.
• Chamber of Commerce Luncheon/Installation Dinner.
• Economic Preservation Committee Meeting.
• San Juan Summer Nights Concert.
• Meeting with JuaneMo Band of Mission Indians Representatives.
• Equestrian Coalition — Mayor's "State of the Stables" and "Two Stepping Under the
Stars."
INTRODUCTIONS AND PRESENTATIONS:
1. MAYOR PRO TEM KRAMER INTRODUCED THE FOLLOWING INDIVIDUALS
IN ATTENDANCE: Gerald Muir, Parks, Recreation and Senior Services
Commission and Youth Advisory Board; Steve Behmerwohld and Ron Denman,
Parks, Recreation and Senior Services Commission; and Harley Olvera and
Kali Winn, Youth Advisory Board.
2. JULY 2014 PROCLAIMED AS PARKS AND RECREATION APPRECIATION
MONTH (610.40)
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ORAL COMMUNICATIONS:
• Eduardo Melo, Great Opportunities (provided handout); Harley Olvera, Youth
Advisory Board; Erin Meluso, City resident; Margaret McClean, MDM and
Associates; John Gillotti, City business owner; Tom Scott, Camino Real Playhouse;
Mark Speros, City resident; and, Mary D., San Juan Capistrano Library.
CONSENT CALENDAR:
Council Action: Moved by Council Member Reeve, seconded by Council Member
Byrnes, and carried unanimously to approve consent calendar items 1 through 12, 14,
15, 16, 18, 20 and 22, as recommended by staff.
1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
2. CITY COUNCIL MINUTES — REGULAR MEETING OF JUNE 17, 2014,
APPROVED.
3. SEWER MAINTENANCE DISTRICT NO. 1 MINUTES — REGULAR MEETING
OF JUNE 17, 2014, APPROVED.
4. CITY COUNCIL MINUTES — ADJOURNED REGULAR MEETING OF
JUNE 19, 2014 (BUDGET WORKSHOP), APPROVED.
5. CITY COUNCIL MINUTES — SPECIAL MEETING OF JUNE 19, 2014
(URBAN VILLAGE PROJECT), APPROVED.
6. CITY COUNCIL MINUTES — ADJOURNED REGULAR MEETING OF
JUNE 23, 2014, APPROVED.
7. PUBLIC FINANCING AUTHORITY MINUTES — SPECIAL MEETING OF
JUNE 23, 2014, APPROVED.
8. CHECK REGISTERS FOR CHECKS AND ELECTRONIC TRANSACTIONS
DATED JUNE 6, 2014, TO JUNE 12, 2014, AND JUNE 13, 2014, TO JUNE 26,
2014; PAYROLL (DIRECT DEPOSITS) DATED JUNE 20, 2014; PAYROLL
(CHECKS) DATED JUNE 26, 2014; AND PAYROLL (DIRECT DEPOSITS)
DATED JULY 3, 2014, RECEIVED AND FILED (300.30)
9. CASH AND INVESTMENT REPORT FOR THE MONTH ENDED MAY 31, 2014,
RECEIVED AND FILED (350.30)
10. OPEN SPACE BONDS MEASURE Y 2013 ANNUAL FINANCIAL REPORT,
RECEIVED AND FILED (390.80)
11. CLAIM OF ZELICHOWSKI, DENIED, BASED UPON THE INVESTIGATION
AND RECOMMENDATION OF THE CITY'S INSURANCE ADJUSTER,
CARL WARREN & COMPANY (170.10)
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12. CITY CLERK EMPLOYMENT AGREEMENT WITH MARIA MORRIS,
APPROVED (600.30)
13. CHANGE ORDER NO. 1, IN THE AMOUNT OF $12,140.33, FOR ADDITIONAL
WORK ON THE FRIENDS OF THE LIBRARY BOOKSTORE RELOCATION
(CIP 13301), RATIFIED; RESOLUTION NO. 14-07-15-01 ADOPTED
DECLARING WORK TO BE COMPLETE AS TO PLANS AND
SPECIFICATIONS FOR THE FRIENDS OF THE LIBRARY BOOKSTORE
RELOCATION (CIP 13301); CITY CLERK DIRECTED TO PROCESS
RECORDING OF THE NOTICE OF COMPLETION; AND STAFF AUTHORIZED
TO RELEASE THE PROJECT RETENTION, THIRTY-FIVE DAYS AFTER
RECORDATION, IN THE AMOUNT OF $16,981.66 (600.30)
• Public Correspondence: Mary D., Friends of the Library.
Steve Kooyman, Assistant Public Works Director, provided an agenda report and
responded to questions.
• Public Comments: Mary D., Friends of the Library.
Council Action: Moved by Council Member Byrnes, seconded by Council
Member Reeve, and carried unanimously to ratify Change Order No. 1, in the
amount of$12,140.33, for additional work on the Friends of the Library Bookstore
relocation (CIP 13301); RESOLUTION NO. 14-07-15-01 adopted entitled "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
j CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE COMPLETE AS TO
J PLANS AND SPECIFICATIONS FOR THE FRIENDS OF THE LIBRARY
BOOKSTORE RELOCATION (CIP 13301);" City Clerk directed to process
recording of the Notice of Completion; and staff authorized to release the project
retention, thirty-five days after recordation, in the amount of$16,981.66.
