76-0621_CC_Minutes_Adjourned Regular Meeting200
JUNE 21, 1976,
ADJOURNED REGULAR MEETING OF TID3 CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council of the City of
San Juan Capistrano, California, was called to order by Mayor
Nash at 7:10 P.M. in the City Council Chamber.
ROLL CALL: PRESENT: Douglas B. Nash, Mayor
Yvon O. Heckscher, Mayor pro tem
Kenneth E. Friess, Councilman
Richard D. McDowell, Councilman
John B. Sweeney, Councilman
ABSENT: None
STAFF PRESENT: James S. Mocalis, City Manager; John O'Sullivan, _-
Director of Administrative Services; William D. Murphy, Director
of Public Works/City Engineer; Thomas G. Merrell, Director of
Planning; Tom Baker, Recreation Coordinator; Mary Ann Hanover,
City Clerk.
BIDS, CONTRACTS, AGREEMENTS
1. AGREEMENT FOR POSTPONEMENT OF TIME FOR
FILING LEGAL ACTION (MISSION HILLS RANCH, INC,) -
(35) Council received copies of a report dated June 2, 1976, from
the City Manager forwarding copies of a letter dated May 20,
1976, from Justus Gilfillan, representative of Mission Hills
Ranch, Inc. The developer is requesting that Council agree
to a one-year extension to July 8, 1977, of the time within
which a. suit for damages may be filed against the City with
regard to the proposed subdivision of approximately 157 acres
of land owned by Mission Hills Ranch, Inc, The corporation
filed a claim for damages in December, 1975, which was
denied by the City Council on January 7, 1976; and, the
current statutory limit for filing suit is July 7, 1976.
Council discussed the pros and cons of denying the request
or agreeing to the extension. In response to an inquiry from
Councilman Friess, the Director of Planning advised that the
Planning Commission will be considerin^ a General Plan Amend-
ment for this property at their meeting of June 22, and the
Commission recommendation will be forwarded to the City
Council for their meeting of July 7th.
It was moved by Councilman Friess that no action be taken
on the petition pending Council consideration of the matter
on July 7, 1976. Justus Gilfillan addressed the Council and
stated that their counsel has interpreted the deadline for
filing action as no later than July 7th and has advised that
suit be filed no later than July 2, 1976. Councilman Friess
then withdrew the motion. The City Manager clarified that
it was staff's understanding that there would be no lawsuit
if action by the Planning Commission and the City Council
on the General Plan Amendment is acceptable to the developer.
It was moved by Mayor Nash and seconded by Councilman Friess
that the request of Mission Hills Ranch, Inc. for a one-year
extension of time for filing suit be denied and the deadline
date not be extended. The motion carried by the following
vote:
AYES: Councilmen Friess, Heckscher and Mayor Nash
NOES: Councilmen Sweeney and McDowell
ABSENT: None
_1_ 6/21/76
207
WAIVER OF BUSINESS LICENSE FEES -
(26) Council received copies of a report dated June 21, 1976, from
the City Clerk forwarding the request of the Citizens Fourth
of July Committee that the City Council authorize the waiver
of business license fees for local service groups partici-
pating in the celebration planned for July 4, 1976.
It was moved by Councilman McDowell, seconded by Councilman
Heckscher and unanimously carried to authorize the City Clerk
to waive the payment of business license fees for groups
participating in the "Old Fashioned Fourth" celebration, as
coordinated by the Citizens Committee, scheduled for Sunday,
July 4, 1976. The names of those organizations are listed
in the report; Council concurs that payment of license fees
may be waived for additional local service groups taking
part in this event.
. COUNCIL REMARKS
1. CITY COUNCIL AGENDA
(32) Councilman Sweeney suggested that a "sign -in" log be imple-
mented and maintained by the City Clerk. The log would
contain the name and address and description of the subject
matter of persons wishing to address the Council during the
"Oral Communications" portion of the Agenda. Councilman
Sweeney also suggested that the "Oral Communications"
category appear earlier on the Council Agenda.
2. PROPOSED NESTING PLACES FOR SWALLOWS
(57) Councilman Sweeney suggested that the City consider install-
ing structures with tile roofs similar to those outside of
the telephone company offices on E1 Camino Real to serve as
nesting places for swallows. They would be placed in areas
where soil and water are readily available, with a trial
structure located at the new park location at the confluence
of the Trabuco and San Juan Creeks. Councilman Friess
suggested that youth organizations such as the Boy Scouts
and 4-11 Club be contacted to ascertain their interest in
implementing the nesting places as service projects.
3. SUMMER RECREATION PROGRAM
(62) Councilman Sweeney commended Tom Baker, Recreation Coordinator,
and the members of the Parks and Recreation Commission for
the organization of the summer program and the brochure of
activities.
CONSIDERATION OF PROPOSED FIVE-YEAR BUDGET, 1976 - 1981
(24) PLANNING DEPARTMENT:
Council commenced their discussion of the proposed budget at
Page 47, and the Director of Planning provided copies of the
Planning Department Budget Commentary.
Mayor Nash stated that the budget departmental format seems
confusing and suggested that the "Function" description
appear at the right-hand side of each page rather than at
the center.
-2- 6/2.1/76
Council members .i'_.( -..sed the possibility of increasing
interaction ri- ne County Building & Safety personnel so
that the; n,- more cognizant of the City's regulations. The
fp-.<;ibflli y of performing an audit of building services was
'11so discussed. The Director of Planning advised that
involvement between City and County personnel is increasing
and that County building and safety personnel are willing
to tailor their services to local needs. Mayor Nash directed
that the City Manager communicate the City's desires to the
County and that a review of building and safety inspection
costs be performed.
RECESS AND RECONVENE
Council recessed at 8:45 P.M. and reconvened at 9:02 P.M.
CONTINUATION OF BUDGET DISCUSSION
RECREATION PROGRAM:
Council continued their discussion at Page 52, the Recreation
budget. It was suggested that rather than purchase a mobile
recreation van, the progran be on a trial basis using
existing City vehicles or lease vehicles.
Councilman Heckscher requested receipt of a report showing
percentage figures of age levels of participants in the
recreation program and whether or not they are City residents.
COIBU SSIONS. BOARDS, AND COMMITTEES:
Council requested that all Commissions and the Architectural
Board of Review be included on Page 65, and continued their
discussion through Page 66 of the proposed budget.
PROPOSED CITY NEWSLETTER:
Councilman McDowell suggested that a return postcard be
included in proposed City newsletter mailings so that
recipients may indicate whether or not they wish to continue
receiving a newsletter.
RECESS AND RECONVENE
Council recessed to Executive Session at 1C:12 P.M. for discussion
of personnel matters and reconvened at 10:30 P.M.
ADJOURNMENT
The meeting was adjourned at 10:35 P.M. to the next meeting date
of Wednesday, June 23, 1976, at 7:00 P.M. in the City Council
Chamber.
APPROVED:
�i••ti ZL-.�L
DLAS SI MAYOR
, MA
LII
Respectfully submitted,
Li�iL J
MARY ANN IA OVER, CITY CLERK
-3- 6/21/76