69-1227_CC_Minutes_Regular Meetingr
DECEMBER 22, 1969
MINUTES OF THE MEETING OF THE CITY COUNCIL OF
SAN JUAN CAPISTRANO
The regular meeting of the City Council was called to order
by Mayor Edward S. Chermak at 7:00 P.M.
The pledge of allegiance to the flag was recited. Invocation
was given by the City Administrator, Ernest A. Thompson.
The City Clerk called the roll. Councilmen present: William
A. Bathgate, Don Durnford, Thomas A. (Tony) Forster, Antonio M.
(Tony) Olivares and Edward S. Chermak.
The minutes of the regular meeting of December S, 1969 and
the special meeting of December 12, 1969, were approved as pre-
sented.
STAFF REPORTS
City Administrator - Ernest A. Thompson
(a) Received a letter from the Orange County Assessor's Office
regarding the proposed detachment of the Villa San Juan
Mobilehome Park from the Capistrano Beach Sanitary District.
Further note of concern was the fact that several other
properties are also in the Capistrano Beach Sanitary District
but within the corporate limits of the City of San Juan
Capistrano and thereby subject to double taxation. Suggestion
was projected that maybe the City of San Juan Capistrano
would be interested in initiating an application for detach-
ment for all those properties subject to that double taxation.
Councilman Durnford made a motion, duly seconded by Council- _
man Bathgate, that the City Administrator notify by an
appropriate letter all those property owners that are in the
Capistrano Beach Sanitary District but within the corporate
limits of the City of San Juan Capistrano. Motion passed and
so ordered.
(b) Reported a letter from Electrical Bid Registry re: contractors
subject to qualification to special provisions and specifica-
tions of municipal contracts. Informational.
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(c) There were no items of significance to report from the Board
of Supervisors agendas.
(d) A soils report is to be forthcoming in reference to the tem-
porary City Hall construction site.
(e) Continued efforts to contact the various property owners
adjacent to the city limits to inquire of their willingness
to annex to the City rather than be included in the proposed
incorporation.
City Attorney - John H. Dawson
(a) Reported an addendum to list subcontractors had to be provided
in the proposal for inviting bids for the City Hall facilities
building.
(b) The contract document for trash disposal with Truman W. Smith
was submitted for execution.
Councilman Bathgate offered a resolution authorizing the
signing of the contract by the Mayor and City Clerk. The
resolution was accepted and adopted by a unanimous vote.
(c) Vanson Trailer Mfg. - Attorney for principle has advised
corrective measure and submitted to filing an appropriate
use variance application to cover the hoist construction.
(d) Coast Catamaran has not responded to the notice regarding
violation of land use.
(e) Submitted a document of conveyance for street easement by
Mrs. Helen Hills purported to be in regards to a "division
of land" requirement.
Staff had no knowledge of the matter; nor had a review of the
document been made. Therefore, the matter was referred to
staff for review and report.
(f) Processing of the various violations of divisions of land is
being continued with notification of the original property
owners being contacted.
(g) The matter of legal access to the "Temporary City Hall Facilities"
site was reported in the negative aspect. Negotiations to obtain
legal access should begin immediately to safeguard this
requirement.
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The City Council so directed the Attorney to commence negotia-
tions.
Director of Finance - Paul Lew
(a) Submitted a report and schedule of the possible methods for
acquisition of the school property. (Any proposed offers, at
this time, would more appropriately be made in Executive
Session, - advised the City Attorney).
(b) List of Demands - payable December 31, 1969 were submitted. -
Discussion of striping costs and paving cost participation
followed.
Councilman Bathgate made a motion approving Warrants #4784
through #4842 inclusive, in the total amount of $127,548.63
for payment. Motion seconded by Councilman Forster. Carried
and so ordered.
Director of Public Works - T. J. Meadows
(a) Proposed cooperative agreement regarding regional sewer services
was continued.
(b) Proposed joint powers agreement with the Division of Highways
and the Flood Control District was continued.
(c) Statements of billing for the portions of paving on the Frontage
Road have been sent out.
(d) Ganado Bridge has been totally removed - and the Ross water
line should be connected later in the week.
(e) Requested that Benny Davis and he attend the annual Street
and Highway Conference to be held January 29-30-31, 1970, at
Monterey, California.
Councilman Forster moved to approve the request, seconded by r
Councilman Durnford. Passed and so ordered.
City Engineer - Jack Kubota
(a) Reported again briefly the proposals for design alternates re:
The Costal Freeway ramp interchange northbound with the San
Diego Freeway. Discussion followed.
Coundilman Bathgate made a motion listing preferences: (1) con-
nection of Serra Undercrossing to extension of Valle Road
frontage, (2) relocate the Serra On ramp to a northerly point,
and (3) oppose the closure of the undercrossing and on ramp.
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Councilman Durnford seconded the motion. Motion passed by
unanimous vote.
