11-1206_CC_Minutes_Regular MeetingMINUTES
DECEMBER 6, 2011
SAN JUAN CAPISTRANO CITY COUNCIL
REGULAR MEETING
CLOSED SESSION:
Mayor Allevato called the Regular Meeting of the City Council to order at
5:07 p.m. in the City Council Chamber.
ROLL CALL
COUNCIL MEMBERS PRESENT: Laura Freese, Derek Reeve, John Taylor,
Mayor pro tem Larry Kramer and Mayor Allevato
COUNCIL MEMBERS ABSENT: None
PUBLIC COMMENT: None
CLOSED SESSION (610.85)
A Closed Session was held for the following purposes, as authorized by statute:
a. Pursuant to Government Code section 54957.6, the City Council conferred with
its labor negotiator (City Manager) as to the memoranda of understanding with
represented employees, including salaries and fringe benefits. The affected
bargaining units are San Juan Capistrano Classified Employees Association and
San Juan Capistrano Management and Professional Employees Association.
b. Pursuant to Government Code Section 54956.9(a), the City Council conferred
with legal counsel pertaining to existing litigation in the matter of
Daniel Friess vs. City of San Juan Capistrano.
C. Pursuant to Government Code Section 54956.9(a), the City Council conferred
with legal counsel pertaining to existing litigation in the matter of Grenier vs. City
of San Juan Capistrano, et al.
BUSINESS SESSION:
Mayor Allevato called the Regular Meeting of the City Council of the
City of San Juan Capistrano to order at 6:24 p.m. in the- City -Council -Chamber.
Mayor pro tem Kramer led the Pledge of Allegiance and Gary Stache, City resident,
gave the invocation. Jessica Castillo and Tinsley Moser, Capistrano Valley Christian
School performed the "Star Spangled Banner."
ROLL CALL
COUNCIL MEMBERS PRESENT: Laura Freese, Derek Reeve, John Taylor,
Mayor pro tem Larry Kramer and Mayor Allevato
COUNCIL MEMBERS ABSENT: None
Agenda items are presented in the originally agendized format for the benefit of the
minutes' reader, but were not necessarily heard in that order.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS: Council Member Freese
announced that she recused herself from Close Session Item -13 due to a business
relationship and Item -C due to statements made at a prior City Council meeting.
CITY COUNCIL REPORTS ON OUTSIDE AGENCIES:
• Association of California Cities Orange County Redevelopment Taskforce Ad -Hoc
Committee meeting.
• Vector Control meeting.
• South Orange County Wastewater Authority meeting.
• Tree Lighting Ceremony.
• Metrolink "Holiday Toy Express" Event.
• Community Outreach gathering for the Downtown Master Plan.
• Transportation Corridor Agency Cinco Cities meeting.
• Orange County Fire Authority meeting.
• League of California Cities Legislature Briefing. ,
• Mayor's meeting.
• Association of California Cities Orange County Wireless Networking meeting.
• League of California Cities Orange County Division meeting.
• Casa de Ama resident meeting.
• Transportation Corridor Agency Mobility Ad -Hoc Committee meeting.
• Orange County Fire Authority interview panelist for Assistant Fire Chief position.
• Mayor Allevato thanked staff for all the successful holiday events.
• Councilmember Reeve recognized the local Boy Scout Troops for their attendance
at City Council meetings.
JOINT MEETING: CITY COUNCIL AND COMMUNITY REDEVELOPMENT AGENCY
REGORANIZATION:
1. PUBLIC COMMENTS:
• Kim McCarthy, spoke in support of Council Member Freese for Mayor, as felt
that she has served her time; and felt that Mayor pro tem Kramer has not
been in the City Council long enough to be selected as Mayor.
• Zoey Martinez, Mayor Allevato's granddaughter, thanked him for his term as
Mayor.
Mayor Allevato commented on accomplishments made by the City Council during his
term as Mayor.
