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82-0518_CC_Minutes_Regular Meeting01 MAY 18, 1982 REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA The Regular Meeting of the City Council of the City of San Juan Capistrano, California, was called to order by Mayor Buchheim at 7:07 p.m., in the City Council Chamber, followed by the Pledge of Allegiance to the Flag. Invocation was given by Kenneth E. Friess, Councilman. ROLL CALL PRESENT: Lawrence F. Buchheim, Mayor Anthony L. Bland, Mayor pro tem Kenneth E. Friess, Councilman Gary L. Hausdorfer, Councilman Phillip R. Schwartze, Councilman ABSENT: None STAFF PRESENT: Stephen B. Julian, City Manager; E. Phillip Hale, Assistant City Manager/Director of Administrative Services; William D. Murphy, Director of Public Works; Thomas G. Merrell, Director of Community Planning and Development; James S. Okazaki, City Attorney; Mary Ann Hanover, City Clerk; Cheryl Johnson, Recording Secretary. MINUTES Adjourned Regular Meeting of April 28, 1982 It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze that the Minutes of the Adjourned Regular Meeting of April 28, 1982, be approved as submitted. The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, and Schwartze NOES: None ABSTAIN: Mayor Buchheim ABSENT: None Regular Meeting of May 4, 1982 It was moved by Councilman Schwartze, seconded by Councilman Bland that the Minutes of the Regular Meeting of May 4, 1982, be approved as submitted. The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None -1- 5/18/82 2:12 MOTION TO READ BY TITLE ONLY It was moved by Councilman Schwartze, seconded by Councilman Bland that all Ordinances be read by title only. The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None PRESENTATIONS AND COMMENDATIONS 1. AWARDS - ESSAY AND ART CONTEST (HISTORIC PRESERVATION) (23) Written Communications: Report dated May 18, 1982, from the Administrative Assistant to the City Manager forwarding the names of the top three award winners in the essay contest and the poster contest, co-sponsored by the Cultural Heritage Commission in conjunction with Historic Preservation Week. The contest theme was "What Do Old Buildings Tell Us?" Entries were solicited from 4th through 8th grade school children. Mayor Buchheim advised that the winners had received medallions and awards at a ceremony held on Sunday, May 16 at the O'Neill Museum; that the winners were present to receive commendations from the City. Mayor Buchheim congratulated the following students and presented each with a Certificate of Commendation: Claude Mona, Erin McGrath, Jeanne Tkach, Jane Dullack, and Jeni Corbett. 2. PROCLAMATION - NATIONAL PUBLIC WORKS WEEK (74) Mayor Buchheim proclaimed the week of May 23 - 29, 1982, as National Public Works Week in the City of San Juan Capistrano, citing the many functions performed by Public Works Departments and commending the Public Works personnel for their services. to the City. WRITTEN COMMUNICATIONS 1. STATUS REPORT ON DES COMPLEX (AMRAN CORPO FOR HOTEL (68) Council received copies of a letter dated May 12, 1982, from N. A. Golestaneh, Director, Amran N.V. Corporation advising that two submittals were received in the architectural -2- 5/18/82 9 q 04, design competition for the proposed hotel at San Juan Creek and Valle Roads; that they wished to receive direction regarding the land use and architectural style. Council expressed concern that the project go through official channels, and Mr. Merrell clarified that the applicant wishes input as to which of the two styles best fits the City's criteria to assist in selecting an architect. Referral to Architectural Board of Review: It was moved by Councilman Hausdorfer, seconded by Councilman Bland and unanimously carried to refer the project to the Architectural Board of Review for review and comment to Council regarding which design best fits the City's design criteria; the process to be implemented at the earliest possible time. CONSENT CALENDAR It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer that the staff recommendations be accepted for the following items listed on the Consent Calendar. The motion carried by the following vote: AYES: Councilmen Firess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None 1. APPROVAL OF WARRANTS (41) The List of Demands dated May 18, 1982, Warrant Register No. 82-112, in the total amount of $1,296,949.81, was approved as submitted. The Demands were subsequently amended to reflect deletion of Warrant No. 4155 payavle to the Southeast Regional Reclamation Authority in the amount of $223,629 for the Disaster Fund loan repayment. 