76-0629_CC_Minutes_Adjourned Regular Meeting214
JUNE 29, 1976
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council was called to
order by Mayor Nash at 5:38 P.M. in the City Council Chamber for
the purpose of conducting a personnel hearing and for continuation
of budget discussions.
ROLL CALL PRESENT: Douglas B. Nash, Mayor
Kenneth E. Friess, Councilman
Richard D. McDowell, Councilman
John B. Sweeney, Councilman
ABSENT: Yvon O. Heckscher, Mayor pro tem
STAFF PRESENT: James S. Mocalis, City Manager; John O'Sullivan,
Director of Administrative Services; James S. Okazaki, City
Attorney; Mary Ann Hanover, City Clerk.
ALSO PRESENT: Gail P. Samota, Clerk -Typist; Lada S. Marx,
Attorney at Law.
PERSONNEL HEARING
(66) Mayor Nash advised that the City Council is meeting as the City's
Personnel Board to hear the appeal of Gail P. Samota, Clerk Typist.
Miss Samota has submitted a written appeal to the disciplinary
action of the Hearing Officer pursuant to Rule XIV of the
Personnel Rules and Regulations.
By memorandum of April 23, 1976, the Director of Administrative
Services had recommended that Gail P. Samota be dismissed from
City Service based on eight charges of alleged violation of the
City's Personnel Ordinance and Rules and a section of the
California Government Code. A personnel hearing was held by the
Hearing Officer/City Manager on May 18, 1976, to consider those
charges; and, subsequently, a total of 15 working days leave of
absence without pay was imposed rather than dismissal.
Mayor Nash declared the Public Hearing open.
The City Attorney explained the procedures necessary to conduct
the hearing, and the Director of Administrative Services reviewed
the charges and the findings of the Hearing Officer. Mr. O'Sullivan
advised that two of the charges had been dismissed.
Mayor Nash advised Miss Samota that she or her attorney could
present any evidence or testimony in behalf of the appeal.
Lada S. Marx, Attorney at Law, 611 Nest 6th Street, Los Angeles,
appeared with Miss Samota and presented testimony appealing the
remaining six charges. Each of said charges were considered
individually, and response to the appeals Nvas presented by
Mr. O'Sullivan. Ms. Marx stated that if violations had occurred,
verbal warnings would have been sufficient in all cases.
Mayor Nash then closed the public Hearing and advised that the
Personnel Board would make a determination within the specified
10 -day period of time; the findings will be based on the appeal
of charges 1 through 4 and 6 and 7 as set forth in the memorandum
from the Director of Administrative Services elated April 23, 1976,
and also set forth in the memorandum from the City Manager dated
June 9, 1976. The recommendation of the Personnel Board will be
forwarded to the Hearing Officer for final action.
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RECESS AND RECONVENE
215
Council recessed at 6:54 P.M. and reconvened at 7:36 P.M. for
continued consideration of the proposed budget document. Mayor
Nash called the meeting to order.
ROLL CALL PRESENT: Douglas B. Nash, Mayor
Kenneth E. Friess, Councilman
Richard D. McDowell, Councilman
ABSENT: Yvon O. Heckscher, Mayor pro tem
John B. Sweeney, Councilman, who
re -joined the meeting at 7:40 P.M.
STAFF PRESENT: James S. Mocalis, City Manager; John O'Sullivan
Director of Administrative Services: William D. Murphy, Director
of Public Works/City Engineer; George N. Lohnes, Associate Civil
Engineer; Thomas G. Merrell, Director of Planning; James S.
Okazaki, City Attorney; Mary Ann Hanover, City Clerk.
DISCUSSION OF PROPOSED BUDGET DOCUMENT
(24) Mayor Nash noted that Council members were in receipt of a
memorandum dated June 28, 1976, from the Director of Administra-
tive Services setting forth budget information requested by
Council.
Recreation Program:
Council commenced their deliberations at Page 51, the Recreation
Program. The Director of Administrative Services advised that
the proposed recreation van shown in Capital outlay would be
implemented on a trial basis and that information on use of the
vehicle and possible outside funding sources would be provided
at a later date.
It was the consensus of the Council that the Recreation Program
continue under the auspices of the City Manager's Department as
a Recreation Function, rather than as a separate City department.
