69-0505_CC_Minutes_Adjourned Regular Meetingme
Minutes of the Meeting of the City Council of San Juan Capistrano
MAY 5, 1969
The adjourned regular meeting of the City Council was called
to order at 7:02 P.M. by Mayor Edward S. Chermak.
The pledge of allegiance was recited. Invocation was given
by the City Attorney, John Dawson.
The City Clerk called the roll. Councilmen present: William
A. Bathgate, Thomas A. (Tony) Forster, Antonio M. (Tony) Olivares
and Edward S. Chermak. Absent: Councilman Don Durnford.
The adjourned regular meeting proceeded at a point in the
Agenda of the regular meeting held April 28, 1969, by the City
Council under New Business, Item # 13.
NEW BUSINESS
(a) The City Engineer was asked to continue discussion on the
Orange County Flood Control District proposed agreement re:
drainage - he suggested proceeding now since funding is for
each fiscal year, and stated it would be an updating rather
than duplication of the work already set forth. It would
clearly define the f.l.00d control district jurisdiction and
the local areas as to what required channel facilities con-
stitutes local drainage. Councilman Bathgate brought out
the point at this time that the reports of the county and
city need to be consolidated. The cost breakdown was
questioned and the City Engineer stated that the maximum
the City could spend would be $5,000 or if the total amount
was less, the City would pay on a proportionate basis.
Clarification was made as to why Lowry Engineering Science
should be retained as the engineers. Determination will be
made at the next meeting.
(b) The proposed agreement with Diehl, Evans & Co., re: the
auditing agreement was submitted. Councilman Forster
motioned to execute the contract with Diehl, Evans & Co.,
duly seconded by Councilman Bathgate. Carried unanimously.
r' (c) Grant Deed of Pearl M.Williams re: conveyance of additional
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right of way on Junipera Serra & Camino Capistrano (legal
formality to deet right of way to City in fee). Councilman
Ba-thgate offered resolution of acceptance and recordation.
Roll call was taken: AYES: Conn cilmen Bathgate, Forster,
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Oli.vares and Chermak. NOES: None. ABSENT: Councilman Durnford.
(d) City Council policy re: compensation of accumulated over-
time for employees at time of termination. Discussion
followed at some length. The City Administrator re-
ported on the procedure Orange County takes, as well as a
sister city - paying on the previous pay period so that
the comp time never )figs more than a 30 day period. The
Director of Public Works made the suggestion that he
could incorporate into his monthly report to the Council
the amount of comp time accrued by his employees, if any.
Staff was asked to research and recommend a policy as to
how this should be handled in the future. Councilman
Bathgate moved to honor Rueben Vasquez's accrued 104, hours
overtime on a straight time basis, duly seconded by Council-
man Forster, carried unanimously.
(e) The Mayor reported there will be an Executive Meeting of
the Orange County Division of the League of California
Cities scheduled for Thursday, May 8th. Any of the Councilmen
wishing to attend are to contact the City Administrator.
(f) Air California has filed an application with the California
Public Utilities Commission for authority to offer direct
airline service between Orange County and Sacramento.
Councilman Forster offered a resolution to support this
application. Roll call was taken - AYES: Councilmen Forster,
Bathgate, Olivares and Chermak. ABSENT: Councilman Durnford.
(g) Membership in the Southern California Association of Govern-
ments was deferred by the City Council.
RECOMMENDATIONS AND REPORTS
City Administrator, Ernest A. Thompson
(a) Received basic criteria for pursuing school project. The
The City Administrator was requested to acquire at least
2 M.A.I. bids for appraisal on the school site. Councilman
Forster motioned to authorize the City Administrator to
contact appraisers with a $2,000 maximum amount allowed
for the appraisal and also direct a letter to the school
district, duly seconded by Councilman Bathgate. Carried
unanimously.
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(b) Requested permission to apply for a communications
equipment maintenance agreement with the county. No
action.
(c) Reported on the McCanne Medical. Group re: parking. Mr.
Iddings has received verbal consent from all the owners,
except for 2, re: paving. Discussion centered around
the cost factor for the improvement of Camino Capistrano
for underground utilities by S.D.G. & E. Suggestion was
made to do our 8' width with what we have established
for our public streets and only make suggestion of this
same structural section for the private parking area.