2. CITY TREASURER'S REPORT OF INVESTMENTS (41) The City Treasurer's Report of Investments as of April 30, 1982, in the total amount of $8,659,474.01, was approved as submitted. 3. CITY TREASURER'S REPORT OF 1911 ACT BOND DELINQUENCIES (41) The City Treasurer's Report of 1911 Act Bond Delinquencies as of April 30, 1982, in the total amount of $737.72, was approved as submitted. -3- 5/18/82 2434 4. CITY TREASURER'S REPORT OF FUND CASH BALANCES (41) The City Treasurer's Report of Fund Cash Balances as of April 30, 1982, was approved as submitted. 5. REPORT OF EQUESTRIAN COMMISSION MEETING OF MAY 10. 1982 (23) The Report dated May 18, 1982, from the Secretary of the Equestrian Commission regarding actions taken at the meeting of May 10, 1982, was ordered received and filed. 6. REPORT OF PARKS AND RECREATION COMMISSION MEETING OF APRIL 19, 1982 (62) The Report dated May 18, 1982, from the Secretary of the Parks and Recreation Commission regarding actions taken at the meeting of April 19, 1982, was ordered received and filed. 7. RELEASE OF SURETIES DEPOSITED FOR LIEN CLAIMS ASSESSMENT DISTRICT 78-3, ORTEGA PROPERTIES (CLARKE CONTRACTING COMPANY) (74) As set forth in the Report dated May 18, 1982, from the Director of Public Works, releases were received for Stop Notices placed against Clarke Contracting in conjunction with Assessment District 78-3, and the following Bonds to Release Money Witheld on Stop Notice -Public Work, submitted by Clarke Contracting as surety for the liens, were released: Bond No. 80 86 81 22, from Federal Insurance Company, in the amount of $9,407; and, Bond No. 80 86 81 21, from Federal Insurance Company, in the amount of $32,959.27. RECESS AND RECONVENE The Council recessed at 7:30 p.m., to convene the Meredith Canyon Slope District Board of Directors and reconvened at 8:25 p.m. PUBLIC HEARINGS 1. REZONE 82-6 REQUEST FOR ZONE CHANGE TO CONVERT EXISTING RESIDENCE INTO RESIDENTIAL HOME FOR ADULTS (ULTIMO) (95) Proposal: Consideration of a zone change from GM (Growth Management) to IP (Public Institution) for approximately .67 acres located at the eastern terminus of the eastern end of La Novia Avenue. The change would allow conversion of a 7,000 -square -foot single-family residence into a residential home for adults, -4- 5/18/82 N providing non-medical home care for ambulatory adults 55 years or older; maximum occupancy would be limited to 15 residents. Surrounding land uses include undeveloped Glendale Federal property to the south, west and north, a single-family residence adjoining the property to the east, and the Los Corrales single-family residential tract in the vicinity to the east. Applicant: Frank Ultimo, 24421 Barbados Drive, Dana Point, California 92629. Written Communications: (1) Report dated May 18, 1982, from the Director of Community Planning and Development, forwarding staff findings and the Planning Commission recommendation of approval; (2) Letter dated May 11, 1982, from Keith and Paulette Carlsgaard, opposing the proposed rezone. Public Hearing: Notice having been given as required by law, Mayor Buchheim opened the Public Hearing and the following persons responded: (1) R. B. Hamilton, 31186 Calle San Pedro, spoke on behalf of Keith Carlsgaard in opposition to the project, citing "spot zoning" required, devaluation of property values, and unsuitability of the structure for the proposed use. (2) Esther Hara, registered nurse, spoke in favor of the facility. (3) James Cude, representing Glendale Federal Savings and Loan, cited concerns regarding installation of utilities to the project and possible effects on property values in the Glendale Federal area. (4) Mary Principal, 31901 Paseo La Bronza, cited concerns regarding suitability of the structure for the proposed use. There being no further response, Mayor Buchheim closed the Public Hearing. Denial of Rezone: Council discussed concerns with the proposed use, and it was moved by Councilman Friess, seconded by Councilman Hausdorfer and unanimously carried to deny Rezone 82-6. Referral of Use to Planning Commission: Councilman Schwartze suggested provisions to place appropriate City controls on residential home care, and it was moved by Councilman Friess, seconded by Councilman Schwartze and unanimously carried to direct the Planning Commission to review the ramifications of including such uses as a Conditional Use in residential areas. 