11-0201_CC_Minutes_Adjourned Regular MeetingMINUTES
February 1, 2011
SAN JUAN CAPISTRANO CITY COUNCIL
ADJOURNED REGULAR MEETING
CLOSED SESSION:
Mayor Allevato called the Adjourned Regular Meeting of the City Council to order at
5:00 p.m. in the City Council Chamber.
ROLL CALL
COUNCIL MEMBERS PRESENT: Laura Freese, Derek Reeve, John Taylor,
Mayor pro tem Larry Kramer, and Mayor Sam Allevato
COUNCIL MEMBERS ABSENT: None
PUBLIC COMMENT:
Public Correspondence:
Lennie DeCaro, City resident, submitted an e-mail on February 1, 2011, urging the
City Council to continue with the Caltrans lawsuit until there is an agreement that
will benefit the entire City.
CLOSED SESSION (610.85)
A Closed Session was held for the following purposes, as authorized by statute:
a. Pursuant to Government Code Section 54956.9(c), the City Council conferred with
legal counsel pertaining to one potential item for initiation of litigation.
b. Pursuant to Government Code section 54957.6, the City Council conferred with its
labor negotiator (City Manager) as to the memoranda of understanding with
represented employees, including salaries and fringe benefits. The affected
bargaining units are San Juan Capistrano Classified Employees Association and
San Juan Capistrano Management and Professional Employees Association.
c. Pursuant to Government Code Section 54956.9(a), the City Council conferred with
legal counsel pertaining to existing litigation in the matter of City of San Juan
Capistrano v. State of California Dept. of Transportation (Caltrans).
d. Pursuant to Government Code Section 54956.9(a), the City Council conferred with
legal counsel pertaining to existing litigation in the matter of Marbella Development
Company vs. City of San Juan Capistrano.
e. Pursuant to Government Code Section 54956.9(b), the City Council conferred with
legal counsel pertaining to one potential item of significant exposure to litigation
involving the contractual obligations of the parties involved in the purchase and sale
agreement between Centra Realty and the City of Sari Juan Capistrano for the sale
of Marbella Lot 217 as it relates to the matter of Marbella Development Company
vs. City of San Juan Capistrano.
1
BUSINESS SESSION:
Mayor Allevato called the Regular Meeting of the City Council of the
City of San Juan Capistrano to order at 6:14 p.m. in the City Council Chamber.
Mayor pro tem Kramer led the Pledge of Allegiance, and Council Member Taylor gave
the invocation. The Star Spangled Banner performed by Hannah Cameron,
Capistrano Valley Christian School.
ROLL CALL
COUNCIL MEMBERS PRESENT: Laura Freese, Derek Reeve, John Taylor,
Mayor pro tem Larry Kramer, and Mayor Sam Allevato
COUNCIL MEMBERS ABSENT: None
Agenda items are presented in the originally agendized format for the benefit of the
minutes' reader, but were not necessarily heard in that order.
ANNOUNCEMENT OF CLOSED SESSION ACTIONS: None
CITY COUNCIL REPORTS ON OUTSIDE AGENCIES:
■ League of California Cities Conference.
■ Metropolitan Water District Tour.
■ "H20 FOR HOA's" meeting.
■ Orange County Fire Authority.
INTRODUCTIONS AND PRESENTATIONS
1. DEPUTY HAROLD ABE RECOGNIZED AS THE 2010 SAN JUAN CAPISTRANO
DEPUTY OF THE YEAR (610.40)
Mayor Allevato recognized Deputy Harold Abe as the 2010 San Juan Capistrano
Deputy of the Year and presented him with a plaque.
2. ST. MARGARET'S TARTANS VARSITY GIRLS TENNIS TEAM AND TARTANS
BOYS CROSS-COUNTRY TEAM RECOGNIZED (610.40)
Mayor Allevato recognized St. Margaret's Tartans Varsity Girls Tennis Team for
three back-to-back CIF Championships (2008, 2009 & 2010), and the Tartans
Boys Cross -Country team for the 2010 CIF and State Championship, and
provided them with certificates of recognition.