14. CLOSING OF CITY HALL ON THURSDAY, DECEMBER 11, 2014, FROM
4:30 P.M. TO 5:30 P.M. FOR AN EMPLOYEE HOLIDAY EVENT, APPROVED
(200.10)
15. NEW DEVELOPMENT APPLICATION STATUS REPORT, RECEIVED AND
FILED (440.10)
16. PERSONAL SERVICES AGREEMENT WITH GREAT CLEANING SERVICES,
INC., GOODMEN CLEANING SERVICES TO PROVIDE CUSTODIAL
MAINTENANCE SERVICES FOR CITY PARK RESTROOMS/PUBLIC AREAS
FOR A THREE-YEAR TERM IN THE AMOUNT OF $102,624, APPROVED
(600.30)
17. PERSONAL SERVICES AGREEMENT WITH GREAT CLEANING SERVICES,
INC., GOODMEN CLEANING SERVICES TO PROVIDE CUSTODIAL
MAINTENANCE SERVICES FOR CITY FACILITIES FOR A THREE-YEAR
TERM IN THE AMOUNT OF $236,832, APPROVED (600.30)
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Jill Thomas, Senior Management Analyst, provided an agenda report and
responded to questions.
Public Comments: Steve Behmerwohld, City resident.
Council Action: Moved by Mayor pro tem Kramer, seconded by Council Member
Byrnes, and carried unanimously to approve a Personal Services Agreement with
Great Cleaning Services, Inc., Goodmen Cleaning Services to provide custodial
maintenance services for City facilities for a three-year term in the amount of
$236,832.
18. NOTICE OF COMPLETION FOR THE VISTA MONTANA STREET AND WATER
IMPROVEMENTS FOR TRACT 16634 (RANCHO SAN JUAN DEVELOPMENT),
APPROVED; AND RESOLUTION NO. 14-07-15-02 ADOPTED DETERMINING
COMPLETION OF WORK IN ACCORDANCE WITH APPROVED PLANS AND
SPECIFICATIONS FOR THE CONSTRUCTION OF STREET AND WATER
IMPROVEMENTS IN VISTA MONTANA ASSOCIATED WITH TRACT 16634
(RANCHO SAN JUAN DEVELOPMENT) (600.30)
19. PERSONAL SERVICES AGREEMENT WITH SOLTIS AND COMPANY, INC. IN
THE AMOUNT OF $81,895 FOR THE LANDSCAPE MAINTENANCE OF
REATA PARK AND EVENT CENTER THROUGH JUNE 30, 2015, APPROVED
(600.30)
Keith Van Der Maaten, Public Works Director, provided an agenda report. Dave
Hubler, Public Works Manager, responded to questions.
• Public Comments: Mark Speros, City resident.
Council Action: Moved by Council Member Taylor, seconded by Council Member
Byrnes, and carried unanimously to approve a Personal Services Agreement with
Soltis and Company, Inc. in the amount of $81,895 for the landscape
maintenance of Reata Park and Event Center through June 30, 2015.
20. FIRST AMENDMENT TO THE PERSONAL SERVICES AGREEMENT WITH
INTERWEST CONSULTING GROUP TO PERFORM PROFESSIONAL
ENGINEERING SERVICES AS CITY ENGINEERITRAFFIC ENGINEER,
APPROVED (600.30)
21. INITIATION OF AMENDMENT TO THE CITY'S LAND USE CODE PROVISIONS
ADDRESSING TELECOMMUNICATIONS FACILITIES IN THE HISTORIC
TOWN CENTER FORM-BASED CODE BY REFERRING THE MATTER TO THE
PLANNING COMMISSION, REJECTED (420.30)
• Public Correspondence: Mechelle Lawrence-Adams, Mission San Juan
Capistrano.
Council Member Taylor recused himself due to proximity to his residence and
stepped out of the City Council Chamber.
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Council Action: Moved by Council Member Byrnes, seconded by Mayor pro tem
Kramer, and carried 3-0-1 with Council Member Taylor recused and Council
+ Member Reeve opposed to reject the initiation of an amendment to the City's
Land Use Code provisions addressing telecommunications facilities in the
`-� Historic Town Center Form-Based Code.
ROLL CALL:
AYES: COUNCIL MEMBER: Byrnes, Kramer and Mayor Allevato
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
RECUSED: COUNCIL MEMBER: Taylor
22. RESOLUTION NO. 14-07-15-03 ADOPTED APPROVING A FIVE-YEAR
EXTENSION OF THE AMENDED DEVELOPMENT AGREEMENT FOR THE
WHISPERING HILLS ESTATES PROJECT BY AND BETWEEN THE CITY OF
SAN JUAN CAPISTRANO AND RANCHO SAN JUAN DEVELOPMENT, LLC OF
JULY 16, 2009 (WOODBRIDGE HOMES) (600.30)
PUBLIC HEARINGS: None.
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY (Refer to Successor Agency Minutes)
ADMINISTRATIVE ITEMS: None.
ORDINANCES: None.
COUNCILMANIC ITEMS:
1. DISCUSSION REGARDING STATE LICENSED RECOVERY/CARE HOMES IN
THE CITY OF SAN JUAN CAPISTRANO (560.80) — NO FORMAL ACTION
TAKEN
• Public Comments: Reginald Villamil, City resident.
ADJOURNMENT:
There being no further business Mayor Allevato adjourned the meeting at 7:57 p.m. to
Tuesday, August 5, 2014, at 5:00 p.m. for Closed Session and 6:00 p.m. for the public
Business Session, in the City Council Chamber.
J
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(ewcf submitted,
M O IS, C 3LERK
Approved: August 5, 2014
ATTEST:
ALLEVATO, MAYOR
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