36 2. APPROVAL OF TENTATIVE PARCEL MAP 82-856, LOCATED OFF CALLE LORENZO (HERNANDEZ) (85) Proposal: AA subdivision of approximately one-half acre, located on a private drive off Calle Lorenzo, into two residential lots of .23 and .26 acres. Surrounding land uses include residential to the north and east, a residence and orange grove to the west, and a San Diego Gas and Electric facility to the south. Applicant: Lorenzo T. Hernandez, 30862 Calle Lorenzo, P.O. Box 291, San Juan Capistrano 92675. Written Communications: Report dated May 18, 1982, from the Director of Community Planning and Development, forwarding the Planning Commission recommendation of approval. Public Hearing: Notice having been given as required by law, Mayor Buchheim opened the Public Hearing and, there being no response, declared the Hearing closed. Approval of Tentative Parcel Map 82-856: It was moved by Councilman Hausdorfer, seconded by Councilman Friess that the following Resolution be adopted: RESOLUTION NO. 82-5-18-1, TENTATIVE PARCEL MAP 82-856 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING TENTATIVE PARCEL MAP 82-856 The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None RECESS AND RECONVENE The Council recessed at 9:03 p.m., and reconvened at 9:18 p.m. 3. REZONE 82-4 AND TENTATIVE TRACT 10134, SAN JUAN CREEK ROAD (DIFFLEY BLACK MOUNTAIN VILLAS) (85) Proposal: Consideration of a tentative tract map and rezone application submitted for approximately 35 acres of land located adjacent to and southerly of San Juan Creek Road between Tract 9786 and Hidden Valley to allow creation of 12 custom estate lots -6- 5/18/82 2,R7 ranging in size from .5 and 15 acres. The surrounding uses include open space to the north, estate homes to the east, south and southwest, and single-family residential homes to the northwest. The proposed rezone would change the existing GM (Growth Management) zoning to ES (Small Estate), EL (Large Estate), and EL (15) (Large Estate, minimum lot size 15 acres), with an HM (Hillside Management) District Overlay. The proposal includes a density transfer of 9 units to Lot 70, Tract 9786. Applicant: Black Mountain Villas, 2643 Fourth Street, San Diego 92103. Property Owner: James Diffley, 1 San Mateo Way, Newport Beach 92625. Written Communications: Report dated May 18, 1982, from the Director of Community Planning and Development, forwarding staff findings and the Planning Commission recommendation of approval. Exhibits were on display and Tom Tomlinson, Associate Planner, made an oral presentation discussing circulation patterns, traffic impacts, equestrian trails, open space areas, designated ridgelines, grading and development constraints. Public Hearing: Notice having been given as required by law, Mayor Buchheim opened the Public Hearing and the following persons responded: (1) Tim Kruer, representing Black Mountain Villas, spoke in favor of the project. He suggested that the EL (15) zoning be amended to an agricultural designation. There being no further response, Mayor Buchheim declared the Hearing closed. Continuation to June 1, 1982: It was moved by Councilman Schwartze, seconded by Councilman Friess and unanimously carried to continue the Public Hearing to the next meeting date of June 1, 1982. 4. REZONE 82-5 AND MODIFICATION TO APPROVED GROWTH MANAGEMENT (85) Proposal: Consideration of modifications to a previously -approved Growth Management Concept Plan for approximately 48 acres known as Lot 70, Tract 9786, to allow an increase in the number of units from 28 to 37, and a rezone to provide zoning consistency with the site plan. The increase in the number of units stems from a density transfer of 9 units from the Diffley property, Tentative Tract 10134. The modification proposes an increase in the number of units; an increase in the area zoned for open space; increased buffer configurations -7- 5/18/82 9 9R for several lots in the Los Corrales tract; deletion of road alignment