78-1207_CC_Minutes_Adjourned Regular Meeting15'7
DECEMBER 7, 1978
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council of the City of
San Juan Capistrano, California, was called to order by Mayor
Friess at 7:07 P.M., in the City Council Chamber for the purpose
'
of completing the December 6, 1978, Agenda.
ROLL CALL PRESENT: Kenneth E. Friess, Mayor
James F. Thorpe, Mayor pro tem
(arrived at 7:10 P.M.)
Lawrence F. Buchheim, Councilman
Gary L. Hausdorfer, Councilman
Phillip R. Schwartze, Councilman
ABSENT: None
STAFF PRESENT: James S. Mocalis, City Manager; E. Phillip Hale,
Assistant City Manager/Director of Administrative Services;
William D. Murphy, Director of Public Works/City Engineer;
Thomas G. Merrell, Director of Community Planning and Development;
James S. Okazaki, City Attorney; Mary Ann Hanover, City Clerk.
MOTION TO READ BY TITLE ONLY
It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer
that all Ordinances be read by title only. The motion carried by the
following vote:
AYES: Councilmen Hausdorfer, Schwartze, Buchheim
and Mayor Friess
NOES: None
ABSENT: Councilman Thorpe
RESOLUTIONS
1. ARTERIAL HIGHWAY FINANCING PROGRAM GRANT REQUEST
CAMINO CAPISTRANO IMPROVEMENT PROJECT
(44) Proposal-
A request that the County Board of Supervisors allocate
additional funds in the amount of $25,000, for a total
allocation of $130,000, for the improvement of Camino
Capistrano between Del Obispo Street and Avenida Padre.
The project will include curb and gutter, widening to four
travel lanes, landscaped median between Del Obispo and
Golondrina, left -turn lanes, a storm drain facility and
undergrounding of overhead utilities.
Written Communications:
(1) Report dated December 6, 1978, from the Director
of Public Works.
' Approval of Request for Funding:
It was moved by Councilman Schwartze and seconded by
Councilman Hausdorfer that the following Resolution be
adopted:
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RESOLUTION NO. 78-12-7-1, ARTERIAL HIGHWAY
FINANCING PROGRAM SUBMITTAL, 1979-80 - A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO, CALIFORNIA, REQUESTING THE
COUNTY OF ORANGE TO INCLUDE WITHIN THE ARTERIAL
HIGHWAY FINANCING PROGRAM THE RESUBMITTAL OF
CAMINO CAPISTRANO
The motion carried by the following vote:
AYES: Councilmen Hausdorfer, Schwartze, Buchheim
and Mayor Friess
NOES: None
ABSENT: Councilman Thorpe
2. MAJOR BRIDGE PROGRAM GRANT REQUEST -
CAMINO CAPISTRANO BRIDGE AT SAN JUAN CREEK
(74) Proposal:
(44) A request that the County Board of Supervisors allocate
Federal Aid Urban Funds in the amount of $272,000, to be
used as local matching funds in the replacement of the
Camino Capistrano bridge at San Juan Creek, from the County
Major Bridge Program.
Written Communications:
(1) Report dated December 6, 1978, from the Director
of Public Works.
Approval of Request for Funding:
It was moved by Councilman Buchheim and seconded by Councilman
Hausdorfer that the following Resolution be adopted:
RESOLUTION NO. 78-12-7-2, MAJOR BRIDGE PROGRAM
SUBMITTAL - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
REQUESTING THE COUNTY OF ORANGE TO INCLUDE WITHIN
THE MAJOR BRIDGE PROGRAM THE DEVELOPMENT OF THE
CAMINO CAPISTRANO BRIDGE AT SAN JUAN CREEK
The motion carried by the following vote:
AYES: Councilmen Hausdorfer, Schwartze, Buchheim
and Mayor Friess
NOES: None
ABSENT: Councilman Thorpe
3. ARTERIAL HIGHWAY FINANCING PROGRAM
ANNUAL REQUALIFICATION
(44) Proposal:
A request to the County of Orange for annual requalification
in the County Arterial Highway Financing Program; the Advisory
Committee is to be advised that the City has made no change
in its Master Plan of Arterial Streets and Highways during
1978 and that a decision on the extension of Junipero Serra
will be made in 1979. Requirements for requalification
include conformance with the program's rules and procedures
and with the County Master Plan of Arterial Highways.