3. VICTOR'S CUSTOM CHRISTMAS TREES, INC. AND QUINN RENTAL
SERVICES RECOGNIZED (610.40)
Mayor Allevato recognized Victor's Custom Christmas. Trees, Inc. and
Quinn Rental Services for their contributions in the City's 2010 Tree Lighting
Ceremony and presented them with a certificate of appreciation.
2 2/1/2011
4. MAYOR PRO TEM KRAMER INTRODUCED THE FOLLOWING INDIVIDUALS
IN ATTENDANCE: Ilse Byrnes, Parks, Open Space, Trails and Equestrian
Commission; Don Tryon, Cultural Heritage Commission; Alberto Barrera, Youth
Advisory Board; Gerald Muir, Parks, Recreation and Senior Services Commission
& Youth Advisory Board; Ron Denman and Kathy Hooper, Parks, Recreation and
Senior Services Commission; William Bonney, Housing Advisory Committee; and
Mary Allen West, San Juan Seniors.
ORAL COMMUNICATIONS: City Council and Community Redevelopment Agency
• Joan Irvine Smith, City resident, submitted a letter and spoke regarding law
enforcement, traffic management, and the Ortega Highway Widening project.
® Art Guevara, City resident, spoke regarding the success of the painted piano, and
provided a handout to the City Council.
Mamie Maywhort, City resident, asked the City Council to opt out of the City's
medical benefits if they already have coverage.
Clint Worthington, City resident, spoke regarding high City Attorney bills; and the
City's debts.
■ Ian Smith, City resident, spoke regarding fiscal responsibility, and provided a
handout to the City Council.
■ Kim McCarthy, City resident, felt that tax payer's funds should not be given to non-
profit organizations, but instead spent on law enforcement, and provided a handout
to the City Council.
• Orrie Brown, City resident, spoke regarding recent graffiti at the Sun Hollow
neighborhood, lack of City assistance during the December rain storms; and recent
paper article regarding Public Records Requests.
® Kathy Hooper, City resident, thanked City staff for all their hard work during the
December rain storms; and expressed concern with the possibility of losing
dedicated employees due to outsourcing.
CONSENT CALENDAR:
Council Action: Moved by Council Member Reeve, seconded by
Council Member Freese, and carried unanimously to approve consent calendar items
1, 2, 3 5, 6, 7, 9, and 14 as recommended by staff, with Council Member Reeve
opposed to approve the following consent calendar items: 4, 8, 10, 11, 12 & 13.
1. Motion to Read Ordinance by Title Only
2. CITY COUNCIL MINUTES — REGULAR MEETING OF
JANUARY 18, 2011, APPROVED.
