83-0419_CC_Minutes_Regular Meeting- 3
APRIL 19, 1983
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Regular Meeting of the City Council of the City of San Juan
Capistrano, California, was called to order by Mayor Bland at
7:02 p.m., in the City Council Chamber, followed by the Pledge of
Allegiance to the Flag. Invocation was given by Pastor Dirk Van
Proyen, Coast Bible Church.
RECOGNITION OF CITY ANNIVERSARY
Mayor Bland noted that this date marked the 22nd Anniversary of
the incorporation of the City of San Juan Capistrano.
ROLL CALL PRESENT: Anthony L. Bland, Mayor
Gary L. Hausdorfer, Mayor pro tem
Lawrence F. Buchheim, Councilman
Kenneth E. Friess, Councilman
ABSENT: Phillip R. Schwartze, Councilman
STAFF PRESENT: Stephen B. Julian, City Manager; Bob Boone,
Acting Director of Administrative Services; William D. Murphy,
Director of Public Works; Thomas G. Merrell, Director of
Community Planning and Development; James S. Okazaki, City
Attorney; Mary Ann Hanover, City Clerk; Cheryl Johnson, Recording
Secretary.
M T MTTTFC
Regular Meeting of April 19, 1983:
It was moved by Councilman Hausdorfer, seconded by Councilman
Buchheim that the Minutes of the Regular Meeting of April 19,
1983, be approved. The motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, and Buchheim
NOES: None
ABSTAIN: Mayor Bland
ABSENT: Councilman Friess
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MOTION TO READ BY TITLE ONLY
It was moved by Councilman Buchheim, seconded by Councilman
Hausdorfer that all Ordinances be read by title only. The motion
carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
and Mayor Bland
NOES: None
ABSENT: Councilman Schwartze
PRESENTATIONS AND COMMENDATIONS
1. PRESENTATION OF GAVEL PLAQUE
(OUTGOING MAYOR BUCHHEIM)
(32) Mrs. Buchheim joined Councilman Buchheim on the dais and
Mayor Bland then presented a gavel plaque to outgoing Mayor
Buchheim in recognition of his term as Mayor and a dozen red
roses to Mrs. Buchheim. Mayor Bland and Council expressed
their pleasure at serving with Mayor Buchheim and cited his
various activities and accomplishments as Mayor. The City
Manager then presented a portrait of Mr. Buchheim painted by
Homer Spurlock. Councilman Buchheim expressed his
appreciation for the honor of serving as Mayor and for the
confidence that had been placed in him.
CONSENT CALENDAR
It was moved by Councilman Hausdorfer, seconded by Councilman
Buchheim that the staff recommendations be accepted for the
following items listed on the Consent Calendar. The motion
carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
and Mayor Bland
NOES: None
ABSENT: Councilman Schwartze
1. APPROVAL OF WARRANTS
(41) The List of Demands dated April 19, 1983, Warrant Register
No. 83-102, in the total amount of $459,172.21, was approved
as submitted.
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2. CITY TREASURER'S REPORT OF INVESTMENTS
(41) The City Treasurer's Report of Investments as of March 31,
1983, in the total amount of $7,095,000, was approved as
submitted.
3. CITY TREASURER'S REPORT OF 1911 ACT BOND DELINQUENCIES
(41) The City Treasurer's Report advising that there were no 1911
Act Bond Delinquencies as of March 31, 1983, was approved as
submitted.
4. REPORT OF EQUESTRIAN COMMISSION ACTIONS OF
APRIL 11, 1983
(23) The Report dated April 19, 1983, from the Secretary of the
Equestrian Commission, regarding actions taken at the
meeting of April 11, 1983, was ordered received and filed.
5. DENIAL OF CLAIM FOR INJURIES (ABRAMSON)
(35) The Claim in the amount of $10,000, filed on March 22, 1983,
by Attorney Edward P. Laufer on behalf of Loretta Abramson
for injuries allegedly sustained to Claimant's son as a
result of an accident at Marco Forster Junior High School,
was denied and referred to the City's Claims Adjuster, Carl
Warren Insurance.