2. LARRY KRAMER SELECTED TO SERVE AS MAYOR AND JOHN TAYLOR
SELECTED TO SERVE AS MAYOR PRO TEMPORE OF THE CITY OF SAN
JUAN CAPISTRANO CITY COUNCIL, TERMS ENDING DECEMBER 2012.
(630.20)
Maria Morris, City Clerk, called for nominations for the office of Mayor.
Council Action: Moved by Council Member Taylor, seconded by
Mayor Allevato, and carried 3-2 with Council Member Freese and Council 71
2 12/06/2011
Member Reeve opposed, to select Larry Kramer as Mayor, term ending
December 2012.
ROLL CALL:
AYES: COUNCIL MEMBER: Taylor, Kramer and Mayor Allevato
NOES: COUNCIL MEMBER: Freese and Reeve
ABSENT: COUNCIL MEMBER: None
Maria Morris, City Clerk, called for nominations for the office of Mayor pro tem.
Council Action: Moved by Council Member Allevato, seconded by
Mayor Kramer, and carried unanimously to select John Taylor as Mayor pro tem,
term ending December 2012.
Mayor Kramer and Mayor pro tem Taylor commented on their upcoming terms.
Mayor Kramer presented flowers to Mrs. Vicki Allevato, and a plaque of
appreciation to outgoing Mayor Allevato.
3. RESOLUTION NO. 11-12-06-01 ADOPTED AUTHORIZING THE CURRENT
OFFICERS OF THE CITY TO INVEST FUNDS AND DRAW CHECKS ON CITY
BANK ACCOUNTS. (320.10)
Maria Morris, City Clerk, summarized the agenda report.
Council Action: Moved by Council Member Freese, seconded by
Council Member Allevato, and carried unanimously, to adopt Resolution No.
11-12-06-01 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA, DELEGATING TO THE CITY
TREASURER AUTHORITY TO DEPOSIT CITY FUNDS AND TO INVEST OR
REINVEST CITY FUNDS, AUTHORIZING SIGNATURES AND REPEALING
RESOLUTION NO. 10-12-07-02."
4. LAURA FREESE SELECTED AS CHAIR AND JOHN TAYLOR SELECTED AS
VICE -CHAIR OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD OF
DIRECTORS, TERMS ENDING DECEMBER 2011. (400.10)
Maria Morris, Agency Secretary, called for nominations for Chair.
Board Action: Moved by Director Kramer, seconded by Vice -Chair Taylor, and
carried unanimously, to select Laura Freese to serve as Chair, term ending
December 2012.
Maria Morris, Agency Secretary, called for nominations for Vice Chair.
Board Action: Moved by Chair Freese, seconded by Director Allevato, and
carried unanimously to select John Taylor to serve as
Vice -Chair, term ending December 2012.
3 12/06/2011
5. CRA RESOLUTION' NO. 11-12-06-01 ADOPTED AUTHORIZING THE
DEPOSIT AND INVESTMENT OF FUNDS AND SIGNATURES ON THE
COMMUNITY REDEVELOPMENT AGENCY ACCOUNTS. (320.10)
Maria Morris, Agency Secretary, summarized the agenda report.
Board Action: Moved by Chair Freese, seconded by Director Allevato
and carried unanimously, to adopt Resolution No. CRA
11-12-06-01, entitled "A RESOLUTION OF THE SAN JUAN CAPISTRANO
COMMUNITY REDEVELOPMENT AGENCY DELEGATING TO THE AGENCY
FINANCE OFFICER AUTHORITY TO DEPOSIT AGENCY FUNDS AND TO
INVEST AND REINVEST AGENCY FUNDS, AUTHORIZING SIGNATURES,
AND REPEALING RESOLUTION NO. 10-12-07-01."
Maria Morris, City Clerk/Agency Secretary, recessed the meeting of the
Community Redevelopment Agency Board of Directors and turned the meeting
over to Mayor Kramer.