3, CITY COUNCIL MINUTES -- SPECIAL MEETING OF
JANUARY 18, 2011 (CLOSED SESSION), APPROVED
3 2/1/2011
4. ACCOUNTS PAYABLE WARRANTS DATED DECEMBER 16, 2010, IN THE
AMOUNT OF $3,021,392.32, DECEMBER 30, 2010, IN THE TOTAL AMOUNT
OF $1,097,234.65, JANUARY 13, 2011, IN THE TOTAL AMOUNT OF
$3,572,440.52; AND PAYROLL WARRANTS DATED DECEMBER 10, 2010, IN
THE TOTAL AMOUNT OF $215,476.15, DECEMBER 24, 2010, IN THE TOTAL
AMOUNT OF $186,758.98, AND JANUARY 7, 2011, IN THE TOTAL AMOUNT
OF $181,283.91, RECEIVED AND FILED (300.30)
ROLL CALL:
AYES: COUNCIL MEMBER:
NOES: COUNCIL MEMBER:
ABSENT: COUNCIL MEMBER:
Freese, Taylor, Kramer and Mayor Allevato
Reeve
None
5, AGREEMENT CONSENTING TRANSFER OF. AMBULANCE SERVICES FROM
DOCTOR'S AMBULANCE SERVICE TO AMERICAN MEDICAL RESPONSE
AMBULANCE SERVICE, INC. (AMR), APPROVED (600.30)
6. NEW DEVELOPMENT APPLICATION STATUS REPORT; RECEIVED AND
FILED (440.10)
7. RESOLUTION NO. 11-02-01-01 ADOPTED ENTITLED "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, REVISING THE TIME OF THE REGULAR MEETING OF THE
CITY COUNCIL AND REPEALING RESOLUTION NO. 07-10-02-03"
8. CONSTRUCTION CONTRACT FOR THE REPLACEMENT OF THE PUMP AND
COLUMN PIPE FOR THE SAN JUAN BASIN AUTHORITY WELL NO. 2 WITH
LEGEND PUMP AND WELL, APPROVED (600.30)
Council Action: Moved by Council Member Freese, seconded by
Mayor pro tem Kramer, and carried 4-1 with Council Member Reeve opposed to
approve a Construction Contract with Legend Pump and Well for the
replacement of the pump and column for the San Juan Basin Authority
Well No. 2.
Council Comments:
Pleased to see improvements to the water systems, and felt that it's
important to fix infrastructure that is prematurely deteriorating the right way.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Taylor, Kramer and Mayor Allevato
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
4 2{112011
9. RESOLUTION NO. 11-02-01-02 ADOPTED ENTITLED A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, DETERMINING COMPLETION OF WORK IN ACCORDANCE
WITH APPROVED PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION
OF AN OFF-SITE SEWER IMPROVEMENT ASSOCIATED WITH TRACT 16634
(RANCHO SAN JUAN DEVELOPMENT, LLC) (600.30)
10. RESOLUTION NO. 11-02-01-03 ADOPTED ENTITLED "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, REQUESTING SUPPORT FOR FEDERAL FUNDING FOR
FY 2011112 CITY CAPITAL IMPROVEMENT PROJECTS — BARBARA BOXER";
AND RESOLUTION NO. 11-02-01-04 ADOPTED ENTITLED "A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, REQUESTING SUPPORT FOR FEDERAL FUNDING FOR
FY 2011112 CITY CAPITAL IMPROVEMENT PROJECTS — DIANE FEINSTEIN"
(850.00)
ROLL CALL:
AYES: COUNCIL MEMBER:
NOES: COUNCIL MEMBER:
ABSENT: COUNCIL MEMBER:
Freese, Taylor, Kramer and Mayor Allevato
Reeve
None
11. QUARTERLY REPORT BY FEDERAL/STATE LOBBYISTS -- TOWNSEND
PUBLIC AFFAIRS, INC., RECEIVED AND FILED (600.30)
Council Action: Moved by Mayor Allevato, seconded by Mayor pro tem Kramer,
and carried 4-1 with Council Member Reeve opposed to re -open the item.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Taylor, Kramer and Mayor Allevato
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
Christopher Townsend, Townsend Public Affairs, provided a quarterly report
regarding ongoing public funding efforts, and responded to questions.
Heather Dion, Townsend Public Affairs, responded to questions.
12. AGREEMENT . WITH THE ORANGE COUNTY TRANSPORTATION
AUTHORITY (OCTA) FOR $1,500,000 IN M2 ENVIRONMENTAL MITIGATION
PROGRAM (EMP) FUNDS FOR IMPLEMENTING THE CITY'S 2C
RANCH/TRABUCO CREEK HABITAT RESTORATION PLAN, APPROVED
(600.50)
William Ramsey, Principal Planner, provided a staff report.
Public Comments:
Richard Gardner, Capistrano Beach resident, commended staff for acquiring
grants; spoke regarding work needed in the Trabuco/Oso area from the
recent rain storms, and suggested a resource conservation district to provide
long term management and maintenance of the area.
