81-1215_CC_Minutes_Regular Meeting67
DECEMBER 15, 1981
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Regular Meeting of the City Council of the City of San Juan
Capistrano, California, was called to order by Mayor pro tem
Buchheim at 7:00 P.M., in the City Council Chamber, followed by
the Pledge of Allegiance to the Flag. Invocation was given by
Reverend Homer Waisner, Jr., Ocean Community Church.
ROLL CALL PRESENT: Phillip R. Schwartze, Mayor
(Arrived at 7:20 P.M.)
Lawrence F. Buchheim, Mayor pro tem
Anthony L. Bland, Councilman
Kenneth E. Friess, Councilman
Gary L. Hausdorfer, Councilman
ABSENT: None
STAFF PRESENT: Stephen B. Julian, City Manager; E. Phillip Hale,
Assistant City Manager/Director of Administrative Services;
William D. Murphy, Director of Public Works; Thomas G. Merrell,
Director of Community Planning and Development; James S. Okazaki,
City Attorney; Mary Ann Hanover, City Clerk.
Mayor pro tem Buchheim extended a Merry Christmas and Happy
New Year to Council, staff, and the community.
MINUTES
Regular Meeting of November 17, 1981
It was moved by Councilman Hausdorfer, seconded by Councilman
Bland that the Minutes of the Regular Meeting of November 17,
1981, be approved as submitted. The motion carried by the
following vote:
AYES: Councilmen Friess, Hausdorfer, Bland,
and Mayor pro tem Buchheim
NOES: None
ABSENT: Mayor Schwartze
Regular Meeting of December 1, 1981
It was moved by Councilman Hausdorfer, seconded by Councilman
Bland that the Minutes of the Regular Meeting of December 1,
1981, be approved as submitted. The motion carried by the
following vote:
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AYES: Councilmen Friess, Hausdorfer, Bland,
and Mayor pro tem Buchheim
NOES: None
ABSENT: Mayor Schwartze
Adjourned Regular Meeting of December 2, 1981
It was moved by Councilman Hausdorfer, seconded by Councilman
Bland that the Minutes of the Adjourned Regular Meeting of
December 2, 1981, be approved as submitted. The motion
carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Bland,
and Mayor pro tem Buchheim
NOES: None
ABSENT: Mayor Schwartze
MOTION TO READ BY TITLE ONLY
It was moved by Councilman Hausdorfer, seconded by Councilman
Friess, that all Ordinances be read by title only. The
motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Bland
and Mayor pro tem Buchheim
NOES: None
ABSENT: Mayor Schwartze
CONSENT CALENDAR
It was moved by Councilman Hausdorfer, seconded by Councilman
Friess that the staff recommendations be accepted for the
following items listed on the Consent Calendar. The motion
carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Bland,
and Mayor pro tem Buchheim
NOES: None
ABSENT: Mayor Schwartze
1. APPROVAL OF WARRANTS
(41) The List of Demands dated December 15, 1981, Warrants
Register No. 82-062, in the total amount of $628,618.53,
was approved as submitted.
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2. CITY TREASURER'S REP
OF INVESTMENTS
We
(41)
3.
The City Treasurer's Report of
November 30, 1981, in the total
was approved as submitted.
CITY TREASURER'S REPORT OF 1911
Investments as of
amount of $7,939,474.01,
ACT BOND DELINQUENCIES
(41)
The City Treasurer's Report of
1911 Act bond delinquencies
as of November 30, 1981, in the
total amount of $36.76,
was approved as submitted.
4.
CITY TREASURER'S REPORT OF FUND
CASH BALANCES
(41)
The City Treasurer's Report of
Fund Cash Balances as of
November 30, 1981, was approved
as submitted.
5.
MODIFICATION OF VEHICLE STORAGE
BUILDING -
NOTICE OF COMPLETION AND FINAL
REPORT
(83) The following Resolution was adopted:
RESOLUTION NO. 81-12-15-1, COMPLETION OF
BUILUINub - A 1Khbull U'1'1UN U1'' 11't1:' Ul'1'Y UVUNUlL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
DECLARING WORK TO BE COMPLETED AS TO PLANS AND
SPECIFICATIONS FOR THE INTERIOR MODIFICATIONS
OF EXISTING EQUIPMENT BUILDINGS
The Resolution accepts the work completed by
R. G. Construction, of Costa Mesa, California, and directs
The City Clerk to forward the Notice of Completion to the
County Recorder within 10 days.
Payment status is as follows:
Total Project Cost: $35,771.25
Less 10% Retention - 3,577.12
Total Due To Date 32,194.13
Less Previous Payments -14,400.00
Amount Due this Payment 17,794.13
Staff was authorized to make the payments as
indicated; payment of the 10% retention was
authorized 35 days after recordation of the
Notice of Completion.
