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71-0426_CC_Minutes_Regular MeetingCOUNCIL MINUTES - April 26th, 1971 COMMUNICATIONS 1. Letter from Hall & Foreman, Inc, re: quit claim of access easement on division of land application D.L. 71-101. Councilman Bathgate moved to refer this to staff and to have a report brought back for the May 10th agenda, seconded by Councilman Thorpe, carried and so ordered. 2. Letter from Diehl, Evans and Company re: increase in rates for 1971-72 audit. Councilman Thorpe moved to have this report brought back on the May 10th agenda, seconded by Councilman Bathgate, carried unanimously. ADMINISTRATOR 1. Flag display - submitted memorandum from the Director of Planning re: status report of existing flag displays in the City. Council discussion brought up the Westport flag situation as well as the Douglass tract. Councilman Thorpe moved to have the Council review the Westport flag application to the Planning Commission as well as the general policy of flags in Ordinance No. 115, seconded by Councilman Chermak, carried 4 to 1 with Councilman Bathgate voting Noe. This item to be brought back on the May 10th agenda. 2. New County Disposal Station - Councilman Thorpe moved to have consideration given for the present disposal station looked at for a future park site; motion died for lack of a second. Councilman Bathgate moved to give further study to the Prima Deshecha Canada proposed disposal station, seconded by Council- man Gammell, carried and so ordered. 3. Council Photos - the City Administrator suggested a professional photographer take the pictures of the Councilmen so as to have uniformity. Members of the Council will discuss this again after staff has made contact with a photographer re: cost factor and size of portraits. 4. Gave recommendation to Council to change payment of accounts payable from once a month to every two weeks (memorandum from Director of Finance substantiates this recommendation). Council- man Thorpe moved to approve the recommendation, seconded by Councilman Gammell, carried unanimously. 5. International Conference of Municipal Officers - Councilman Thorpe moved to uphold the recommendation of the City Administra- tor to authorize the Director of Finance to attend the conference, seconded by Councilman Bathgate, carried unanimously. 6. Councilman Thorpe offered Resolution No. 71-4-26-6 authorizing the City Administrator to request a special census from the State Department of Finance. Roll call was taken - AYES: Councilmen: Thorpe, Bathgate, Chermak, Gammell and Forster. NOES: None. ABSENT: None. 7. Reported on communication he had received from the City of San Clemente re: invitation to our Council to meet with their City -3- APR26 i9ii 16® COUNCIL MINUTES - April 26th, 1971 Council to discuss sphere of influence. City Administrator clarified the definition of sphere of influence as it would pertain to future annexations, as well as L.A.F.C, request for projected plans. This issue to be brought up at the May 3rd adjourned meeting of the City Council. 8. Reported Mayor's and Councilmen's Legislative Institute will be held in Sacramento May 10th - 12th. COMMITTEE REPORTS 1. Councilman Bathgate reported the brochure for the City had been returned to the Chamber of Commerce with some minor changes -� made by the committee comprised of Councilman Chermak and himself. PARKS & RECREATION COMMISSION 1. Councilman Chermak moved to approve the purchase of Orange County Flood Control property on Alipaz, seconded by Councilman Thorpe, carried unanimously and so ordered. It was directed that $7,000 be offered for the purchase. 2. Gave recommendation to the Council that personnel from the Neighborhood Youth Corp. could be utilized in the park areas. Staff will investigate further the actual program sponsored by the Department of Labor and will report back to the Council. 3. Removal of orange trees at Westport Park was referred to the City Administrator and staff. 4. County Dump Site - gave recommendation to utilize as a County Regional Park. Councilman Thorpe moved to refer this to the Planning Commission to review and consider the impact this type of park would bring to the surrounding area, and what uses this regional park could be put to, seconded by Councilman Gammell, carried unanimously. Planning Commission was give a 2 to 3 month time period to review this. 5. Made request for investigation to determine the best possible ways .of beautifying the city's freeway accesses. Director of Public Works stated to the Council the proposed money from the state for freeway beautification had been removed due to the austerity program. City Engineer also pointed out that the problem the state faces is maintenance upkeep. Councilman Thorpe requested the Director of Public Works investigate this with the State Highway Commission. It was also referred to the City Administrator and staff to investigate the status of funding and report back to the Council. STAFF REPORTS City Attorney James Okazaki 1. Answered Mayor's inquiry re: Newport Sign litigation. Case is still pending. 2. Gave explanation to members of the Council regarding the condemna- tion filing on the Vermeulen property. -4- APR 2 61971 COUNCIL MINUTES - April 26th, 1971 City Treasurer Alice Ross Submitted Treasurer's report of bank and fund balances. Director of Public Works T. J. Meadows Undergrounding of electric lines in conjunction with the La Novia Bridge crossing - Councilman Thorpe moved to authorize staff to notify San Diego Gas & Electric Company that the City is not interested at this time for undergrounding of the transmission lines, seconded by Councilman Bathgate, carried and so ordered. City Engineer Jack Y. Kubota 1. Reported on subdivision program - Tract 7191 has been cleared since paying their sewer connection fees to the City in the amount of $25,875. 2. Apprised Council that under the agreement with the Troy Homes developer, the park site land was dedicated to the City and the City is obligated to pay for all improvements. As the units are completed, the developer will bill the City. The Mayor suggested this item be an inclusion in the projected budget for fiscal 1971-72. COUNCIL REPORTS Councilman Bathgate 1. Suggested a thank you be extended to the Chamber of Commerce from the City in its sponsorship of the City's 10th anniversary of incorporation. Councilman Bathgate offered Resolution No. 71-4-26-8, extending its appreciation to the Chamber of Commerce. Roll call was taken - AYES: Councilmen: Bathgate, Chermak, Gammell, Thorpe and Forster. NOES: None. ABSENT: None. 2. Made suggestion for a new procedure for appointing Planning Commissioners. Requested the opportunity to work with the City Administrator to formulate an application form that would be available to interested individuals who would like to serve on the Planning Commission. Councilman Gammell 1. Made inquiry as to the possibility of a blacktop extension around the mini -park to be used as a sidewalk. This was referred to the City Administrator and appropriate staff to see what could be worked out. 2. Mentioned that there were no parking spaces designated on Ortega Highway (between off -ramp of freeway and Walnut Grove Restaurant). Councilmen Thorpe 1. Would like to discuss U.C.I. funding at the next regular meeting. 2. Discussed possible change in Council meeting nights. Staff was requested to give consideration and response as to what night other than Monday would be appropriate. -5- APR 2 61971 COUNCIL MINUTES - April 26th, 1971 Mayor Forster 1. Commented on animal control in our City - stated dog control is a definite problem and suggested a program similar to the City of San Clemente. No action was taken at this time. 2. Mayor Forster offered Resolution No. 71-4-26-9 commending Allen S. Koch for his services as an outstanding Road Commissioner and County Surveyor for the County of Orange. Roll call was taken - AYES: Councilmen: Forster, Bathgate, Chermak, Gammell and Thorpe. NOES: None. ABSENT: None. ADJOURNMENT The meeting adjourned at 10:10 P.M. to an Executive Session. The Executive Session adjourned at 11:20 P.M. to an Adjourned Regular Meeting scheduled for Monday, May 3rd, 1971 at 7:00 P.M. -6- Respectfully submitted, Robert K. ohns Acting C' y Clerk APR 2 61971