and grading impacts for the area adjacent to Paseo Establo and Paseo Corrales; and, reduction of visual impacts to the Ortega valley. Applicant: _ Black Mountain Villas, 2643 Fourth Avenue, San Diego 92103. Written Communications: (1) Report dated May 18, 1982, from the Director of Community Planning and Development, citing comparisons between the approved concept plan and the proposed modification, and forwarding the Planning Commission recommendation of approval. (2) Memorandum dated May 18, 1982, from Dennis Haehn, Chairman of the Traffic and Transportation Commission, addressing concerns regarding deletion of dual access. (3) Letters dated February 9, 1982, February 17, 1982, and March 1, 1982, from the Orange County Fire Department, Sheriff's Department, and Woodside/Kubota, respectively, citing review of the project. Exhibits were on display, and Tom Tomlinson, Associate Planner, made an oral presentation discussing the modified circulation patterns, grading impacts, development constraints, and open space areas. Public Hearing: Notice having been given as required by law, Mayor Buchheim opened the Public Hearing and the following persons responded: (1) Tim Kruer, representing Black Mountain Villas, spoke in favor of the project noting consideration given to impacts on neighboring areas; cited increased open space, increased buffering, reduced grading impacts provided by the modified plan; and discussed landform alterations on Lots 3, 4, and 5, traffic circulation and elimination of dual access. (2) Ilse Byrnes, Chairman, Equestrian Commission, forwarded the Commission's concern regarding visibility at the trail crossing of the street ending in the University of California property, and advised that alternative trail crossing locations were to be reviewed. (3) Ernie Castro, member of the Los Corrales Architectural Review Committee, spoke in favor of the project. (4) Nancy Ferruzo, 28291 Via Rueda, expressed concerns regarding grading on hillsides, suggesting immediate landscaping and bonding of the developer against slope failures; stated that the proposed modification negatively impacted the Los Corrales tract and requested deletion of Lots 3-6. -8- 5/18/82 (5) Dennis Haehn, Chairman, Traffic and Transportation 9 910 Commission, forwarded the Commission's concerns regarding deletion of the circulation loop system and the Commission's request that consideration be given to maintaining the secondary access. (6) Tim Kruer, applicant, responded to concerns that had been expressed and requested a continuance of the item to allow time to resolve the issues. There being no further response, Mayor Buchheim closed the Public Hearing. Continuance to June 1 1982 Following discussion regar ing circulation, the impacts perceived from the proposed plan and possible open space restrictions, it was moved by Councilman Schwartze, seconded by Councilman Hausdorfer and unanimously carried to continue the Public Hearing until the next meeting date of June 1, 1982; and to direct staff to review and clarify the following issues: (1) Landscaping of graded hillsides; (2) Preclusion of grading at the rear of the area until construction has begun in the front; (3) Inclusion of equestrian trail maintenance with landscaping maintenance; (4) Inclusion of wording regarding formation of a Homeowners Association; (5) Evaluation of alternative trail crossings; (6) Inclusion of development restraints for structures placed on Lot 3; and (7) Access to Lots 4-6. Staff was further directed to advise the homeowners of the status of the matter. ORDINANCES 1. ADOPTION OF ORDINANCE NO. 457 - REZONE 82-3 (BROWN) (95) Written Communications: Report dated May 18, 1982, from the City Clerk advising that the Ordinance had been regularly introduced at the City Council meeting of May 4, 1982, and was scheduled for adoption. Adoption of Ordinance No. 457: The City Attorney read the title of the Ordinance next in order. Further reading of all ordinances had been waived earlier in the meeting. It was moved by Councilman Hausdorfer, seconded by Councilman Friess that the following Ordinance be adopted: -9- 5/18/82 ORDINANCE NO. 457, REZONE 82-3 (BROWN) - AN 2 A I1 ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, G4 a � CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP ADOPTED BY ORDINANCE