10-0609_CC_Minutes_Adjourned Regular MeetingMINUTES
JUNE 9, 2010
JOINT BUDGET WORKSHOP
CITY COUNCIL
COMMUNITY REDEVELOPMENT AGENCY
Mayor Uso called the Adjourned Regular Meeting of the San Juan Capistrano City
Council and the Community Redevelopment Agency to order at 2:07 p.m. in the
City Council Chamber for a Joint Meeting. Council Member Hribar led the
Pledge of Allegiance.
ROLL CALL
COUNCIL MEMBERS/DIRECTORS PRESENT: Sam Allevato, Tom Hribar,
Mark Nielsen, Mayor pro tem Freese, and Mayor Dr. Londres Uso
COUNCIL MEMBERS/DIRECTORS ABSENT: None
ORAL COMMUNICATIONS: City Council and Community Redevelopment Agency:
None
DISCUSSION ITEMS:
1. LONG-TERM VISION/STRATEGIC BUSINESS PLAN WORKSHOP NO. 9 -
FINANCIAL STRATEGY SECTION - CONTINUED FROM JUNE 3, 2010,
RECEIVED AND FILED (400.40)
Steve Montano, Assistant Administrative Services Director, narrated a slide
presentation and responded to questions. Kate Roberts, Wired Woman,
responded to questions.
2. INTRODUCTION OF FISCAL YEAR 2010/11 OPERATING FUND BUDGETS
AND 2009-2016 CITY SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM
PROJECTS AND BUDGET ALLOCATIONS (330.40/330,20)
NO ACTION TAKEN - PUBLIC HEARING SCHEDULED FOR
JUNE 15, 2010
Steve Montano, Assistant Administrative Services Director, narrated a slide
presentation and responded to questions.
Lt. Dan Dwyer, Chief of Police Services, gave an overview of the Police Services
budget. Patricia Bello, Contract Manager, Orange County Sheriff's Department,
provided a presentation regarding contract increase costs and responded to
questions..
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Council Comments (Capital Improvement Program):
■ Preference in removing the Alipaz Feasibility Study from the budget, but
keep under priority list under the long term vision.
■ Would like to include in the Capital Improvement Program (CIP) budget
the Rancho Viejo Road Rehabilitation project.
• Felt that the Alipaz Feasibility Study is important to keep, in order to
provide future traffic relief.
■ Need to know the criteria and guidelines of where the funds are coming
from in order to make wise decisions.
• Need to look into how the Capistrano Circulation Fee Program (CCFP) is
structured in order to have more flexibility.
= Felt that the Para Adobe structure is not accessible to the public, and
should not be included in the CIP at this time.
■ Felt that some of the historical buildings have high maintenance costs,
and should look into selling.
■ Important to take care of the Library.
■ Should look into adding to the CIP budget the EI Horno Streettensrrt
Council Comments (Operating Budget):
= Need to show the allocation of employee's salaries and benefits; and need
the allocation of professional and contract services.
= City Manager to provide a list "essential to do and "would like to do".
■ Important to fill the Economic Development Manager vacancy, rather than
contracting with a branding consultant.
■ Preference in not filling the position of Economic Developer Manager at
this time.
= Felt that the City Council is responsible for making development projects
come to fruition.
= Concern with ability to support any new Information Technology (IT)
programs at City Hall.
■ Should look into cloud computing, in order to save the high cost of
maintaining in-house.
= Need to look into ways of cutting Information Technology (IT) contract
costs.
■ Need to have the ability to approve the budget, but direct staff to come
back with less cost alternatives.
Would like to set aside a sinking fund to help pay any legal liabilities.
= Need to balance budget and set funds aside into the reserves.
■ Would like to remove the resident survey from the budget.
■ Felt that the Performance Measure for Economic Development looks to be
"task oriented", and needs to be "result oriented".
■ Concern with not having a litigation reserve fund.
■ Avenida Placida Landslide Restoration and Storm Drain Master Plan are
important to keep in the budget.
■ Need to balance the budget, even if a 38 hour work week is needed, or
freezing salary step increases.
06-09-2010
■ Cannot have any "sacred cows" while balancing the budget.
■ Litigation costs should not come from reserves.
• Consensus that cuts made from the general fund will be added to the
reserves for litigation costs.
• Would like to receive information pertaining to the cost of responding to
public records requests.
• Need to increase the Associated Senior Action Program (ASAP) budget to
cover for new uniforms, helmets and safety equipment,
3. INTRODUCTION OF THE FISCAL YEAR 2009110 COMMUNITY
REDEVELOPMENT AGENCY OPERATING AND CAPITAL IMPROVEMENT
PROJECT FUND BUDGETS (330.70) NO ACTION TAKEN — PUBLIC HEARING
SCHEDULED FOR JUNE 15, 2010
Cindy Russell, Chief Financial Officer, narrated a slide presentation and
responded to questions.
ADJOURNMENT: CITY COUNCIL AND COMMUNITY REDEVELOPMENT AGENCY
There being no further business, Mayor Uso adjourned the meeting at 6:00 p.m. to the
Regular Meeting of Tuesday, June 15, 2010, at 3:00 p.m. an Adjourned Regular
Meeting (Budget); and then to the Regular Meeting of Tuesday, June 15, 2010, at
5:30 p.m. for Closed Session, and 6:30 p.m. for the Public Business Session in the
City Council Chamber.
submitted,
KRIS, CI / CLERK
Approved: J41y 20, 201
F.111
DR. LONDRES USO, MAYOR
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