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69-0113_CC_Minutes_Regular MeetingMinutes of the Meeting of the City Council of San Juan Capistrano JANUARY 13, 1969 The regular meeting of the City Council was called to order at 7:04 PM by Mayor Edward S. Chermak. The pledge of allegiance was recited. Invocation was given by City Attorney, John H. Dawson. The City Clerk called the roll. Councilmen present: William A. Bathgate, Don Durnford, Antonio M. (Tony) Olivares and Edward S. Chermak. The minutes of the regular meeting of December 23, 1968 were approved as presented. WRITTEN COMMUNICATIONS (a) Notice, Orange County Division, League of California Cities, monthly meeting for January 1969 and Minutes of Executive Com- mittee, December 12, 1968 - Informational (b) Mayor Chermak and Councilman Bathgate reported on League of California Cities meeting attended January 9th regarding Unin- corporated Islands Within Cities. (c) Report of the Orange County League of Cities Committee on the Harbor District Dissolution Study and request for action by the end of February 1969. Councilman Durnford moved to adopt Reso- lution No. 69-1-13-1 (listed as Exhibit "C" in the report), declaring the City's position on the County Harbor District and approving the program of the Orange County League of Cities to initiate dissolution proceedings. Passed, approved and adopted by the following vote: Ayes: Councilmen Durnford, Bathgate, Olivares and Chermak. Absent: Councilman Forster. Councilman Bathgate then offered Resolution No. 69-1-13-2 (Exhibit "D"), a resolution making application to LAFCO for the dissolution of _ the County Harbor District in accordance with the provisions of the Government Code. Adopted by unanimous vote. Councilman Forster counted absent. (d) Resolution from Board of Supervisors regarding fire protection costs in the County. Discussion ensued relative to progressive transition. Mayor Chermak requested staff to study situation for report back to Council. (e) Letter from Office of Governor Reagan giving thanks for receipt of resolution commending the leadership of Dr. S. I. Hayakawa. Received and filed. 4` (f) Letter received from California Highway Commission acknowledging receipt of resolution regarding proposed Camino Las Ramblas Interchange presented at meeting in Sacramento. Councilman Durn- ford, who was in attendance, reported on said meeting. City Administrator then stated he received letter this date from High- way Commission containing agreement for right of way for subject interchange of freeway and requesting execution of said agreement. This was presented to City Engineer and Director of Public Works for review and report at the next regular meeting. (g) Resolution received from California Highway Commission restating procedure relative to adoption of freeway locations by the Com- mission - Received and filed. (h) City Administrator reported on Board of Supervisors' agenda items. Item 25, December 24, 1968. Re: Temporary Sidewalk. Executed agreement - County will pay 50% as its share of costs. (Councilman Forster arrived at 7:35 PM) ORAL COMMUNICATIONS (a) Mr. Ron Broaddus appeared representing Dr. Watkins regarding Land Use Permit 68-111 (Mobilehome Park). Considerable discussion took place regarding entrance drive and cul-de-sac at end of Avenida Aeropuerto. Mayor Chermak requested that City Engineer and project engineer work out decision for presentation at the next regular meeting. (b) Elmer Christiansen, Engineer for Marina View Heights, stated his company wished to apply for a Grading Permit to improve slide area south of the golf course for future development and requested City to write letter of clearance to Grading Department. City Engineer presented plan for massive grading operation (52 M yards of dirt). Councilman Durnford moved that clearance be given to the Grading Department for this particular project. Motion seconded by Councilman Bathgate and carried unanimously. City Engineer to write letter of clearance. TREASURY REPORTS The Statement of Cash Receipts and Disbursements for the month ending December 31, 1968 from the Office of the City Treasurer and the Quarterly Report prepared by Director of Finance were presented. Councilman Forster, seconded by Councilman Bathgate, moved that the reports be accepted and filed for audit. Carried unanimously. 1 -/3 -by CONFERENCE REQUESTS (a) American Society of Planning Officials, April 19, 1969 in Cin- cinnati, Ohio - Councilman Forster moved that City Planner and one Planning Commissioner be authorized to attend, with necessary expenses paid. Seconded by Councilman Durnford and carried unanimously. (b) Annual Spring Meeting of City Managers, February 27-28, March 1, 1969, Monterey, California. Councilman Bathgate, seconded by Councilman Durnford, moved that City Administrator and Director of Finance be authorized to attend, with necessary expenses paid. Carried by unanimous vote. (c) Symposium, February 7, 1969 - "The Computer and Local Government". Staff to make necessary arrangements for attendance. (d) Director of Public Works requested authorization for City Engineer, Superintendent of Streets and himself to attend California Streets and Highways Conference to be held in Los Angeles January 30 - February 1, 1969, registration fee $15.00 per person. Councilman Bathgate, seconded by Councilman Forster and carrying unanimously, moved that request be granted. PUBLIC HEARING - RZ 68-107 (Williams) - Rezone U-1 to C-1 The Mayor announcing that this was the time and