5 2!112011
Council Action: Moved by Council Member Taylor, seconded by Mayor pro tem
Kramer, and carried 4-1 with Council Member Reeve opposed to approved an
agreement with Orange County Transportation Authority (OCTA) for $1,500,000
in M2 Environmental Mitigation Program funds for implementing the City's 2C
Ranch/Trabuco Creek Habitat Restoration Plan.
ROLL CALL:
AYES: COUNCIL MEMBER:
NOES: COUNCIL MEMBER:
ABSENT: COUNCIL MEMBER:
Freese, Taylor, Kramer and Mayor Allevato
Reeve
None
13. PERSONAL SERVICES AGREEMENT WITH THE ORANGE COUNTY
CONSERVATION CORPS (OCCC) FOR THE PROVISION OF SERVICES
IMPLEMENTING PORTIONS OF THE 2C RANCHITRABUCO CREEK HABITAT
RESTORATION PLAN (600.50)
William Ramsey, Principal Planner, responded to questions.
Council Action: Moved by Council Member Freese, seconded by Mayor Allevato,
and carried 4-1 with Council Member Reeve opposed to approve Personal
Services Agreement with the Orange County Conservation Corps (OCCC) for the
provision of services implementing portions of the 2C Ranch/Trabuco Creek
Habitat Restoration Plan.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Taylor, Kramer and Mayor Allevato
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
14. STATUS UPDATE OF THE CITY MANAGER RECRUITMENT, RECEIVED AND
FILED (740.30)
15. UPDATE ON OUTSOURCING ACTIVITIES, RECEIVED AND FILED (700.10)
Public Correspondence:
Ilse Byrnes, Orange County Historical Commission, submitted a letter dated
January 26, 2011, expressing concern with the possible elimination of the
Historic Preservation Manager position.
• Lorie Porter, Historical Society Board Member, submitted a letter dated
January 26, 2011, expressing concern with the possible outsourcing of the
Historic Preservation Manager position.
• Tom Ostensen, Historical Society President, submitted a letter dated
January 29, 2011, asking for the continuation of the item in order to present
to the Historical Society's Board of Directors.
• Janice Pickartz, Blas Aguilar Adobe Foundation, submitted an e-mail dated
February 1, 2011, expressing concern with the possible termination of the
Historic Preservation Manager position.
6 2/1/2011
• Jerry Nieblas, Bias Aguilar Adobe Foundation President, submitted an e-mail
dated February 1, 2011, asking the Council to retain the current
Historic Preservation Manager.
• Jane Olinger, California Cultural Resource Preservation Alliance, submitted
an e-mail on January 30, 2011, supporting retaining the position of
Historic Preservation Manager.
Public Comments:
• Jerry Nieblas, Blas Aguilar Adobe Foundation President, expressed concern
with the possible outsourcing of the Historic Preservation Manager position,
and the direction the City is heading with its historic preservation.
• Stephen O'Neil, Costa Mesa resident, felt it was important to have a local full
time staff member for historic preservation rather than outsourcing.
• Judy McKeekan, San Clemente resident, felt that a preservation staff
member is important to have in order to preserve the City's heritage.
Council Comments:
* Need to bring back to the City Council an in-depth cost analysis of the
Historic Preservation Manager, Traffic Engineer, Payroll, and
Code Enforcement positions.
• Need to look at the whole City structure rather than just at a few positions.
• Need to provide new Council Members with background documentation from
the City's Capistrano Organization Review Efforts (CORE) team.
• Need to look at every aspect of what can be outsourced, but need to know
what the City will lose and gain by outsourcing in order to make the
City's operation more efficient.