Councilman Sweeney suggested that the City should continue
discussions and correspondence with the School District regarding
use of the District's 10¢ community recreation use tax since the
City has implemented the summer recreation program at school
facilities. Ile stated that the District receives $380,000 from
this tax of which only $4,800 is received by the City for
providing the program.
The City Manager advised that various new legislation is pending
which will require school districts to (1) itemize the manner in
which tax funds are used; (2) utilize excess land for park and
recreation purposes as a primary use; and (3) allow school
districts to offer their land to other agencies for less than
market value.
Mayor Nash directed that updated information be provided to
Council as it is received and that a brief summary of the new
criterial for disposing of school district property be provided.
Commission, Boards, and Committees
Mayor Nash directed that Page 64 of the budget contain an
explanatory footnote to clarify that the increases in costs are
mainly created by a different method of addressing this budgetary
function. Figures are to be provided showing the man hours
allocated to Commission support.
It was the consensus of the Council that the sum of $6500 be
added to the Personnel Summary shown on Page 65. The funds are
for payment of the sum of $25.00 per month to the 22 Commission
and Board members, as follows:
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Mombei•s of the Planning Commission currently receive the sum of
$75.00 per month.
Public Works Department:
Information is to be provided to Council on contract services
rather than purchase of a sidewalk aveeper for use on bike trails,
road shoulders, etc. Estimated costs of contract services for
park maintenance are also to be provided..
Councilman Friess inquired if it were possible to decrease the
number of street lights proposed in subdivisions. The Director
of Administrative Services advised that a report would be forth- _
coming on the status of street lighting systems being installed
in tracts currently in the process of development.
Council discussed the need for formulation of the growth manage-
ment plan prior to considering adoption of a 5 -year budget; a
budget for the 1976-77 fiscal year could be adopted and the
remainder of the budget reassessed after adoption of a growth
plan.
Special Projects:
1. City Code:
It was the consensus of the Council to approve the submittal
of proposals for codification of the City's ordinances for
Council consideration.
2. Records Management:
It was the consensus of the Council that the proposal for
microfilming of City records be submitted during July or
August for Council consideration.
RECESS AND RECONVENE
Council recessed to Executive Session at 10:07 P,M. for discussion
of a personnel matter and reconvened at 10:35 P.M.
ADJOURNMENT
There being no further business before the Council, the meeting
was adjourned at 10:36 P.M. to the next meeting date of Wednesday,
June 30, 1976, at 7:00 P.M. in the City Council Chamber.
Respectfully submitted,
,APPROVED:
UGLAS B. ASH, MAYOR
MARY AHANOV^R, CITY CLERK
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7i
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F 6
Cultural peri' 1+mission
Parks anr+ .,>"r ..pion Commission
Traf''_:•.; .. Pransportation Commission
j:,•r
;t�ctural Board of Review
Mombei•s of the Planning Commission currently receive the sum of
$75.00 per month.
Public Works Department:
Information is to be provided to Council on contract services
rather than purchase of a sidewalk aveeper for use on bike trails,
road shoulders, etc. Estimated costs of contract services for
park maintenance are also to be provided..
Councilman Friess inquired if it were possible to decrease the
number of street lights proposed in subdivisions. The Director
of Administrative Services advised that a report would be forth- _
coming on the status of street lighting systems being installed
in tracts currently in the process of development.
Council discussed the need for formulation of the growth manage-
ment plan prior to considering adoption of a 5 -year budget; a
budget for the 1976-77 fiscal year could be adopted and the
remainder of the budget reassessed after adoption of a growth
plan.
Special Projects:
1. City Code:
It was the consensus of the Council to approve the submittal
of proposals for codification of the City's ordinances for
Council consideration.
2. Records Management:
It was the consensus of the Council that the proposal for
microfilming of City records be submitted during July or
August for Council consideration.
RECESS AND RECONVENE
Council recessed to Executive Session at 10:07 P,M. for discussion
of a personnel matter and reconvened at 10:35 P.M.
ADJOURNMENT
There being no further business before the Council, the meeting
was adjourned at 10:36 P.M. to the next meeting date of Wednesday,
June 30, 1976, at 7:00 P.M. in the City Council Chamber.
Respectfully submitted,
,APPROVED:
UGLAS B. ASH, MAYOR
MARY AHANOV^R, CITY CLERK
NL
7i
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