INTRODUCTIONS AND PRESENTATIONS:
1. PRESENTATION REGARDING WEBCASTING OF CITY COUNCIL MEETINGS
(LIVE AND ON DEMAND VIDEO STREAMING) — BY GRANICUS, INC. (640.10)
Ed Burrell, Granicus, Inc., provided a PowerPoint presentation and responded to
questions. Maria Moms, City Clerk, responded to questions. (Please see minutes
for related item Hl a)
Public Comments:
• Steve Behmerwohld, City resident, expressed support for webcasting
City Council meetings; and felt that PowerPoint presentations should be
posted on the City's website simultaneously with the agenda in order to
provide transparency.
2. MAYOR PRO TEM TAYLOR INTRODUCED THE FOLLOWING INDIVIDUALS IN
ATTENDANCE: Steve Behmerwohld, Kathy Hooper and Ron Denman, Parks,
Recreation and Senior Services Commission; Gerald Muir, Youth Advisory Board
and Parks, Recreation and Senior Services Commission; Ginny Kerr, Planning
Commission; Ilse Byrnes and Tom Ostensen, Open Space, Trails and Equestrian
Commission; E.J. Constantine, Transportation Commission; Jan Siegel, Cultural
Heritage Commission; Bob Cardoza, Design Review Committee; and Mary Ellen
West, San Juan Seniors
ORAL COMMUNICATIONS: City Council and Community Redevelopment Agency
• Travis Engel, City resident, spoke about his continuous efforts of having a
BMX Style Bike Park in the City; and the demolition of an "illegal" bike park near
Las Flores/Ladera Ranch area.
• Peter Carey, City resident and Capistrano Futbol Club director, spoke regarding the
success of the club; and expressed the desire for open soccer fields in the
Northwest Open Space area. Council Member Allevato thanked the club for their
efforts to keep kids out of gangs and will look into getting soccer fields in the
Northwest Open Space.
4 12/06/2011
• The following individuals asked the City Council for assistance with their
Homeowners' Association stringent rules and enforcement regarding children
playing within the Associations outdoor common areas: Louise Gaiser,
City resident; Perla Fabian Hernandez, City resident; Daisy Reyes, City resident;
Gabriela Ramirez, City resident; Margarita Carvajal, City resident; and Karelyn
L De LaTorre, City resident.
CONSENT CALENDAR:
Council Action: Moved by Council Member Allevato, seconded by Council Member
Reeve, and carried unanimously to approve consent calendar items 1 through 8, 10, 13,
19 and 21 a s recommended by staff with Council Member Reeve abstained from
consent calendar E2 and opposed to consent calendars E10 and E19; and
Council Member Allevato abstained from consent calendar E3.
1. MOTION TO READ ORDINANCE BY TITLE ONLY, APPROVED.
2. CITY COUNCIL MINUTES — SPECIAL MEETING OF OCTOBER 11, 2011,
APPROVED.
