70-0928_CC_Minutes_Regular MeetingSEPTEMBER 28, 1970
REGULAR MEETING - CITY COUNCIL - CITY OF SAN JUAN CAPISTRANO
The City Council of the City of San Juan Capistrano, California met for
a regular meeting on Monday, September 28, 1970, at 7:01 P.M. in the Council
Chambers of the City Hall, with Mayor Thomas A. Forster presiding.
COUNCILMEN PRESENT: Bathgate, Chermak, Gammell,
Thorpe and Forster.
COUNCILMEN ABSENT: None.
The meeting opened with the pledge of allegiance. Invocation was given
by the City Administrator, Ernest A. Thompson.
Correction to the Minutes of September 14, 1970. Add to last sentence
6f Item (i) (City Engineer -Jack Kubota Report) "for removal of the railing
as well as reconstruction to the bfidge." Also, under New Business, Item
(d) add, "Mayor Forster was a proponent in favor of the proposed Police
Study; -his Noe vote cast a reflection to the appointee and not the Police
Study itself." The minutes of the September 14, 1970, meeting were then
approved as corrected.
STAFF REPORTS
City Administrator - Ernest A. Thompson
(a) Met with Mr. Grace, appointee for the Police Study. Now preparing
a draft of agreement between the City and Mr. Grace.
(b) Apprised Council of letter addressed to the Council from Mr. Dawson
re: outdoor advertising sign litigation. Mayor requested the City Attorney,
Mr. James Okazaki, to contact Mr. Dawson for the status of these proceedings.
(c) Reported on letter received from the Girl Scouts requesting per-
mission to sell calendars and cookies in the month of November. Also, request
from the March of Dimes to campaign for funds in the month of January. With
no objections from the City Council, permission granted by policy and thereby
to be advised accordingly.
(d) Requested letter from Rancho Los Cerritos re: relinquishment of
access rights to be submitted to the City Engineer, as well as legal counsel,
for their review and have them report back to Council with a recommendation.
(e) Had reviewed personnel applications and conducted interviews. Two
secretaries will report for work on October 1, 1970.
(f) The next regular meeting of Council will be held on Tuesday, October
13 since October 12 is a holiday.
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355
September 28, 1970 minutes (continuted)
(g) Everything is being prepared for the dedication ceremonies set
for October 2, 1970.
Finance Director - Paul P. Lew
(a) Submitted quotation for a P.A. system for the Council Chambers.
Council expressed opinion to look at various systems, perhaps on a trail
basis, before acquisition is made.
(b) Presented Mr. Dawson's bill for mileage allowance and professional
services rendered in staff meetings. Councilman Chermak moved to hold the
bill for $842.25 in abeyance until the resolution book is brought up to date
of September 1, 1970, seconded by Councilman Thorpe, carried and so ordered.
Mayor directed the City Administrator and the City Attorney to research Mr.
Dawson's agreement or contract for payment of mileage allowance.
(c) Attended the California Association of Public Purchasing Officers.
Reported availability of trees for park purposes. Council recommended .looking
into costs of shipping. Referred to Parks and Recreation Commission.
(d) Reported Blue Cross Plan now available to Councilmen and their
families.
(e) Submitted memorandum on quotes for furniture for the City Hall
facilities. Quotes received from California Correctional Institution and
Orange County Office Furniture. General opinion expressed by each of the
Council members questioned the expense of metal furniture as compared to
wood. Councilman Thorpe moved to approve itemized quotation from Orange
County Office Furniture in the amount of $4,417.00, seconded by Councilman
Bathgate, carried and so ordered.
WRITTEN COMMUNICATIONS
(a) Orange County Division of California Cities Meeting scheduled for
October 8. Councilman Chermak offered to attend the meeting, uninstructed by
Council as a voting representative. Councilman Bathgate offered Resolution
No. 70-9-28-1, appointing Councilman Chermak as the City's voting representa-
tive as the League meeting. Roll call was taken. AYES: Councilmen Bathgate,
Chermak, Gammell, Thorpe and Forster. NOES: None. ABSENT: None.
