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69-0505_CC_Minutes_Adjourned Regular Meetingme Minutes of the Meeting of the City Council of San Juan Capistrano MAY 5, 1969 The adjourned regular meeting of the City Council was called to order at 7:02 P.M. by Mayor Edward S. Chermak. The pledge of allegiance was recited. Invocation was given by the City Attorney, John Dawson. The City Clerk called the roll. Councilmen present: William A. Bathgate, Thomas A. (Tony) Forster, Antonio M. (Tony) Olivares and Edward S. Chermak. Absent: Councilman Don Durnford. The adjourned regular meeting proceeded at a point in the Agenda of the regular meeting held April 28, 1969, by the City Council under New Business, Item # 13. NEW BUSINESS (a) The City Engineer was asked to continue discussion on the Orange County Flood Control District proposed agreement re: drainage - he suggested proceeding now since funding is for each fiscal year, and stated it would be an updating rather than duplication of the work already set forth. It would clearly define the f.l.00d control district jurisdiction and the local areas as to what required channel facilities con- stitutes local drainage. Councilman Bathgate brought out the point at this time that the reports of the county and city need to be consolidated. The cost breakdown was questioned and the City Engineer stated that the maximum the City could spend would be $5,000 or if the total amount was less, the City would pay on a proportionate basis. Clarification was made as to why Lowry Engineering Science should be retained as the engineers. Determination will be made at the next meeting. (b) The proposed agreement with Diehl, Evans & Co., re: the auditing agreement was submitted. Councilman Forster motioned to execute the contract with Diehl, Evans & Co., duly seconded by Councilman Bathgate. Carried unanimously. r' (c) Grant Deed of Pearl M.Williams re: conveyance of additional d right of way on Junipera Serra & Camino Capistrano (legal formality to deet right of way to City in fee). Councilman Ba-thgate offered resolution of acceptance and recordation. Roll call was taken: AYES: Conn cilmen Bathgate, Forster, o0 Oli.vares and Chermak. NOES: None. ABSENT: Councilman Durnford. (d) City Council policy re: compensation of accumulated over- time for employees at time of termination. Discussion followed at some length. The City Administrator re- ported on the procedure Orange County takes, as well as a sister city - paying on the previous pay period so that the comp time never )figs more than a 30 day period. The Director of Public Works made the suggestion that he could incorporate into his monthly report to the Council the amount of comp time accrued by his employees, if any. Staff was asked to research and recommend a policy as to how this should be handled in the future. Councilman Bathgate moved to honor Rueben Vasquez's accrued 104, hours overtime on a straight time basis, duly seconded by Council- man Forster, carried unanimously. (e) The Mayor reported there will be an Executive Meeting of the Orange County Division of the League of California Cities scheduled for Thursday, May 8th. Any of the Councilmen wishing to attend are to contact the City Administrator. (f) Air California has filed an application with the California Public Utilities Commission for authority to offer direct airline service between Orange County and Sacramento. Councilman Forster offered a resolution to support this application. Roll call was taken - AYES: Councilmen Forster, Bathgate, Olivares and Chermak. ABSENT: Councilman Durnford. (g) Membership in the Southern California Association of Govern- ments was deferred by the City Council. RECOMMENDATIONS AND REPORTS City Administrator, Ernest A. Thompson (a) Received basic criteria for pursuing school project. The The City Administrator was requested to acquire at least 2 M.A.I. bids for appraisal on the school site. Councilman Forster motioned to authorize the City Administrator to contact appraisers with a $2,000 maximum amount allowed for the appraisal and also direct a letter to the school district, duly seconded by Councilman Bathgate. Carried unanimously. 