(b) Plan checking -
(1) Giddings Mobilehome improvement plans.
(2) Reichert Mobilehome improvement plans.
(3) Harold Miller Mobilehome improvement plans.
(c) Met with representatives of the A.T.& S.F. Railroad regarding
installation of safety devices at various street crossings.
Completion of installation to be made by June 30, 1970.
(d) Proposal for Arterial Highway Financing Program - advocating
the submittal of an application for Del Obispo Street.
Deadline for qualified applications to be December 31, 1969.
Discussion followed.
An original estimate for this project of $110,000 had increased
to $125,000 because of construction costs. The original estimate
was for minimum qualification design and construction criteria.
Right of way acquisition consideration could demand an additional
$50,000.
The city has accumulated an amount of $110,000 in gasoline tax
monies.
Ultimate development and improvement was estimated to cost
$541,000 or in round figures, $600,000.
Jack Kubota submitted a resolution format which provided for
commitment in participation by the City of San Juan Capistrano.
Thereupon, Councilman Bathgate offered resolution (Resolution
No. 69-12-22-2) committing $75,000 maximum participation for
improvement of Del Obispo Street as an A.H.F.P. project for
1970-71. Resolution was accepted and adopted by unanimous
vote. (Jack Kubota has the latitude in privilege to reduce
the scope of the project in order to make it acceptable for
approval).
WRITTEN COMMUNICATIONS
(a) Letter from Mr. & Mrs. Paul Haupert was reported. Informational.
PLANNING COMMISSION MATTERS
(a) Minutes of the regular meeting held December 16, 1969 were
submitted.
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(b) Action regarding the McCall Mobilehome use permit, without
conditions set forth as yet, was deferred until the Commission
makes determination.
UNFINISHED BUSINESS
(a) The first reading of the proposed ordinance rezoning certain
"E-3" property to 11E-4" within the City of San Juan Capistrano
was given by City Attorney, John H. Dawson. (Proposed ordinance
is Amendment No. 12 to Ordinance No. 115).
(b) Proposed action of the Orange County League of Cities to
dissolve the Harbor District. Councilman Forster offered
Resolution No.69-12-22-3 reaffirming the previous resolution
requesting dissolution of the Orange County Harbor District.
Resolution passed by a vote of 4 to 1. (Councilman Olivares
voted No.)
(c) Bid Date Addendum - change to noon, January 9, 1970. Council-
man Durnford offered Resolution No. 69-12-22-4 extending
from December 22, 1969 to January 9, 1970, 12:00 o'clock
noon, the bid date for receiving proposals for the construc-
tion of Temporary City Hall Facilities Building. Resolution
was accepted and adopted by unanimous vote.
NEW BUSINESS
(a) Personnel Matters - deferred until Executive Session later
in the meeting.
(b) Conference request by the City Administrator to attend first
committee meeting of the Environmental Quality Control,
League of California Cities, in Sacramento, January 7, 1970.
COUNCILMEN REPORTING
Councilman Olivares
Inquired to what authority the Christmas lights were allowed
to be installed, creating damage to buildings. The Chamber of
Commerce was the agency responsible for installation, and the
City had no part in it, to that regard.
Councilman Forster
Commented about the removal of the Ganado Bridge and the
corporation yard activity.
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Mayor Chermak
Projected for consideration the possibility of closing City
Hall for Friday, December 26, 1969. Discussion followed but no
affirmative action was taken.
EXECUTIVE SESSION
(a) During the session, personnel matters with respect to merit
increases in salaries were granted as follows:
(1) Benny Davis, increased from $842.00 to $889.00, effective
January 1, 1970, by motion of Mayor Chermak, seconded
by Councilman Bathgate, passed and so ordered.
(2) Jack Galaviz, increased from $516.00 to $545.00, effective
January 1, 1970, by motion of Councilman Forster, seconded
by Councilman Bathgate, passed and so ordered.
(3) Bob Johns, increased from $889.00 to $940.00, effective
January 10, 1970, by motion of Mayor Chermak, seconded
by Councilman Durnford. Motion carried by a vote of
4 to 1. Councilman Olivares voting NOE.
(b) Merit salary increase for the City Administrator was denied
by a vote of 3 to 2. Mayor Chermak had made a motion to grant
the increase, with Councilman Durnford seconding the motion.
Councilman Olivares , Bathgate and Forster voted NOE.
(c) A bid proposal, as a counter offer, for acquisition of the
school property for a civic center site was made by resolution
of Councilman Bathgate. The resolution (Resolution No.
69-12-22-5) providing for an offer of 10% above the mean of
the appraisals in the amount of $192,940.00 was accepted and
adopted by a vote of 4 to 1. Councilman Durnford voting NOE.
There being no further business to be brought before the City
Council, the meeting adjourned at 10:47 P.M.
Respectful yy�ubmi ,
Ernest A. Thompson
City Clerk