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6. PARCEL MAP 79-851,(PLAZA DEL RIO) -
ABANDONMENT OF SEWER EASEMENT
(85) The easement for abandonment of replaced sanitary sewers
was accepted from Collins Diversified. The Mayor and City
Clerk were authorized to execute the Quitclaim Deeds, and
the City Clerk was authorized to record the documents. _
7. APPROVAL OF MAINTENANCE AGREEMENT
TRACT 9784 (MORELAND DEVELOPMENT)
(38) The Agreement relating to the maintenance of entry pavers,
landscaping and including irrigation facilities within the
public right-of-way for Tract 9784 between the City of
San Juan Capistrano and Moreland Development was approved.
The Mayor and City Clerk were authorized to execute the
Agreement, and the City Clerk was authorized to record
the document.
ACCEPTANCE OF STORM DRAIN EASEMENT - LOT 40,
TRACT 7654, (LOS CORRALES)
(85) The easement for storm drain purposes over Lot 40, Tract
7654, was accepted for recordation from Patrick Development,
as set forth in the report dated December 15, from the
Director of Public Works.
9. LA HISTORIA DE CAPISTRANO (VASQUEZ)
(34) This agreement will be brought before the City Council at
the meeting of January 5, 1982, pending minor revisions to
the contract.
10. HEARING DATE - APPEAL OF PLANNING COMMISSION DECISION,
MODIFICATION OF PLANS, TRACT 10103
(85) The hearing on the appeal of the Planning Commission
denial of Modification of Plans, Tract 10103, filed by The
Goeden Company, was scheduled for the regular meeting of
January 5, 1982, at 7:00 P.M. in the City Council Chamber,
as set forth in the Report dated December 15, 1981, from
the City Clerk.
11. APPROVAL OF PROGRESS PAYMENT - LIBRARY ARCHITECTURAL
SERVICES (MICHAEL GRAVES)
(52) Staff was authorized to make payment to Michael Graves,
Architect, in the amount of $32,078.40 in partial
fulfillment of the architectural services contract and
based upon City acceptance of the design development
drawings.
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12/15/81
12. SELECTION OF CONSULTANT - CLASSIFICATION AND
COMPENSATION STUDY (MSI)
(66) The proposal submitted by Management Services Institute
was approved, and the City Manager was authorized to
execute the Agreement for a Comprehensive Classification
and Compensation Study.
13. SELECTION OF CONSULTANT - COST ACCOUNTING AND
REPORTING SYSTEM (MSI)
(41) The proposal submitted by Management Services Institute
was approved, and the City Manager was authorized to
execute the Agreement for development of an internal
financial systems program.
PUBLIC HEARINGS
1. GENERAL PLAN AMENDMENT 81-3C, REZONE 81-7
(SAS CONSTRUCTORS, LTD.)
(46) Proposal:
This item was originally scheduled as a Public Hearing at
the meeting of November 17. At the request of the Applicant,
Council continued the item to December 15 to provide time
to pursue the feasibility of an alternate land use and
site plan concept, including a medical complex and private
recreation facility.
Applicant:
SAS Constructors, Ltd.,
540 Golden Circle Drive
Santa Ana, California 92705
Written Communications:
(1) Report dated December 15, 1981, from the Director of
of Community Planning and Development, forwarding the
recommendation that GPA 81-3 and Rezone 81-7 be
referred back to the Planning Commission for review.
(2) Letter dated December 1, 1981, from Douglas B.
Schwartz of SAS Constructors, Ltd., Applicant,
requesting that the revised plans be reconsidered
by the Planning Commission.
Public Hearing:
Notice having been given as required by law, Mayor pro
tem Buchheim opened the Public Hearing and there being
no response, declared the Hearing closed.
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(2) Letter dated December 1, 1981, from Douglas B. Schwartz
of SAS Constructors, Ltd., Applicant, requesting that
the revised plans be reconsidered by the Planning
Commission.
Public Hearing:
Notice having been given as required by law, Mayor pro tem
Buchheim opened the Public Hearing and, there being no
response, declared the Hearing closed.
Referral to Planning Commission:
It was moved by Councilman Friess, seconded by Councilman
Hausdorfer and unanimously carried that General Plan Amendment
81-3C and Rezone 81-7 be referred to the Planning Commission
for consideration of the revised land use concept.
2. AMENDMENT TO TITLE 9 OF THE MUNICIPAL CODE -
GROWTH MANAGEMENT ZONING OF ANNEXED PROPERTIES
(21) Proposal:
The addition of Section 9-3.202 to the Municipal Code to
provide for automatic Growth Management zoning of annexed
property not otherwise prezoned.
Applicant:
This is a City -initiated Amendment.
