79-0723_CC_Minutes_Adjourned Regular Meeting425
JULY 23, 1979
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council of the City of San
Juan Capistrano, California, was called to order by Mayor Friess at
4:00 P.M., in the City Council Chamber.
' EXECUTIVE SESSION
The Council adjourned to an Executive Session at 4:00 P.M., the
City Clerk being excused therefrom, and reconvened at 7:09 P.M.
ROLL CALL PRESENT: Kenneth E. Friess, Mayor
Gary L. Hausdorfer, Councilman
Lawrence F. Buchheim, Councilman
Phillip R. Schwartze, Councilman
James F. Thorpe, Councilman
ABSENT: None
STAFF PRESENT: James S. Mocalis, City Manager; E. Phillip Hale,
Assistant City Manager/Director of Administrative Services;
William D. Murphy, Director of Public Works/City Engineer;
Thomas G. Merrell, Director of Community Planning and Development;
Mary Ann Hanover, City Clerk
DEPARTMENT OF COMMUNITY PLANNING AND DEVELOPMENT
1. WORKLOAD MANAGEMENT PROPOSAL
' (68) Written Communications:
(1) Report dated June 20, 1979, from the Director of
Community Planning and Development outlining a Workload
Management Program to establish priorities for processing
development proposals on a first-come, first-served
basis in order to improve response to applications
submitted for land use and development.
(2) Memorandum dated July 23, 1979, from Councilman Phillip
Schwartze suggesting a course of action for improving
processing of development proposals.
Discussion:
Councilman Schwartze advised that the City of Irvine and
County of Orange both give developers the option of placing
funds in a trust account to pay for additional staff, if the
developers wish to expedite the planning process. Mayor
Friess suggested consideration of using Systems Development
Tax funds to hire consultant planning firm personnel for a
prescribed period of time. Councilmen Thorpe and Hausdorfer
noted opposition to the suggestion in Councilman Schwartze's
memo that the City Council schedule weekly meetings. Council
discussed a proposal adding a map draftsman and consultant
planner to alleviate staff workload. Mayor Friess suggested
that a report be prepared for the meeting of August 1 with
an update of projects needing additional Council policy
input. Councilman Buchheim commented that projects of
economic benefit to the City should be expedited and that he
is not adverse to the addition of staff positions; Councilman
Thorpe noted that the addition of a draftsman position can
be supported, but that consultants should be reviewed by the
City Council in order to clarify the consultant's position
in the decision-making process; additional personnel should
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426
be hired on a contract basis; projects should be given a
definite waiting period. Councilman Schwartze stated he
would prefer adding a full-time graphics position; additional
planning services'should be provided by an independent
consultant.
Request for Additional Information:
With the concurrence of Council, Mayor Friess directed that
additional information be provided at the meeting of August 1
on the proposed addition of professional planning assistance _
and a map draftsman position for the Department of Community
Planning and Development, as well as funding methods. Mayor
Friess also requested that Council Members be prepared to
discuss the suggestions contained in the July 23 memorandum
from Councilman Schwartze.
RELEASE OF OCCUPANCY PERMITS, TRACT 7673
(85) Written Communications:
(1) Report dated July 23, 1979, from the Director of Public
Works citing the status of improvements and compliance
with conditions of approval for Tract 7673, Mission
Woods, for Council consideration of release of occu-
pancy permits, pursuant to City Council direction on
June 6, 1979. For processing purposes, the development
has been separated into four phases.
(2) Letter dated July 17, 1979, from Robert E. Maurer
requesting release of occupancy permits at this time.
Mr. Maurer addressed the Council and advised that all major
public improvements are installed and requested release of
permits subject to meeting all building and engineering
requirements and the four conditions set forth in the
memorandum from the Director of Public Works; i.e., com-
pletion of all exterior work and landscaping, control of
construction vehicles, and emphasis on clean-up in approved
phases.
Discussion:
Councilman Schwartze noted that the tract roads are in and
improved and that traffic would not flow through adjacent
development. Mayor Friess suggested that a letter agreement
be entered into between the City and home buyers in the
tract with regard to the status of tract improvements.
Release of Occupancy Permits, Tract 7673:
It was moved by Councilman Bausdorfer, seconded by Councilman
Schwartze and unanimously carried to authorize release of
occupancy permits for the four phases of Tract 7673, Lots 1
through 31 and Lots 62 through 79, subject to the following
conditions:
The lots are to meet all requirements of the
Building and Safety Division, Engineering Division,
and Planning Department;
All exterior work is completed in all units including
facia, block walls, etc;
Landscaping completed pursuant to the letter of
April 10, 1979, from the Director of Community
Planning and Development;
Construction vehicles are controlled, with the
exception of those contractors involved with the
finish electrical, plumbing and flooring;
A special emphasis is placed on a continued cleaning
effort in the approved phases of the Tract;
A letter waiver is to be provided to each home buyer
acknowledging the status of tract improvements.
