12-0821_CC_Minutes_Regular MeetingMINUTES
August 21, 2012
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
BUSINESS SESSION:
Mayor Kramer called the Regular Meeting of the City Council of the
City of San Juan Capistrano to order at 6:04 p.m. in the City Council Chamber.
Council Member Reeve led the Pledge of Allegiance and Council Member Freese gave
the Invocation.
ROLL CALL
COUNCIL MEMBERS PRESENT: Laura Freese, Derek Reeve, Sam Allevato,
Mayor pro tem Taylor, and Mayor Kramer
COUNCIL MEMBERS ABSENT: None
CITY COUNCIL REPORTS ON OUTSIDE AGENCIES:
• Vector Control meeting.
• Library Board meeting.
• Opening film of the 2nd Annual Film Festival.
• Transportation Corridor Agencies meetings.
• Congressional Gold Medal Ceremony for the Montford Point Marines.
• San Juan Summer Nights.
• Movie at the Riding Park.
• Rodeo Week Kickoff at the Historic Town Center Park.
• CREER Summer Fun Celebration.
• Chariots of Fire in St. Margaret's Performing Arts Center.
• Chamber of Commerce Lunch Local at the Hummingbird Caf6.
INTRODUCTIONS AND PRESENTATIONS:
1. MAYOR PRO TEM TAYLOR INTRODUCED THE FOLLOWING INDIVIDUALS
IN ATTENDANCE: Steve Behmerwohld, Parks, Recreation and Senior Services
Commission; Rob William, Planning Commission and Design Review Committee;
Ilse Byrnes, Open Space, Trails and Equestrian Commission; Bob Cardoza,
Design Review Committee; Ginny Kerr, Planning Commission; Jerry Muir, Youth
Advisory Board and Parks, Recreation and Senior Services Commission; and
Alberto Barrera and Erica Delamare, Youth Advisory Board.
2. SPONSORS FOR THE 4T" OF JULY FIREWORKS CELEBRATION,
RECOGNIZED (610.40)
3. GERALD MUIR PRESENTED THE MAYOR'S AWARD FOR COMMUNITY
SERVICES LEADER OF THE YEAR (610.40)
4. JIM AND DIANE CARTER PRESENTED THE MAYOR'S AWARD FOR
BUSINESS LEADER OF THE YEAR (610.40)
5. OVERVIEW PRESENTATION BY CALTRANS OF TRANSPORTATION
PROJECTS AFFECTING SAN JUAN CAPISTRANO (940.10)
ORAL COMMUNICATIONS:
• Tony Pointer, City resident; Liana Brown, City resident; and Ian Smith, City resident.
CONSENT CALENDAR:
Council Action: Moved by Council Member Allevato, seconded by Council Member
Freese, and carried unanimously to approve consent calendar items 1 through 3, 6, 9,
and 11 as recommended by staff with Council Mayor Kramer abstained from
consent calendar 2.
1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
2. CITY COUNCIL MINUTES — REGULAR MEETING OF AUGUST 7, 2012,
APPROVED.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Reeve, Allevato and Mayor pro tem Taylor
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: None
ABSTAINED: COUNCIL MEMBER: Mayor Kramer
3. HISTORIC PROPERTY PRESERVATION AGREEMENT — MILLS ACT
CONTRACT WITH PAUL V. MCHUGH AND HANSJE MCHUGH LOCATED AT
31462 LA MATANZA STREET (APN 124-212-22), APPROVED (600.30)
4. CONSIDERATION OF NOTICE OF COMPLETION FOR THE SIDEWALK
IMPROVEMENT AND ACCESS RAMPS PROJECT (CIP NOS. 10101, 08103,
AND 07119) (NAKA ENGINEERING CONTRACTORS) (600.30) — ITEM
REMOVED FROM THE AGENDA BY STAFF
5. RESOLUTION NO. 12-08-21-01 ADOPTED DECLARING WORK TO BE
COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE CITRUS TREE
PLANTING PROJECT (ALLIED SPRINKLER COMPANY, INC., CIP NO. 11202);
CITY CLERK DIRECTED TO PROCESS THE RECORDING OF A NOTICE OF
COMPLETION; AND STAFF AUTHORIZED TO RELEASE 10% RETENTION, IN
THE AMOUNT OF $1,224.40 THIRTY FIVE (35) DAYS AFTER RECORDATION
Khoon Tan, Associate Engineer, responded to questions.
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Council Action: Moved by Council Member Allevato, seconded by
Mayor pro tem Taylor, and carried unanimously to adopt Resolution No.
12-08-21-01 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE
COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE CITRUS TREE
PLANTING PROJECT (ALLIED SPRINKLER COMPANY, INC., CIP NO.