STAFF REPORTS (continued)
City Treasurer - Alice Ross
Questioned authorization for the Finance Director to purchase the panels
for the Council chambers. Stated the minutes did not reflect anything except
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356
for the Finance Director to acquire quotes and that Council had not given
authority or direction for actual pumchase. Councilman Chermak moved to
approve the Finance Director's purchase for the $600 plus panels, seconded
by Councilman Gammell, carried unanimously. Staff was then instructed to
abide by the $250 buying limit rule and instructed to come up with a
recommendation for possible extension of limit of purchase orders.
Director of Public Works - T. J. Meadows.
(a) Had conferred with Christiansen & Assoc. re: design of the La
Novia bridge. Has requested extension of P.L. 875 funds until October
31, 1971, for the construction of the Trabuco and La Novia bridges.
(b) Mr. Don Martinson of Lowry Engineering Science addressed the
Council re: Oso Interceptor Sewer Project being completed in accordance
with the plans and specifications, with the exception of the time require-
ments. Director of Public Works recommended we accept work as complete and
requested time extension until September 25, 1970. Councilman Thorpe offered
Resolution No. 70-9-28-2, a resolution to accomplish the following: (1) grant-
ing a time extension for the work to Sepbember 25, 1970; (2) accepting the
work as complete as of September 25, 1970; (3) authorizing Lowry Engineering
Science to file a Notice of Completion; and (4) authorizing the Finance
Director to pay the Contractor the amounts due in accordance with the final
quantities. Roll call was taken. AYES: Councilmen Thorpe, Bathgate,
Chermak, Gammell and Forster. NOES: None. ABSENT: None.
(c) Made recommendation for accepting Change Order adding $1,459.50 to con-
tract of Oso Road Crossing of Trabuco Creek. Councilman Bathgate offered
Resolution No. 70-9-28-3, a resolution approving the recommendation of the
Director of Public Works. Roll call was taken. AYES: Councilman Bathgate,
Chermak, Gammell, Thorpe and Forster. NOES: None. ABSENT: None.
(d) Submitted memo re: summer employee replacement. Made recommendation
for $2.00 level for retaining a summer employee for doing the same type of
work. Councilman Thorpe moved to go along with the recommendation of Mr.
Meadows, seconded by Councilman Gammell, carried and so ordered.
(e) Informed Council he will be attending the American Waterworks
Association for the remainder of the week.
City Engineer - Jack Y. Kubota
(a) Alipaz construction moving along.
(b) Has been unable to make contact with Mr. Gregory re: right of way
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September 28, 1970 minutes (continued)
Has forwarded all information to legal counsel for condemnation.
(c) Base section of rock will be applied to Ortega this week.
(d) Plan checking Westport's five subdivisions.
(e) Standard Station will be completing all improvements along southerly
side of Ortega.
(f) Parking for handicapped information forwarded to the Chamber of
Commerce.
(g) Draft form of the joint powers agreement for the Master Plan of
Drainage with the Orange County Flood Control District and the City of San
Clemente is being prepared. Our City to administer the program for all of
San Juan Capistrano Basin.
(h) Requested Council concurrence to direct staff to record document
of irrevocable offer to convey easement for public street going through D.L.
68-105 (formally Mobilehome Park site - Holbert and McCaslin).
(i) Received a memo from Laguna Beach re: Orange County Transit District
and requested a position by the Council. Pertinent information will be dis-
tributed to the Council.
(j) Letter from Mr. Sweeney, City Engineer of Laguna Beach, reported
legal action re: special districts use of public right of ways.
(k) Data given to the Council on traffic counts for various streets within
the City.
City Planner - Robert K. Johns
(a) Reported letters had been sent out to three cities (Southgate,
Inglewood and Hermosa Beach) re: University of Southern California proposal
for city study. Planning Commission recommendation to be forthcoming after
next meeting,
(b) Membership for Site Plan Review Committee is under consideration by
the Planning Commission and a report will be forthcoming.
WRITTEN COMMUNICATIONS (continued)
(b) Letter from Garden Grove re: recommendation concerning terms of
office for Orange County League of Cities received and filed by Council.