Written Communications:
(1) Report dated December 15, 1981, from the Director of
Community Planning and Development, forwarding the
recommendation of approval made by the Planning Commission
on December 8, 1981.
Public Hearing:
Notice having been given as required by law, Mayor pro tem
Buchheim opened the Public Hearing and, there being no
response, declared the Hearing closed.
Introduction of Ordinance No. 445:
The City Attorney read the title of the Ordinance next in
order. Further reading of all Ordinances had been waived
earlier in the meeting. It was moved by Councilman Hausdorfer,
seconded by Councilman Friess that the following Ordinance _
be introduced:
ORDINANCE NO. 445, ANNEXED TERRITORY NOT PREZONED -
AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, ADDING SECTION 9-3.202 TO THE MUNICIPAL
CODE, PROVIDING FOR AUTOMATIC GM ZONING OF ANNEXED
TERRITORY NOT PREZONED PRIOR TO ANNEXATION
Q.
12/15/81
73
The motion carried by the following vote:
AYES: Councilman Friess, Hausdorfer, Bland,
and Mayor pro tem Buchheim
NOES: None
ABSENT: Mayor Schwartze
RESOLUTIONS
1. RECORDS MANAGEMENT - AUTHORIZATION
TO DESTROY CERTAIN RECORDS
(31) Written Communications:
(1) Report dated December 15, 1981, from the City Clerk,
forwarding a resolution authorizing the destruction of
records, pursuant to Government Code Section 34090, et
seq.
(2) Memorandum dated December 15, 1981, from the City
Attorney, authorizing destruction of the records listed
on Exhibit A.
Adoption of Resolution:
It was moved by Councilman Bland and seconded by Councilman
Friess that the following Resolution be adopted:
RESOLUTION NO. 81-12-15-2, PROVIDING FOR THE
DESTRUCTION OF CERTAIN RECORDS - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, AUTHORIZING AND DIRECTING THE CITY
CLERK TO DESTROY CERTAIN CITY RECORDS AND DOCUMENTS
PURSUANT TO THE GOVERNMENT CODE OF THE STATE OF
CALIFORNIA
The motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Bland,
and Mayor pro tem Buchheim
NOES: None
ABSENT: Mayor Schwartze
CITY MANAGER
1. LIBRARY FINANCIAL CONSULTANT
(52) Written Communications:
(1) Report dated December 15, 1981, from the City Manager,
regarding financial consultant proposals submitted
concerning the library.
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The City Manager was authorized to accept the proposal
of Birr Wilson Company, Inc. on behalf of the City.
2. NEIGHBORHOOD WATCH PROGRAM
(70) Sheriff's Captain Vito Ferlauto made an oral report on
burglary prevention and the Neighborhood Watch Program.
There was a concurrence of Council that a series of community
forums be implemented by February, 1982; the City Manager
advised a proposed program would be returned for Council
review.
Mayor Schwartze arrived at 7:20 P.M. and assumed his duties.
3. STATUS REPORT - EQUESTRIAN FACILITIES CONTRACT
(COOK PARK)
(38) A proposed site plan for a municipal equestrian facility
submitted by Equestrian Commissioners Gentner and Hanna was
on display.
Preparation of Plans and Specifications:
It was moved by Councilman Hausdorfer, seconded by Councilman
Friess and unanimously carried to authorize staff to prepare
plans and specifications for the facility for future
presentation to Council.
The City Manager commended ad hoc committee members Gentner
and Hanna, Public Works staff, and the City Clerk/Equestrian
Commission Secretary for their efforts in compiling the
draft contract and site plan.
CITY CLERK
1. AFFIRMATION OF LOCAL APPOINTIVE LISTS
(23) Written Communications:
(1) Report dated December 15, 1981, from the City Clerk,
forwarding the lists of all Commission, Board, and
Committee members, the terms of office, and qualifications,
pursuant to Government Code Section 54974.
Affirmation of Appointments and Approval of
Notice Procedures:
It was moved by Councilman Buchheim, seconded by Councilman
Bland and unanimously carried to affirm the lists of
Commissions, Boards, and Committees, as submitted, and to
concur with the posting of Vacancy Notices in the City
Clerk's Department and at the 3 official posting places in
the City.
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705
ASSISTANT CITY MANAGER/
DIRECTOR OF ADMINISTRATIVE SERVICES
1. APPROVAL OF ANNUAL FINANCIAL REPORT
(41) Written Communications:
(1) Report dated December 15, 1981, from the Director of
Administrative Services, forwarding the Annual Financial
Report for the period ending June 30, 1981, and advising
that the annual audit had been completed by Peat,
Marwick, Mitchell & Company.
Acceptance of Report:
It was moved by Councilman Hausdorfer, seconded by Councilman
Buchheim and unanimously carried to approve the examination
of the City's financial statements and to accept the Annual
Report as submitted.
