06-0718_CC_Minutes_Regular MeetingMINUTES
JULY 18, 2006
SAN JUAN CAPISTRANO CITY COUNCIL REGULAR MEETING
CLOSED SESSION (610.85)
A Closed Session was held for the following purposes, as authorized by statute:
1. Pursuant to Government Code section 54956.8, the City Council met with its
Real Property Negotiator (City Manager) concerning the price and terms of
payment for the purchase or sale of certain real property known as, Lot 217 of
Tract 12954, and more particularly described as APN 650-592-02. The Agents
representing the potential buyers are Keith Ross and George Peterson of Centra -
Realty.
2. Pursuant to Government Code section 54957, the City Council conducted a
performance evaluation of the City Attorney.
Mayor Swerdlin called the regular meeting of the City Council of the City of San Juan
Capistrano to order at 7:02 p.m. in the City Council Chamber. Council Member Soto led
the Pledge of Allegiance and Council Member Allevato gave the invocation.
ROLL CALL
COUNCIL MEMBERS PRESENT: Wyatt Hart, Diane Bathgate, Joe Soto, Mayor pro
tem Sam Allevato, and Mayor David M. Swerdlin.
COUNCIL MEMBERS ABSENT: None
STAFF PRESENT: Dave Adams, City Manager; John Shaw, City Attorney; Meg
Monahan, City Clerk; William M. Huber, Assistant City Manager; Cynthia L. Russell,
Administrative Services Director; Nasser Abbaszadeh, Engineering & Building Director;
Lt. Mike Betzler, Chief of Police Services; Molly Bogh, Planning Director; Karen
Crocker, Community Services Director; John Elwell, Interim Public Works Director;
Douglas Dumhart, Economic Development Manager; Michael Cantor, Senior
Management Analyst; Peter Salgado, Senior Civil Engineer; and Eileen White,
Recording Secretary
ANNOUNCEMENT OF CLOSED SESSION ACTIONS — None
1 7-18-2006
CITY COUNCIL COMMENTS AND ORAL REPORTS
Council Members commended staff for the successful 4th of July Event.
Mayor Swerdlin reported attendance at a Rotary Installation event; Transportation
Corridor Agency meeting; National Water Research Institute event; an Art Festival; and
a Disney sponsored event that included Orange County Mayors.
NORTHWEST AREA STRATEGIES COMMITTEE REPORT
Council Member Hart announced the upcoming committee meeting of August 7, 2006.
ANNOUNCEMENTS OF COMMUNITYWIDE INTEREST
Karen Crocker, Community Services Director, announced the following upcoming
communitywide events: San Juan Summer Nites concerts; City sponsored low-cost
vaccination clinic for cats and dogs; Chamber of Commerce Installation and Awards
Dinner; and American Cancer Society annual Relay for Life.
INTRODUCTIONS PRESENTATIONS, AND DONATIONS
1. LONG TERM EMPLOYEE CRAIG HARRIS RECOGNIZED. (730.90)
William M. Huber, Assistant City Manager, recognized Craig Harris for 15 years
of service to the City; and Mayor Swerdlin presented him with a certificate.
2. MONTH OF JULY 2006 PROCLAIMED AS PARKS AND RECREATION MONTH
(610.40)
Mayor Swerdlin proclaimed July 2006 as "Parks and Recreation Month" in the
City of San Juan Capistrano.
3. CERTIFICATE OF APPRECIATION PRESENTED TO HOLLY VEALE (610.40)
William M. Huber, Assistant City Manager, recognized Holly Veale, Chief of Staff
to 5th District Supervisor, Tom Wilson, for her invaluable assistance to the City;
and Mayor Swerdlin presented her with a plaque.
4. FORMER HOUSING ADVISORY COMMITTEE MEMBER JOANN DE
GUEVARA RECOGNIZED WITH THE MAYOR'S AWARD — COMMUNITY
SERVICES LEADER OF THE YEAR (610.40)
Mayor Swerdlin recognized Joann de Guevara as Community Services Leader of
the Year and presented her with the Mayor's Award; and he recognized her for
10 years of service to the Housing Advisory Committee and presented her with a
plaque.