ROLL CALL:
AYES: COUNCIL MEMBER:
Freese, Allevato, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER:
None
ABSENT: COUNCIL MEMBER:
None
ABSTAINED: COUNCIL MEMBER:
Reeve
3. CITY COUNCIL MINUTES — REGULAR MEETING OF NOVEMBER 15, 2011,
APPROVED.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Reeve, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: None
ABSTAINED: COUNCIL MEMBER: Allevato
4. CHECK REGISTER FOR AN ELECTRONIC TRANSACTION DATED
NOVEMBER 2, 2011, IN THE TOTAL AMOUNT OF $5.00; CHECK REGISTER
FOR AN ELECTRONIC DATED NOVEMBER 3, 2011, IN THE TOTAL AMOUNT
OF $802.40; CHECK REGISTER DATED NOVEMBER 5 TO NOVEMBER 17,
2011, IN THE TOTAL AMOUNT OF $841,699.45; AND PAYROLL (DIRECT
DEPOSIT) DATED NOVEMBER 11, 2011, IN THE TOTAL AMOUNT OF
$181,642.23; AND PAYROLL DATED NOVEMBER 11, 2011, IN THE TOTAL
AMOUNT OF $1,653.85, RECEIVED AND FILED (300.30)
5. RESOLUTION 11-12-06-02 ADOPTED, ENTITLED "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
DECLARING DESIGNATED FLEET INVENTORY AS SURPLUS"
5 12/0612011
6. THIRD AMENDMENT TO PERSONAL SERVICES AGREEMENT WITH MUNI
TEMPS FOR STAFFING SERVICES FOR THE VACANT POSITION OF
ACCOUNTING MANAGER, IN AN AMOUNT NOT TO EXCEED $74,500,
APPROVED (600.30)
7. 2012 STREET BANNER CALENDAR FOR BANNER INSTALLATION AT THE
INTERSECTION OF CAMINO CAPISTRANO AND DEL OBISPO STREETS,
APPROVED (410.40)
8. PERSONAL SERVICES AGREEMENT FOR GRAFFITI REMOVAL AND
MAINTENANCE SERVICES WITH INSLEY CONSTRUCTION, INC.,
APPROVED (600.30)
9. PERSONAL SERVICES AGREEMENT FOR PARK, RIGHT-OF-WAY, AND
FACILITY LIGHTING MAINTENANCE SERVICES WITH KIERNAN ELECTRIC,
INC. DBA EXCEL ELECTRIC FOR A THREE-YEAR TERM, WITH THREE
ONE-YEAR OPTIONAL EXTENSIONS, SUBJECT TO AVAILABLE FUNDING IN
THE OPERATIONAL BUDGET, APPROVED (600.30)
Jill Thomas, Senior Management Analyst, and Nasser Abbaszadeh,
Public Works Director, responded to questions.
Public Correspondence:
• Joseph M. Rossini, Atkinson, Andelson, Loya, Ruud & Romo, submitted
correspondence dated November 23, 2011, protesting the recommendation
to select Kiernan Electric, Inc. dba Excel Electric.
Public Comments:
• Warren Gonyea, C & D Electric, Inc., asked the City Council to consider
starting over the Request for Proposal (RFP) process; felt there were wage
rates discrepancies between journeymen electricians and maintenance
electricians within the proposals; and responded to questions from the
City Council.
• Tom Kiernan, Kiernan Electric, Inc. dba Excel Electric, spoke regarding
Excel Electric's reputation with the City; and asked the City Council to
-- - -----approve-staf#-s-recommendation.
Council Action: Moved by Council Member Freese, seconded by
Council Member Allevato, and carried 4-1 with Council Member Reeve opposed
to approve a Personal Services Agreement for park, right-of-way, and facility
lighting maintenance services with Kiernan Electric, Inc. dba Excel Electric for a
three-year term, with three one-year optional extensions, subject to available
funding in the operational budget.
r
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Allevato, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None E
6 12/06/2011
10. AWARD OF CONTRACT FOR THE IRRIGATION SYSTEM AND WATER
SOURCE CONNECTION PROJECT FOR THE EAST OPEN SPACE LEMON
GROVE SITE, PARCEL NO. 8 (CIP NO. 11202) TO ALLIED SPRINKLER CO.,
INC. IN THE AMOUNT OF $123,200 AND ALL OTHER BIDS REJECTED; AND
CITY MANAGER AUTHORIZED TO DIRECT A 10% CONTINGENCY IN
CONSTRUCTION COST AS NEEDED (CITY COUNCIL PRIORITY NO. 3)
(600.30)
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Allevato, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
11. FIRST AMENDMENT TO PERSONAL SERVICES AGREEMENT WITH
KEETON KREITZER CONSULTING FOR ADDITIONAL BIOLOGICAL SURVEY
FOR ENVIRONMENTAL STUDY OF THE SAN JUAN CREEK ROAD
WIDENING PROJECT (CIP NO. 07117) (600.30)
Nasser Abbaszadeh, Public Works Director, responded to questions.