11202);" City Clerk directed to process the recording of a Notice of Completion;
and staff authorized to release 10% retention, in the amount of $1,224.40 thirty
five (35) days after recordation.
6. RESOLUTION NO. 12-08-21-02 ADOPTED ENTITLED "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, DECLARING WORK TO BE COMPLETED AS TO PLANS AND
SPECIFICATIONS FOR THE PURCHASE AND INSTALLATION OF THE
COBRA HEAD INDUCTION STREET LIGHTING PROJECT (CIP 12102);" CITY
CLERK DIRECTED TO PROCESS THE RECORDING OF A NOTICE OF
COMPLETION; AND TRANSFER OF $4,500 FROM THE STREET LIGHT
OPERATIONS ACCOUNT (01-83618-61111-00000-0000) TO THE COBRA
HEAD INDUCTION STREET LIGHTS PROJECT (CIP 12102) FOR FISCAL
YEAR 2011-2012 FOR COSTS NOT COVERED BY THE GRANT FUNDING,
APPROVED (600.30)
7. PERSONAL SERVICES AGREEMENT WITH HARTZOG & CRABILL, INC. TO
PERFORM THE DEL OBISPO STREET TRAFFIC SIGNAL
SYNCHRONIZATION STUDY, IMPLEMENTATION AND MONITORING,
APPROVED (600.30)
Jim Ross, Interim Public Works Director, responded to questions.
Council Action: Moved by Council Member Allevato, seconded by
Mayor pro tem Taylor, and carried unanimously to approve a Personal Services
Agreement with Hartzog & Crabill, Inc. to perform the Del Obispo Street Traffic
Signal Synchronization Study, Implementation and Monitoring, in the amount of
$158,553.
8. UPDATE FOR.THE VALENCIA CITRUS TREES AT THE NORTHWEST OPEN
SPACE, RECEIVED AND FILE (530.40)
e Public Correspondence: Dusty Otero, City resident.
Dave Hubler, Public Works Manager, responded to questions.
Council Action: Moved by Council Member Freese, seconded by
Council Member Allevato, and carried unanimously to receive and file.
9. AGREEMENT WITH CBRE, INC. FOR PROVISION OF REAL ESTATE
BROKER SERVICES TO COMMENCE ON AUGUST 22, 2012, AND REMAIN IN
EFFECT FOR A PERIOD OF SIX (6) MONTHS, APPROVED (600.30)
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10. FIFTH AMENDMENT TO PERSONAL SERVICES AGREEMENT WITH
ANDERSONPENNA PARTNERS, INC.) FOR CODE ENFORCEMENT
SERVICES, APPROVED (600.30)
Grant Taylor, Development Services Director, provided a staff report and
responded to questions.
• Public Comments: Steve Behmerwohld, City resident.
Council Action: Moved by Council Member Freese, seconded by
Council Member Allevato, and carried unanimously to approve the Personal
Services Agreement with AndersonPenna Partners, Inc. for Code Enforcement
Services.
11. CITY MANAGER AUTHORIZED TO EXECUTE A WRITTEN CONSENT TO
THE POTENTIAL CONFLICTS OF INTEREST — RUTAN & TUCKER, LLP
(600.30)
PUBLIC HEARINGS:
$100,000 CITIZENS' OPTION FOR PUBLIC SAFETY GRANT FUNDS (COPS)
ALLOCATED FUNDS TOWARDS THE COST OF A DEPUTY SHERIFF FOR
THE FISCAL YEAR 201212013, APPROVED (580.10)
Michael Cantor, Safety and Emergency Services Manager, provided a
staff report and responded to questions.
Mayor Kramer opened the public hearing and invited testimony. No public
testimony was provided. Mayor Kramer closed the public hearing.
Council Action: Moved by Council Member Allevato, seconded by
Council Member Freese, and carried unanimously to approve the allocation of
$100,000 Citizens' Option for Public Safety Grant Funds (COPS) towards the
cost of a Deputy Sheriff for Fiscal Year 201212013.
ADMINISTRATIVE ITEMS:
F1 PUBLIC WORKS
a. CONCEPT PLAN A, TO REMOVE THE EXISTING RAISED/LANDSCAPED
MEDIAN TO CREATE A SEPARATE SOUTHBOUND THROUGH LANE AND
TWO SEPARATE RIGHT TURN LANES, APPROVED; STAFF AUTHORIZED
TO RECEIVE BIDS; AND CITY MANAGER AUTHORIZED TO AWARD A
CONTRACT TO PERFORM THE WORK PER THE APPROVED CONCEPT
PLAN (590.60)
• Public Correspondence: Lars Andersen, City resident.