2 7-18-2006
' 5. COMMISSIONERS PRESENT AT MEETING INTRODUCED. (110.10)
Mayor pro tem Allevato recognized the following individuals in attendance: Joann
de Guevara, Housing Advisory Committee; Ron Roberts, Battalion Chief, Orange
County Fire Authority; Phillip Schwartze, former Mayor; and Erin Kutnick,
Transportation Commission.
ORAL COMMUNICATIONS
Phillip Schwartze, City resident, representing CARE, announced a motorcycle show to
be held on October 8, 2006, and remarked concerning the stable financial status of the
organization.
Trevor Dale, City resident, thanked Lt. Betzler for providing neighborhood traffic
enforcement; and felt the Council should support extension of the 73 -toll road in lieu of
supporting the 1-5 and Ortega Highway intersection expansion.
CONSENT CALENDAR
Council Action: Moved by Mayor pro tem Allevato, seconded by Council Member
Hart, and carried unanimously, 5-0, to approve items 1 through 5, 7, and 9 through 11
as recommended by staff.
1. MOTION TO READ ORDINANCES BY TITLE ONLY APPROVED.
2. MINUTES OF THE REGULAR MEETING OF JUNE 20, 2006, APPROVED AS
SUBMITTED.
3. MINUTES OF THE BOARD OF DIRECTORS OF THE SAN JUAN
CAPISTRANO SEWER MAINTENANCE DISTRICT NO. 1, REGULAR
MEETING OF JUNE 20, 2006, APPROVED AS SUBMITTED.
4. MINUTES OF THE BOARD OF DIRECTORS OF THE SAN JUAN
CAPISTRANO PUBLIC FINANCING AUTHORITY, REGULAR MEETING OF
JUNE 20, 2006, APPROVED AS SUBMITTED.
5. BID FOR THE PURCHASE OF A 2006 HONDA MODEL ST 13000P
MOTORCYCLE AWARDED TO PERFORMANCE MOTORSPORTS, IN THE
AMOUNT OF $14,516.35. (370.30)
6. ACCOUNTS PAYABLE WARRANTS DATED JULY 6, 2006; AND PAYROLL
' WARRANTS DATED JUNE 30, 2006, RECEIVED AND FILED. (300.30)
3 7-18-2006
This item was removed from the Consent Calendar to allow Council Member
Bathgate to abstain.
Council Action: Moved by Mayor pro tem Allevato, seconded by Council
Member Hart, and carried 4-0-1, with Council Member Bathgate abstaining, to
receive and file Account Payable Warrants dated July 6, 2006, in the amount of
$1,554,489.23; and Payroll Warrants dated June 30, 2006, in the amount of
$283,391.76.
ROLL CALL
AYES: COUNCIL MEMBERS: Hart, Soto, Allevato, Mayor Swerdlin
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: Bathgate
7. FIRST AMENDMENT TO THE FIVE-YEAR AGREEMENT BETWEEN THE CITY
OF SAN JUAN CAPISTRANO AND THE COUNTY OF ORANGE FOR THE
PROVISION OF LAW ENFORCEMENT SERVICES, WITH THE SECOND YEAR
AMOUNT OF $5,989,859, FROM JULY 1, 2006 TO JUNE 30, 2007,
APPROVED. (600.50)
8. MAYOR'S AD HOC COMMITTEE'S RECOMMENDATION FOR COMMUNITY
ORGANIZATION GRANT PROGRAM FUNDING REQUESTS FOR FISCAL
YEAR 2006-2007 APPROVED WITH REVISIONS. (330.20)
This item was removed from the Consent Calendar to allow for public comment.
Council Member Soto recused himself from this item due to his relationships with
applicants including a San Juan Capistrano Rotary membership and Coastal
Mountain Youth Academy Board Member.
Description: The Mayor's Ad-hoc Committee, comprised of Council Member
Hart and Mayor pro tem Allevato, considered the applications submitted by non-
profit community based organizations requesting funding assistance and
recommended a distribution $39,000 to 16 organizations, leaving $5,000
available for other requests submitted during the remainder of the year. Staff
recommended Council approve the Community Organization Grant Program
Funds as recommended by the Ad-hoc Committee.
