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82-0907_CC_Minutes_Regular Meeting3"73 SEPTEMBER 7, 1982 REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA The Regular Meeting of the City Council of the City of San Juan Capistrano, California, was called to order by Mayor Buchheim at 7:00 p.m., in the City Council Chamber, followed by the Pledge of Allegiance to the Flag. Invocation was given by Reverend Michael A. Carlisle, Capistrano Valley Church. ROLL CALL PRESENT: Lawrence F. Buchheim, Mayor Anthony L. Bland, Mayor Pro tem Kenneth E. Friess, Councilman Gary L. Hausdorfer, Councilman Phillip R. Schwartze, Councilman ABSENT: None STAFF PRESENT: Stephen B. Julian, City Manager; E. Phillip Hale, Assistant City Manager/Director of Administrative Services; George Lohnes, City Engineer; Thomas G. Merrell, Director of Community Planning and Development; James S. Okazaki, City Attorney; Mary Ann Hanover, City Clerk. DEDICATION OF MEETING TO MEMORY OF C. C. MC CARY (36) Mayor Buchheim dedicated the meeting to the memory of Mr. C. C. McCary, who passed away on August 28 at the age of 82. Mr. McCary committed many years of his life to local youth and community affairs, having served as a teacher, Parks and Recreation Commissioner, Cultural Heritage Commissioner, Member and Treasurer of the Historical Society and Rotary Club member, and was also active in local fire services, the Presbyterian Church, and especially the Scout Hut on La Mantanza Street. MTNTTTRS Adjourned Regular Meeting of August 10, 1982 It was moved by Councilman Hausdorfer, seconded by Councilman Bland that the Minutes of the Adjourned Regular Meeting of August 10, 1982, be approved as submitted. The motion carried by the following vote: AYES: Councilmen Hausdorfer, Bland, and Mayor Buchheim NOES: None ABSTAIN: Councilmen Friess and Schwartze ABSENT: None -1- 9/7/82 r A Regular Meeting of August 17, 1982 It was moved by Councilman Schwartze, seconded Bland that the Minutes of the Regular Meeting be approved as submitted. The motion carried vote: by Councilman of August 17, 1982, by the following AYES: Councilmen Friess, Bland, Schwartze and Mayor Buchheim _ NOES: None ABSTAIN: Councilman Hausdorfer ABSENT: None Adjourned Regular Meeting of August 24, 1982 It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer that the Minutes of the Adjourned Regular Meeting of August 24, 1982, be approved as submitted. The motion carried by the following vote: AYES: Councilmen Friess, Schwartze, and Acting Mayor Hausdorfer NOES: None ABSTAIN: Councilman Bland, and Mayor Buchheim ABSENT: None Adjourned Regular Meeting of August 31, 1982 It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer that the Minutes of the Adjourned Regular Meeting of August 31, 1982, be approved as submitted. The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze and Mayor Buchheim NOES: None ABSENT: None MOTION TO READ BY TITLE ONLY It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer that all Ordinances be read by title only. The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze and Mayor Buchheim NOES: None ABSENT: None W= 9/7/82 CONSENT CALENDAR 3'75 It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer that the staff recommendations be accepted for the following items listed on the Consent Calendar. The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze and Mayor Buchheim NOES: None ABSENT: None 1. APPROVAL OF WARRANTS (41) The List of Demands dated September 7, 1982, Warrant Register No. 83-031, in the total amount of $532,911.32, was approved as submitted. 2. REPORT OF PARKS AND RECREATION COMMISSION MEETING OF AUGUST 16, 1982 (62) The report dated September 7, 1982, from the Secretary of the Parks and Recreation Commission, regarding actions taken at the meeting of August 16, 1982, was ordered received and filed. 3. REPORT OF TRAFFIC AND TRANSPORTATION COMMISSION (23) The report dated September 7, 1982, from the Secretary of the Traffic and Transportation Commission, regarding actions taken at the meetings of August 11 and August 25, 1982, were ordered received and filed. 