80-0625_CC_Minutes_Adjourned Regular MeetingZ : 1
JUNE 25, 1980
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council of the City of
San Juan Capistrano, California, was called to order by Mayor
Hausdorfer at 6:00 P.M., in the City Council Chamber.
ROLL CALL CITY COUNCIL: Gary L. Hausdorfer, Mayor
Phillip R. Schwartze, Mayor pro tem
Lawrence F. Buchheim, Councilman
Kenneth E. Friess, Councilman
James F. Thorpe, Councilman
PLANNING COMMISSION: Robert Davies, Vice Chairman
Anthony Bland, Commissioner
ABSENT: Dee Tyler, Chairman
Mary Abe, Commissioner
Michael Berns, Commissioner
STAFF PRESENT: James S. Mocalis, City Manager; E. Phillip Hale,
Assistant City Manager/Director of Administrative Services;
William D. Murphy, Director of Public Works; Thomas G. Merrell,
Director of Community Planning and Development; Larry Lawrence,
Senior Planner; Mary Ann Hanover, City Clerk.
WORKSHOP - HILLSIDE DEVELOPMENT GUIDELINES
Mayor Hausdorfer announced that the workshop was scheduled for
the purpose of receiving comment and reviewing the Hillside
Development Guidelines, which will be adopted as a part of the
Land Use Code. The Director of Community Planning and Development
advised that the Guidelines were developed by the Planning Commission
with the assistance of MOORE, RUBLE, YUDELL, architectural consultants.
Mr. Merrell introduced Buzz Yudell, who reviewed the contents of
the Guidelines for the benefit of Council and the audience and
noted that, in preparing the Guidelines, the emphasis was on
grading and custom homes in hillside areas of the City, based on
the goals of the General Plan. The intent in formulating the
Guidelines was to result in a natural appearance of graded hillsides
and to facilitate the development process, i.e., if a project met
the standards of the Guidelines, it would not be subject to
further rievew.
Discussion:
In response to Councilman Schwartze, it was clarified that the
Guidelines are not intended to apply to large-scale or cluster
development, but would apply to land sale subdivisions, and
discussion of a definition for "custom home" ensued. Developments
such as Glendale Federal and Black Mountain Villas would be
reviewed through Composite Development Plans, rather than the
Guidelines, although such items as terracing of grades could
apply. Commissioner Davies noted that the Guidelines refer to
grading and to architectural features of buildings and, therefore,
structures should conform even though lots may already be graded.
Commissioner Davies commented that if different standards are
applied to tract developments, the large-scale developer would
have an advantage and the impacts of exceptions would be greater
in scale than the single custom home. Commissioner Bland noted
that, generally, the Guidelines address an individual home on a
large, prominent site. Councilman Friess stated that the Guidelines
arose from problems encountered with divisions of land which
lacked requirements for type of building construction and that
-1- 6/25/80
0181
the requirements applied to large tracts are very stringent.
Commissioner Davies noted that any exemption from the Guidelines
would be for the review process only; all other requirements
would stand. Mayor Hausdorfer noted there was a consensus of
members present that the intent was that the Guidelines would
apply to custom homes.
Mayor Hausdorfer than asked for public comment with reference to
foreseeable problems and solutions and indication of a request for
specific Council review. The following persons responded and their
concerns are noted:
Name
(1) David Boyle, civil engineer
2098 South Grand, Suite A
Santa Ana 92705
(2) Jack Brandt
30764 Calle Chueca
Tentative Tract 11138
(3) Neil -McCarthy
32432 Alipaz Street, Suite O
Verde San Juan Estates,
Tract 9030
Items of Concern
Road access creates the greatest
need for grading; erosion control;
use of rigid numerical guidelines;
to minimize man's presence,
ridgelines cannot be built upon;
if the statement "the Guidelines
apply to all residential projects
within the City" is not the case,
it should be corrected; disagreed
with the statement of integration
with landscaping; stressed the need
for human planning in site
development.