NO. 398 BY CHANGING THE ZONING OF ASSESSOR'S PARCEL NO. 124-120-67 FROM PR (PRIVATE RECREATION) TO PD (PLANNED DEVELOPMENT, SPECIFIC DEVELOPMENT PLAN 82-1) The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None 2. ADOPTION OF ORDINANCE NO. 458 - REZONE 80-3, AMENDMENT TO HOUSING OPPORTUNITIES PROGRAM FORSTER CANYON PLANNED COMMUNITY) (95) Written Communications Report dated May 18, 1982, from the City Clerk, forwarding a copy of Assembly Bill No. 65, which was effective January 1, 1982, and preempts all local ordinances, rules or regulations concerning item pricing. Ordinance No. 404 is enforceable and this ordinance was presented as a "clean up" of the Municipal Code. Adoption of Ordinance No. 458: The City Attorney read the title of the Ordinance next in order. Further reading of all ordinances had been waived earlier in the meeting. It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer that the following Ordinance be adopted: ORDINANCE NO. 458, AMENDMENT TO FORSTER CANYON PLANNED COMMUNITY - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING THE FORSTER CANYON PLANNED COMMUNITY ADOPTED BY ORDINANCE NO. 418 The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None 3. INTRODUCTION OF ORDINANCE NO. 459, REPEAL OF CHAPTER 15 -10- 5/18/82 (55) Written Communications: 2 4 -1 Report dated May 18, 1982, from the City Clerk forwarding a copy of Assembly Bill No. 65, which was effective January 1, 1982, and preempts all local ordinances, rules or regulations concerning item pricing. Ordinance No. 404 is unenforceable and this ordinance was presented as a "clean up" of the Municipal Code. Introduction of Ordinance No. 459: The City Attorney read the title of the Ordinance next in order. Further reading of all ordinances had been waived earlier in the meeting. It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze that the following Ordinance be introduced: ORDINANCE NO. 459, REPEAL OF ORDINANCE - ITEM PRICE MARKING ON PACKAGED CONSUMER COMMODITIES - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, REPEALING SECTIONS 5-15.01, 5-15.02 AND 5-15.03 (ORDINANCE NO. 404) OF THE MUNICIPAL CODE - ITEM PRICE MARKING ON PACKAGEDY'CONSUMER COMMODITIES The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None BIDS, CONTRACTS, AGREEMENTS 1. APPROVAL OF AGREEMENT - FUTURE ROADWAY CONDEMNATION (AROSA DEVELOPMENT) (38) Written Communications: Report dated May 18, 1982, from the Director of Public Works, forwarding an agreement with Arosa Development and Management, Inc., whereby the City would exercise its right of eminent domain, if necessary, to acquire the right-of-way for the construction of La Novia Avenue from San Juan Creek Road to the boundary of the Arosa development, provided Arosa Development has not been able to acquire the right-of-way prior to approval of the Final Map for Tract 11648. The agreement acknowledges Arosa Development's unsuccessful attempt to acquire that portion of right -of -way -not within the tract boundary, and stipulates that if eminent domain is necessary, Arosa Development will provide all necessary funding for the City's action. Approval of Agreement: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to approve the agreement between the City and Arosa Development and Management, Inc., for "the acquisition of Right -of -Way (La Novia Avenue)" and to authorize the Mayor and City Clerk to execute the document on behalf of the City. -11- 5/18/82 242 2. APPROVAL OF AGREEMENT - RIGHT-OF-WAY REVIEW (ENGINEERING CONCEPTS, INC.) (38) Written Communications: Report dated May 18, 1982, from the Director of Public Works, forwarding a letter agreement with Engineering Concepts of Huntington Beach to review and correct discrepancies in existing lot lines and easements on a large undeveloped parcel in the Ortega Properties currently owned by Brabant Properties of Santa Ana. Compensation for the engineering services was estimated at $2,500. Approval of Agreement: It was moved by Councilman Hausdorfer, seconded by Councilman Friess and unanimously carried to approve the letter agreement with Engineering Concepts, dated April 13, 1982, and to authorize the City Engineer to execute the document on behalf of the City. AWARD OF CONTRACT - LAND OUTFALL RECONSTRUCTION, TRUNKLINE SEWER (CAPPELLO CONSTRUCTION COMPANY) (80) Written