• Expressed concern with the process and where the City is heading; need
additional information on the list of duties provided for the
Senior Traffic Engineer and Historic Preservation Manager positions; such
as which of the duties will be done in-house and which duties will be
outsourced, and if any of the duties will be picked -up by other staff members,
and if so, will there be changes in their salaries; and felt that the City needs
to be re -structured in order to provide better services to the residents.
• Supports outsourcing in order to be fiscally responsible, but at the same time
will not jeopardize the City's historic preservation by outsourcing the
Historic Preservation Manager position; and felt that there is a need for
additional information from staff and people in the community who
wrote/spoke regarding the Historic Preservation Manager.
Council Action: Moved by Council Member Reeve, seconded by Council Member
Freese, and carried unanimously to receive and file the updated report on
outsourcing activities; and staff directed to bring back a complete in-depth cost
analysis of the Historic Preservation Manager, Traffic Engineer, Payroll, and
Code Enforcement positions.
7 21112011
PUBLIC HEARINGS:
TEMPORARY STREET CLOSURES FOR THE ANNUAL FIESTA DE LAS
GOLONDRINAS PARADE AND MERCADO ON SATURDAY, MARCH 26, 2011;
AND ISSUANCE OF A PARADE PERMIT TO THE SAN JUAN CAPISTRANO
FIESTA ASSOCIATION, APPROVED (150.60)
Alan Oswald, Senior Traffic Engineer, provided a staff report;, and responded to
questions.
Mayor Allevato opened the public hearing and invited testimony, no public
testimony was provided.
Council Action: Moved by Council Member Reeve, seconded by
Council Member Taylor, and carried unanimously to approve the temporary
street closures for the Fiesta De Las Golondrinas Parade and the Mercado on
Saturday, March 26, 2010, and the issuance of a parade permit to the.
San Juan Capistrano Fiesta Association.
SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY (Refer to
Agency Agenda)
ADMINISTRATIVE ITEMS:
G1. CITY CLERK
a. ORANGE COUNTY REGISTRAR OF VOTER'S CERTIFICATE AS TO
CERTIFICATION OF THE SIGNATURES ON THE REFERENDUM PETITION
ENTITLED "REFERENDUM AGAINST AN ORDINANCE PASSED BY THE CITY
COUNCIL -- RESOLUTION NO. 10-11-02-02, RECEIVED AND FILED; AND
CONSIDERATION OF WHETHER TO REPEAL RESOLUTION 10-11-02-02 OR
SUBMIT IT TO THE VOTERS AT A SPECIAL ELECTION — CONTINUED TO
FEBRUARY 15, 2011(630.20)
Public Correspondence:
Roger A. Grable, Advance Real Estate Services - Attorney, submitted a letter
dated January 26, 2011, asking the City Council to continue the matter to
February 15, 2011.
® Michael Johnson, City resident, submitted an e-mail dated January 27, 2011,
regarding the actions to be taken by the Council.
Maria Morris, City Clerk, provided a staff report. Omar Sandoval, City Attorney,
responded to questions.
Council Motion: Moved by Council Member Freese, seconded by
Council Member Taylor, and carried unanimously to receive and file the
Orange County Registrar of Voter's Certificate as to Certification of Signatures on
the Referendum Petition entitled, "Referendum Against an Ordinance Passed by
the City Council -- Resolution No. 10-11-02-02"; and consideration of whether to
repeal resolution 10-11-02-02 or submit it to the voters at a special election,
continued to February 15, 2011.
8 2/1/2011
G2. CITY MANAGER
a. DISCUSSION OF PROPOSED CR&R MATERIAL. RECOVERY FACILITY ON
THE EAST SIDE OF LA PATA IN THE COUNTY OF ORANGE (510.60)
Dean Ruffridge, CR&R, provided a PowerPoint presentation and responded to
questions.
Public Comments:
• Ian Smith, City resident, expressed concern with views of the project from his
residence, the already fallen property values; and asked that the residents
receive proper notification.
• Clint Worthington, City resident, felt that the project will be too close to the
San Juan Hills High School; and questioned conflict of interest from
campaign contributions from CR&R.