Council Action: Moved by Council Member Freese, seconded by
Council Member Allevato, and carried unanimously to approve First Amendment
to Personal Services Agreement with Keeton Kreitzer Consulting for additional
biological survey for environmental study of the San Juan Creek Road
widening project.
12. CONSIDERATION OF EARLY APPROVAL FOR THE 2012 ORANGE
TRIATHLON BICYCLE COURSE ON SUNDAY, AUGUST 26, 2012 — ITEM
PULLED FROM THE AGENDA BY STAFF (150.60)
13. NEW DEVELOPMENT APPLICATIONS STATUS REPORT FROM
OCTOBER 16, 2011, THROUGH NOVEMBER 15, 2011, RECEIVED AND
FILED (440.10)
14. REVIEW AND COMMENT PERIOD ON THE DRAFT PROGRAM
__ ENVIRONMENTAL IMPACT REPORT (PEIR) EXTENDED TO TUESDAY, _
JANUARY 17, 2012 (400.20)
Bill Ramsey, Principal Planner, responded to questions.
Council Action: Moved by Council Member
Mayor pro tem Taylor, and carried unanimously to
comment period on the Draft Program Environmental
Tuesday, January 17, 2012.
Freese, seconded by
extend the review and
Impact Report (PEIR) to
7 12/06/2011
15. STAFF DIRECTED TO INITIATE A CODE AMENDMENT TO PROVIDE
APPROPRIATE AREAS WITHIN THE CIN TO LOCATE SUPPORTIVE
HOUSING THAT INCLUDES TRANSITIONAL HOUSING, AND
ACCOMMODATES AT LEAST ONE YEAR-ROUND EMERGENCY HOMELESS
SHELTER, AS REQUIRED BY SENATE BILL NO. 2. (430.30)
Laura Stokes, Housing Coordinator, responded to questions.
Council Comments:
Felt that San Juan Capistrano has all the perfect ingredients in place
(established social services) to be overrun if homeless shelters are
established in the City.
Council Action: Moved by Council Member Freese, seconded by
Mayor pro tem Taylor, and carried 4-1 with Council Member Reeve opposed to
direct staff to initiate a code amendment to provide appropriate areas within the
City to locate supportive housing that includes transitional housing, and
accommodates at least one year-round emergency homeless shelter, as required
by Senate Bill No. 2.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Allevato, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
16. THIRD AMENDMENT TO PERSONAL SERVICES AGREEMENT WITH
ANDERSON-PENNA PARTNERS, INC. FOR CODE ENFORCEMENT
SERVICES IN AN AMOUNT NOT TO . EXCEED $54,450 FROM
JANUARY 1, 2012, TO JUNE 30, 2012, APPROVED (600.30)
Public Comments:
Steve Behmerwohld, spoke in favor of extending the code enforcement
services agreement; and felt that Anderson -Penna Partners, Inc. provide the
City with professional services.
Council Action: Moved by Council Member Allevato, seconded by
Council Member Freese, and carried 4-0 with Mayor pro tem Taylor absent
(stepped out of the Council Chamber) to approve Third Amendment to Personal
Services Agreement with Anderson -Penna Partners, Inc. for code enforcement
services in an amount not to exceed $54,450 from January 1, 2012, to
June 30, 2012.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Reeve, Allevato and Mayor Kramer
NOES: COUNCIL MEMBER: None
ABSENT: COUNCIL MEMBER: Taylor (stepped out of the Council Chamber)
n
8 12/06/2011
17. LICENSE AGREEMENT WITH THE JUANENO BAND OF MISSION INDIANS
FOR USE OF A PORTION OF THE LACOUAGUE BUILDING AT
31411 LA MATANZA STREET, APPROVED (600.30)
Cynthia Alexander, Community Services Manager, responded to questions.
