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79-0723_CC_Minutes_Adjourned Regular Meeting425 JULY 23, 1979 ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA The Adjourned Regular Meeting of the City Council of the City of San Juan Capistrano, California, was called to order by Mayor Friess at 4:00 P.M., in the City Council Chamber. ' EXECUTIVE SESSION The Council adjourned to an Executive Session at 4:00 P.M., the City Clerk being excused therefrom, and reconvened at 7:09 P.M. ROLL CALL PRESENT: Kenneth E. Friess, Mayor Gary L. Hausdorfer, Councilman Lawrence F. Buchheim, Councilman Phillip R. Schwartze, Councilman James F. Thorpe, Councilman ABSENT: None STAFF PRESENT: James S. Mocalis, City Manager; E. Phillip Hale, Assistant City Manager/Director of Administrative Services; William D. Murphy, Director of Public Works/City Engineer; Thomas G. Merrell, Director of Community Planning and Development; Mary Ann Hanover, City Clerk DEPARTMENT OF COMMUNITY PLANNING AND DEVELOPMENT 1. WORKLOAD MANAGEMENT PROPOSAL ' (68) Written Communications: (1) Report dated June 20, 1979, from the Director of Community Planning and Development outlining a Workload Management Program to establish priorities for processing development proposals on a first-come, first-served basis in order to improve response to applications submitted for land use and development. (2) Memorandum dated July 23, 1979, from Councilman Phillip Schwartze suggesting a course of action for improving processing of development proposals. Discussion: Councilman Schwartze advised that the City of Irvine and County of Orange both give developers the option of placing funds in a trust account to pay for additional staff, if the developers wish to expedite the planning process. Mayor Friess suggested consideration of using Systems Development Tax funds to hire consultant planning firm personnel for a prescribed period of time. Councilmen Thorpe and Hausdorfer noted opposition to the suggestion in Councilman Schwartze's memo that the City Council schedule weekly meetings. Council discussed a proposal adding a map draftsman and consultant planner to alleviate staff workload. Mayor Friess suggested that a report be prepared for the meeting of August 1 with an update of projects needing additional Council policy input. Councilman Buchheim commented that projects of economic benefit to the City should be expedited and that he is not adverse to the addition of staff positions; Councilman Thorpe noted that the addition of a draftsman position can be supported, but that consultants should be reviewed by the City Council in order to clarify the consultant's position in the decision-making process; additional personnel should -1- 7/23/79 426 be hired on a contract basis; projects should be given a definite waiting period. Councilman Schwartze stated he would prefer adding a full-time graphics position; additional planning services'should be provided by an independent consultant. Request for Additional Information: With the concurrence of Council, Mayor Friess directed that additional information be provided at the meeting of August 1 on the proposed addition of professional planning assistance _ and a map draftsman position for the Department of Community Planning and Development, as well as funding methods. Mayor Friess also requested that Council Members be prepared to discuss the suggestions contained in the July 23 memorandum from Councilman Schwartze. RELEASE OF OCCUPANCY PERMITS, TRACT 7673 (85) Written Communications: (1) Report dated July 23, 1979, from the Director of Public Works citing the status of improvements and compliance with conditions of approval for Tract 7673, Mission Woods, for Council consideration of release of occu- pancy permits, pursuant to City Council direction on June 6, 1979. For processing purposes, the development has been separated into four phases. (2) Letter dated July 17, 1979, from Robert E. Maurer requesting release of occupancy permits at this time. Mr. Maurer addressed the Council and advised that all major public improvements are installed and requested release of permits subject to meeting all building and engineering requirements and the four conditions set forth in the memorandum from the Director of Public Works; i.e., com- pletion of all exterior work and landscaping, control of construction vehicles, and emphasis on clean-up in approved phases. Discussion: Councilman Schwartze noted that the tract roads are in and improved and that traffic would not flow through adjacent development. Mayor Friess suggested that a letter agreement be entered into between the City and home buyers in the tract with regard to the status of tract improvements. Release of Occupancy Permits, Tract 7673: It was moved by Councilman Bausdorfer, seconded by Councilman Schwartze and unanimously carried to authorize release of occupancy permits for the four phases of Tract 7673, Lots 1 through 31 and Lots 62 through 79, subject to the following conditions: The lots are to meet all requirements of the Building and Safety Division, Engineering Division, and Planning Department; All exterior work is completed in all units including facia, block walls, etc; Landscaping completed pursuant to the letter of April 10, 1979, from the Director of