12-1016_CC_Minutes_Regular MeetingMINUTES
October 16, 2012
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
CLOSED SESSION:
Please refer to the Successor Agency minutes.
BUSINESS SESSION:
Mayor Kramer called the Regular Meeting of
City of San Juan Capistrano to order at 6:05 p.m. in
Council Member Freese led the Pledge of Allegiance and
gave the Invocation.
ROLL CALL:
the City Council of the
the City Council Chamber.
City Council Member Reeve
COUNCIL MEMBERS PRESENT: Laura Freese, Derek Reeve, Sam Allevato,
Mayor pro tem John Taylor and Mayor Larry Kramer
COUNCIL MEMBERS ABSENT: None.
Agenda items are presented in the originally agendized format for the benefit of the
minutes' reader, but were not necessarily heard in that order.
CITY COUNCIL REPORTS ON OUTSIDE AGENCIES:
•
CALTROP meeting.
•
Vintage Fundraiser for the Chamber of Commerce.
•
Water Advisory Committee of Orange County meeting.
•
2C Ranch Habitat Restoration Walk.
•
San Juan Capistrano Rotary Club Ridge Event.
•
"The Sound of Music" at St. Margaret's Episcopal School.
•
Stake Holders meeting for Caltrans.
•
Orange County Auto Show Preview.
•
Align Pilates Ribbon Cutting Event.
•
Nuclear Regulatory Commission meeting.
•
Mobile Home Park Conference.
•
Youth Advisory Board meeting.
•
Air Quality Management District Awards Ceremony.
•
18t Battalion , 11th Marine Regiment meeting.
•
Chamber of Commerce Networking Breakfast.
•
San Diego Gas & Electric Mitigation Team meeting.
•
Republican Orange County Central Committee meeting.
•
Tour of mitigation and restoration areas within the City.
•
Joint City Council and Transportation Commission meeting.
INTRODUCTIONS AND PRESENTATIONS:
1. MAYOR PRO TEM TAYLOR INTRODUCED THE FOLLOWING INDIVIDUALS
IN ATTENDANCE: Ilse Byrnes and Tom Ostensen, Open Space, Trails and
Equestrian Commission; Steve Behmerwohld and Kathy Hooper, Parks,
Recreation and Senior Services Commission; and Lori Porter, Cultural Heritage
Commission.
2. SAN JUAN LITTLE LEAGUE ALL STAR BASEBALL TEAM, RECOGNIZED
(610.40)
3. PRESENTATION PROVIDED BY SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT OF MODEL COMMUNITY ACHIEVEMENTS
AWARD FOR THE 24TH ANNUAL CLEAN AIR AWARDS (610.40)
4. PRESENTATION PROVIDED BY THE CALIFORNIA PRESERVATION
FOUNDATION FOR THE 2012 PRESERVATION DESIGN AWARD FOR THE
MONTANEZ ADOBE RENOVATION PROJECT (610.40)
5. PRESENTATION BY KINDER MORGAN PETROLEUM PIPELINE AND
SOUTHERN CALIFORNIA GAS COMPANY REGARDING HIGH PRESSURE
GAS LINES WITHIN THE CITY (1010.50)
ORAL COMMUNICATIONS:
• Phil Jones, City resident.
CONSENT CALENDAR:
Council Action: Moved by Council Member Reeve, seconded by Council Member
Allevato, and carried unanimously to approve consent calendar items 1 through 6 and 9
as recommended by staff with Mayor Kramer abstained from Consent Calendar 8; and
Council Member Reeve opposed to Consent Calendar items 4 and 5.
1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
2. CITY COUNCIL MINUTES — REGULAR MEETING OF OCTOBER 2, 2012,
APPROVED
3. CHECK REGISTER FOR CHECKS AND ELECTRONIC TRANSACTIONS
DATED SEPTEMBER 7, 2012, TO SEPTEMBER 20, 2012; PAYROLL
(CHECKS) DATED SEPTEMBER 14, 2012; PAYROLL (DIRECT DEPOSITS)
DATED SEPTEMBER 14, 2012, AND PAYROLL (CHECKS) DATED
SEPTEMBER 20, 2012, RECEIVED AND FILED (300.30)
4. STREAMBED ALTERATION AGREEMENT WITH CALIFORNIA DEPARTMENT
OF FISH AND GAME FOR REPAIR AND MAINTENANCE OF THE ARIZONA
CROSSING AT REATA PARK AND EVENT CENTER, APPROVED (600.50)
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ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Allevato, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