6. APPROVAL OF CHANGE ORDERS NOS. 8 AND 9 - SAN JUAN
CAPISTRANO LIBRARY (NEWPORT HARBOR CONSTRUCTION)
(52) As set forth in the report dated April 19, 1983, from the
Senior Administrative Assistant, Change Orders No. 8, in the
amount of $4,766.86 for miscellaneous work; No. 9, in the
amount of $14,373.16 for lighted exit signs; and, a 15'h -day
time extension to May 21, 1983, were all approved and the
City Manager authorized to sign all documents relating to
the contract changes.
ORDINANCES
1. ADOPTION OF ORDINANCE NO. 485 - RESTRICTED PARKING ZONES
(64) Written Communications:
Report dated April 19, 1983, from the City Clerk, advising
that the Ordinance was regularly introduced at the meeting
of April 5, 1983, and was scheduled for adoption.
Establishment of Time Limited Parking Zones:
The City Attorney read the title of the Ordinance next in
order. Further reading of all ordinances had been waived
earlier in the meeting. It was moved by Councilman
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Hausdorfer, seconded by Councilman Buchheim that the
following Ordinance be adopted:
ORDINANCE NO. 485, RESTRICTED PARKING ZONES - AN
ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, AMENDING TITLE 4 OF THE MUNICIPAL CODE -
ESTABLISHING PARKING ZONES RESTRICTED AS TO TIME
The motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, and Buchheim
NOES: None
ABSTAIN: Mayor Bland
ABSENT: Councilman Schwartze
RESOLUTIONS
1.
OFFERS OF
IKING
(85) Written Communications:
Report dated April 19, 1983, from the Director of Public
Works, forwarding a resolution in response to Council action
on March 15, 1983, accepting the Irrevocable Offers of
Dedication for equestrian/hiking trail purposes over Lots 2
through 10 of Tract 9795.
Acceptance of Offers:
It was moved by Councilman Buchheim, seconded by Councilman
Hausdorfer, that the following Resolution be adopted:
RESOLUTION NO. 83-4-19-1, ACCEPTING IRREVOCABLE OFFER -
TRACT 9795 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ACCEPTING THE
IRREVOCABLE OFFER FOR EQUESTRIAN TRAIL PURPOSES OVER
TRACT 9795, BOOK 415/PAGES 21-22 (LOVE)
The motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
and Mayor Bland
NOES: None
ABSENT: Councilman Schwartze
The City Clerk was authorized to forward a copy of the
Resolution to the Orange County Recorder's Office for
recordation.
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BIDS, CONTRACTS, AGREEMENTS
AWARD OF CONTRACT - TRAFFIC S
(82) Written Communications:
Report dated April 19, 1983, from the Director of Public
Works, forwarding results of bids received for the
installation of separate left turn signal phasing on the Del
Obispo Street approaches to Camino Capistrano.
Award of Contract:
It was moved by Councilman Hausdorfer, seconded by
Councilman Buchheim and unanimously carried to accept the
bids as complete; to award the contract for installation of
the traffic signal modifications at Camino Capistrano and
Del Obispo Street to Signal Maintenance, Inc., of Anaheim,
in the amount of $18,025.18; and, to reject all other bids.
The Mayor and City Clerk were authorized to execute the
documents on behalf of the City.
?. APPROVAL OF COOPERATIVE PURCHASING AGREEMENT
(STATE OF CALIFORNIA)
(38) Written Communications:
(75) Report dated April 19, 1983, from the Administrative
Services Officer, forwarding a resolution, in response to a
request from the Public Works Department, for inclusion in
the State Office of Procurement's program which enables
cities to use State contracts for the purchase of various
items. The Public Works Department intends to purchase all
truck and automobile tires, which would result in an
estimated annual savings of $1,400; cost to participate in
the program is approximately $40.
Adoption of Resolution:
It was moved by Councilman Hausdorfer, seconded by
Councilman Buchheim that the following Resolution be
adopted:
RESOLUTION NO. 83-4-19-2, AUTHORIZING DEPARTMENT OF
GENERAL SERVICES TO PURCHASE CERTAIN ITEMS ON BEHALF
OF CITY - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN JUAN CAPISTRANO, CALIFORNIA, AUTHORIZING THE
OFFICE OF PROCUREMENT, DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE MATERIALS,
SUPPLIES AND EQUIPMENT FOR AND ON BEHALF OF THE CITY
OF SAN JUAN CAPISTRANO
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136
The motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
and Mayor Bland
NOES: None
ABSENT: Councilman Schwartze
The Resolution authorizes the City Manager to sign and
deliver all necessary requests and other documents in
connection with the program.