Communications: Report dated May 18, 1982, from the Director of Public Works, listing bids received for replacement of a portion of the land outfall sewer adjacent to the SERRA Treatment Plant. Award of Contract: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to award the contract for the land outfall reconstruction of trunkline sewer to the low bidder, Cappello Construction Company, of San Juan Capistrano, in the amount of $49,650 and to reject all other bids. The Mayor and City Clerk were authorized to execute the contract on behalf of the City. APPROVAL OF REQUEST FOR PROPOSAL - WORD PROCESSING UnrTTnMVMM (31) Written Communications: Report dated May 18, 1982, from the City Clerk forwarding a Request for Proposal format for word processing equipment in the City Clerk's Department prepared by Stately Associates. Upon approval, the consultant will distribute the Request for Proposal and assist in evaluation of proposal received. The sum of $25,000 has been included in the 1981-82 fiscal budget, Special Projects. Approval of Request for Proposal: It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer and unanimously carried to approve the Request for Proposal as submitted and to authorize distribution to major equipment vendors. -12- 5/18/82 5. APPROVAL OF AGREEMENT AND FUNDING - AERIAL TOPOGRAPHY FOR 43 SAN JUAN CREEK ROAD ALIGNMENT STUDIES (R. J. LUNG) (38) Written Communications: Report dated May 18, 1982, from the Director of Public Works requesting approval of a letter agreement with Robert J. Lung and Associates to provide aerial topographic mapping services so that a precise alignment of the extension of San Juan Creek Road from its present terminus at Tract 9786 to La Pata Avenue may be defined. The report requests approval of funding in the amount of $2,800 as well as a budget amendment in the amount of $15,000 for possible additional expenditures; funds are to be transferred from 2106 Gas Tax Monies. Approval of Agreement and Funding: It was moved by Councilman Schwartze, seconded by Councilman Bland and unanimously carried to approve the letter agreement dated May 10, 1982, with Robert J. Lung & Associates for aerial topographic mapping services for the San Juan Creek Road Alignment Study; to approve funding for the services in the amount of $2,800; to authorize a budget amendment in the amount of $15,000; and to authorize the Mayor and City Clerk to execute the document on behalf of the City. 6. AUTHORIZATION TO RECEIVE PROPOSALS/APPROVAL OF FUNDING - (38) Written Communications: Report dated May 18, 1982, from the Director of Public Works requesting authorization to receive proposals for traffic engineering services required to analyze circulation alternatives for the Northwest Circulation Study. The report also requests approval of funding, estimated at $10,000, for traffic engineering services and $30,000 for additional costs associated with Environmental Impact Report preparation. A budget amendment was recommended with funds transferred from 2106 Gas Tax monies. of of Proposals: it was moved by Councilman Hausdorfer, seconded by Councilman Friess and unanimously carried to approve the budget amendment in the amount of $40,000 for funding of the costs associated with the Northwest Circulation Study; and to authorize staff to receive proposals for traffic engineering services. 7. APPROVAL OF PLANS AND SPECIFICATIONS/AUTHORIZATION TO CALL FOR BIDS - TRAFFIC CONTROL MODIFICATIONS, ORTEGA HIGHWAY AND DEL OBISPO STREET (82) Written Communications: Report dated May 18, 1982, from the Director of Public Works requesting approval of plans and specifications for improvement of the traffic flow at the intersection of Ortega Highway and Del Obispo Street. The improvements include modifications to -13- 5/18/82 2 44 the existing signal system, signing and striping to provide double left turn lanes from westbound Ortega Highway onto Del Obispo Street. Construction cost was estimated at $8,500 and a budget amendment with funds transferred from 2106 Gas Tax Monies was recommended. Approval of Plans and Specifications/Call for Bids: It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer and unanimously carried to approve the plans and specifications for traffic control modifications at Ortega Highway and Del Obispo Street; to authorize a call for bids; and to approve a budget amendment in the amount of $8,500. 