• Steve Behmerwohld, City resident, asked for the square footage on the
existing building on Rancho Mission Viejo.
Council Comments:
• Concern with views of the project from adjacent homes.
Need to make sure that adjacent homes, the new Whispering Hills owners,
and the press are properly notified of the proposed project.
b. STAFF DIRECTED TO CONTINUE THE CITY'S MEMBERSHIP IN THE STATE
LEAGUE OF CALIFORNIA CITIES, AND JOIN THE NEWLY ESTABLISHED
ASSOCIATION OF CALIFORNIA CITIES, ORANGE COUNTY
(140.201140.70)
Joe Tait, City Manager, responded to questions. Tony Cardenas, State League
of California Cities, provided a presentation and responded to questions.
1 St Council Motion: Moved by Mayor Allevato, seconded by
Council Member Freese, and 4-1, with Council Member Reeve opposed to
continue the City's membership in the State League of California Cities.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Taylor, Kramer and Mayor Allevato
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL. MEMBER: None
2nd Council Motion: Moved by Mayor Allevato, seconded by
Council Member Freese, and carried unanimously to join the newly established
Association of California Cities -- Orange County.
9 2/1/2011
C. RESOLUTION NO. 11-02-01-05 ADOPTED PROVIDING FOR THE ISSUANCE
OF JUDGMENT OBLIGATION BONDS, SERIES 2011 TO FACILITATE
FINANCING OF THE SCALZO FAMILY TRUST; AGREEMENT FOR BOND
COUNSEL SERVICES WITH STRADLING, YOCCA, CARLSON AND RAUTH,
APPROVED; AGREEMENT FOR FINANCIAL ADVISOR SERVICES WITH
FIELDMAN, ROLAPP AND ASSOCIATES, APPROVED; AND CITY MANAGER
AUTHORIZED TO EXECUTE THE AGREEMENTS. (600.30/340.20)
Public Correspondence:
• Kim Lefner, City resident, submitted an e-mail on January 27, 2011,
expressing concern with the City's debt.
Cindy Russell, CFO/Treasurer, provided a staff report and responded to
questions. Kurt Yeager, Stradling, Yocca, Carlson and Rauth, and
Jim Fabian, Fieldman, Rolapp and Associates, responded to questions.
Public Comments:
John Perry, City resident, expressed concern with the City's interest in
accumulated debt and asked the City Council to think about the City's
financial future.
Clint Worthington, City resident, thanked the City Council for resolving the
judgment in a timely matter; and expressed concern with not allocating funds
in the budget for the judgment and instead financing the rest of the judgment
with a bond obligation.
Council Motion: Moved by Mayor pro tem Kramer, seconded by
Mayor Allevato, and carried 4-1 with Council Member Reeve opposed to adopt
RESOLUTION NO. 11-02-01-05 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
PROVIDING FOR ISSUANCE AND SALE OF CITY OF SAN JUAN
CAPISTRANO JUDGMENT OBLIGATION BONDS AND AUTHORIZING AN
INDENTURE, A VALIDATION ACTION AND OTHER MATTERS RELATING
THERETO"; Personal Services Agreement for Bond Counsel Services with
Stradling, Yocca, Carlson and Rauth, approved; Personal Services Agreement
for Financial Advisor Services with Fieldman, Rolapp and Associates, approved;
and City Manager authorized to execute the agreements.
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Taylor, Kramer and Mayor Allevato
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
d. RESOLUTION NO. 11-02-01-06 ADOPTED AMENDING RESOLUTION 11-01-
18-03 AUTHORIZING THE REFINANCING OF THE EXISTING PROMISSORY
NOTES WITH KINOSHITA ENTERPRISES, LP. AND BOBBY KINOSHITA
INVESTMENT ENTERPRISES, L.P. IN AN AGGREGATE PRINCIPAL AMOUNT
NOT TO EXCEED $3,916,450.71 AND $4,080,246.64, RESPECTIVELY —
PLEASE REFER TO THE COMMUNITY REDEVELOPMENT AGENCY
MINUTES OF FEBRUARY 1, 2011, FOR AGENCY DISCUSSION
OF THIS ITEM (670.20)
10 2/1/2011
Cindy Russell, CFO/Treasurer, provided a staff report and responded to
questions.