4. HEARING DATE - APPEAL OF ZONING ADMINISTRATOR'S DECISION (BLAGDON (95) As set forth in the report dated September 7, 1982, from the City Clerk, a Public Hearing was scheduled for the meeting of September 21, 1982, on the Appeal filed by Charles C. Lyle, Jr., Attorney at Law, on behalf of Grace Blagdon. Action was taken by the Zoning Administrator on July 28, 1982, to deny use of a garage parking space at 30742 Calle Chueca, Casitas Capistrano. The $25 appeal fee was paid. 5. APPROVAL OF AMENDED PARCEL MAP 79-856, ORTEGA HIGHWAY (ORTEGA PROPERTIES) (85) As set forth in the report dated September 7, 1982, from the Director of Public Works, amended Parcel Map 79-856 (Ortega Properties) was approved, to correct boundary discrepancies, with the determination that said map is consistent with the General Plan of the City and in substantial compliance with the approved Parcel Map and in conformance with the Subdivision Map Act. -3- 9/7/82 377 6. RELEASE OF GRADING BOND, TRACT 9578 (COUNTRY HILLS DEVELOPMENT COMPANY) (85) As set forth in the report dated September 7, 1982, from the Director of Public Works, the developer has completed all the grading improvements, the work has been inspected by the Building and Safety Division and found to be in conformance with the approved grading plan and the City's Grading Code. _ Staff was authorized to release Grading Bond No. L05-029280 C r issued by the American National Group in the amount of $13,900.00 for Tract 9578. 7. APPROVAL OF DESIGN AND CALL FOR PROPOSALS (VEREDA BIKEWAY) (62) As set forth in the report dated September 7, 1982, from the Director of Public Works, the preliminary design for the Vereda Bikeway from the Vereda Bridge easterly along the San Juan Creek to Paseo Tirador, including alignment and various proposals for a Route I-5 undercrossing was approved and authorization granted to call for proposals. APPROVAL OF PLANS AND SPECIFICATIONS AND CALL FOR BIDS - TRAFFIC CONTROL MODIFICATIONS (ORTEGA HIGHWAY AT INTERSTATE ROUTE 5 (82) This item was removed from the Consent Calendar for discussion of time frames. It was moved by Councilman Friess, seconded by Councilman Bland and unanimously carried to approve the plans and specifications to implement traffic control modifications for Ortega Highway at Interstate 5 and to authorize a call for bids, as set forth in the report dated September 7, 1982, from the Director of Public Works. APPROVAL OF AMENDED PLANS AND SPECIFICATIONS AND CALL FOR BIDS - ORTEGA HIGHWAY SIDEWALK AND TRAIL IMPROVEMENTS (SUNHOLLOW) (62) This item was removed from the Consent Calendar for (83) discussion. Written Communications: (1) Report dated September 7, 1982, from the Director of Public Works advising that Caltrans has provided the permits necessary for completion of improvements to the Ortega Highway right-of-way fronting the Sunhollow development, with the condition that the equestrian/ hiking trail be barricaded until interconnected traffic signals are installed at the Belford Terrace and Sundance Drive intersections with Ortega Highway. The sum of $270,000 is budgeted for the project, which includes $100,000 for the signals. -4- 9/7/82 (2) Report dated September 7, 1982, from the City Enginor7 submitting an estimate of $75,000 for routing of the equestrian/hiking trail to the existing signalized crossing at La Novia Avenue. The City Manager advised that the cost of providing two interconnected signals is estimated at $150,000 to $200,000 and offered alternatives of re-routing the trail to La Novia Avenue or amending the Master Plan of Trails so that the trail would terminate at Sunhollow. Mr. Julian suggested the plans be amended to alter the sidewalk improvements if the trail is re-routed. The City Engineer noted that a 4 -foot wide sidewalk and 8 -foot wide trail could be implemented. Louis Stadenbauer, representing the Sunhollow Homeowners Association, requested that the City proceed with construction of the sound wall and stated that placement of the trail adjacent to the development did not represent a