RECESS AND RECONVENE
Council recessed at 7:26 p.m., to convene the San Juan Capistrano
Community Redevelopment Agency, and reconvened at 7:32 p.m.
ADMINISTRATIVE ITEMS
CITY MANAGER
1. APPROVAL OF PLANS AND SPECIFICATIONS AND CALL FOR
BIDS (ACJACHEMA STREET/SAN JUAN CAPISTRANO LIBRARY)
(52) Written Communications:
Additional Agenda Item dated April 19, 1983, from the City
Manager, advising that plans and specifications were
prepared for the special treatment of Acjachema Street
between El Camino Real and Camino Capistrano to showcase the
new San Juan Capistrano Library and the Great Stone Church
being constructed at each corner. The City's share of the
cost of the proposed street treatment was estimated at
$56,000.
Exhibits were on display and the City Manager advised that
representatives of the Church concurred with the proposed
plans; that the item was submitted to the bid process due to
the costs involved.
Approval of Plans/Call for Bids:
It was moved by Councilman Hausdorfer, seconded by
Councilman Friess and unanimously carried to approve the
plans and specifications for Acjachema Street and to ^
authorize the City Clerk to advertise for bids.
2. LANDSCAPING ALONG THE AT&SF RAILWAY RIGHT-OF-WAY
(KENNEDY)
(88) The City Manager reported on a meeting held with Mr. Torpin,
General Manager of the AT&SF Railway, regarding landscaping
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at the home of Marguerite Kennedy and Fred Sutherland, which
encroaches into the railway right-of-way. The couple had
been informed on April 11 that the landscaping, in the
vicinity of the Capistrano Depot, must be removed. Mr.
Julian advised that the matter may be resolved without
removal of the landscaping and that a report may be
available for the next Council meeting.
COMMISSIONS, BOARDS, COMMITTEES
PLANNING COMMISSION
1. REPORT OF MEETING OF APRIL 12, 1983
(67) The Report of Actions taken by the Planning Commission at
their meeting of April 12, 1983, was ordered received and
filed.
COUNCIL ACTIONS
1. ACCEPTANCE OF RESIGNATION AND DECLARATION OF VACANCY
(JAMES ATKINS - PLANNING COMMISSION)
(67) Written Communications:
Report dated April 19, 1983, from the Senior Administrative
Assistant, advising that Planning Commissioner James Atkins
had submitted his resignation effective April 11, 1983.
Acceptance of Resignation/Vacancy:
It was moved by Councilman Friess, seconded by Councilman
Buchheim and unanimously carried to accept Mr. Atkins'
resignation from the Planning Commission effective April 11,
1983; to declare his office vacant; and, to direct that
appropriate public notices be prepared and posted.
REMARKS
1. NEIGHBORHOOD WATCH PROGRAM
(70) Councilman Friess suggested that publicity be given to a
Neighborhood Watch Program sponsored by the Mission Park
Homeowners Association on May 4th at 7:30 p.m., at Ambuehl
School.
2. PROPOSED LAND USE COMMISSION
(23) Councilman Friess noted that by Council action the Proposed
Land Use Commission was being deleted from the To Do List
and suggested that it be included with the total review of
the Boards and Commissions. Councilman Hausdorfer concurred
and suggested consideration of the Economic Development and
Downtown Study Committees in terms of a more effective
entity.
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3. PUBLIC FACILITIES COMMITTEE
(23) Councilman Hausdorfer advised that the site and design
criteria are proceeding and that the Committee hoped to make
a site recommendation at the next Council meeting with a
final decision possible by the second Council meeting in
May. He noted that Planning Commissioner Collene Campbell
had been appointed to the Committee to replace James Atkins.
4. CITY COUNCIL
(32) Mayor Bland expressed his appreciation for his nomination
and election as Mayor for the term ending April 17, 1984.
ADJOURNMENT
There being no further business before the Council, the meeting
was adjourned at 7:45 p.m., to the next regular meeting date of
Tuesday, May 3, 1983, at 7:00 p.m., in the City Council Chamber.
Respectfully submitted,
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