Council Motion: Moved by Council Member Freese, seconded by
Council Member Taylor, and carried 4-1 with Council Member Reeve opposed to
adopt RESOLUTION NO. 11-02-01-06 entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
AMENDING ITS RESOLUTION NO. 11-01-18-03, RELATING TO
THE ISSUANCE BY THE SAN JUAN CAPISTRANO COMMUNITY
REDEVELOPMENT AGENCY OF ITS NON-NEGOTIABLE NOTES"
ROLL CALL:
AYES: COUNCIL MEMBER: Freese, Taylor, Kramer and Mayor Allevato
NOES: COUNCIL MEMBER: Reeve
ABSENT: COUNCIL MEMBER: None
ORDINANCES:
1. ORDINANCE NO. 981: ADOPTED AMENDING BY REFERENCE
VARIOUS BUILDING INDUSTRY CONSTRUCTION CODES WITH
AMENDMENTS AND APPENDICES (450.30)
Maria Morris, City Clerk, provided a staff report and read the title of the
ordinance.
Council Action: Moved by Council Member Taylor, seconded by Mayor pro
tem Kramer, and unanimously to adopt Ordinance No. 991, entitled "AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, AMENDING SPECIFIC SECTIONS OF
TITLE 8 OF THE SAN JUAN CAPISTRANO MUNICIPAL CODE BY
ADOPTING THE 2010 EDITIONS OF THE CALIFORNIA BUILDING
STANDARDS CODE AND RELATED MODEL CODES WITH
APPENDICES AND AMENDMENTS THERETO"
COUNCILMANIC ITEMS:
1. DISCUSSION REGARDING NUMBER OF PUBLIC RECORDS REQUESTS
AND ASSOCIATED COSTS (150.10)
Public Correspondence:
• Kim Lefner, City resident, submitted an e-mail on January 27, 2011,
attaching the California Public Records Act, and expressing concern with
lack of transparency.
Public Comments:
Adam Maywhort, City resident, expressed concern with using other cities to
set statistics; felt that staff is not helpful in responding to questions at times;
and felt that the City's website is not user friendly.
11 2/1/2011
Council Comments:
• Important to know the cost to produce and respond to public records
requests since they have increased in the last few years.
• Suggested that the City should communicate more often to the media and
put out more regular Mayor's Messages in order to keep the public informed;
and felt it's important to know how much it costs and what are the
impacts to staff.
• Suggested looking into a document imaging system that would allow most
City documents to be available on-line and that would allow city records to
be easily retrieved by staff.
• Expressed concern with discouraging the public from placing public records
requests; and felt that public records requests will be reduced by providing
transparency.
• Preference in looking into a document imaging program at the next
fiscal -year budget in order to make documents available on-line
to the public.
Mayor Allevato suggested using water pitchers instead of water bottles for the
City Council meeting.
Council Member Freese suggested going back to using the tree on the
Historic Town Center Park which was planted for the purpose of using as a
Christmas tree, rather than bringing in a Christmas tree.
ADJOURNMENT:
There being
at 11:03
for Closed
City goyncil
Res
MAR
no further business,
p.m. to Tuesday,
Session and 6:00 p.m
hamber.
ubmitted,
IS, CIT/Y\CLERK
Approved: February 15, 2011
ATTEST:
SIM ALLEVAT , MAYOR
Mayor Allevato adjourned the meeting
February 15, 2011, at 5:00 p.m.
for a public Business Session, in the
12 2/1/2011