problem. Approval of Plans, Specifications, and Call for Bids, With Amendments: It was moved by Councilman Friess, seconded by Councilman Hausdorfer and unanimously carried to approve the plans, specifications, call for bids, and contract documents for improvements to the Ortega Highway at Sunhollow, with direction to the City Engineer to issue an addenda to the plans and specifications for that portion affected by extension of the sidewalk and equestrian/hiking trail from the Sunhollow development to the La Novia Avenue signal; staff was directed to prepare plans and specifications to accomplish the sidewalk and trail extensions. LAND OUTFALL RECONSTRUCTION - TRUNKLI (80) This item was continued for review at the Council meeting of September 21, 1982, at the request of staff. PUBLIC HEARINGS 1. APPROVAL OF 11826, SAN JUAN CREEK (85) Proposal: A subdivision of approximately 48+ acres into 36 residential custom home lots on Lot 70, Tract 11826, including General Plan equestrian/hiking trails, emergency access and open space easements. Applicant: Black Mountain Villas, 2643 4th Avenue, San Diego 92103. Written Communications: Report dated September 7, 1982, from the Director of Community Planning and Development, forwarding the recommendation of approval subject to conditions made by the Planning Commission on August 10, 1982. -5- 9/7/82 Public Hearing: Notice having been given as required by law, Mayor Buchheim opened the Public Hearing and the following persons responded: 1. Tim Kruer, representing Black Mountain Villas, stated concurrence with the conditions of approval. 2. William McCook, property owner in the Hidden Valley area, cited opposition to any construction on the ridge overlooking Hidden Valley. Mayor Buchheim suggested that Mr. McCook review the project with the Director of Community Planning and Development. There being no further response, the Hearing was closed with the right to re -open at any time. Approval of Tentative Tract Map 11826: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze that the following Resolution be adopted: RESOLUTION NO. 82-9-7-1, TENTATIVE TRACT 11826 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING TENTATIVE TRACT MAP 11826 (HIDDEN MOUNTAIN) The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze and Mayor Buchheim NOES: None ABSENT: None 2. AMENDMENT TO TITLE 9 OF THE MUNICIPAL CODE - ADDITION 10& (55) Proposal: An amendment to Section 9-3.101 0£ the Municipal Code to include PD (Planned Development) and FM (Farm Market) Districts to the list of Base Zoning Districts. Applicant: This was a City -initiated Public Hearing. Written Communications: Report dated September 7, 1982, from the Director of Community Planning and Development forwarding the Planning Commission recommendation of approval made on August 10, 1982. Public Hearing: Notice having been given as required by law, Mayor Buchheim opened the Public Hearing; and, there being no response, declared the Hearing closed. -6- 9/7/82 379 Approval of Code Amendment: The City Attorney read the title of the Ordinance next in order. Further reading of all ordinances had been waived earlier in the meeting. It was moved by Councilman Schwartze, seconded by Councilman Bland that the following Ordinance be introduced: ORDINANCE NO. 471, AMENDMENT TO TITLE 9 OF THE MUNICIPAL CODE - ADDITION OF PD AND FM DISTRICTS TO LIST OF ESTABLISHED DISTRICTS - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING SECTION 9-3.101 OF THE MUNICIPAL CODE TO ADD THE PLANNED DEVELOPMENT (PD) AND FARM MARKET (FM) DISTRICTS The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze and Mayor Buchheim NOES: None ABSENT: None ORDINANCES 1. COMMUNITY REDEVELOPMENT AGENCY - ACTIVATION AND ORGANIZATION (68) Written Communications: Report dated September 7, 1982, from the City Clerk, advising that the Ordinance was regularly introduced at the meeting of August 17, 1982, and is scheduled for adoption. Adoption of Ordinance No. 470: The City Attorney read the title of the Ordinance next in order. Further reading of all ordinances had been waived earlier