Written Communications:
Report dated July 18, 2006, by Michael Cantor, Senior Management Analyst.
4 7-18-2006
Letter dated July 10, 2006, from Arthur R. Hasselbrink, Homefront America,
requesting reconsideration of their grant request.
Letter dated July 17, 2006, from Karen Stine, Laura's House, thanking Council
for their support.
Letter dated July 14, 2006, from Beverly B. McCarthy, City resident, questioning
the proposed distribution.
Letter dated July 13, 2006, from Bea Field, South Orange County Community
Services Council, requesting reconsideration of their grant request.
Presentation: Michael Cantor, Senior Management Analyst, summarized the staff
report.
Public Comment:
Diosa Adams, Director of Breakthrough San Juan Capistrano, sponsored by St.
Margaret's Episcopal School, stated that the organization is non-profit and not
tied to the private school funding.
Marcus Hurlbut, Headmaster of St. Margaret's Episcopal School, provided
' information about the Breakthrough San Juan Capistrano program.
Susan Cobb, City resident, representing California Valley Community
Foundation, provided information about the services they provide.
Bea Field, City resident, representing South Orange County Community Services
Council, requested reconsideration of the recommended funding to provide
support to their organization.
Council Comment:
Council Members discussed and concurred to grant $500 of the $5,000 reserve
to the South Orange County Community Services Council.
Council Actions:
Moved by Council Member Bathgate, seconded by Council Member Hart, and
carried 4-0-1, with Council Member Soto abstaining, to allocate $500 of the
Community Organization Grant Program Fund to South Orange County
Community Services Council.
5 7-18-2006
ROLL CALL
AYES:
NOES:
ABSTAIN:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
COUNCIL MEMBERS:
Hart, Bathgate,
Swerdlin
None
Soto
Allevato, Mayor
Moved by Council Member Hart, seconded by Mayor pro tem Allevato, and
carried 4-0-1, with Council Member Soto abstaining, to approve the Mayor's Ad
hoc Committee recommendation to allocate Community Organization Grant
Program Funds in the amount of $39,000, for Fiscal Year 2006-2007 as follows:
$1,500 to the Assistance League of Capistrano Valley; $10,000 to the Camino
Health Center; $1,500 to Capistrano Indian Council; $1,000 to Kathy's House;
$2,500 to Laura's House; $2,200 to Ortega Rangers — 41-1; $1,000 to Coastal
Mountain Youth Academy; $800 to Great Opportunities; $1,000 to San Juan
Capistrano Historical Society; $2,500 to San Juan Capistrano Rotary Club;
$12,000 to South County Senior Services (meals); $2,000 to St. Margaret's
Episcopal School; and $1,000 to Toby's House Maternity Home.
ROLL CALL
AYES: COUNCIL MEMBERS: Hart, Bathgate, Allevato, Mayor
Swerdlin
NOES: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: Soto
9. PHASE II OF II LICENSE AGREEMENT BETWEEN THE CITY, THE ORANGE
COUNTY TRANSPORTATION AUTHORITY (OCTA), AND THE SOUTHERN
CALIFORNIA REGIONAL RAIL AUTHORITY (SCRRA) TO REPLACE THE
SUPERSTRUCTURE AT THE TRABUCO CREEK BRIDGE APPROVED; AND
THE MAYOR AUTHORIZED TO SIGN THE PHASE II LICENSE AGREEMENT.