Written Communications:
(1) Report dated December 6, 1978, from the Director
of Public Works.
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159
Approval of Requalification Request:
It was moved by Councilman Hausdorfer and seconded by
Councilman Buchheim that the following Resolution be
adopted:
RESOLUTION NO. 78-12-7-3, ARTERIAL HIGHWAY
FINANCING PROGRAM - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, REQUESTING ANNUAL REQUALIFICATION
FOR PARTICIPATION IN THE COUNTY'S ARTERIAL
HIGHWAY FINANCING PROGRAM
The motion carried by the following vote:
AYES: Councilmen Hausdorfer, Schwartze, Buchheim
and Mayor Friess
NOES: None
ABSENT: Councilman Thorpe
Councilman Thorpe arrived at 7:10 P.M.
WRITTEN COMMUNICATIONS
1. REQUEST FOR ASSESSMENT OF DEVELOPER FEES -
CAPISTRANO UNIFIED SCHOOL DISTRICT
(78) Council received copies of a letter dated November 15, 1978,
and supportive materials from the Board of Trustees of the
Capistrano Unified School District requesting that following
review the City adopt an ordinance to provide for the
assessment of developer fees due to overcrowding of schools.
The request is made pursuant to Government Code Section 65971.
With the concurrence of Council, Mayor Friess directed that
the matter be referred to staff with a report to be scheduled
for January 17th or February 7th. Staff is to reflect the
City's efforts in implementing the growth management program
and agricultural preservation and to ascertain where such
developer fees would be utilized by the District.
RESOLUTIONS
1. PERMANENT LOCATION FOR HEAD START PROGRAM
(39) Proposal:
Adoption of a Resolution encouraging the School District to
work in cooperation with the Head Start Program and the City
to find a permanent location for the Program on public
property. A Conditional Use Permit has been granted to
the Community Counseling Center to operate the program at
a temporary site on La Matanza until July 31, 1979.
Written Communications:
(1) Report dated December 6, 1978, from Loretta Murray,
Administrative Assistant.
Adoption of Resolution:
It was moved by Councilman Schwartze and seconded by Councilman
Hausdorfer that the following Resolution be adopted with the
addition of statements that the City wishes to work jointly
with the School District in resolving community problems and
that the Head Start Program should help reduce District costs
by alleviating learning problems:
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160
RESOLUTION NO. 78-12-7-4, PERMANENT LOCATION FOR
HEAD START PROGRAM - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, ENCOURAGING THE CAPISTRANO UNIFIED
SCHOOL DISTRICT TO SECURE A PERMANENT LOCATION
FOR THE HEAD START PROGRAM
The motion carried by the following vote:
AYES: Councilmen Hausdorfer, Schwartze, Thorpe
Buchheim and Mayor Friess
NOES: None
ABSENT: None
Councilman Thorpe requested that an alternate location for
the Head Start Program be maintained on the To Do List.
2. LITTER CLEAN UP GRANT APPLICA
(45) Proposal:
A request from the County of Orange for approval of a Litter
Clean -Up and Litter Enforcement Program developed by the State
Solid Waste Management Board to provide grant funding pursuant
to the Litter Control, Recycling and Resource Recovery Act of
1977.
Written Communications:
(1) Report dated December 6, 1978, from the Director
of Public Works forwarding a proposed Resolution
for Council consideration. The Resolution approves
the filing of an application for funds and authorizes
the City Manager to execute the application.
Approval of Application:
It was moved by Councilman Thorpe, seconded by Councilman
Schwartze that the following Resolution be adopted:
NO. 78-12-7-5, APPLICATION FOR LITTER
CONTROL, RECYCLINU AND 1(hbUUAC1; A@1CUVr;Ar A1.1' ryNA 0 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN CAPISTRANO, CALIFORNIA, APPROVING THE FILING OF
APPLICATION FOR LITTER CONTROL, RECYCLING AND RESOURCE
RECOVERY ACT FUNDS BY THE COUNTY OF ORANGE
The motion carried by the following vote:
AYES: Councilmen Hausdorfer, Schwartze, Thorpe,
Buchheim and Mayor Friess
NOES: None
ABSENT: None _
FRED L. NEWHART SCHOOL -
LETTER OF APPRECIATION
(78) There was a consensus of Council that a letter of appreciation
be sent to the Board of Trustees of the School District in
response to their action in naming a school in the Mission
Viejo area after City resident Fred L. Newhart, Jr. The
City Council had recommended Mr. Newhart's name for considera-
tion due to his many years of service to the District.