101 (b) Requested permission to apply for a communications equipment maintenance agreement with the county. No action. (c) Reported on the McCanne Medical. Group re: parking. Mr. Iddings has received verbal consent from all the owners, except for 2, re: paving. Discussion centered around the cost factor for the improvement of Camino Capistrano for underground utilities by S.D.G. & E. Suggestion was made to do our 8' width with what we have established for our public streets and only make suggestion of this same structural section for the private parking area. City Treasurer, Harold Albert Requested payment on the 10% retention due Cappello & Sons for completion on the Val Verde Siphon, the Land Outfall and partial payment on the A.D. 66-1. Councilman Bathgate moved payment on Warrant 4223 be made in the amount of $2,797.77, seconded by Councilman Forster, carried unanimously. Director of Public Works, T.,J. Meadows (a) Report from ORCO Diving (b) Progress on sewer construction repair of A.D. 66-1 back in service (sand & debris still to be cleared out), also they have made line connection on Ganado Road (A.D.64-1). (c) Recommended we retain Cappello & Sons to determine how much sewer line City has lost in San Juan Creek. Lengthy discussion followed with the point brought up that if work is stopped at this point, it no longer constitutes an emergency and we would not be eligible for federal funds. Director of Public Works stated at this time that funds from the federal_ government to the City should be received in a 3 to 5 week period. Authorization was given to proceed with this work and in a three week period, the City should have some indication as to the cost factors and how much line is lost or needs repair. (d) Santa Margarita proposed agreement given to the Council for their perusal. (e) Pacific Paramount has completed the installation of under- ground telephone conduit in Camino Capistrano. Repaving yet to be done. .r -r- &9 102 (f) Councilman Bathgate moved, duly seconded by Councilman Forster, to authorize Director of Public Works to pave temporary siddwalk along easterly side of Camino Capistrano between Casas and Casitas, not to exceed $300. (g) Requested letter from the City be written to the Orange County Water Works District No. 4 of City's intention to replace the Trabuco Bridge, and when built, to make provisions to attach the water pipe as before. Council- man Forster moved to grant this request, seconded by Councilman Bathgate. (h) Survey site plan for bridge and channelizaLion was re- quested to be provided by aerial photography. Estimated cost $2,300. (i) Has had numerous requests for replacing the Ganado Bridge. A temporary structure could be installed for approximately $2,500 to $3,000 for a stream crossing at the location. Councilman Forster moved to permit the Public Works department to construct this temporary crossing with a maximum cost to the City of $3,000, Councilman Bathgate seconded, carried unanimously. City Engineer, Jacy Y. Kubota (a) Construction is progressing on Tract 5702 at Camino del Avi_on. (b) Construction is almost completed at the mobilehome park site of Tony Clarke located at the southerly city limits. (c) Pressure being applied re: the delayed completion of Del ^ Obispo at Camino del Avion. (d) Bob Node - periodic inspection of Freeway construction to determination scope of work still required by City. (e) Industrial subdivision, Tract 6365, improvement plans being checked. (f) "Jack In the Box" construction will be starting shortly. (g) Has been approached re: a residential subdivision on Mrs. Ross property. (h) Request for service station site on northwest corner of Ortega & Interstate 5. s_ ,r- b I xo( (i) Santa Fe Tracks - Avenida Aer.opuerto Railroad crossing improvement refund approved by P.U.C. (j) Poles will be relocated when paving is started at Camino Capistrano and Ave. Aeropuerto. Councilman Forster (a) Inquired of gun law with the City Attorney. (b) Questioned the justification of the signalization on Ortega, between Interstate 5 & Camino Capistrano. Would like to see a review of these plans before procedure is started on the signals. City Engineer clarified that the original plan was set up only after a vehicle traffic versus pedestrian count was made. (c) Asked if the Telephone Company's patchwork is temporary. (d) Questioned what trucks were parked at the old treatment plant yard. Mayor Chermak (a) Any progress on transfer of water district directed at Councilman Bathgate. (b) Presented question to the Council re: construction of a 5,000 sq. ft. building for temporary facility for the City Hall, and then turning it over to the Director of Public Works for a maintenance building. Presentation of rendering showing potential building originally planned for the maintenance building was shown to the Council. Question was raised re: underground utilities and also an estimate on a tilt -up building. Council will study and bring up views at a later date. ADJOURNMENT 10:25 P.M. Ernest A. Thompson City Clerk -Administrator These are the official proceedings of the City Council of San Juan Capistrano at their adjourned regular meeting held May 5, 1969.