8. DISASTER FUND LOAN REPAYMENT (SE (79) Written Communications: Report dated May 18, 1982, from the Assistant City Manager/ Director of Administrative Services. Mr. Hale requested that the item be withdrawn since the SERRA Board had not considered the matter, and advised that the matter would be considered at a later date. It was moved by Councilman Schwartze, seconded by Councilman Bland and unanimously carried to withdraw the item until a later date and to direct that the Warrant List reflect the deletion of SERRA Warrant No. 4155, payable to SERRA, in the amount of $223,629. NISTRATIVE ITEMS CITY MANAGER 1. LIBRARY FINANCING REPORT (52) The City Manager made an oral presentation regarding financing of the Library construction. At Mr. Julian's request, there was a consensus of Council that a meeting be held on Tuesday, June 25, 1982, to discuss funding of the project. 2. NEIGHBORHOOD WATCH SIGN IDENTIFICATION PROGRAM (70) Written Communications: Report dated May 18, 1982, from the Assistant to the City Manager, forwarding a proposed design and wording for the personalized Neighborhood Watch signs, and advising that guidelines have been developed for placement of the signs. The signs would be available, at cost, from the City to residents who organize a Neighborhood Watch program through the Orange County Sheriff; the estimated cost is $2,000. Councilman Friess expressed concern that the City maintain ownership of the signs. -14- 5/18/82 2 4 NN Approval of Design/Expenditure of Funds: It was moved by Councilman Hausdorfer, seconded by Councilman Bland and unanimously carried to approve the proposed design and wording for the personalized Neighborhood Watch signs; and to authorize an expenditure, not to exceed $2,000, from the Council Contingency Fund. ASSISTANT CITY MANAGER/DIRECTOR OF ADMINISTRATIVE SERVICES 1. MICROWAVE SITE - KRUM RESERVOIR FSTORER CABLE (43) Written Communications: Report dated May 18, 1982, from the Assistant City Manager/ Director of Administrative Services, forwarding a proposed lease agreement as requested by Storer Cable TV for approximately 60 square feet of the Krum Reservoir Site located in the Glendale Federal property for installation of a microwave receiving station. The term of the requested lease is 15 years; the City would receive $100 per month for use of the site. Approval in Concept/Referral to Boards and Commissions: It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer and unanimously carried to approve the request to lease the Krum Reservoir site in concept and to direct staff to forward the proposal to the appropriate City Boards and Commissions for evaluation and recommendation. DIRECTOR OF PUBLIC WORKS 1. REQUEST FOR RATE ADJUSTMENT (SOLAG DISPOSAL) (38) This item was held over at the request of staff. 2. REPORT ON ADJUSTMENT - CITY SEWER SERVICE CHARGE (80) This item was held over at the request of staff. 3. SERRA BUDGETS (79) Written Communications: Report dated May 18, 1982, from the Director of Public Works, forwarding a summary of the City's costs for the SERRA General Fund, Project Committees No. 2 and 5, Future Planning and Administration and Capital Projects. Included also was SERRA's proposed 1982-83 operating budgets summary sheet. Approval of Budgets: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to approve the proposed SERRA budgets for 1982-83 at a total City cost of $595,468 payable from the Sewer Enterprise Fund. -15- 5/18/82 246 Mayor Buchheim discussed favorable responses received from 4 several Member Agencies regarding his letter to SERRA dated April 8, 1982, requesting formal responses to pressing issues such as odor control, future plant expansion, and retention of a General Manager. DIRECTOR OF RECREATION 1. LEASE FOR RECREATIONAL USE - OLD FIRE STATION SITE (38) Written Communications: Report dated May 18, 1982, from the Director of Recreation forwarding a Lease between the City and the County of Orange for use of the old Fire Station site on La Matanza Avenue. The proposed 10 -year lease allows City use of the site, rent-free, to provide recreational activities for senior citizens and the general public. The City would be responsible for the necessary renovation of the facility, estimated at $151,000 and annual