08-0828_CC_Minutes_Adjourned RegularMINUTES
August 28, 2008
SAN JUAN CAPISTRANO
CITY COUNCIL
Mayor Soto called the Adjourned Regular Meeting of the San Juan Capistrano City
Council to order at 5:00 p.m. in the City Council Chamber.
ROLL CALL
COUNCIL MEMBERS PRESENT: Mayor Joe Soto, Mayor pro tem Mark Nielsen and
Council Members Sam Allevato, Tom Hribar, and Dr. Londres Uso
COUNCIL MEMBERS ABSENT: None
CLOSED SESSION:
A closed session was held for the following purpose, as authorized by statute:
a. Pursuant to Government Code 54956.0(c) the City Council conferred with legal
counsel regarding the potential initiation of litigation (one potential case).
RECESS UNTIL 5:40 P.M.
Joint Meeting
SAN JUAN CAPISTRANO
CITY COUNCIL
WATER ADVISORY COMMISSION
Mayor Soto called the Adjourned Regular Joint Meeting of the San Juan Capistrano City
Council and Water Advisory Commission to order at 5:40 p.m. in the City Council
Chamber.
ROLL CALL
COUNCIL MEMBERS PRESENT: Sam Allevato, Tom Hribar, Dr. Londres Uso, Mayor
pro tem Mark Nielsen and Mayor Joe Soto
COUNCIL MEMBERS ABSENT: None
WATER ADVISORY COMMISSIONERS PRESENT: Chairman Tom Lytle, Vice -
Chairman Dan Merkle and Commissioners, Lee Goode, and Raymond Miller.
WATER ADVISORY COMMISSIONERS ABSENT: Commissioner Alan Freisleben
(arrived at 7:45 p.m.)
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ANNOUNCEMENT OF CLOSED SESSION ACTIONS: Omar Sandoval, City Attorney,
announced that no reportable actions were taken in closed session.
ADMINISTRATIVE ITEMS
B1. STATUS REPORT — METHYL TERTIARY BUTYL ETHER (MBTE) TESTING
AND REMEDICATION CONDUCTED BY CHEVRON (530.25)
Michael Donavan, PSOMAS, City's consultant to oversee Chevron's MBTE
remediation, provided a PowerPoint presentation reviewing the status of testing
and remediation work performed by Chevron.
Natasha Molla, representing Chevron, provided a PowerPoint presentation
reviewing the status of work completed and planned to test and remediate
MBTE.
Jack Fraim, Cedar Creek Consulting, representing Chevron, responded to
questions.
Council and Water Advisory Commission Comments:
Chevron needed to remove barriers and provide more direct contact with
the City so that issues can be resolved and remediation measures can
proceed
Concern that Chevron may propose
as the long term solution —which will
Continued project delays
a temporary solution for remediation
not be acceptable
B2. WATER AND SEWER OPERATIONAL AND ORGANIZATIONAL ASSESSMENT
— TECHNICAL MEMORANDUM OF FINDINGS AND RECOMMENDATIONS
AND UTILITY DEPARTMENT REORGANIZATION (700.50)
Dave Adams, City Manager, introduced newly seated Water Advisory
Commissioner, Ray Miller.
Joe Tait and Lloyd Prosser of URS, the City's consulting firm to study and make
recommendations as to the organization of the Utility Department, provided a
PowerPoint presentation of their study. They recommended consolidation of
water, sewer, and storm sewer operations under the Utility Department,
development of a strategic business plan, strategic technology plan,
improvements to operations and maintenance, and a resource strategy for
developing outsourcing of functions. The proposed organization of the new
Utility Department was presented.
Dave Adams, City Manager, reported the need to keep the consultants working
toward bringing sewer and storm sewer maintenance under the Utility
Department. He also informed the Council that the two employees associations
needed to respond to the proposed employee classifications and descriptions
and the Council's approval would be pending that review process. He reported
the GIS function will be moved to Information Technology and expressed his
appreciation for the involvement of employees in developing the reorganization.
' Craig Harris, former city employee, requested reconsideration of the elimination
of his position.
Council and Water Advisory Commission Comments:
Potential benefit to residents through the reorganization of the department
• Support for the reorganization
• Need to open opportunities for staff to do their jobs
Council Action: Moved by Mayor pro tem Nielsen, seconded by Council Member
Hribar, and carried unanimously — upon completion of the meet and confer
process with employees associations -- approve the reorganization of the Utility
Department as outlined in the proposed staffing plan, and adopt Resolution No.
08-08-28-01 amending the City's Compensation and Classification Plan, effective
September 1, 2008.
B3. UPDATE ON POSSIBLE STATE WATER ALLOCATIONS (1050.30)
Item postponed pending information from the State.
ORAL COMMUNICATIONS: None
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ADJOURNMENT
There being no further business, Mayor Soto adjourned the meeting at 8:13 p.m. to
Tuesday, September 2, 2008 at 5:30 p.m. for Closed Session and 6:30 p.m. for the
public business session in the City Council Chamber.
Water Advisory Commission Chairman Lytle adjourned the Commission to Tuesday,
September 23, 2008 at 8:00 a.m. for the public business session.
Respectfully s
R, MONAHAN, CITY CLERK
Ion
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JOE SOTOJMAYOR
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