Asked whether apartment complexes
would be exempt from review
Requested that a review of the
Guidelines and request for waiver
be scheduled for the City Council
Agenda. Requested clarification
of whether Guidelines would only
apply to homesites of 10% grade
or better; suggested a title change
to "Development Guidelines for
Custom Homes."
Councilman Thorpe noted that one intent was to address problem areas;
if the access road to properties rises at 10% grade, the entire
property would be considered, including road, landscaping, building
area, etc., and suggested that exemptions be made by the City Council.
(4) Brion Jeannette
470 Old Newport Boulevard
Newport Beach 92663
(5) Walter Wood
25801 Paseo de 1a Paz
-2-
(1) Solar uses, thermal chimneys,
and ventilation should be addressed
as they relate to roof pitch and
south -facing slopes;
(2) Garage, turn -around, and parking
areas are needed;
(3) The 20 -foot height limitation
could cause homebuilders to develop
10- to 15 -foot retaining walls for
basement -type living space.
(4) Roof pitch should be more
flexible.
(5) Building widths of 25 feet are
too restrictive.
(6) Extent of exposed surface of
wall areas should be reconsidered.
(7) Requirement that exterior colors
blend with the surroundings should
be reconsidered, since nature changes
with the seasons.
(1) Custom homes often placed on
one acre or more and include tennis
courts, swimming pools.
6/25/80
(2) Guidelines prohibit Tudor or
chateaux architecture.
(3) Drainage and erosion.
(4) Guest parking areas needed.
(5) Possible problems with Bear Brand
Ranch and annexation agreement terms.
Commissioner Davies left the meeting at 7:25 p.m.
(6) Tim Kruer
(1) Grading of Black Mountain
2643 Fourth Avenue
Villas would be increased if in
San Diego 92103
conformance with the Guidelines.
Patrick Development
(2) The proportion of the site to
be graded should be considered.
(3) specific guidelines would change
natural slopes to effect percentages.
(4) Drainage off rear of lots should
be considered.
(5) Homes on down slopes would be
accentuated, creating fill
situations.
(6) 25 -foot building widths would
create problems on small lots.
(7) 400- and 600 -square -foot wall
areas may be in conflict with the
Uniform Building Code.
TRACT 9030, VERDE SAN JUAN ESTATES
(85) With Council concurrence, Mayor Hausdorfer directed that the
request for consideration of impact of the Guidelines and
request for exemption for Tract 9030 be scheduled for the next
Council meeting of July 16, 1980. Additional workshops are to
be scheduled.
RECESS AND RECONVENE
The Council recessed to Executive Session at 7:32 p.m., the City Clerk
being excused therefrom, and reconvened at 8:12 p.m., with all
Council Members present.
1980-85 FISCAL BUDGET REVIEW
(24) Revised budget pages for the departmental functions were
distributed representing a balanced budget document. The
City Manager stated that the General Plan cannot be implemented
as presently stated, suggested that additional sources of
revenue such as assessment and lighting districts be pursued,
and advised that all requests for additional personnel or
requests for promotions had been deleted from the original
budget requests; the Capital Projects budget for the 5 -year
period erroneously showed $5,000 for equestrian facilities
rather than $30,000.
Public Hearing:
Notice having been given, Mayor Hausdorfer opened the Public
Hearing on the proposed 1980-85 fiscal budget, and the following
organizations were represented:
(1) Equestrian Commission:
Ilse Byrnes, Chairman, noted the correct figure as
$30,000 for each of the five years for equestrian
facilities, which includes acquisition, maintenance and
improvements for trails. Councilman Thorpe suggested
that funds be allocated in the Public Works budget for
trail maintenance and that a volunteer group be organized
to check trail conditions on a regular basis. Councilman
Friess suggested that citizens be encouraged to assist
with maintenance.
(2) Parks and Recreation Commission:
Brett Shears, Chairman, spoke in support of Commission
items, including the recommended budget of $250,000
-3-
6/25/80
383
for C. Russell Cook Park, and noted that the Commission
had requested $80,000 for upgrading existing facilities
although the budget indicates the sum of $30,000.