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4 ti 7
In addition, any conflicts in processing the release
of occupancy permits is to be brought to the Council
for further review.
Councilman Thorpe noted for the record that Council approval
of the release of occupancy permits for Tract 7673 was in
recognition of the fact that this particular tract was
caught in the transition of the Council policy established
on June 6, 1979, that occupancy permits are not to be released
until all tract improvement conditions have been met; tracts
starting the planning process should be prepared to complete
all improvements before requesting release of occupancy
permits.
INDIAN BURIAL SITE, TRACT 7673 (MAURER)
' (85) written Communications:
Report dated July 23, 1979, from Pamela [iallan, Administrative
Aide, forwarding a report by N. Nelson Leonard, III, archae-
ologist, regarding a Native American burial site uncovered
during repair of a water line within Tract 7673 in the
vicinity of the Parra Adobe. The site survey over 2 resi-
dential lots conducted on July 17 resulted in a recommenda-
tion that an evaluation test pit be hand dug adjacent to the
burial site with examination of materials at progressive
levels of 10 centimeters; the report was accomplished on
behalf of the Juaneno Indian Band and with the consent of
the developer. Residential units are in the process of
being completed on the properties. Mrs. Hallan advised that
the recommendation would allow installation of landscaping,
but would preclude the installation of such items as swimming
pools which require excavation.
Ray Belardes, 16760 Paradise Mountain Road, Valley Center,
' 92082, spokesman for the Juaneno Band, addressed the Council
in support of preservation of the site and its listing on
the City's Inventory of Historic Sites, and requested that
the organization be included in the preparation of environmental
impact reports.
Marie Patterson, member of the Juaneno Band, advised that
burial grounds are subject to the State cemetary laws, spoke
in support of Mr. Leonard's recommendation, and offered to
contribute time to the site evaluation project.
Robert Maurer, developer, advised that one of the homes
has been sold, advised that an archaeological survey had
been conducted during the development process, and stated
he would prefer to withhold comment at this time regarding
additional conditions being placed on the 2 lots.
The City Attorney requested an opportunity to review the
matter.prior to Council action being taken.
tional Authorization
14
It was moved by Councilman Hausdorfer, seconded by Councilman
Thorpe and unanimously carried to direct the City Attorney
to research all pertinent legal aspects of the situation
and, with the conditions that the City is within proper
legal bounds and with the consent of the developer, that
staff be authorized to expend an amount not to exceed
$4,000 for the study and excavation project.
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PUBLIC HEARINGS
1. PROPOSED ADOPTION OF THE FISCAL BUDGET FOR THE
PERIOD JULY 1, 1979 - JUNE 30, 1984 (CONTINUATION)
(24) Written Communications:
(1) Report dated July 23, 1979, from the Assistant City
Manager/Director of Administrative Services, recommending
revisions to Historic Preservation Funding sources for
the Harrison House, Montanez Adobe, and Parra Adobe
projects, with funds allocated in the amounts of
$42,000, $56,000, and $30,000, respectively, from Systems
Development Funds.
(2) Report dated July 23, 1979, from the Assistant City _
Manager/Director of Administrative Services setting
forth the Community Organization budget requests for
1979-80 received from the Chamber of Commerce, Historical
Society, Fiesta Association, and Community Counseling
Center. The 4th of July Association has advised that
City funds are no longer needed.
(3) Report dated July 19, 1979, from the Director of
Recreation, setting forth a breakdown of improvement
costs for the Hot Springs Dance Hall in the total amount
of $38,000.
(4) Report dated July 20, 1979, from William R. Hull, CHNMB
Associates, consultants for the Downtown Study, citing
the items included in the action project budget for the
Downtown Plaza and Parking Study in the proposed amount
of $690,000.
(5) Report dated July 23, 1979, from the Public Works
Department listing 4 alternate budgets for the Camino _
del Avion storm drain project.
(6) Letter dated July 23, 1979, from Bruce Winton, General
Partner, Capistrano Airport and Industrial Park,
requesting priority placement for the development of
Tract 10564 should the Workload Management proposal
be adopted.
Public Hearing:
Notice of Continuation having been given as required by law,
Mayor Friess opened the Public Hearing and the following
persons responded:
(1) Marilyn Williams 29931 Camino Capistrano, cited concerns
with the Workload Management proposal, funding required
for projects under consideration, the Downtown Study and
traffic circulation, and noted support for use of business
license fees to fund the Chamber of Commerce.
Council considered the following items concurrently with the
Public Hearing:
Item Disposition
(1) Purchase of Dump Truck, The amount of $22,000 is to be
Public Works Department included in the budget for replace-
ment costs.
(2) Chamber of Commerce Funding There was a concurrence of Council
(29) to approve funding in the amount
of $11,200; staff is directed to
report further on funding sources.
