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62-0423_CC_Minutes_Regular Meeting123 day of April, 1962 declaring the result thereof and such other matters as are provided by law". Eric F. Cliff, "on Durnford, and Antonio M. Olivares were sworn into office as City Councilmen, to serve for a period of four years, by the City Clerk, Ernest A. Thompson. Then followed the matter of selection of a.councilman to serve as mayor, and a councilman to serve as mayor pro tem. Carl E. Buehheim was selected as Mayor, by acclamation. Don Durnford was selected as Mayor Pro Tem. Re -organizational discussion followed, which related to phases of municipal operation such as: (a) Public works, (b) budget and finances, (c) municipal development and public relations, (d) planning, building, health, and welfare, and (e) personnel and administration. Consideration is to be given as possibly designation of one counc- ilman to each of the aforementioned phases of city operation. No spec- ific commitment was made. The meeting adjourned at 9:17 P.?:. nest A. Thompson ity `'lerk of the City of San Juan Capistrano, California These are the official proceedings of the City Council of the meetings held thereof on Anril 9, April 10, and April 17, 1962. 4/_/ 7- 6 y The minutes of the Regular Meeting of the City Council of San Juan Capistrano. April 23, 1962 Re-elected mayor, Carl E. Buchheim, called the meeting to order at 7:32 P.M. John H. Dawson, gave the invocation; pledge of allegiance to the flag followed. The Clerk called the roll. Councilmen present were: William A. Bathgate, Eric F. Cliff, Don Durnford, Antonio M. Olivares, and marl E. 4/_ 2,3-l0v 124 Buchheim. The minutes of the meeting of the City Council held thereof on April 9th, April 10th, and April 17th were approved as submitted. Written Communication: The City Council received, reviewed and ordered the written commu- ications be filed. The City Clerk made an added note that the proposed boundaries of the possible "Moulton Ranch Annexation" to Laguna Beach had been determined as to definite and certgniry. Oral Communications: Mr. Harrison Giddings,reported that, to his estimation, adequate signature had been submitted on the petition for annexation to the Mun- icipal Sewer District . Therefore, he requested the City Council give serious consideration to the matter. Public Hearing: This being the designated date, time, and place to hear any and all protests relative to weed abatement within the corporate limits of the city. There were no protests heard and the hearing was closed. Discussion followed as to the possible necessity to draft specifi- cations and special provisions for the letting of a contract by compet- itive bidding, The matter was referred to the City Attorney for advis- ement later in the meeting. Treasurer's Demands: Deferred action Planning Commission Report: No report, since there had been no meeting, during the interim be- tween City Council meetings. Announcement was made relative to the forth coming public hearing to be held on: May l -- 2:30 P.M. — Trailer Park Land 'Jse Variance. 2:00 P.M. — Construction Ec:uipment Storage Yard Land Use Va- riamee. 3:30 P.M. — E-1, E-2, & B-3, Estate Zoning classifications. May 8 — — r. 125 1:00 P.M. — Arterial Streets and Highways Master Plan Unfinished Business: (1) San Juan Creek Annexation No. 1 Motion made by Councilman Durnford, seconded by Councilman Olivares to continue the public hearing until the next regular meeting (May 8, 1962) (2) Parking — San Juan Park Area Councilman Durnford made a motion to have a group of people in the area to bring in a recommendation as to how to resolve the situation. Motion seconded and carried. (3) Proposed Ordinance Second reading of a nronosed ordinance, amending Ordinance 39 & 45 was read by the City Attorney. Councilman Durnford offered a resolution to adopt Ordinance No. 49 "An Ordinance of the City of San Juan Capistrano amending Ordinances Nos. 39 & 45 by amending the sections therein referring to front, side, and rear yard requirements". Resolution accepted and adopted unanimously. (4) Weed Abatement After opinion and advice from the City Attorney, Mayor Cprl E. Bu- chheim authorized the Director of Public Works to employ a qualified person or agency to abate the weed nuisance, as posted with notice, with the condition completion of the project be made by July 1, 1962. New Business: (1) Petition — Proposed annexation to the Municipal Sewer District. Motion made by Councilman Durnfdrd, seconded by Councilman Bathgate, fixing May 14, 1962, as the regular meeting of the City Council, as the date for holding a public hearing relative to the requested annexation to the Municipal Sewer District. Motion carried. Councilman Bathgate requested the nossibility of establishing a pr- eliminary calendar for proceedings. (2) Appointment of Planning Commission — Mayor Carl E. Buchheim made a motion to reappoint and reinstate the members of the Planning Commission in total. Motion, seconded by Councilman Olivares, carried. 5" -v3 -6Y 126 Discussion followed regarding the vacancy of one (1) member on the commission. The mayor instructed the individual Council members to submit two (2) names of persons recommended for possible appointment, Recommendations & Reports: 1. T. J. Meadows, Director of Public Works, related information regarding the low bid of $569,550 for the contract to contruct the last section of the M.W.D. pipeline bring water to Orange County Waterworks District No. 4. Also, Mr. Meadows, stated that the City had been designated at 21.09 points in priority rating to quality for Federal grant for sewer district improvement. 2. City Clerk -Administrator, Ernest A. Thompson, appealed to the City Council to reconsider the Treasurer's Demands in order to issue the necessary warrants for payment of bills of normal monthly obligation, wi- th "specific" deletions and omissions to he made, if desired by the �o- uncil. Councilman Olivares moved to accept and approve the Treasurer's De- mands, except for the last item (John H. Dawson's statement of charges for annexation activity and proceedings) Motion was duly seconded and carried. (3) Councilman Bathgate related that serious consideration should be given to the possibility and 'easility of accenting the proposal of Mr. Jack Hall, in respect to services as City Engineer under a retainer fee. Also, the letter from the chamber of Commerce suggesting the City Administrator be designated as a "liaison" for the City Council with the "hamber of Commerce was discussed.. (4) Councilman Durnford (a) requested the Mayor to instruct the City Attorney to draft an appropriate resolution of commendation and ap- preciation for presentation to.former councilman, Edward S. Chermak, for his services to the City. So ordered. And (b) that the Chamber of Commerce be advised that an appointment of one df their members be made, for "liaison" to the City Council. (5) Councilman Olivares concurred with the statements made by Co- uncilman Durnford. (6) City Attorney, John H. Dawson reported that Assemblyman Bruce Summer had effectuated an urgency measure to clarify and make all incl- usive the tax levy provision as provided for under Section 54909 of the Government Code. Five Minute Recess 1.2.1 The City Council reconvened at 9:30 P.M. into an "Executive Session" to discuss organizational and personnel issues. After some extensive discussion, reorganization of the amity Council was established whereby each councilman would take jurisdiction of cer- tain phases of the municipal government, as follows: (a) Antonio M. (Tony) Olivares.— Public Works, including streets, water, sewers, parks and surface drainage; (b) Don Durnford.— Budget & Finance (With special assignment to pursue the negotiations and acquisition of land for parksites); (c) William A. Bathgate. — Public Relations and Municipal Development (With special assignment to pursue the issues and probl- ems of water rights and M.W.D. Water.); (d) Eric F. Cliff. -- Planning; `wilding; Health and Welfare; (e) Mayor Carl E. Buchheim. — Personnel and Administration (With the ex -officio jurisdiction to keep surveillance of all phases listed above). The City Council then went on record by policy that ALL appointive officials and department heads would be continuously employed, at the desression of the City Council; and no reinstatement or reappointment proceedings would occur following each General Municipal Election, Any question arising as to continued employment of the aforementioned would be discussed only at such time of possible dimissal, based upon a just cause.