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161
BIDS, CONTRACTS, AGREEMENTS
MAINTENANCE OF DESCANSO PARK AND SPECIFIED PARKWAYS -
AWARD OF CONTRACT (TRANSCONTINENTAL FACTORS)
(74) Proposal:
(38) Approval of a one-year agreement for the maintenance of
Descanso Park and other specified parkways effective January 1,
1979.
Written Communications:
(1) Report dated December 6, 1978, from the Director
of Public Works forwarding the results of bids
received on November 28th.
Approval of Contract:
It was moved by Councilman Schwartze, seconded by Councilman
Buchheim and unanimously carried to award the Contract to
the low bidder, Transcontinental Factors, Inc., of San
Clemente, in the amount of $1,041.66 per month and to
reject all other bids received. The Mayor and City Clerk
are authorized to execute the contract on behalf of the City.
2. LOS RIOS AREA STREET IMPROVEMENTS
AWARD OF CONTRACT (GRIFFITH COMPANY)
(23) Proposal:
(38) Approval of a contract for the Los Rios Area Street Improvements
to be funded by Housing and Community Development Act grant
funds.
Written Communications:
Two reports dated December 6, 1978, from the Director of
Public Works forwarding the results of bids received on
December 6th.
Approval of Contract:
It was moved by Councilman Hausdorfer, seconded by Councilman
Schwartze and unanimously carried to award the contract to
the low bidder, Griffith Company, of Irvine, in the total
amount of $105,876 and to reject all other bids received. The
Mayor and City Clerk are authorized to execute the contract
on behalf of the City.
SUBDIVISIONS AND ANNEXATIONS
L. TRACT 9284 - POSITION STATEMENT RE DE -ANNEXATION
(85) Proposal:
(21) A request from the City of San Clemente that the City render
an opinion with regard to de -annexation of Tract 9284 located
above Camino Las Ramblas at the City limits. The tract will
receive City water, sanitary sewer service and drainage
facilities.
Written Communications:
(1) Report dated December 6, 1978, from the Director
of Public Works forwarding a letter dated November 6,
1978, from the City Manager of San Clemente requesting
an opinion regarding annexation of the Tract to that
City.
Approval of Position Statement:
It was moved by Councilman Schwartze, seconded by Councilman
Hausdor£er and unanimously carried to direct the Director of
Public Works to inform the City of San Clemente that San Juan
Capistrano does not desire to de -annex Tract 9284 (Smith/King)
to the City of San Clemente.
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162
ADMINISTRATIVE ITEMS
CITY MANAGER
1. PERSONNEL - AUTHORIZATION TO HIRE CLERK TYPIST,
PLANNING DEPARTMENT
(66) Proposal:
A request for authorization to hire a Clerk Typist for the
Planning Department in lieu of filling the budgeted Planning
Aide position.
Written Communications:
(1) Report dated December 6, 1978, from the City Manager.
Approval of Position:
It was moved by Councilman Buchheim, seconded by Councilman
Hausdorfer and unanimously carried to authorize the hiring
of a Clerk Typist instead of the Planning Aide for the
Department of Community Planning and Development.
CITY CLERK
CITY COUNCIL AGENDA INFORMATION SHEET
(32) Proposal:
Approval of an information format for use by the public, which
explains phrases, terms and abbreviations used in conjunction
with the City Council Agenda and staff reports as requested by
Mayor Friess.
Written Communications:
(1) Report dated December 6, 1978, from the City Clerk
forwarding the proposed format entitled "Welcome
to Your City Council Meeting."
Approvalmoof Information Sheet:
It was ved by Councilman Hausdorfer, seconded by Councilman
Shcwartze and unanimously carried to approve the City Council
Information Sheet as submitted and to authorize funding for
printing a one-year supply in an amount not to exceed $182.00.
DIRECTOR OF COMMUNITY PLANNING AND DEVELOPMENT
1. STATUS REPORT - MEREDITH
(85) Council received copies of a report dated December 6, 1978,
from the Director of Community Planning and Development
forwarding a memorandum from the Land Use Coordinator
outlining the status of remedial landscaping.
