76-0628_CC_Minutes_Adjourned Regular Meeting212
JUNE 28, 1976
ADJOURNED REGULAR iMEETING OF THE CITY COUNCIL
OF TIIii CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council was called to
order by Mayor Nash at 7:10 P.M. in the City Council Chamber.
ROLL CALL PRESENT: Douglas B. Nash, Mayor
Kenneth E. Friess, Councilman
Richard D. McDowell, Councilman
John B. Sweeney, Councilman
ABSENT: Yvon O. Heckscher, Mayor pro tem,
who joined the meeting at 7:15 P.M.
STAFF PRESENT: James S. Mocalis, City Manager; John O'Sullivan.,
Director of Administrative Services; William D. Murphy, Director
of Public Works/City Engineer; George N. Lohnes, Associate Civil
Engineer; Tom Baker, Recreation Coordinator; Mary Ann Hanover,
City Clerk.
DISCUSSION OF PROPOSED BUDGET DOCUMENT
Mayor Nash noted that the information requested on estimated
costs for a City newsletter, job descriptions for personnel in
the City Manager's office, and City Attorney costs had not been
received. The Director of Administrative Services advised that
the information would be submitted at the meeting of June 29th.
Council noted the discrepancy in City park acreage on Page 2 of
the budget; the Director of Administrative Services advised that
the figures do not include 14 to 16 acres of parkways. In
response to an inquiry from Councilman Sweeney regarding compara-
tive Dark maintenance costs in other jurisdictions, Mr. O'Sullivan
advised that the City's costs for park maintenance for the next 5
years range from $2500 to $3920 per year per acre.
Mayor Nash stated his concern with the fact that the proposed
budget is based on a growth factor of 700 building units per
year, as shown in the General Plan, for projecting revenues,
expenditures, and staffing. The Mayor advised that an inspection
of building activity records shows that an average of 647 units
per year have been approved since 1970; that in general the
community has rejected that type of growth rate and is committed
to a more orderly rate of growth than 700 units per year; and,
that the proposed budget is a growth -oriented document. The
City Manager advised that the proposed budget is a flexible
document; and, when growth management plans are adopted, the
projections for future years will be amended.
Councilman Friess suggested that a phasing program be implemented
for employment of administrative personnel rather than including
the additional staff in the 1976-77 budget; he noted that the
projected population of approximately 25,000 by 1981 may not be
reached within that time period. Councilman Sweeney suggested
the proposed total number of employees be established at 51
rather than 53.
In discussing the Comparison of Proposed Budgets to Prior Years
Expenditure, Council suggested that the costs for fringe benefits,
etc. be itemized separately, rather than being included with
Legislative and Administrative figures. The Vehicle Storage
facility is to be removed from Page 3, Capital and Special Projects.
RECESS AND.RECONVENE
Council recessed at 9:12 P.M. and reconvened at 9:28 P.M.
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213
CONTINUATION OF BUDGET DISCUSSIONS
City Managor/Administrative Services Departments:
CounciIreceived copies of proposed personne darts for the
City Manager's Department and Administrative Services Depart-
ment, which are to be retained as two separate departments.
With regard to the City Manager's budget, it was the consensus
of the Council that the: proposed position of Assistant City
Manager be deleted; there was no objection to the inclusion
of an Administrative Assistant position.
With regard to the Administrative Services Department, there was
no objection to the addition of the positions of Accountant,
Account Clerk, Secretary I, and Receptionist. The new position
of Administrative Services Officer is also proposed.
City Clerk's Department:
Councilman `fellow—ell suggested that a position be added to the
City Clerk's Department for business license enforcement in the
field. It was the consensus of the Council that data be
furnished on the feasibility of including this position in the
budget. There was no objection to the addition of a one-half
time Typist Clerk position.
City Attorney:
CouncilmanHockscher suggested that the City Attorney budget
had reached the point that, from a productivity standpoint,
consideration should be given to full-time services of a
City Attorney and secretarial services. The City Manager
advised that cost figures would be forthcoming shortly,
Mayor Nash directed that the submittal of the City Attorney's
Council Agenda memoranda be re -instituted.
Community Promotion:
The Director of Services will provide Council with
further information on current requests for community promotion
funds at a later date.
Council continued their deliberations of the proposed budget
document through Page 50.
ADJOURNMENT
The meeting was adjourned at 10:30 P.M.
of Tuesday, June 29, 1976, at 5:30 P.M.
Chamber for the purpose of conducting a
for continuation of budget discussions.
APPROVED:
to the next meeting date
in the City Council
personnel hearing and
Respectfully submitted,
MARY AllrANOVER, CITY CLERK --
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