5. PERSONAL SERVICES AGREEMENT WITH FILANC CONSTRUCTION, INC.
FOR REHABILITATION OF THREE GREENSAND FILTER VESSELS AT THE
GROUNDWATER RECOVERY PLANT (CIP 13801), APPROVED; AND
APPROPRIATION OF $57,586 FROM FISCAL YEAR 2013-2014 CAPITAL
IMPROVEMENT BUDGET FOR CIP 13801 TO FISCAL YEAR 2012-2013
CAPITAL IMPROVEMENT BUDGET FOR CIP 13801, APPROVED (600.30)
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Allevato, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
6. CERTIFICATE OF PUBLIC CONVENIENCE OR NECESSITY FOR SUZY
FAIRCHILD AND RANDY FISHER FOR FIVE VINES WINE BAR, APPROVED
(585.15)
7. TERM OF MEMBERSHIP FOR COMMISSIONS AND COMMITTEES BE
EXTENDED TO JUNE 30, 2013, APPROVED (110.20)
Christy Jakl, Deputy City Clerk, responded to questions.
Council Action: Moved by Council Member Freese, seconded by
Council Member Allevato, and carried unanimously to extend the term of
membership for Commissions and Committees to June 30, 2013.
8. PAUL ADDISON STUBBS MEMORIAL BENCH IN LOS CORRALES
LANDSCAPE MAINTENANCE DISTRICT, APPROVED; FUTURE
MAINTENANCE TO BE FUNDED BY THE LOS CORRALES MAINTENANCE
DISTRICT FUND, AUTHORIZED (345.20)
Mayor Kramer abstained due to proximity to his residence.
Jill Thomas, Senior Management Analyst, and David Hubler, Public Works
Manager, responded to questions.
Public Comments: John Terry, City resident; Trevor Dale, City resident; and,
Kathy Hooper, City resident.
Council Action: Moved by Council Member Allevato, seconded by
Council Member Freese, and carried 4-0, with Mayor Kramer abstaining, to
approve the Paul Addison Stubbs Memorial Bench in the Los Corrales
Landscape Maintenance District; and future maintenance to be funded by the
Los Corrales Maintenance District fund, authorized.
3 10/16/2012
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Allevato, Reeve and Mayor pro tem Taylor
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: None
ABSTAINED: COUNCIL MEMBER: Mayor Kramer
9. LATE CHARGES FOR WATER SERVICES TO LV PACIFIC POINT LLC IN THE
TOTAL AMOUNT OF $15,815.56, WAIVED; CHIEF FINANCIAL OFFICE
AUTHORIZED TO WAIVE LATE CHARGES (1050.20)
10. TEMPORARY CLOSURE OF THE NORTHWEST OPEN SPACE STAGING
AREA FROM OCTOBER 17, 2012, THROUGH DECEMBER 31, 2012, TO
ALLOW THE SAN JUAN CAPISTRANO OPEN SPACE FOUNDATION AND
SJCOSF DEVELOPMENT, LLC TO CONSTRUCT THE DR. JOE CORTESE
DOG PARK, APPROVED (530.40)
Grant Taylor, Development Services Director, and David Contreras, Senior
Planner, responded to questions.
Council Action: Moved by Council Member Freese, seconded by
Council Member Allevato, and carried 4-1 with Council Member Reeve opposed,
to approve temporary closure of the Northwest Open Space Staging Area from
October 17, 2012, through December 31, 2012, to allow the San Juan Capistrano
Open Space Foundation and SJCOSF Development, LLC to construction the Dr.
Joe Cortese Dog Park.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Allevato, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
11. INFORMATION REGARDING A LASER DISPLAY FOR THE 4T" OF JULY
CELEBRATION, RECEIVED AND FILED (150.60)
Council Action: Moved by Council Member Freese, seconded by
Council Member Allevato, and carried unanimously to receive and file information
regarding a laser display for the 4 1 of July Celebration.
PUBLIC HEARINGS: None.
ADMINISTRATIVE ITEMS:
F1 CITY MANAGER
a. ONE-YEAR EXTENSION OF THE EQUESTRIAN AND SPORTS FIELD
ACCESS AND LICENSE AGREEMENT WITH BLENHEIM FACILITY
MANAGEMENT, LLC FOR USE OF THE RANCHO MISSION VIEJO RIDING
PARK, APPROVED (600.30)
4 10/16/2012
Karen Brust, City Manager, provided a PowerPoint presentation and responded
to questions.
Council Action: Moved by Council
Council Member Freese, and carried
extension of the Equestrian and Sports
with Blenheim Facility Management, LLC
Riding Park.
F2 FINANCE SERVICES
Member Allevato, seconded by
unanimously to approve a one-year
Field Access and License Agreement
for use of the Rancho Mission Viejo
a. RESOLUTION NO. 12-10-16-01 ADOPTED AMENDING RESOLUTION NO. 12-
06-19-02 WHICH ADOPTED THE FISCAL YEARS 2012-2013 AND 2013-2014
BUDGET TO PROVIDE LIMITATIONS ON THE BUDGET CHANGE
AUTHORIZATION PROVIDED TO THE CITY MANAGER; AND PROPOSED
BUDGET CHANGE REQUEST PROCESS POLICY, RECEIVED AND FILED
(330.401610.30)
Cindy Russell, Chief Financial Officer/Treasurer, provided a PowerPoint
presentation and responded to questions.