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Jim Ross, Interim Public Works Director, provided a staff report and responded to
questions. Mark Esposito, Hartzog & Crabill, Inc., provided a PowerPoint
presentation and responded to questions. Alan Oswald, Senior Traffic Engineer,
responded to questions.
• Public Comments: Jill Hanna, City resident; Ian Smith, City resident; and
Jim Reardon, City resident.
Council Action: Moved by Council Member Allevato, seconded by
Mayor pro tem Taylor, and carried unanimously to approve Concept Plan A, to
remove the existing raised/landscaped median to create a separate southbound
through lane and two separate right turn lanes; staff authorized to receive bids;
and City Manager authorized to award a Contract to perform the work per the
approved Concept Plan.
F2 UTILITIES SERVICES
a. STAFF AUTHORIZED TO PREPARE AND SOLICIT REQUEST FOR
PROPOSALS (RFP) FOR AN INDEPENDENT AUDIT OF THE INTEGRATED
SOLID WASTE COLLECTION FRANCHISE AGREEMENT WITH CR&R
(810.20)
Keith Van Der Maaten, Utilities Director, provided a staff report and responded to
questions.
• Public Comments: Kim Lefner, City resident; Ian Smith, City Resident; and
Dean Ruffridge, CR&R, Inc.
Council Action: Moved by Council Member Freese, seconded by Mayor pro tem
Taylor, and carried unanimously to authorize staff to prepare and solicit Request
for Proposals (RFP) for an Independent Audit of the Integrated Solid Waste
Collection Franchise Agreement with CR&R; staff directed to bring back to the
City Council a cost option to conduct the audit going back one (1) year or two (2)
years; and staff directed to continue the Solid Waste Collection Franchise
Agreement with CR&R pending the results of the audit.
b. CITY MANAGER AUTHORIZED TO SIGN DOCUMENTS FROM THE US
ENVIRONMENTAL PROTECTION AGENCY TO ACCEPT GRANTS IN THE
AMOUNT OF $606,000 FOR THE GROUNDWATER RECOVERY PLANT
EXPANSION (1050.10)
Keith Van Der Maaten, Utilities Director, provided a staff report and responded to
questions.
• Public Comments: Kim Lefner, City resident; and Ian Smith, City resident.
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Council Action: Moved by Council Member Freese, seconded by Mayor pro tem
Taylor, and carried 4-1 with Council Member Reeve opposed to authorize the
City Manager to sign documents from the US Environmental Protection Agency
to accept grants in the amount of $606,000 from the Groundwater Recovery
Plant expansion.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Allevato, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
SUCCESSOR AGENCY OF THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY BUSINESS (Refer to Successor Agency Minutes)
ORDINANCES: None
COUNCILMANIC ITEMS:
1. ANNUAL APPOINTMENTS TO THE YOUTH ADVISORY BOARD, APPROVED
(110.20)
Council Action: Moved by Council Member Freese, seconded by
Council Member Allevato, and carried unanimously, to approve appointments to
the Youth Advisory Board, term ending August 31, 2013, as follows: Adriana
Martinez, Capistrano Valley High School; Tatiana Rivera, Capistrano Valley
High School; Lanikai Hidalgo, Dana Hills High School; Daniel Bondi, J Serra
High School; Edward Mackay, J Serra High School; Zachary Ramsey, J Serra
High School; Nicole Winn, J Serra High School; Kallin Zehren, J Serra
High School; Isabella Vasquez, Marco Forster Middle School; Erica Delamare,
San Juan Hills High School; Gladys Garcia, San Juan Hills High School;
Jameson Johnson, San Juan Hills High School; Sara Schmitt, San Juan Hills
High School; Ryan St. Onge, San Juan Hills High School; Nathan Goodman,
Santa Margarita High School; Harley Olvera, Santa Margarita High School; and
Joseph Lopez and Gerald Muir, appointed as the Adult Advisors, term ending
August 31, 2015.
2. DISCUSSION REGARDING PROCEDURES TO ACCOUNT FOR HIGH
PRESSURE GAS LINES IN THE GENERAL PLAN (1010.90)
• Public Comments: Emily Smith, Southern California Gas Company; and
Jim Reardon, City resident.
Council Member Allevato asked to agendize at the next City Council meeting an item to
look into storing a 1965 Crown Pumper Fire Truck at the City's old fire station garage.
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ADJOURNMENT:
There being no further business Mayor Kramer adjourned the meeting
at 10:25 p.m. to Tuesday, September 4, 2012, at 5:00 p.m. for Closed Session and
6:00 p.m. for a public Business Session, in the City Council Chamber.
L• Respctfully sub T
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A MOR IS, CIbtERK
Approved: September 4, 2012
8/21/2012