maintenance estimated at $15,000. Approval of Lease: It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer and unanimously carried to approve the Lease; to authorize staff to prepare plans and specifications for the project and schedule phasing of improvements; to direct the City Manager to include in the 1982-83 budget, Park in -lieu fees, $151,000 for renovation and improvements and $15,000 for maintenance of the facility; and to authorize the Mayor and City Clerk to execute the document on behalf of the City. A dedication ceremony is planned for the new facilities on June 3, 1982, at 2:00 p.m., with County Supervisor Thomas Riley present to participate. COMMUNITY GARDEN PROJECT (62) Councilman Bland advised that Hal Kemper had offered to prepare the soil for the proposed Community Garden. COMMISSIONS, BOARDS, COMMITTEES PLANNING COMMISSION L. REPORT OF MEETING OF MAY 11, 1982 (67) It was moved by Councilman Schwartze, seconded by Councilman Friess and unanimously carried to approve Council Policy No. 415 requiring that duplexes in the Mission Area be designed in such a manner so as to appear as single-family residences. The Report of Actions taken by the Planning Commission at its meeting of May 11, 1982, was ordered received and filed. Security Lighting Councilman Bland requested information regarding outdoor security lighting. -16- 5/18/82 COUNCIL ACTIONS 247 1. APPOINTMENT TO THE TRAFFIC AND TRANSPORTATION COMMISSION (23) Written Communications: Report dated May 18, 1982, from the Administrative Assistant to the City Manager forwarding applications received for appointment to the Traffic and Transportation Commission. Interview Process: It was moved by Councilman Bland, seconded by Councilman Schwartze and unanimously carried that the appointment be held over pending interviews with the applicants by Councilmen Bland and Schwartze. Staff was directed to notify applicants of interview dates. COUNCIL REMARKS 1. AGRICULTURAL PRESERVATION - CITRUS PARK (68) Councilman Hausdorfer expressed appreciation to Assemblywoman Marian Bergeson for her efforts regarding the City's application for funding of a Citrus Park. 2. AGRICULTURAL PRESERVATION - REQUEST FOR RELIEF FROM WILLIAMSON ACT (MAURER) (68) Councilman Friess commented on Robert Maurer's request for relief from the Williamson Act for 40 acres above the Belford Terrace tract. 3. LANDSCAPING - VON'S GROCERY STORE (68) Councilman Friess commented on the condition of the landscaping behind the Von's grocery store and was advised that the matter will be considered by the Planning Commission on June 25. 4. LANDSCAPING - PADRE PLAZA (68) The condition of landscaping at the Padre Plaza was referred to staff. 5. DEVELOPMENT PROPOSALS - NOTIFICATION TO HOMEBUYE (25) Councilman Friess noted that the County of Orange requires that potential homebuyers be notified of adjacent development proposals by posting such proposals in sales offices and including statements in sales contracts; he suggested that the City implement a similar policy. -17- 5/18/82 Z-, 6. CAPISTRANO UNIFIED SCHOOL DISTRICT BOUNDARIES (78) Councilman Friess advised of attendance at a School District meeting regarding high school attendance boundary changes, noting that the Board approved the boundary change. Council discussed comments made at that meeting si+-es, and the City Manager was directed to prepare a response to the School District. - 7. PARKING OF USED CARS FOR SALE (6.3) Councilman Bland cited the continuing problem of parking of used cars for sale on the vacant lot between Marie Callender's and the Fire Station on Del Obispo. He was advised of actions taken to remedy the situation and that monitoring will continue. CLOSED SESSION Council recessed to Closed Session at 11:50 p.m., for the discussion of legal matters, the City Clerk being excused therefrom and reconvened at 12:17 a.m. ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 12:17 a.m., Wednesday, May 19, to the next meeting date of Tuesday, May 25, 1982, at 7:00 p.m., in the City Council Chamber to review funding of the library construction. Respectfully submitted, ATTEST: RENCE F. 15UOHHEIM, MAYOR *Amended by City Council June 1, 1982, to read: ". . . by Superintendent Thornsley, who indicated that no high school would be built in San Juan Capistrano;" -18- 5/18/82