Following discussion and with the concurrence of Council,
Mayor Friess ordered the report received and filed.
2. THREE-YEAR HOUSING ASSISTANCE PLAN, HOUSING AND
COMMUNITY DEVELOPMENT ACT GRANT APPLICATION -
LOS RIOS AREA
(23) Proposal:
Approval of the Housing Assistance Plan for inclusion with
the City's Fifth Year Housing and Community Development Grant
application for use in the Los Rios Area.
Written Communications:
(1) Report dated December 6, 1978, from the Director
of Community Planning and Development.
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163
Approval of Plan:
It was moved by Councilman Schwartze, seconded by Councilman
Hausdorfer that the following Resolution be adopted:
RESOLUTION NO. 78-12-7-6, HOUSING ASSISTANCE PLAN
CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, APPROVING THE CITY'S THREE-YEAR HOUSING
ASSISTANCE PLAN AS PART OF THE HOUSING AND COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM WITH THE COUNTY OF
ORANGE
The motion carried by the following vote:
AYES:
NOES:
ABSENT:
DIRECTOR OF PUBLIC
Councilmen Hausdor£er, Schwartze, Thorpe,
Buchheim and Mayor Friess
None
None
CITY ENGINEER
1. REPORT ON COST OF PROVIDING TRASH CONTAINERS AT CITY PARKS
(62) At the request of Council, the Director of Public Works
submitted a report dated December 6, 1978, outlining the
cost of providing trash containers at four neighborhood
parks. The annual cost is estimated at $3,030. With the
concurrence of Council, Mayor Friess directed that the report
be received and filed. The Director of Public Works advised
that some containers would be placed on a test basis in
coordination with the Director of Recreation. Mayor Friess
suggested the Mission Village area due to the amount of
activity.
Council also directed that graffiti recently painted on City
walls in the area of E1 Camino Real Park be cleaned or
repainted and that affected homeowners associations be
contacted with regard to cleaning their common walls.
2. SERRA PROJECT COMMITTEES NOS. 2 AND 3
ADOPTION OF MAINTENANCE BUDGETS
(79) Proposal:
Approval of an amendment to the 1978-79 budget for the
maintenance and operation of the Treatment Plant, Project
Committee No. 2, and approval of a re -distribution of
operational costs for the period July 1 through December 31,
1978.
Written Communications:
(1) Report dated December 6, 1978, from the Director
of Public Works.
Approval of Budgets:
It was moved by Councilman Thorpe, seconded by Councilman
Buchheim and unanimously carried that the following budgets
be approved with expenditures authorized from the Sewer
Enterprise Fund:
SERRA Project Committee
$759,428, including the
$183,022.
SERRA Project Committee
$78,374, including the
$11,043.20.
No. 2 in the amount of
City obligation of
No. 3 in the amount of
City obligation of
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• 2,
3. WAIVER OF CONDITION TO OPERATIONS AGREEMENT,
PROJECT COMMITTEE NO. 2 (SERRA)
(79) Proposal:
(38) An amendment to the March 3, 1976, agreement between the City
and SERRA to authorize either City operation and maintenance
of the Treatment Plant on a year-to-year basis or City operation
and maintenance for an 18 -month period of time effective
January 1, 1979.
Written Communications:
(1) Report dated December 6, 1978, from the Director of
Public Works forwarding the revised Section 4, Term,
of the Agreement.
Approval of Amendment:
It was moved by Councilman Buchheim, seconded by Councilman
Thorpe and unanimously carried to approve the Second Amendment
to the Agreement Between the South East Regional Reclamation
Authority (SERRA) for and on Behalf of Project Committee No. 2
with the City of San Juan Capistrano for Operation and Mainte-
nance of Wastewater Treatment Plant; the Mayor and City Clerk
are authorized to execute the amendment on behalf of the City.
Councilman Thorpe left the meeting at 8:00 P.M.
COUNCIL ACTIONS
1. APPOINTMENT OF REPRESENTATIVE TO SERRA
(79) Following discussion, there was a consensus of Council that
appointment of a representative to the SERRA Board of Directors
be placed on the January 3, 1979, Agenda for consideration.
Staff is to prepare a press release seeking applications.
COUNCIL REMARKS AND COMMITTEE REPORTS
1. LEAGUE OF CALIFORNIA CITIES
(61) Councilman Schwartze, the City's representative to the Orange
County Division made an oral report on activities of the
League of California Cities.
