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68-0527_CC_Minutes_Regular Meeting447 Minutes of the Meeting of the City Council of San Juan Capistrano May 27, 1968 The regular meeting of the City Council was called to order at 6:03 PM by Mayor Edward S. Chermak. The pledge of allegiance was recited. Invocation was given by City Attorney, John H. Dawson. The City Clerk called the roll. Councilmen present: William A. Bathgate, Don Durnford, T omas A. (Tony) Forster, Antonia M. (Tony) Olivares and Edward S. Chermak. The minutes of the regular meeting of May 20, 1968 were approved with one correction. WRITTEN COMMUNICATIONS (a) Letter from Rutan & Tucker regarding submittal of survey accomplished by Engineers for Atchison, Topeka & Santa Fe Railway Co., for possible extension of track facilities along the South side of San Juan Creek. Mayor Chermak suggested a 2-3 week study in order that the staff can make a thorough investigation and give Council a report of their findings. It was further recommended for the benefit of citizens that the newspapers publish fact that proposal is on display in City Hall. Also, that Planning Commission study the proposal to see how it will effect City Planning. City Planning regular session is scheduled for June 5, 1968, whereupon there will be a review by them and a report to City Council. (b) Letter fram Capvstrano Unified School District requesting re- fund portion of Inspection Fee for improvement of Del Ob-l$po and Camino Del Avion adjoining Marco Forster Jr. High School. City Engineer, Jack Kubota pointed out this case was based upon the amount the Contractor bid as against the original estimate of cost which was considerably higher. Therefore, a refund of $878.25 as overpayment by the U.S.D. was recommended. Councilman Bathgate moved, seconded by Councilman Durnford that we refund $878.25 to C.U.S.D. After further discussion it was determined that a $100.00 deduction be required for Engineering Fees. Councilman Bathgate and Durnford amended original motion, moving that an adjustment be made of $100.00 deduction, leaving a refund in the amount of $778.25. City Clerk called the roll. Ayes unanimous. (c) Letter form C.U.S.D. REGARDING PROBLEM EXISITING FOR 8001 S-.2 7-49 ' 8 along westerly side of Del Obispo from Westborne to"school site. Mayor Chermak pointed out this matter was up to the School Board to take care of since it would just be trading public tax dollars if City became involved. Jack Kubota stated that until something is done about the street intersection and bridge there seems little point in going ahead with the strip as requested until it has been decided whether the County intends to improve the intersection and suggested the school officials contact the County to see what could be done. Mayor Chermak agreed that the City wait until contact with County is made. He also proposed that a letter be sent to C.U.S.D. advising them that unless the three entities, namely : County, School and City get together to bring about a ;realistic solution, there is nothing the City can do at this time. So directed. (d) Letter from Skybus Inc., concerning application to P.U.C. for certificate of public conveyance. After lengthy discussion, Councilman Forster suggested not to endorse it at this time and Councilman Bathgate also felt the reluctance to take any action at this time. Mayor Chermak agreed not to endorse, and to send explanative communication to President Peter Fiori stating our position. So directed. (e) City Clerk, Ernest Thompson presented Council with information regarding "Notice of Hearing", by order of the Public Utilities Commission to be held in the Council Chambers, San Juan Capistrano on Monday, June 10, 1968 at 10:00 AM to 5:00 PM., with reference to discontinuance of agency service at San Juan Capistrano Stattion. Request for Notice to be posted and given to news- papers. TREASURY DEMANDS (a) Accounts Payable Month ending May 31, 1968. Councilman Bathgate moved that Warrants #3263 - 3325 be issued in the amount of $18,186.66. Carried unanimously. PLANNING COMMISSION MATTERS (a) Presentation of Planning Commission Minutes to Council. Item No. 6'considered premature to set public hearing. Mr. Scalzo intends to submit letter. Mayor Chermak proposed that a more appropriate time be set. S -27 -fob UNFINISHED BUSINESS 449 (a) City Clerk, Ernest Thompson brought up the subject of the Back Hoe and requested Director of Public Works, T. J. Meadows to make report and recommendations. T. J. Meadows mentioned that the Back Hoe the Council had agreed to purchase at the previous Monday night meeting had already been sold before negotiations could be finalized. Councilman Bathgate suggested that the City go on a lease arrangement basis for