in the meeting. It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze that the following Ordinance be adopted: ORDINANCE NO. 470 - ESTABLISHMENT OF COMMUNITY REDEVELOPMENT AGENCY - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING THE NEED FOR A COMMUNITY REDEVELOPMENT AGENCY TO FUNCTION IN THE CITY OF SAN JUAN CAPISTRANO AND DECLARING THE CITY COUNCIL TO BE THE COMMUNITY REDEVELOPMENT AGENCY The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze and Mayor Buchheim NOES: None ABSENT: None The City Clerk was directed to forward a certified copy of the Ordinance to the Secretary of State. -7- 9/7/82 3 RESOLUTIONS l 1. STATUS REPORT AND REVIEW TO "WATER RESOURCES CONS TMTMTARITTTV (94) Written Communications: Report dated September 7, 1982, from the Director of Public Works regarding a request by Dennis MacLain, General Manager, Metropolitian Water District of Orange County, that the City adopt a resolution in opposition to the "Water Resources Conservation and Efficiency Act" initiative which has qualified for the November 2, 1982, State election ballot. Referral of Resolution: It was moved by Councilman Schwartze, seconded by Councilman Bland to refer the resolution to the Orange County Water Works District No. 4 Board of Directors for appropriate action. Mayor Buchheim advised that the Board opposed the Act on the basis of its being detrimental to local interests. BIDS, CONTRACTS, AGREEMENTS 1. AGREEMENT FOR TRAFFIC ENGINEERING SERVICES - VIA ESTELITA nTDOTTT.ATTnM CTTTnV 1AT.nVDMAAT coir V+ c. TVT.TTC1 (44) Written Communications: Report dated September 7, 1982, from the Director of Public Works regarding proposals received for traffic engineering I ervices for the Via Estelita Circulation Study. The project would include a capacity analysis of alternatives for extending Via Estelita, as provided by staff, and would provide a "best estimate" of impacts to Calle Aspero and Avenida Evita. Approval of Agreement: It was moved by Councilman Bland, seconded by Councilman Hausdorfer and unanimously carried to approve the agreement for traffic engineering services for the Via Estelita Circulation Study, to award the contract to the low bidder, Alderman, Swift & Lewis in the amount of $5,100.00, and to reject all other bids received. The Mayor and City Clerk were authorized to execute the document on behalf of the City. APPROVAL OF AGREEMENT AND PARTICIPATION IN PROJECT DI (38) Written Communications: (79) Report dated September 7, 1982, from the Director of Public Works regarding application for a waiver of ocean discharge requirements for the Southeast Regional Reclamation Authority for and on behalf of Project Committee No. 17. Approval of the waiver would result in reduced plant operating costs without degrading the ocean quality. -8- 9/7/82 Approval of Agreement: 3 8 1 It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to approve the City's participating share of the SERRA Project Committee No. 17 budget of $25,000 and to adopt the agreement to create Project Committee No. 17. The Mayor and City Clerk were authorized to execute the agreement on behalf of the City. AGENDA REPORTS: (32) Council concurred with the request of Councilman Hausdorfer that, where applicable, all future Staff Reports reflect sources of funds and whether use of reserve funds would be required. 3. AGREEMENT FOR RIGHT-OF-WAY ACQUISITION, AHFP 1057, DEL OBISPO STREET AT ALIPAZ STREET (COUNTY OF ORANGE) (38) Written Communications: Report dated September 7, 1982, from the Director of Public Works regarding the proposed joint City -County funding of the right-of-way purchase of Del Obispo Street and Alipaz Street, as the first stage of widening of both streets at the Nieblas property. Approval of Agreement: It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer and unanimously carried to approve the County of Orange Arterial Highway Financing Program, Project Administration Agreement AHFP No. 1057, Del Obispo Street at Alipaz Street, and the City's share of $115,000. The Mayor and City Clerk were authorized to execute the