(600.50)
10. AGREEMENT WITH RANCHO MISSION VIEJO (RMV) ENTITLEMENT
COMPANY, THE COUNTY OF ORANGE, AND THE CITY OF SAN JUAN
CAPISTRANO, CONCERNING DISTRIBUTION OF LADERA TRAFFIC
MITIGATION FUNDS, FOR THE PROVISION OF DESIGN AND ENGINEERING
SERVICES RELATIVE TO WIDENING OF ORTEGA HIGHWAY BETWEEN
ANTONIO PARKWAY AND AVENIDA SIEGA, APPROVED. (600.60)
6 7-18-2006
' 11. RESOLUTION NO. 06-07-18-01, ENTITLED "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
ADOPTING A MITIGATED NEGATIVE DECLARATION AND APPROVING
PLANS AND SPECIFICATIONS FOR THE PASEO ACTIVO UTILITY
EASEMENT SLOPE PROTECTION PROJECT," ADOPTED; STAFF
AUTHORIZED TO POST A NOTICE OF DETERMINATION AND PAY
REQUIRED CALIFORNIA DEPARTMENT OF FISH AND GAME FEES; THE
PROJECT PLANS AND SPECIFICATIONS APPROVED; AND THE CITY
CLERK AUTHORIZED TO ADVERTISE THE PROJECT FOR COMPETITIVE
BIDS. (FEMA DR -1585) (600.30)
PUBLIC HEARINGS - None
RECESS AND RECONVENE
Council recessed at 7:59 p.m. to convene to the San Juan Capistrano Community
Redevelopment Agency meeting and reconvened at 8:12 p.m.
ADMINISTRATIVE ITEMS
' G1. CITY MANAGER
RESOLUTION NO. 06-07-18-02 ADOPTED APPROVING THE DOWNTOWN
WAY -FINDING SIGNAGE PROGRAM PREPARED BY HUNT DESIGN; AND
PREPARATION OF PLANS AND SPECIFICATIONS AUTHORIZED. (410.40)
Description: The City recognized a need to implement a uniform way -finding
sign program to enhance and compliment the City's visual character while
providing direction to the traveling public. Following the Request for Proposals
process, Hunt Design was selected as most qualified and a contract was
approved. The project team developed a way -finding signage program featuring
vehicular, pedestrian, and location map signs using design influences found
within the City. Staff recommended Council adopt a resolution approving the
Downtown Way -Finding Signage Program prepared by Hunt Design and
authorize the preparation of plans and specifications.
Written Communications: Report dated July 18, 2006, by Douglas Dumhart,
Economic Development Manager.
Presentations:
Douglas Dumhart, Economic Development Manager, reviewed the staff
recommendation.
7 7-18-2006
Wayne Hunt, Wayne Hunt Design, provided detailed information concerning the
sign program.
Public Comment:
Laura Freese, City resident, representing the Chamber of Commerce, endorsed
the sign program.
Council Comment:
Council members concurred that the sign program should include graffiti resistant
sign coating; direction to the Town Center should include "Historic Town Center;"
a sign mockup program is not needed; and the vehicular signs should have a
black background.
Council Action: Moved by Council Member Soto, seconded by Council
Member Hart, and carried unanimously, 5-0, to adopt Resolution No. 06-07-18-
02, entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN CAPISTRANO, CALIFORNIA, APPROVING THE DOWNTOWN
DIRECTIONAL WAY -FINDING SIGNAGE PROGRAM."
G2. PUBLIC WORKS DIRECTOR
a. PROJECT UPDATES FOR THE TERMINAL RESERVOIR NO. 3 PROJECT
AND THE 760 S RESERVOIR PROJECT, RECEIVED AND FILED. (CIP NO.
753 & 791) CITY COUNCIL PRIORITY NO. 21 & 22 (600.30)
Description: Updates of the site preparation work, tank construction,
construction impacts, and budget status of Terminal Reservoir No. 3 Project,
which replaces the existing Terminal Reservoir No.2, and 760 S Reservoir
Project, a new facility serving the residents in the south eastern portion of the
City. Staff recommended Council receive and file the report.
Written Communications: Report dated July 18, 2006, by Peter Salgado, Senior
Civil Engineer.
Presentation: Peter Salgado, Senior Civil Engineer, summarized the staff report.
Council Action: Moved by Council Member Hart, seconded by Mayor pro
tem Allevato, and carried unanimously, to receive and file the project updates.
ORDINANCES - None
COUNCILMANIC ITEMS - None
8 7-18-2006
' ADJOURNMENT
P
bein no further business, Mayor Swerdlin adjourned the meeting at 9:13 p.m. to
es aygust , 2006, at 5:30 p.m. for Closed Session, and 7:00 p.m. for the Public
si es Jeessionlin the City Council Chamber.
CLERK
Approved: August 15, 2006
ATT T:
DAVID M. SWERDLIN, MAYOR
9 7-18-2006