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(8) Equestrian Trail Easement,
Tracts 9382 and 7673 -
Trail Fencing and
Landscaping
(85)
It was moved by Councilman Schwartze,
seconded by Councilman Thorpe and
unanimously carried that funds in
the amount of $10,000 be allocated
for the construction of a trail fence
through the SDG&E power line easement
adjacent to Tract 7673.
It was moved by Councilman Thorpe,
seconded by Councilman Schwartze and
unanimously carried to direct staff
to submit a landscaping plan for the
trail in an amount not to exceed
$7,000 with minimal maintenance
provisions.
(9) Funding of Harrison House, There was a consensus that the
Montanez Adobe, and development funds be allocated from
Parra Adobe projects the General Fund, rather than Systems
(23) Development funds.
(10) Traffic Circulation - With Council concurrence, Mayor
San Joaquin Corridor/ Friess directed that a report on
Local Traffic Concerns the San Joaquin corridor transpor-
(87) tation study be placed on the
August 1 Council Agenda.
Community traffic circulation
concerns are to be placed on the
Council Agenda of September 19,
including the San Juan Creek
Bridge, Alipaz Street North,
MultiModal Terminal, Los Rios
Project, Downtown Plaza and
Parking Report and Road Status
Map. The Agenda is to be limited
to items dealing with local
transport.
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429
Item
Disposition
(3)
Historical Society
There was a concurrence of Council
(61)
that funding continue in the amount
of $5,900 per year.
(4)
Fiesta Association
A statement is to be included in
(61)
the budget that the funds are
expended by the Public Works
Department.
(5)
4th of July Association
Budgeted funds to be deleted at the
'
(61)
request of the Association. Mayor
Friess recommended that the Associa-
tion consider the use of Descanso
Park and the City parking lot for
future 4th of July celebrations.
(6)
Hot Springs Dance Hall
The amount of $2,800 is to be
(23)
deleted from the Recreation Depart-
ment Capital Outlay budget.
(7)
Equestrian Trail System,
Council concurred that a policy
Policy Statement
be written whereby all bicycle
(62)
and feeder and general plan
equestrian/hiking trails are
included in tract development
grading plans and including the
status of trails in the area of
the tract.
(8) Equestrian Trail Easement,
Tracts 9382 and 7673 -
Trail Fencing and
Landscaping
(85)
It was moved by Councilman Schwartze,
seconded by Councilman Thorpe and
unanimously carried that funds in
the amount of $10,000 be allocated
for the construction of a trail fence
through the SDG&E power line easement
adjacent to Tract 7673.
It was moved by Councilman Thorpe,
seconded by Councilman Schwartze and
unanimously carried to direct staff
to submit a landscaping plan for the
trail in an amount not to exceed
$7,000 with minimal maintenance
provisions.
(9) Funding of Harrison House, There was a consensus that the
Montanez Adobe, and development funds be allocated from
Parra Adobe projects the General Fund, rather than Systems
(23) Development funds.
(10) Traffic Circulation - With Council concurrence, Mayor
San Joaquin Corridor/ Friess directed that a report on
Local Traffic Concerns the San Joaquin corridor transpor-
(87) tation study be placed on the
August 1 Council Agenda.
Community traffic circulation
concerns are to be placed on the
Council Agenda of September 19,
including the San Juan Creek
Bridge, Alipaz Street North,
MultiModal Terminal, Los Rios
Project, Downtown Plaza and
Parking Report and Road Status
Map. The Agenda is to be limited
to items dealing with local
transport.
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41: 3 0
Item
Traffic Circulation
(continued)
(11) Multi -Modal Terminal
(88)
(12) Capital Projects -
Mission Bell Park/Calle
Aspero Improvements
(24)
(13) Del Avion Storm Drain
(80)
Disposition
Councilman Thorpe requested that
the Rancho Viejo Bridge be
considered on August 15.
Council discussed the project in
relation to the Downtown Study and
approved funding of $10,000, with
$5,000 allocated from Systems De-
velopment Funds and $5,000 from
Gas Tax Funds.
The Director of Administrative
Services advised that $25,000 should
be added for Mission Bell Park and _
$35,000 for Calle Aspero.
It was moved by Councilman Schwartze
seconded by Councilman Hausdorfer
and unanimously carried to approve
funding in the amount of $1,043,000
on a loan basis from the Agriculture
Preservation Fund for drainage into
the Del Avion Storm Drain by means
of a manifold -design pipe adjacent
to the Del Obispo Street line.
(Alternate Two of the Public Works
Department Memorandum dated July 23.)
Mayor Friess continued the Public Hearing to the meeting of
August 1, 1979.
ADJOURNMENT
There being no further business before the Council, the meeting was
adjourned at 11:15 P.M., to the next regular meeting date of
Wednesday, August 1, 1979, at 7:00 P.M., in the City Council Chamber.
Respectfully submitted,
��A„ 50 .AX
i/tt
ATTEST:
10 KENNETH E. RIESS, MAYOR `5
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