Community Planning and Development; Construction vehicles are controlled, with the exception of those contractors involved with the finish electrical, plumbing and flooring; A special emphasis is placed on a continued cleaning effort in the approved phases of the Tract; A letter waiver is to be provided to each home buyer acknowledging the status of tract improvements. -2- 7/23/79 4 ti 7 In addition, any conflicts in processing the release of occupancy permits is to be brought to the Council for further review. Councilman Thorpe noted for the record that Council approval of the release of occupancy permits for Tract 7673 was in recognition of the fact that this particular tract was caught in the transition of the Council policy established on June 6, 1979, that occupancy permits are not to be released until all tract improvement conditions have been met; tracts starting the planning process should be prepared to complete all improvements before requesting release of occupancy permits. INDIAN BURIAL SITE, TRACT 7673 (MAURER) ' (85) written Communications: Report dated July 23, 1979, from Pamela [iallan, Administrative Aide, forwarding a report by N. Nelson Leonard, III, archae- ologist, regarding a Native American burial site uncovered during repair of a water line within Tract 7673 in the vicinity of the Parra Adobe. The site survey over 2 resi- dential lots conducted on July 17 resulted in a recommenda- tion that an evaluation test pit be hand dug adjacent to the burial site with examination of materials at progressive levels of 10 centimeters; the report was accomplished on behalf of the Juaneno Indian Band and with the consent of the developer. Residential units are in the process of being completed on the properties. Mrs. Hallan advised that the recommendation would allow installation of landscaping, but would preclude the installation of such items as swimming pools which require excavation. Ray Belardes, 16760 Paradise Mountain Road, Valley Center, ' 92082, spokesman for the Juaneno Band, addressed the Council in support of preservation of the site and its listing on the City's Inventory of Historic Sites, and requested that the organization be included in the preparation of environmental impact reports. Marie Patterson, member of the Juaneno Band, advised that burial grounds are subject to the State cemetary laws, spoke in support of Mr. Leonard's recommendation, and offered to contribute time to the site evaluation project. Robert Maurer, developer, advised that one of the homes has been sold, advised that an archaeological survey had been conducted during the development process, and stated he would prefer to withhold comment at this time regarding additional conditions being placed on the 2 lots. The City Attorney requested an opportunity to review the matter.prior to Council action being taken. tional Authorization 14 It was moved by Councilman Hausdorfer, seconded by Councilman Thorpe and unanimously carried to direct the City Attorney to research all pertinent legal aspects of the situation and, with the conditions that the City is within proper legal bounds and with the consent of the developer, that staff be authorized to expend an amount not to exceed $4,000 for the study and excavation project. -3- 7/23/79 PUBLIC HEARINGS 1. PROPOSED ADOPTION OF THE FISCAL BUDGET FOR THE PERIOD JULY 1, 1979 - JUNE 30, 1984 (CONTINUATION) (24) Written Communications: (1) Report dated July 23, 1979, from the Assistant City Manager/Director of Administrative Services, recommending revisions to Historic Preservation Funding sources for the Harrison House, Montanez Adobe, and Parra Adobe projects, with funds allocated in the amounts of $42,000, $56,000, and $30,000, respectively, from Systems Development Funds. (2) Report dated July 23, 1979, from the Assistant City _ Manager/Director of Administrative Services setting forth the Community Organization budget requests for 1979-80 received from the Chamber of Commerce, Historical Society, Fiesta Association, and Community Counseling Center. The 4th of July Association has advised that City funds are no longer needed. (3) Report dated July 19, 1979, from the Director of Recreation, setting forth a breakdown of improvement costs for the Hot Springs Dance Hall in the total amount of $38,000. (4) Report dated July 20, 1979, from William R. Hull, CHNMB Associates, consultants for the Downtown Study, citing the items included in the action project budget for the Downtown Plaza and Parking Study in the proposed amount of $690,000. (5) Report dated July 23, 1979, from the Public Works Department listing 4 alternate budgets for the Camino _ del Avion storm drain project. (6) Letter dated July 23, 1979, from Bruce Winton, General Partner, Capistrano Airport and Industrial Park, requesting priority placement for the development of Tract 10564 should the Workload Management proposal be adopted. Public Hearing: Notice of Continuation having been given as required by law, Mayor Friess opened the Public Hearing and the following persons responded: (1) Marilyn Williams 29931 Camino Capistrano, cited concerns with the Workload Management proposal, funding required for projects under consideration, the Downtown Study and traffic circulation, and noted support for use of business license