DIRECTOR OF COMMUNITY PLANNING AND DEVELOPMENT
1. CENTRAL BUSINESS DISTRICT AREA A STATUS REPORT
LAND USE AND CIRCULATION STUDY
(68) Written Communications:
(1) Report dated December 15, 1981, from the Director of
Community Planning and Development, forwarding the
draft Land Use and Circulation Plan for Area A dated
December, 1981. The District consists of approximately
18 acres of land located in the vicinity of the
intersection of Del Obispo Street and Camino Capistrano.
Exhibit were on display, and Mark Hall, representing Archiplan,
made an oral presentation. Council commended Mr. Hall and
staff on the progress made.
With the concurrence of Council, Mayor Schwartze ordered the
report received and filed. Technical aspects of the
development will be reviewed with the landowners, and the
final report will be referred to the City's Commissions and
Boards for review.
DIRECTOR OF PUBLIC WORKS
1. TREATMENT PLANT OPERATIONS - STATUS REPORT
(SERRA)
(79) Written Communications:
(1) Report dated December 15, 1981, from the Director of
Public Works.
With the concurrence of Council, Mayor Schwartze ordered
the report received and filed.
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PLANNING COMMISSION
1. REPORT OF MEETING OF DECEMBER 8. 1981
(67) The Report of actions taken by the Planning Commission at
the meeting of December 8, 1981, was ordered received and
filed.
COUNCIL REMARKS AND COMMITTEE REPORTS
1. DOWNTOWN PARKING DISTRICT
(68) Written Communications:
(1) Report dated December 15, 1981, from Councilman Friess,
settting forth the status of the proposed development
of a public/private partnership which would be
responsible for development of an off-street parking
facility to serve the downtown area. A detailed report
was prepared by Economic Research Associates, which
outlines the proposed district boundary, financing
techniques, costs, City actions, and a calendar of
events.
Approval of Report and Implementation:
It was moved by Councilman Hausdorfer, seconded by Councilman
Buchheim and unanimously carried to take the following
actions, as recommended by the Downtown Property Owners'
Committee:
1. The Parking District Report prepared by Economic
Research Associates was accepted.
2. Staff was authorized to initiate discussions with
the property owners within the area of the proposed
Parking District.
3. The calendar of events proposed by the consultant
was approved for implementation of the facilities
by early 1983.
Council expressed appreciation to Councilman Friess and the
property owners for their involvement in the project.
2. OFF-ROAD VEHICLE ENFORCEMENT
(70) Councilman Friess commended the Sheriff's Department for
the recent enforcement of off-road vehicle usage.
3. TRABUCO ROAD IMPROVEMENTS
(83) Councilman Friess suggested that a letter be sent to the
Village San Juan Homeowners Association setting forth the
status of street improvements and the estimated completion
date.
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4. ORTEGA HIGHWAY - FREEWAY ACCESS
(44) Councilman Friess requested a status report on the proposed
left turn lanes from the Ortega Highway to the I-5 Freeway,
with options available to encourage State participation.
5. TRAFFIC SIGNALS
(82) Mayor Schwartze requested that staff review the synchronization
of traffic signals at Ganado and La Novia Roads.
6. HISTORIC CITRUS GROVE PARK
(62) There was a consensus of Council to approve the recommendation
of Councilman Hausdorfer that staff be directed to prepare a
formal presentation for review by the State Park Department
of proposals for establishment of an historic citrus grove
park in the City.
7. TRAFFIC AND PARKING CONDITIONS
(WALNUT GROVE RESTAURANT)
(64) Councilman Bland requested that staff review traffic and
parking conditions at the Walnut Grove Restaurant on Ortega
Highway.
8. DEVELOPMENT FEES
(BUILDING INDUSTRY ASSOCIATION)
(76) Mayor Schwartze referred the letter dated December 1, 1981,
from the Building Industry Association to the City Clerk
for reply.
9. AMTRAK - CAPISTRANO DEPOT PROMOTION
(88) Council concurred with the request of the City Manager that
the City participate in a January 21st State/Amtrak review
of Orange County train stations. Staff was directed to
provide a report at the meeting of January 5, 1982, regarding
proposal for promoting the Capistrano Depot.
CLOSED SESSION
Council recessed to Closed Session at 8:45 P.M. for discussion
of legal matters, the City Clerk being excused therefrom, and
reconvened at 9:12 P.M.
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78
ADJOURNMENT
There being no further business before the Council, the meeting
was adjourned at 9:12 P.M. to the next regular meeting date of
Tuesday, January 5, 1982, at 7:00 P.M. in the City Council Chamber.
Respectfully submitted,
MARY ADNNiN ER, CITY CLERK
ATTEST-
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