a Back Hoe until such time as we see what develops with the Waterworks District #4. Mayor Chermak felt that there were quite a few outlets in the immediate area that the City could contact in respect to leasing of this equipment and also to contact Mr. Spalding to see if there is one available. Councilman Forster proposed the City look into the possibilities of leasing the Back Hoe from Waterworks Dist. #4, which would be in the best interest of the public. Mayor Chermak agreed and suggested that the staff communicate -.with the Coun ty to see if the County would be receptive.to this idea. (b) City Clerk brought before the Council the acknowledgement of signature of Mr. Huntington relative to the Surety Bond being exonerated. Councilman Bathgate said he visited the area and water problem still exists on this a.tract, despite the fact that a berm had been cut to allow water to flow through. Mayor Chermak reasoned that before acceptance of document be made, it should be ascertained whether or not this problen still exists. After further discussion, it was decided that the acknowledgement of the signature of Mr. Huntington on the document before recording would safeguard the City from any litigation. Councilman Bathgate and Durnford moved for the acceptance of document and recording of same. Roll call taken. Ayes unanimous. RECOMMENDATIONS AND REPORTS (a) City Clerk, Ernest Thompson recommended the Anniversary merit increase as of June 1st., 1968 be made in favor of Lee Vallavanti, increasing her salary to Range 14, Step 4, to $464.00 per month. Councilmen Forster and Durnford moved and seconded merit increase be allowed. Roll call taken. Ayes unanimous. So Ordered. .1 f' -1(b) Attorney Dawson referring to Assessment District 64-1 concerning 2 separate Acceptance and Easement Deeds for Parcels 8,24 and 23 on N. W. side of San Juan Creek and Ganado, advising the title 5"-29-6.P L.{ fs ■ . +J would be checked before recordation. Mayor Chermak proposed that Easement Deed on Parcel 8 and 24 be accepted. Roll call taken. Ayes unanimous. (c) Director of Finance, Harold L. Albert confirmed that the table and chairs had been ordered for the Press and should arrive in another week or so. (d) City Engineer gave Council a list of projects that need attention and priority to be given for capital improvements where urgently needed. Councilman Forster felt that serious consideration be given to Capital Improvements where urgently needed and for the Planning Commission to research and report their findings to the Council. Mayor Chermak advised that the City Clerk could reveal resume'to ascertain what has been accomplished. so far. Also, that the Planning Commission, on a voluntary basis, could be permitted to make their recommendations in`this pursuit. (e) Mayor Chermak:- The Joint Powers Agreement meeting on Thursday May 23, 1968 with Dana Point and Capistrano Beach Sanitary District concluded unsatisfactorily. According to Mayor Chermak, 3 of 4'entities were willing to work together, but could get no cooperation from the other. He indeicated that there will be a meeting in the future,and at that time, Attorney Stradling will produce a document, hopefully satisfactory to all. (f) Mayor Chermak posed the question to Council to establish a position forthcoming of either a Superinrendent of Street Maintenance or Public Works Foreman to work under Director of Public Works, T. J. Meadows. He pointed out the advantages in promoting a qualified person from our own staff rather than hiring someone from outside. T. J.'Meadows felt that Const- ruction Inspector, Benny Davis was qualified to fill the position and recommended that Council give serious thought and consider- ation to this. City Engineer, Jack Kubota, also reiterated Mr. Davis qualifications as to the effectiveness of duties he has carried out competently and proficiently. Attorney Dawson felt that it might be possible for T. J. Meadows and Ernest Thompson to make recommendations on'.the handling of list of duties, salary and classification. Mayor Chermak suggested that re-classification be made without too much more expenditure on S -i7-64 451 on salaries, and that City Administrator, Ernest Thompson prepare a report for submittal to the Council at the earliest possible time. (g) Mayor Chermak called a 5 minute recess before going into the Executive discussion requested by City Enguneer, Jack Y Kubota regarding possible changes to be made on whether to retain him as City Engineer or hire a full-time Engineer. ADJOURNMENT The meeting adjourned to Executive discussion at 9:00 PM Erniest A. Thompson City Clerk-Administra r These are the official proceedings of the City Council of San Juan Capistrano at their regular meeting of May 27, 1968. _6_-27--48