fees to fund the Chamber of Commerce. Council considered the following items concurrently with the Public Hearing: Item Disposition (1) Purchase of Dump Truck, The amount of $22,000 is to be Public Works Department included in the budget for replace- ment costs. (2) Chamber of Commerce Funding There was a concurrence of Council (29) to approve funding in the amount of $11,200; staff is directed to report further on funding sources. -4- 7/23/79 (8) Equestrian Trail Easement, Tracts 9382 and 7673 - Trail Fencing and Landscaping (85) It was moved by Councilman Schwartze, seconded by Councilman Thorpe and unanimously carried that funds in the amount of $10,000 be allocated for the construction of a trail fence through the SDG&E power line easement adjacent to Tract 7673. It was moved by Councilman Thorpe, seconded by Councilman Schwartze and unanimously carried to direct staff to submit a landscaping plan for the trail in an amount not to exceed $7,000 with minimal maintenance provisions. (9) Funding of Harrison House, There was a consensus that the Montanez Adobe, and development funds be allocated from Parra Adobe projects the General Fund, rather than Systems (23) Development funds. (10) Traffic Circulation - With Council concurrence, Mayor San Joaquin Corridor/ Friess directed that a report on Local Traffic Concerns the San Joaquin corridor transpor- (87) tation study be placed on the August 1 Council Agenda. Community traffic circulation concerns are to be placed on the Council Agenda of September 19, including the San Juan Creek Bridge, Alipaz Street North, MultiModal Terminal, Los Rios Project, Downtown Plaza and Parking Report and Road Status Map. The Agenda is to be limited to items dealing with local transport. -5- 7/23/79 429 Item Disposition (3) Historical Society There was a concurrence of Council (61) that funding continue in the amount of $5,900 per year. (4) Fiesta Association A statement is to be included in (61) the budget that the funds are expended by the Public Works Department. (5) 4th of July Association Budgeted funds to be deleted at the ' (61) request of the Association. Mayor Friess recommended that the Associa- tion consider the use of Descanso Park and the City parking lot for future 4th of July celebrations. (6) Hot Springs Dance Hall The amount of $2,800 is to be (23) deleted from the Recreation Depart- ment Capital Outlay budget. (7) Equestrian Trail System, Council concurred that a policy Policy Statement be written whereby all bicycle (62) and feeder and general plan equestrian/hiking trails are included in tract development grading plans and including the status of trails in the area of the tract. (8) Equestrian Trail Easement, Tracts 9382 and 7673 - Trail Fencing and Landscaping (85) It was moved by Councilman Schwartze, seconded by Councilman Thorpe and unanimously carried that funds in the amount of $10,000 be allocated for the construction of a trail fence through the SDG&E power line easement adjacent to Tract 7673. It was moved by Councilman Thorpe, seconded by Councilman Schwartze and unanimously carried to direct staff to submit a landscaping plan for the trail in an amount not to exceed $7,000 with minimal maintenance provisions. (9) Funding of Harrison House, There was a consensus that the Montanez Adobe, and development funds be allocated from Parra Adobe projects the General Fund, rather than Systems (23) Development funds. (10) Traffic Circulation - With Council concurrence, Mayor San Joaquin Corridor/ Friess directed that a report on Local Traffic Concerns the San Joaquin corridor transpor- (87) tation study be placed on the August 1 Council Agenda. Community traffic circulation concerns are to be placed on the Council Agenda of September 19, including the San Juan Creek Bridge, Alipaz Street North, MultiModal Terminal, Los Rios Project, Downtown Plaza and Parking Report and Road Status Map. The Agenda is to be limited to items dealing with local transport. -5- 7/23/79 41: 3 0 Item Traffic Circulation (continued) (11) Multi -Modal Terminal (88) (12) Capital Projects - Mission Bell Park/Calle Aspero Improvements (24) (13) Del Avion Storm Drain (80) Disposition Councilman Thorpe requested that the Rancho Viejo Bridge be considered on August 15. Council discussed the project in relation to the Downtown Study and approved funding of $10,000, with $5,000 allocated from Systems De- velopment Funds and $5,000 from Gas Tax Funds. The Director of Administrative Services advised that $25,000 should be added for Mission Bell Park and _ $35,000 for Calle Aspero. It was moved by Councilman Schwartze seconded by Councilman Hausdorfer and unanimously carried to approve funding in the amount of $1,043,000 on a loan basis from the Agriculture Preservation Fund for drainage into the Del Avion Storm Drain by means of a manifold -design pipe adjacent to the Del Obispo Street line. (Alternate Two of the Public Works Department Memorandum dated July 23.) Mayor Friess continued the Public Hearing to the meeting of August 1, 1979. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 11:15 P.M., to the next regular meeting date of Wednesday, August 1, 1979, at 7:00 P.M., in the City Council Chamber. Respectfully submitted, ��A„ 50 .AX i/tt ATTEST: 10 KENNETH E. RIESS, MAYOR `5 -6- 7/23/79