agreement on behalf of the City. 4. AWARD OF CONTRACT FOR MULTI -MODAL TERMINAL (D. W. CONTRACTING COMPANY) (38) Written Communications: Report dated September 7, 1982, from the Administrative Assistant to the City Manager forwarding the results of bids received on August 24 for construction of the Multi -Modal Terminal. The report further advised that the total amount budgeted for construction is $256,000, which includes approximately $40,000 for construction surveying, inspection, archaeological monitoring, and contingencies, and an additional $40,532 for additive items which were bid separately. The five alternates and their respective construction costs as submitted by D. W. Contracting Company are as follows: 1. Increased tree size $12,825 2. Overall site lighting 37,450 3. Eastern walkway (Arguello Way) 15,295 4. Site furniture 9,856 5. Walkway - Camino Capistrano 6,198 Total $81,624 -9- 9/7/82 5. Award of Contract: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to award the contract to the lowest responsible bidder, D. W. Contracting Company, Inc., for construction of the Multi -Modal Terminal in the amount of $175,468 with an additional $81,624 authorized for all five alternates and to reject all other bids received. The Mayor and City Clerk were authorized to execute the contract on behalf of the City; and, staff was authorized to amend the Capital Projects Budget, reducing the Equestrian Crossing by $50,000 and transferring that amount to the Multi -Modal Terminal Account. The City Manager recommended that funds not utilized be returned to the Equestrian Crossing Account. CONTRACT FOR LAND OUTFALL 69003615 (80) Written Communications: Report dated September 7, 1982, from the Director of Public Works forwarding the results of bids received on August 25 for the Land Outfall Reconstruction, Trunkline Sewer. Award of Contract: It was moved by Councilman Schwartze, seconded by Councilman Friess and unanimously carried to award the contract to the lowest responsible bidder, Cappello Construction Company, for the Land Outfall Trunkline Sewer Reconstruction in the amount of $168,670, to reject all other bids received, and to authorize the Mayor and City Clerk to execute the document on behalf of the City. Councilman Hausdorfer requested that staff monitor the project so that change orders do not increase bid costs. ADMINISTRATIVE ITEMS CITY MANAGER 1. LOS RIOS PARK - APPROVAL OF PROPERTY PURCHASE (JIMENEZ) (23) Written Communications: Report dated September 7, 1982, from the Administrative Assistant to the City Manager. Mrs. Gibson advised that full purchase of the Jimenez parcel would save approximately $48,000 in interest payments; however, the City would be committed to expending a total of $500,000 for additional property acquisition, with $250,000 to be reimbursed by the Land and Water Grant. -10- 9/7/82 In response to Councilman Friess, the Director advised that deletion of the Community Garden not represent a problem and that the Los Rios be utilized for the garden project. 3RD of Recreation funds would property could Approval of Property Purchase and Budget Amendments: It was moved by Councilman Schwartze, seconded by Councilman Friess and unanimously carried to approve the purchase of the Jiminez portion of Los Rios Park in the full amount of $219,295.00, of which $109,647.50 is reimbursable; to delete the Community Garden project and assign its $16,000 to Los Rios Park; and, to adjust the beginning unexpended balance in the Parks and Recreation fund to show an additional $7,647.50 budgeted for the Jiminez acquisition. CITY ATTORNEY 1. PROPOSED ORDINANCE - CONSUMPTION OF ALCOHOLIC BEVERAGES (55) A map was on display indicating proposed zones for controls of alcoholic beverage consumption. The City Attorney advised that an ordinance would be prepared to prohibit drinking in any public place unless a permit is obtained, with exemptions for businesses already licensed to sell such beverages. Following discussion, there was a concurrence of Council to refer the matter back to staff for inclusion of the City's