Mayor Hausdorfer left the meeting at 8:45 p.m., and Mayor pro
tem Schwartze assumed the chair.
(3) Chamber of Commerce:
Art Koehler, President, and Doris Lindsey, Manager,
presented the proposed budget request for the 1980-81
fiscal year of $15,000 in City funds. Councilman
Friess urged that membership dues be increased to
indicate support from the business community. Mayor
pro tem Schwartze suggested that the Chamber become
involved in the production of postcards for sale by
local businesses. Councilman Thorpe stated that any
funds from the City should be for contract services and
specifically earmarked to items that are promotional
in the City and non-political.
Agreement for Services:
It was moved by Councilman Friess, seconded by Councilman
Thorpe that the budget include contract services for
the Chamber of Commerce in an amount not to exceed
$13,700 for the 1980-81 fiscal year, the determination
of the release of funds to be based on an annual
contract to be presented by the Chamber; the difference
in funding and the budget request is based on a $5.00
increase in dues per the membership. The motion
carried unanimously with Mayor Hausdorfer absent.
(4) Community Counseling Center:
The City Clerk advised that Sheri Wingate, representative,
had had to leave the meeting due to another engagement
but wished to express the Center's appreciation for the
City's support. There was a consensus of Council that
the sum of $20,000 will continue to be indicated in the
preliminary budget but that the funding will not be
definite until budget adoption.
(5) Fourth of July Celebration Committee:
Councilman Friess noted that the Committee organizers
are considering a family picnic celebration in 1981 and
there was a consensus of Council that $500 be allocated
beginning with the 1981-82 fiscal year.
(6) Historical Society:
Since Council had not received copies of the Society
request, Counilman Buchheim requested that the matter
be considered at another time.
(7) The Shelter:
In response to Councilman Thorpe, Mr. Hale advised that
a request had not been received.
At the request of Council, the City Manager then detailed
the reductions made to each departmental budget and indicated
that each department head should be allowed an opportunity
to state objections; and, noted that the budget does not
include possible revenue sharing funds which could amount
to $115,000-$200,000 or State bailout funds.
AMENDMENTS TO 1979-80 FISCAL BUDGET
(24) Written Communications:
Report dated June 25, 1980, from the Director of Administrative
Services forwarding a proposed resolution amending the 1979-80
budget to fund appropriations in the amount of $1,306,770.
It was moved by Councilman Buchheim, seconded by Councilman
Friess to adopt the following resolution:
-4- 6/25/80
.384
RESOLUTION NO. 80-6-25-1, AMENDING THE 1979-80 FISCAL
BUDGET AND AUTHORIZING APPROPRIATIONS - A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, AMENDING THE 1979-80 FISCAL BUDGET AND
AUTHORIZING APPROPRIATIONS
The motion carried by the following vote:
AYES: Councilmen Friess, Thorpe, Buchheim
and Mayor pro tem Schwartze
NOES: None
ABSENT: Mayor Hausdorfer
EXECUTIVE SESSION
The City Council recessed to Executive Session, the City Clerk
being excused therefrom, and reconvened at 10:05 p.m.
AMENDMENT TO 1979-80 MANAGEMENT MEMORANDUM OF UNDERSTANDING
(66) It was moved by Councilman Friess, seconded by Councilman
Buchheim to ratify the Amended Memorandum of Understanding
for the 1979-80 fiscal year to indicate a 9% salary increase
effective June 1, 1980, for all management employees. The
motion carried unanimously with Mayor Hausdorfer absent.
ADJOURNMENT
There being no further business before the Council, the meeting
was adjourned at 10:15, to the next regular meeting date of
Wednesday, July 2, 1980, at 7:00 P.M., in the City Council Chamber.
Respectfully submitted,
ATTEST:
-5-
j� OVER -,—CITY CLERK
6/25/80