City Treasurer, Harold Albert
Requested payment on the 10% retention due Cappello & Sons
for completion on the Val Verde Siphon, the Land Outfall and
partial payment on the A.D. 66-1. Councilman Bathgate moved
payment on Warrant 4223 be made in the amount of $2,797.77,
seconded by Councilman Forster, carried unanimously.
Director of Public Works, T.,J. Meadows
(a) Report from ORCO Diving
(b) Progress on sewer construction repair of A.D. 66-1 back in
service (sand & debris still to be cleared out), also
they have made line connection on Ganado Road (A.D.64-1).
(c) Recommended we retain Cappello & Sons to determine how
much sewer line City has lost in San Juan Creek. Lengthy
discussion followed with the point brought up that if
work is stopped at this point, it no longer constitutes
an emergency and we would not be eligible for federal
funds. Director of Public Works stated at this time that
funds from the federal_ government to the City should be
received in a 3 to 5 week period. Authorization was given
to proceed with this work and in a three week period, the
City should have some indication as to the cost factors
and how much line is lost or needs repair.
(d) Santa Margarita proposed agreement given to the Council
for their perusal.
(e) Pacific Paramount has completed the installation of under-
ground telephone conduit in Camino Capistrano. Repaving
yet to be done.
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(f) Councilman Bathgate moved, duly seconded by Councilman
Forster, to authorize Director of Public Works to pave
temporary siddwalk along easterly side of Camino
Capistrano between Casas and Casitas, not to exceed
$300.
(g) Requested letter from the City be written to the Orange
County Water Works District No. 4 of City's intention
to replace the Trabuco Bridge, and when built, to make
provisions to attach the water pipe as before. Council-
man Forster moved to grant this request, seconded by
Councilman Bathgate.
(h) Survey site plan for bridge and channelizaLion was re-
quested to be provided by aerial photography. Estimated
cost $2,300.
(i) Has had numerous requests for replacing the Ganado Bridge.
A temporary structure could be installed for approximately
$2,500 to $3,000 for a stream crossing at the location.
Councilman Forster moved to permit the Public Works
department to construct this temporary crossing with a
maximum cost to the City of $3,000, Councilman Bathgate
seconded, carried unanimously.
City Engineer, Jacy Y. Kubota
(a) Construction is progressing on Tract 5702 at Camino del
Avi_on.
(b) Construction is almost completed at the mobilehome park
site of Tony Clarke located at the southerly city limits.
(c) Pressure being applied re: the delayed completion of Del ^
Obispo at Camino del Avion.
(d) Bob Node - periodic inspection of Freeway construction
to determination scope of work still required by City.
(e) Industrial subdivision, Tract 6365, improvement plans
being checked.
(f) "Jack In the Box" construction will be starting shortly.
(g) Has been approached re: a residential subdivision on
Mrs. Ross property.
(h) Request for service station site on northwest corner of
Ortega & Interstate 5.
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(i) Santa Fe Tracks - Avenida Aer.opuerto Railroad crossing
improvement refund approved by P.U.C.
(j) Poles will be relocated when paving is started at Camino
Capistrano and Ave. Aeropuerto.
Councilman Forster
(a) Inquired of gun law with the City Attorney.
(b) Questioned the justification of the signalization on
Ortega, between Interstate 5 & Camino Capistrano. Would
like to see a review of these plans before procedure is
started on the signals. City Engineer clarified that the
original plan was set up only after a vehicle traffic versus
pedestrian count was made.
(c) Asked if the Telephone Company's patchwork is temporary.
(d) Questioned what trucks were parked at the old treatment plant
yard.
Mayor Chermak
(a) Any progress on transfer of water district directed at
Councilman Bathgate.
(b) Presented question to the Council re: construction of a 5,000
sq. ft. building for temporary facility for the City Hall,
and then turning it over to the Director of Public Works
for a maintenance building. Presentation of rendering
showing potential building originally planned for the
maintenance building was shown to the Council.
Question was raised re: underground utilities and also
an estimate on a tilt -up building. Council will study
and bring up views at a later date.
ADJOURNMENT
10:25 P.M.
Ernest A. Thompson
City Clerk -Administrator
These are the official proceedings of the City Council of San
Juan Capistrano at their adjourned regular meeting held May 5, 1969.