(c) Letter from Mr. & Mrs. T. Honsberger requesting consideration and
approval of the annexation of 33+ acres from the County of Orange to the City
of San Juan Capistrano, City Administrator made recommendation for setting
. L f ` (3 iL'�r,
8
of Public Hearing on the annexation of Honsberger property for 7:00 P.M.,
October 26, 1970.
(d) Letter from Mr. Ed Just, Management Services Associates re: personnel
study. Council discussion brought out issue of county employees versus city
employees in overtime pay, plus job descriptions and City Clerk's position.
Mayor and Councilman Thorpe will be meeting with Mr. Just. Staff members
were invited to submit recommendations.
PLANNING COMMISSION MATTERS
Minutes of the Planning Commission Meeting of September 15, 1970, re-
ceived by Council.
Minutes of Site Plan Review Committee Meeting of September 8, 1970,
received by Council.
UNFINISHED BUSINESS
(a) Voting representative of the Annual League Conference in San Diego
October 25-28. Councilman Chermak moved to authorize Mayor Thomas Forster
to be the voting representative for the City, seconded by Councilman Bathgate,
carried and so ordered. Councilman Thorpe moved to have the remaining Council-
men be alternate delegates at the Conference, seconded by Mayor Forster,
carried and so ordered.
(b) Drainage proposal for Swan Constructors development was presented
in a draft agreement by the City Attorney, Mr. James Okazaki. After confer-
ring with the Director of Public Works and the City Engineer, a reimbursable
agreement was worked out over a three year period. Mr. Taylor of Swan
Constructor questioned priority basis of drainage zones. Mr. Martinson of
Lowry Engineering Science lent some basis of discussion to the zones in that
all monies in one zone go for drainage improvements within that zone. City
to agree to put in $55,246 and developer to agree to put in $73,043. Payment _
due and payable within 3 years and no regular project of the city is to be
postponed or not be accomplished because of this loan to the developer.
Councilman Chermak moved to accept the recommendation of the conditions,
seconded by Councilman Bathgate, carried and so ordered. The City Attorney,
Mr. James Okazaki, along with the City Engineer, Jack Y. Kubota, and the
Director of Public Works, T. J. Meadows, were commended for the workable
solution which had been reached.
COUNCIL REPORTS
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359
September 28, 1970 Minutes (continued)
Councilman Chermak
Reported Councilman Thorpe and he had met with representatives of the
Airport Industrial Complex re: parking. Made recommendation for staff to
inform police patrol of the "No Parking" signs in that area. City Planner
was instructed to contact the City of Anaheim to see if they have a set policy
re: their parking on industrial subdivisions.
Councilman Gammell
(a) Reported a meeting with the Finance Director and Mr. Dave Hornstein
re: Business Licensing.
(b) Requested clarification of pennants on the Westport property. Made
suggestion for legal counsel to proceed with action. Councilman Chermak
moved to have the City Attorney write a letter to the developer, seconded by
Councilman Bathgate, carried and so ordered.
(c) Reported the Chamber of Commerce meeting scheduled for Wednesday at
7:30 A.M. will be reporting on the police protection (Orange County Sheriff's
Office).
Councilman Thorpe
(a) Made comment re: Business License discussion turn out.
(b) Made inquiry if we had received any response re: Mesa property
offer of $7,500. No response has been received.
(c) Requested status of no parking on Ortega Highway.
(d) Requested staff to look into fire hazard at Ganado and San Juan Creek.
Inquired if weed abatement program could cover this.
(e) Would like to se an improvement in the agenda packet. Mayor and the
City Administrator to confer on this item.
(f) Asked what council intends to do with the park site.
Mayor Forster
(a) Reported on attending the meeting in San Luis Obispo re: Division of
Highways and the decision on the Los Ramblas Interchange priority.
(b) Richard Berry proposal to be put on agenda for next Council meeting
under unfinished business.
(c) Announced the Public Hearing on Route I is scheduled for September 30.
(d) Made recommendation to request the State Parks Division to adopt
immediate measures to improve the state beach (3z miles) donated by the Marine
Corps.
n
"OTOWTURTWO
The meeting adjourned at 10:26 P.M. into an Executive Session.
Adjournment at 11:12 P.M.
Respectfully submittp*,
nest A. Thompson
City Clerk
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