Council Comments:
Felt that the License Agreement should be increased by 5% in order to
recover the City's associated costs.
Council Action: Moved by Council Member Reeve, seconded by
Council Member Freese, and carried unanimously to approve a License
Agreement with Juanerio Band of Mission Indians for use of a portion of the
Lacouague building at 31411 La Matanza Street.
18. TEMPORARY USE AGREEMENT WITH REVOLUTION ROLLER HOCKEY,
LLC FOR USE OF THE ROLLER HOCKEY/MULTIPURPOSE FACILITY
LOCATED ON THE GROUNDS OF MARCO FORSTER MIDDLE SCHOOL
LOCATED AT 3 VIA POSITIVA, APPROVED (600.30)
Cynthia Alexander, Community Services Manager, responded to questions.
Omar Sandoval, City Attorney, stated that staff is recommending that the term of
the Temporary Use Agreement be from December 6, 2011, to March 16, 2012.
Public Comments:
• David Tran, Capo Arena Soccer, would like the opportunity to continue using
the facilities for an indoor soccer arena; and responded to questions.
Council Action: Moved by Council Member Freese, seconded by
Mayor pro tem Taylor, and carried unanimously to approve a Temporary Use
Agreement for the term of December 6, 2011, to March 31, 2012, with
Revolution Roller Hockey, LLC for the use of the Roller Hockey/Multipurpose
facility located on the grounds of Marco Forster Middle School located at
3 Via Positiva.
19. FORMAL BIDDING PROCESS TO PURCHASE REVERSE OSMOSIS
MEMBRANES FOR THE GROUNDWATER RECOVERY PLANT, WAIVED;
AND PURCHASE OF REVERSE OSMOSIS MEMBRANES FOR $50,215,
FROM TORAY MEMBRANES USA, INC., APPROVED (370.30)
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Allevato, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
9 12/06/2011
20. APPROVE AN EQUESTRIAN AND SPORTS FIELD ACCESS AND USE
LICENSE AGREEMENT WITH BLENHEIM FACILITY MANAGEMENT, LLC
FOR A ONE YEAR TERM FOR THE USE OF THE CITY'S RANCHO MISSION
VIEJO RIDING PARK AT SAN JUAN CAPISTRANO (600.30)
Public Comments:
• Bill Hodge, Hodge & Associates, representing Sierra Soil Products, Inc.,
asked for the City Council to continue the item in order to work with staff to
find an amenable date to vacate that would provide sufficient time to relocate
their business.
Council Comments:
• Concerns were expressed regarding odor complaints coming from
Sierra Soil from adjacent residents.
• Supported extending the date of vacation until March 31, 2012; but
expressed concern with odor mitigation issues affecting adjacent residents.
Council Action: Moved by Council Member Freese, seconded by
Mayor pro tem Taylor, and carried unanimously to approve an Equestrian and
Sports Field Access and Use License Agreement with Blenheim Facility
Management, LLC for a one year term for the use of the City's Rancho Mission
Viejo Riding Park at San Juan Capistrano; and extending the vacation date for
Sierra Soil Products, Inc. to March 31, 2012.
21. RESOLUTION 11-12-06-03 ADOPTED, ENTITLED uA RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
APPROVING THE ANNUAL MEASURE M2 EXPENDITURE REPORT" (820.25)
PUBLIC HEARINGS: None
SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY (Refer to
Agency Agenda)
ADMINISTRATIVE ITEMS:
a�d��'ly��:f 1
a. PERSONAL SERVICES AGREEMENT WITH GRANICUS, INC. FOR A
WEBCASTING MEDIA SOLUTION, VIDEO EQUIPMENT AND MONTHLY
MANAGEMENT SERVICES; AND PROFESSIONAL VIDEO SERVICES,
INCLUDING MONTHLY MAINTENANCE SERVICE, AND AN ADDITIONAL
COST TO VIDEOTAPE FOUR (4) ADDITIONAL MEETINGS, IF NEEDED, FOR
A TOTAL AMOUNT OF $18,246.25 (600.30)
Maria Morris, City Clerk, provided a PowerPoint presentation and responded to
questions. Ed Burrell, Granicus, Inc. responded to questions.
