73-0604_CC_Minutes_Regular MeetingJUNE 4, 1973
REGULAR MEETING -CITY COUNCIL -CITY OF SAN JUAN CAPISTRANO
A regular meeting of the City Council was called to order at
7:00 p.m, by Mayor Byrnes.
The Pledge of Allegiance was recited. Invocation was given by
T. J. Meadows, Director of Public Works.
Roll Call: Councilmen present: Roy L. Byrnes, Edward S.Chermak,
Josh Gammell, James F. Thorpe,
James K. Weathers
Councilmen absent: None
Approval of Minutes - None
Moved by Councilman Thorpe, seconded by Councilman Chermak, and -
unanimously carried, to have all ordinances and resolutions for this
meeting read by title only.
PUBLIC HEARINGS - NONE
BIDS, CONTRACTS, AGREEMENTS - NONE
ORDINANCES, RESOLUTIONS - NONE
SUBDIVISIONS, ANNEXATIONS
1. Tract No. 7221 - Straub Distributing Co. - Acceptance of
public improvements and release of bond.
The Director of Public Works stated that the Straub Industrial
Park, located on Avenida Aeropuerto between Camino Capistrano and the
Santa Fe Railroad, has been completed and all the required public im-
provements which include public streets, sanitary sewers, storm drains
and other appurtenances have been completed. It is the City Engineer's
recommendation that Council accept all public improvements and exonerate
the Faithful Performance Bonds.
Moved by Councilman Thorpe, seconded by Councilman. Gammell, and
unanimously carried, to uphold the recommendation of the City Engineer.
PARKS & RECREATION MATTERS - NONE
PLANNING COMMISSION MATTERS
1. Review of Site Plans for Real Estate Office - Camino Capistrano
(Leona Fitzpatrick).
Acting Planning Director advised that subject plans have been be-
fore the Architectural Board of Review and approved by the Planning Com-
mission. The building meets all applicable requirements of the Zoning
Ordinance.
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413
Councilman Thorpe indicated he felt that the City parking re-
quirements were inadequate and should be more restrictive, particularly
in commercial zones. He suggested that Council adopt an urgency
ordinance revising the parking requirements.
Following discussion staff was directed to prepare such an
ordinance for the next meeting.
ADMINISTRATIVE
1. Report on Federal Revenue Sharing Funds - Entitlement Period
Three - $22,081.00.
Director of Finance stated the Federal Government requires that the
City submit to the Office of Revenue Sharing a Planned Use Report for
each of our revenue sharing entitlements. The report may be based on
either budgetary action or executive proposals. The City must submit a
report for the current entitlement period - January 1, 1973 to June 30,
1973, before June 20, 1973. Be listed various purchases and projects
which have been submitted by the City departments for consideration.
There being no objections the foregoing report was held over for
further consideration during the budget session.
COMMUNICATIONS - (Written)
1. City of Costa Mesa - Resolution Opposing Introduction of Bills
by the State Containing Exemptions from Senate Bill 90 Reimbursement
Provisions.
Moved by Councilman Chermak, seconded by Councilman Thorpe, and
unanimously carried, to adopt Resolution No. 73-6-4-1, supporting the
foregoing position taken by the City of Costa Mesa.
COMMUNICATIONS - (Oral) - NONE
CONSENT CALENDAR MATTERS - NONE
COMMITTEE REPORTS
1. Councilman Gammell displayed colored sketch of decorative
back plates to be placed on traffic signals. He stated he has received
a bid quotation from the E1 Peon for the purchase at a cost of $55.00
each or $2,200.00 for a lot of forty.
The City Attorney answered questions regarding possible liability of
City, inasmuch as the decorative back plate is an unconventional type
which motorists are not accustomed to.
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Moved by Councilman Weathers, seconded by Councilman Gammell,
to adopt the design as designated by Councilman Gammell, award the
contract to the E1 Peon, and that installation be completed at the
earliest feasible time.
Following consideration it was moved by Councilman Gammell,
seconded by Councilman Chermak, and unanimously carried, to table the
foregoing matter.
Mayor Byrnes appointed Councilman Gammell Chairman of a Committee
to meet with Councilman Chermak and the City Engineer to discuss the
technical details involved such as method of mounting, weight, quality
of metal, weather resistance, funding, meeting State requirements,
and comparative prices.
WARRANTS
1. Approval of Warrants for Period Ending June 4, 1973.
Moved by Councilman Gammell, seconded by Councilman Thorpe, and
unanimously carried, to approve warrant numbers 1991 thru 1999 in the
amount of $145,588.39 and warrant numbers 2000 thru 2041 for the amount
of $25,543.72.
COMMITTEE REPORTS CONTINUED
2. Councilman Chermak stated he is serving on a Committee to
investigate possible sites for City Hall and will have a report in the
very near future.
COUNCIL REMARKS
1.. Councilman Weathers commented on the need for better enforce-
ment of the leash law.
2. Mayor Byrnes requested comments from the Council on the pro-
posed City newsletter.
Councilman Thorpe suggested newsletter contain information concern-
ing June 28 meeting of the Citizens' Policy Plan'Program and be mailed
prior to said date.
The City Manager stated he would like Council's approval of the
masthead and he will then proceed with publication and mailing through
a specialized firm. He estimated the cost between $200 and $300 for the
one-time mailing.
There were no objections to the foregoing and the City Manager
directed to proceed accordingly.
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415
RECESS - 8:05 - 8:15 P.M.
BUDGET STUDY
The General Fund portion of the proposed 1973-74 Budget was
presented for consideration and the following actions were taken:
City Council Function 10
Moved by Councilman Thorpe, seconded by Councilman Weathers, and
unanimously carried, to increase City Representation & Travel to $2500.00.
City Manager - Function 11
No official action taken.
City Clerk - Function 12
Moved by Councilman Thorpe, seconded by Councilman Weathers, and
unanimously carried, to increase City Representation & Travel to $500.00.
The City Clerk was also directed to determine if additional monies
should be placed in,the elections account due to increased population.
City Attorney - Function 15
No official action taken.
Civil Defense - Function 17
No official action taken.
Finance Department - Function 19
No official action taken.
Police Department - Function 20
No official action taken.
The City Manager stated he has been in contact with the Sheriff's
Department and a report will be forthcoming as to the cost for one patrol
unit 24 hours a day.
Planning Department - Function 23
The staff was directed to furnish Council with information on pro-
posed Word Processing System.
Public Works - Function 24
The Director of Finance stated that due to a recent automobile
accident the Chevrolet Sedan should be replaced. He suggested that Council
consider budgeting for a small utility truck. There were no objections
and the Director of Finance was directed to budget an amount estimated
sufficient to cover such an item.
Public Works Engineeri:g - Function 25
No official action taken.
Public,Works Street Maintenance - Function 26
No official action taken.
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416
Public Works Building Maintenance - Function 30
No official action taken.
The Council directed that the Standbv Generator budgeted in this
account be transferred to the Civil Defense Capital Outlay.
Parks & Recreation Department - Function 45
Councilman Thorpe stated that the proposed classification of a
Parks & Recreation Superintendent should be changed to read: Parks
Superintendent. He stated it was at his suggestion this item be placed
in the budget for consideration.
No official action taken.
Mayor Byrnes adjourned the meeting at 10:00 p.m.
ATTEST:
Ic,
City Clerk
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Roy L. B s, M.D., Mayor o
City of Sa Juan Capistrano
`JUN 41673