park system within the control zones and for formulation of a permit system. DIRECTOR OF COMMUNITY PLANNING AND DEVELOPMENT 1. INITIATION OF ZONE CHANGE - FIRE STATION SITE (42) Written Communications: Report dated September 7, 1982, from the Director of Community Planning and Development recommending that the site of the Old Fire Station located at the corner of La Mantanza Street and E1 Horno be rezoned to conform with the current use of the property as a community recreation center. Initiation of Zone Change: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to initiate the zone change from RD (Garden Home) to IP (Public and Institutional) District and refer the item to the Planning Commission. -11- 9/7/82 3 8 42. PRELIMINARY'REVIEW OF ALTERNATIVE ALIGNMENTS - SAN JUAN CREEK ROAD Councilman Friess abstained from comment on this item due to possible conflict of interest as a property owner adjacent to the area under discussion. (83) Written Communications: Report dated September 7, 1982, from the Director of Community Planning and Development reviewing the background for proposed studies of the extension of San Juan Creek Road based on receipt of development proposals. Exhibits were on display, and the Director of Community Planning and Development reviewed the three alternative alignments recommended, advised that the road would be constructed as a secondary roadway with actual construction ending approximately 10 feet from the City limits. Warren Unis, representing the owner of the Keele property (Tentative Parcel Map 81-856), requested that an early decision be made on the road alignment. Following discussion of Alternates A, B, and C; character of the area; permanent weight limitations; and, difficulties with a divided roadway, it was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to authorize staff to proceed with the study of alternative alignments and to expend funds to conduct the studies necessary for selecting a precise alignment for San Juan Creek Road. 3. TEMPORARY STORAGE USE IN THE OR (OPEN (85) Written Communications: Report dated September 7, 1982, from the Director of Community Planning and Development regarding the request for approval of a temporary RV storage area during grading and development of Parcel A, Tract 10318, and Parcel B, Tract 10319. The temporary location is north of San Juan Creek Road adjacent to the San Juan Hills Golf Course. The permanent site will be located south of Parcel A and will serve the Glendale Federal Planned Community as well as the existing San Juan Hills East development. Applicants: Wilshire Diversified, 2710 Winona Avenue, Burbank 91504; Glendale Federal, 201 West Lexington, Glendale 91209. -12- 9/7/82 Approval of Temporary Storage Area Use and Design: 3 85 It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer to approve recreation vehicle storage as a temporary use on the property shown on the Resolution Exhibit A for a period of two years; to approve the design of the temporary storage area as shown on Attachment B of the Staff Report dated September 7, 1982, subject to the following conditions: a. All improvements will be completed for the temporary facility prior to occupancy; b. The temporary facility will be permitted for a maximum of 24 (18 months plus a possible 6 -month extension) from completion of improvements; C. A surety may be required to insure removal of the temporary storage facility; and, to adopt the following Resolution: RESOLUTION NO. 82-9-7-2, TEMPORARY RECREATION VEHICLE STORAGE - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, PERMITTING RECREATION VEHICLE STORAGE AS A PERMITTED TEMPORARY USE ON ASSESSOR'S PARCEL NO. 666-011-03 The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze and Mayor Buchheim NOES: None ABSENT: None COMMISSIONS. BOARDS. COMMITTEES PLANNING COMMISSION 1. REPORT OF MEETING OF AUGUST 24, 1982 (67) The Report of Actions taken by the Planning Commission at their meeting of August 24, 1982, was ordered received and filed. COUNCIL ACTIONS: 1. APPOINTMENT OF DELEGATE AND ALTERNATE TO THE ORANGE COUNTY