10 12/06/2011
L'
Public Comments:
• E.J. Constantine, City resident, expressed concern that components of the
program do not appear to create transparency; and, questioned if the
program is a need or want of the City Council and staff.
Council Comments:
• Felt the program is a need as ' most municipalities have live televised
meetings available. Felt the City is behind with providing this type of
technology and is a small step towards having more information available for
the public. Expressed that from the comfort of home, residents will be able
to see how the meeting was conducted. Felt communication is 90 percent
non-verbal, 10 percent verbal. Has seen televised meetings abused
because people like to "grand stand" and can cause lengthier meetings. Is in
favor for anything that can cause staff to be more efficient and provide a
better service.
• The City has looked into using local cable services to air live meetings but
realized not everyone has cable. Anyone with access to a computer will
have the ability to watch the meetings.
• Felt this is fulfilling a campaign promise to make City government more
accessible. Ideally would prefer to have it on television but need to be frugal.
The benefit with having it online is it is archived. Preference to have one
camera.
• Originally not in support of the program. Felt staff time can be reduced and
will provide transparency. Preference to have one camera and not pursue
the purchase of additional television screens. Preference to reevaluate the
program after the 18 month contract term.
• Felt the additional televisions within the Chamber are not necessary. Likes
the search function as it could reduce the number of requests received by
the City Clerk's office.
Council Action: Moved by Council Member Freese, seconded by
Council Member Reeve, and carried unanimously to approve a Personal
Services Agreement with Granicus, Inc. for a webcasting media solution, video
equipment and installation for a term of eighteen (18) months with three (3)
additional terms of one (1) year each; and monthly management services until
June 30, 2012, for video professional services, including the monthly
maintenance/license services, and additional cost to videotape four (4) additional
meetings, if needed, for a total amount of $18,246.25; and purchase and
installation of two televisions for the City Council Chamber not to be considered
at this time.
H2 PUBLIC WORKS
a. RESOLUTION 11-12-06-04 ADOPTED DECLARING THE WORK FOR THE
JUNIPERO SERRA ROAD AND RANCHO VIEJO ROAD INTERSECTION
IMPROVEMENT PROJECT COMPLETE, ACCEPTED AND APPROVED
(600.30)
11 12/06/2011
Khoon Tan, Associate Engineer, provided a staff report and responded to
questions. Nasser Abbaszadeh, Public Works Director responded to questions.
Council Comments:
• Stressed the importance of notifying the City Council in a timely matter of
any upcoming change orders.
Council Action: Moved by Council Member Allevato, seconded by
Council Member Freese, and carried unanimously to adopt RESOLUTION
11-12-06-04 entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO DECLARING THE WORK TO BE COMPLETED
AS TO PLANS AND SPECIFICATIONS FOR THE JUNIPERO SERRA ROAD
AND RANCHO VIEJO ROAD INTERSECTION IMPROVEMENT PROJECT
(PETERSON -CHASE ENGINEERING CONSTRUCTION, INC., CIP NO.
07116)'; City Clerk directed to process the recording of the Notice of Completion;
staff authorized to release the 10% retention, in the amount of $107,688.24
35 days after recordation; Amendment No. 2 to the Personal Services
Agreements with Paul A. Moote & Associates, Inc., in the amount of $62,620.85,
approved; and appropriation of $3,800 to account No. 01-83616-64113-00000-
0000 for maintenance of newly constructed landscape areas for the remainder of
Fiscal Year 2011-2012, approved.