place set for public hearing on RZ 68-107, declared public hearing opened. No one appeared to speak in opposition to granting of the rezone. Mr. Randy Williams, representing the proponent, explained future usage of pro- perty. Public hearing closed. Upon the recommendation of the Plan- ning Commission, Councilman Durnford moved that RZ 68-107 be approved and that an ordinance be drafted to affect said rezone. Seconded by Councilman Forster and carried unanimously. PLANNING COMMISSION MATTERS (a) Minutes of January 7, 1969. (b) Resolution of Determination, C2 -A usage. UNFINISHED BUSINESS (a) Appeal on Land Use Permit 68-108 (Holbert) - Pending recommend- ation from the Planning Commission, Council concurred that the matter be held over to the next regular meeting for final decision. (b) Upon motion of Councilman Forster, duly seconded and carried, City Attorney rendered second reading of proposed Ordinance No. 151, an ordinance establishing and adopting by reference the 49 Orange County Grading Code as the Grading Code of the City of San Juan Capistrano, for adoption. Passed, approved and adopted by unanimous vote. (c) First reading of proposed Ordinance amending Ordinance No. 115. After very lengthy discussion, matter continued to the next regu- lar meeting. (d) Mr. Dick Toal appeared on behalf of Transamerica Development Com- pany in their request for permission to permit encroachment into public street, Paseo Acacia (Casas Capistrano). City Engineer recommended denial of request and removal of pilaster. Council- man Forster, seconded by Councilman Durnford, moved that the recommendation of the City Engineer be upheld. Carried unanimously. NEW BUSINESS (a) R. M. Galloway appeared before Council on bahalf of Mr. Carl E. Buchheim requesting waiver of improvements in commercial zoning, other than those improvements required in connection with the construction and development of the service station site (Junipero Serra Road). Councilman Durnford moved that contingent upon the conveyance of easement for right of way along Junipero Serra and Camino Capistrano, the request be granted. Motion seconded by Councilman Bathgate and carried by unanimous vote. So ordered. (b) Salary step increase, City Planner, effective January 10, 1969. Councilman Durnford moved that step increase be authorized. Motion seconded by Mayor Chermak. Motion failed by vote of 2 to 3. (c) Contract award, Darmi Tract Interceptor Sewer, Unit II - Donald J. Martinson, Engineer, Lowry Engineering -Science, stating bid in order, recommended that contract be awarded to Barnett & Thomas in the amount of $17,358.40, subject to the approval of the Fed- eral Water Pollution Control Act (FWPCA). Councilman Bathgate moved that the recommendations of the consulting engineer and Director of Public Works be upheld. Motion seconded by Council- man Durnford and carried unanimously. So ordered. (d) Mr. Martinson, Lowry Engineering -Science, reported on the comp- letion of construction of the Darmi Interceptor Sewer, Unit I. He requested that Change Orders and extra work in the amount of $614.05 be allowed, making a total cost of $55,423.45, and that a final progress payment of $16,581.11 be made. He also requested a Notice of Completion be recorded. Councilman Bathgate, seconded �o by Councilman Durnford, moved that payments be made as requested and Notice of Completion filed. Motion carried by unanimous vote and so ordered. RECOMMENDATIONS AND REPORTS (a) City Administrator, Ernest A. Thompson Asked for comment regarding Law Enforcement review. After dis- cussion regarding possibility of City contracting for police services through sister city, Mayor Chermak instructed City Admin- istrator to contact City of San Clemente to obtain information relative to the subject. (b) City Attorney, John H. Dawson Suggested items under Oral Communications be limited to 5 minutes. (c) Director of Finance, Harold L. Albert Petty Cash fund in the amount of $25.00 inadequate and requested increase to $50.00. Councilman Forster, seconded by Councilman Bathgate, moved to raise Petty Cash fund to $50.00. So carried by unanimous vote. (d) Director of Public Works, T. J. Meadows (1) Recommended setting sewer connection fee for Kentucky Fried Chicken restaurant at $200.00. Councilman Bathgate, second- ed by Councilman Forster, moved that recommendation of Mr. Meadows be upheld. Carried unanimously. (2) Recommended setting sewer connection fee for 12,000 sq. ft. Birtcher-Pacific building in industrial area at $1,600.00. Councilman Durnford, seconded by Councilman Forster, moved to uphold said recommendation. So carried. (e) City Engineer, Jack Y. Kubota Dr. Watkins wishes to obtain encroachment permit to move dirt from City right of way on Camino Capistrano to use as fill for proposed trailer park. Would require they bring city street right of way up to grade to allow for widening apron at Avenido Aeropuerto entrance. Mayor Chermak instructed City Engineer to proceed. (f) Councilman Bathgate Requested meeting date for City Hall facilities committee. Date was set for Friday, January 17, 1969 at 4:00 PM. (g) Councilman Durnford /-/3 -t09 51 Fill still being brought in to pond at old sewer treatment plant site. (h) Mayor Chermak Request from California Bi -Centennial Committee for planting of appropriate tree. ADJOURNMENT The meeting adjourned at 10:55 PM. rn st A. Thompson City Clerk-Administra or These are the official proceedings of the City Council of San Juan Capistrano at their regular meeting held January 13, 1969.