2. COMMENDATIONS
(36) Councilman Hausdor£er suggested that a letter of appreciation
be prepared for Ruth Marquard who has served as recording
secretary for the Parks and Recreation Commission for the
past 8 years. The City Manager advised that a Commendation
Policy will be completed in the near future.
Councilman Buchheim requested that a commendation be prepared
for past Planning Commissioner Kenneth O. Feltman.
Mayor Friess requested that a letter of appreciation be sent
to Elaine Tracy for donation of stereo equipment for use at
the Hot Springs Dance Hall.
3. COMMERCIAL SIGNS
(25) In response to Councilman Hausdorfer, Mayor Friess directed
that staff contact the President of the Chamber of Commerce
regarding the Chamber's study on commercial sign lighting in
business plazas.
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165
4. STOCKPILE AT GANADO ROAD
(39) Councilman Hausdorfer inquired into the status of the stockpile
in the vicinity of Ganado Road; the City Attorney will keep
Council advised of progress in removal of the material.
5. LANDSCAPE DAMAGE - SUN HOLLOW
(85) Councilman Buchheim noted that he had received complaints of
damage to landscaping along Sundance Drive caused by trucks
from the Maurer developments.
6. HOMEOWNER ASSOCIATIONS
(61) A list of all homeowner association presidents is to be
provided to Council Members.
A request from the associations for copies of City Council
Minutes was referred to staff.
7. STABLE OPERATIONS
(23) Councilman Buchheim requested that staff prepare a letter
advising that the mobile home located at the Birnie Stables
near Ganado Road is an approved use.
Mayor Friess referred the status of landscaping at stables
along San Juan Creek to the Equestrian Commission for review.
8. MEETING SCHEDULES
(32) There was a consensus of Council that the following meetings
be scheduled:
(1) Joint meeting with the Parks and Recreation Commission
on Wednesday, January 17, 1979, at 5:30 P.M., for
discussion of the conceptual plan for C. Russell Cook
Park;
(2) Joint meeting with the Planning Commission is to be
rescheduled from Tuesday, January 16, 1979, to a
meeting in February.
RECESS TO EXECUTIVE SESSION
Council recessed to an Executive Session at 8:30 P.M., for
discussion of personnel matters; the City Clerk was excused
therefrom. Councilman Thorpe returned to the meeting at 9:00
P.M., and Council reconvened at 9:20 P.M., with all members present.
COUNCIL ACTIONS
1. PERSONNEL - APPROVAL OF MEMORANDA OF UNDERSTANDING
AND COMPENSATION PLAN
(66) The City Manager advised that the Miscellaneous Employees
and Management Employees have met and conferred.
It was moved by Councilman Schwartze, seconded by Councilman
Hausdorfer and unanimously carried to approve the Memoranda
of Understanding granting a 6.48 salary increase and increases
in medical benefits to miscellaneous and management employees.
It was moved by Councilman Schwartze and seconded by Councilman
Buchheim and the following Resolution be adopted:
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166
RESOLUTION NO. 78-12-7-7, EMPLOYEE COMPENSATION
PLAN - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING
THE COMPENSATION PLAN
The motion carried by the following vote:
AYES: Councilmen Hausdorfer, Schwartze, Thorpe,
Buchheim and Mayor Friess
NOES: None
ABSENT: None
2. APPROVAL OF CITY MANAGER'S CONTRACT
(33) It was moved by Councilman Schwartze, seconded by Councilman
Hausdorfer and unanimously carried to authorize the Mayor
to execute the Agreement between the City and James S. Mocalis
for continuation of his services as City Manager for a 4 -year
period of time.
RECESS TO EXECUTIVE SESSION
Council recessed to an Executive Session at 9:22 P.M., the City
Clerk being excused therefrom, and reconvened at 12:25 A.M.,
Friday, December 8, 1978. (Councilman Schwartze left the meeting
at 10:10 P.M.).
ADJOURNMENT
There being no further business before the Council, the meeting was
adjourned at 12:25 A.M., Thursday, December 8, 1978, to the next
regular meeting date of Wednesday, December 20, 1978, at 7:00 P.M.,
in the City Council Chamber.
ATTEST:
KENNETH E. FRIESS, MAYOR
Respectfully submitted,
MARY ANN,,4ANOVER, CITY CLERK
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