Council Action: Moved by Council Member Allevato, seconded by
Council Member Freese, and carried unanimously to adopt RESOLUTION NO
12-10-16-01, entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA AMENDING RESOLUTION NO.
12-06-19-02 WHICH ADOPTED THE FISCAL YEARS 2012-2013 AND 2013-
2014 BUDGET TO PROVIDE LIMITATIONS ON THE BUDGET CHANGE
AUTHORIZATION PROVIDED TO THE CITY MANAGER:" and proposed Budget
Change Request Process Policy, received and filed.
b. INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING AND
RESTATING IN ITS ENTIRETY CHAPTER 4 OF TITLE 3 OF THE SAN JUAN
CAPISTRANO MUNICIPAL CODE REGARDING PROCUREMENT
PROCEDURES; RESOLUTION NO. 12-10-16-02 ADOPTED APPROVING CITY
COUNCIL POLICY NO. 126 — PURCHASING POLICIES AND PROCEDURES
(370.10)
Cindy Russell, Chief Financial Officer/Treasurer, provided a PowerPoint
presentation and responded to questions.
Christy Jakl, Deputy City Clerk, read the title of the ordinance
Council Action: Moved by Council Member Freese, seconded by
Mayor pro tem Taylor, and carried unanimously to approve the first reading and
introduction of an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING AND
RESTATING IN ITS ENTIRETY CHAPTER 4 OF TITLE 3 OF THE SAN JUAN
CAPISTRANO MUNICIPAL CODE REGARDING PROCUREMENT
PROCEDURES"; and RESOLUTION NO. 12-10-16-02 adopted entitled, "A
5 10/16/2012
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, ADOPTING CITY COUNCIL POLICY NO. 126
CONCERNING PURCHASING POLICIES AND PROCEDURES."
F3 UTILITIES SERVICES
a. UPDATE PROVIDED ON THE MANAGEMENT AND OPERATIONS AUDIT
RELATED TO THE WATER AND SEWER ENTERPRISE FUNDS, RECEIVED
AND FILED (310.70)
Keith Van Der Maaten, Utilities Director, provided a PowerPoint presentation and
responded to questions.
Council Action: Moved by Council Member Reeve, seconded by
Council Member Freese, and carried unanimously to receive and file an update
on the Management and Operations Audit related to the Water and Sewer
Enterprise Funds.
SUCCESSOR AGENCY TO THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY: (Refer to Successor Agency Minutes)
ORDINANCES:
1. ADOPTION OF ORDINANCE NO. 998 — AMENDING GENERAL PLAN, PARKS
AND RECREATION ELEMENT, FIGURE PR -1, PARKS AND RECREATION
FACILITIES (MASTER PLAN OF TRAILS) BY ADDING THE 2C RANCH TRAIL
CONNECTIONS (420.30)
Grant Taylor, Development Services Director, responded to questions.
Christy Jakl, Deputy City Clerk, read the title of the ordinance.
Council Action: Moved by Council Member Freese, seconded by
Mayor pro tem Taylor, and carried unanimously to approve the second reading
and adoption of Ordinance No. 998 entitled "AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
AMENDING THE GENERAL PLAN, PARKS AND RECREATION ELEMENT,
FIGURE PR -1, PARKS AND RECREATION FACILITIES (MASTER PLAN OF
TRAILS) ADDING 2C RANCH TRAIL CONNECTIONS."
COUNCILMANIC ITEMS:
1. CITY ATTORNEY DIRECTED TO REVIEW ELECTION CODES AND
REGULATIONS AND TO RETURN WITH INFORMATION NO LATER THAN
JULY 2013 (630.40)
Council Member Freese requested the following to be agendized: 1) the San Juan
Creek Road to La Pata extension form a City Council position on the issue; 2) a
6 10/16/2012
temporary road to the City's riding park; and 3) removal of San Juan Creek Road from
the County's Master Plan of Arterial Highways.
Mayor pro tem Taylor commented the benefits of having the City Council packet on an
Pad by using the Granicus iLegislate program and eliminating the need for a printed
packet.
ADJOURNMENT:
There being no further business Mayor Kramer adjourned the meeting
at 9:59 p.m. to Tuesday, November 13, 2012, at 5:00 p.m. for Closed Session and
6:00 p.m. for a public Business Session, in the City Council Chamber.
Res ectf Illy submitted
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R TY jAKL, P CITY CLERK
Approved: November 13, 2012
ATTEST:
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rIl�N7:
10/16/2012