H3 UTILITIES DEPARTMENT
a. PAYMENT OF THE CITY'S SHARE OF THE REDESIGN OF THE IRVINE
RANCH WATER DISTRICT RECYCLING PLANT BIOSOLIDS FACILITY
PROJECT THROUGH OCTOBER 10, 2011 PURSUANT TO THE LETTER OF
INTENT, AUTHORIZED (810.60)
Ziad Mazboudi, Senior Civil Engineer, provided a staff report and responded to
questions.
Council Action: Moved by Council Member Allevato, seconded by
Mayor pro tem Taylor, and carried 3-0-1 with Council Member Freese absent
(stepped out of the Council Chamber), and Council Member Reeve opposed to
authorize payment of the City's share of the redesign of the Irvine Ranch Water
District Recycling Plant Biosolids Facility Project through October 10, 2011,
pursuant to the Letter of Intent; and $22,932.07 appropriated to account
70-94834-62250-00000-000 from the sewer enterprise operations reserve fund.
ROLL CALL:
AYES: COUNCIL MEMBER: Allevato, Taylor and Mayor Kramer
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: Freese (stepped out of the Council Chamber)
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12 12/06/2011
H4 CITY ATTORNEY
a. INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING
CHAPTER 2 OF TITLE 7 OF THE SAN JUAN CAPISTRANO MUNICIPAL CODE
RELATING TO STATE VIDEO FRANCHISE PROVIDERS (1000.40)
Omar Sandoval, City Attorney, provided a staff report and responded to
questions.
Council Comments:
• Clarified that the City has never charged its residents any
Public, Educational, or Governmental (PEG) fees.
Maria Morris, City Clerk read the title of the ordinance.
Council Action: Moved by Council Member Freese, seconded by
Council Member Reeve, and carried unanimously to approve the introduction and
first reading of an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING AND
RESTATING CHAPTER 2 OF TITLE 7 OF THE SAN JUAN CAPISTRANO
MUNICIPAL CODE PERTAINING TO STATE VIDEO FRANCHISE HOLDERS."
ORDINANCES: None
COUNCILMANIC ITEMS:
1. CONSIDERATION OF APPOINTMENT OF CITY COUNCIL
REPRESENTATIVES TO OUTSIDE AGENCIES — CONTINUED TO
JANUARY 3, 2012.
2. DISCUSSION REGARDING MUNICIPAL SIGNS — CONTINUED TO
JANUARY 3, 2012. (410.40)
Nasser Abbaszadeh, Public Works Director, provided a brief update on the
condition of the municipal signs.
3. ADULT ADVISOR VACANCY DECLARED ON THE YOUTH ADVISORY
BOARD (110.20)
Public Comments:
• Norma Aronne, City resident, felt that she had to resign her seat as
Adult Advisor in the Youth Advisory Board due to findings in her background
check report; she explained the findings to the City Council; and responded
to questions.
Council Comments:
Willing to give Ms. Aronne the opportunity to prove that there were errors
with the findings in the background check.
. Felt it was in the best interest of the board to declare an Adult Advisor
vacancy in the Youth Advisor Board.
13 12/06/2011
Council Action: Moved by Council Member Freese, seconded by
Council Member Allevato, and carried unanimously to declare an Adult Advisor
vacancy on the Youth Advisory Board; and directed the City Clerk to advertise
the vacancy and to solicit for applications.
Council Member Reeve requested to agendize the solid waste contract to a future
meeting.
Council Member Allevato mentioned the importance of having non-sectarian invocations
during City Council meetings; and felt that the matter might need to be agendized for a
future City Council meeting.
ADJOURNMENT:
There being no further business Mayor Kramer adjourned the meeting
at 11:12 p.m. to Tuesday, January 3, 2012, at 5:00 p.m. for
Closed Session and 6:00 p.m. for the public Business Session, in the Council Chamber.
submitted,
Approved: January 3,
14 12/06/2011
F