HEALTH PLANNING COUNCIL (59) It was the consensus of the Council to hold this item over for consideration on September 21, 1982. -13- 9/7/82 3862 APPOINTMENT OF VOTING DELEGATE AND ALTERNATE - ANNUAL LEAGUE OF CALIFORNIA CITIES CONFERENCE (61) Written Communications: Report dated September 7, 1982, from the City Clerk. It was moved by Councilman Hausdorfer, seconded by Councilman Bland and unanimously carried that Mayor Buchheim _ be appointed the voting delegate and Councilman Friess be appointed as the alternate delegate to represent the City at the General Business Session of the League of California Cities Annual Conference in San Diego October 17 - 20, 1982. 3. ACCEPTANCE OF RESIGNATION FROM THE EQUESTRIAN COMMISSION (ALEC BROWN) (23) Written Communications: Report dated September 7, 1982, from the Administrative Assistant to the City Manager. It was moved by Councilman Friess, seconded by Councilman Schwartze and unanimously carried to accept the resignation submitted by Alec Brown, to declare the office vacant and to direct that notices be prepared and posted to solicit applications for the vacancy on the Equestrian Commission. The Mayor was authorized to send a letter of appreciation to Mr. Brown. 4. CULTURAL HERITAGE COMMISSION VACANCY (23) Mayor Buchheim announced that a vacancy exists on the Cultural Heritage Commission due to the recent death of C. C. McCary. Staff was directed to prepare and post notices to solicit applications for the position of Cultural Heritage Commissioner. COUNCIL REMARKS 1. NEWSPAPER ARTICLE RE ANNEXATION (21) Councilman Hausdorfer noted an August 26 article in the Capistrano Valley News regarding possible annexations to the City and was advised that no official contact has been made with the City. 2. PROPOSED HOTEL/MOTEL BED TAX (86) It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to authorize staff to research the possibility of instituting a bed tax, with a report to be submitted within 30 days. -14- 9/7/82 3. MEREDITH CANYON SLOPE DISTRICT (74) The City Engineer advised that the Debt Limit Report is to be submitted to the Board of Directors in October. It was the consensus of the Council to authorize Councilman Bland to assist Councilman Friess as City liaison. Notification to residents was cited and workshops are to be scheduled. 4. DEL OBISPO TRAFFIC CONDITIONS AT RAILROAD CROSSING (87) There was a concurrence of Council that a letter be sent to the Atchison, Topeka & Santa Fe Railway regarding traffic tie-ups. 5. MOTORCYCLES/OFF-ROAD VEHICLE TRAFFIC (87) Councilman Bland requested additional enforcement of regulations by the Sheriff's Department along Pepper Tree Bend Road. 6. SISTER CITIES PROGRAM (34) Councilman Schwartze noted that a meeting would be held on September 8, 1982, at the San Juan Hot Springs Dance Hall. 7. BULLET TRAIN (88) Councilman Schwartze noted that present bullet train proposals are not consistent with original presentations. There was a consensus of Council to direct staff to contact Amtrak, the State and/or OCTC and report back regarding present proposals to use existing rights-of-way if Council action is indicated. 8. MEXPO'82 (34) Mayor Buchheim announced that President Lopez Portillo had cancelled MEXPO'82 due to economic concerns in that country. CLOSED SESSION Council recessed to Closed Session at 8:55 p.m., for discussion of personnel and legal matters, the City Clerk being excused therefrom, and reconvened at 9:28 p.m. APPROVAL OF MEMORANDUM OF UNDERSTANDING (SAN JUAN CAPISTRANO CITY EMPLOYEES' ASSOCIATION) (66) It was moved by Councilman Schwartze, seconded by Councilman Bland and unanimously carried to approve the Memorandum of Understanding with the San Juan Capistrano City Employees' Association dated September 7, 1982, and to direct staff to implement the provisions thereof. -15- 9/ 7 /82 38 ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 9:29 p.m., to the next meeting date of Tuesday, September 21, 1982, at 7:00 p.m., in the City Council Chamber. ATTEST: ///Iz IbMlqb CE F. BU H , MAYOR Respectfully submitted, -16- 9/7/82