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83-0118_CC_Minutes_Regular Meeting35 JANUARY 18, 1983 REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA The Regular Meeting of the City Council of the City of San Juan Capistrano, California, was called to order by Mayor Buchheim at 7:03 p.m., in the City Council Chamber, followed by the Pledge of Allegiance to the Flag. Invocation was given by Reverend Larry Ford, Capistrano Valley Baptist Church. ROLL C LL PRESENT: Lawrence F. Buchheim, Mayor Anthony L. Bland, Mayor Pro tem Kenneth E. Friess, Councilman Gary L. Hausdorfer, Councilman Phillip R. Schwartze, Councilman STAFF RESENT: Stephen B. Julian, City Manager; Bob Boone, Acting Assistant City Manager/Director of Administrative Servic s; William D. Murphy, Director of Public Works; Thomas G. Merrel, Director of Community Planning and Development; James S. Okazak , City Attorney; Mary Ann Hanover, City Clerk; Cheryl Johnso , Recording Secretary. Regular Meetin of January 4, 1983: It was moved by Councilman Hausdorfer, seconded by Councilman Schwar ze that the Minutes of the regular meeting of January 4, 1983, e approved as submitted. The motion carried by the follow'ncr vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None MOTIONITO READ BY TITLE ONLY It wasmoved by Councilman Schwartze, Bland that all Ordinances be read by carried by the following vote: seconded by Councilman title only. The motion AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None -1- 1/18/83 36 CONSENT CALENDAR It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze that the staff recommendations be accepted for the following items listed on the Consent Calendar. The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None 1. APPROVAL OF WARRANTS (41) The List of Demands dated January 18, 1983, Warrant Register No. 83-071, in the total amount of $499,260.24, was approved as submitted. 2. CITY TREASURER'S REPORT OF INVESTMENTS (41) The City Treasurer's Report of Investments as of December 31, 1982, in the total amount of $7,270,000.00, was approved as submitted. 3. CITY TREASURER'S REPORT OF 1911 ACT BOND DELINQUENCIES (41) The City Treasurer's Report of 1911 Act Bond Delinquencies as of December 31, 1982, in the total amount of $10,207.02, was approved as submitted. 4. CITY TREASURER'S REPORT OF FUND CASH BALANCES (41) The City Treasurer's Report of Fund Cash Balances as of December 31, 1982, was approved as submitted. 5. REPORT OF EQUESTRIAN COMMISSION ACTIONS OF JANUARY 10, 1983 (23) The Report dated January 18, 1983, from the Secretary of the Equestrian Commission, regarding actions taken at the meeting of January 10, 1983, was ordered received and filed. 6. RESOLUTION AUTHORIZING SIGNATURES - CITY SAFE DEPOSIT BOX (41) As set forth in the report dated January 18, 1983, from the City Treasurer, the following Resolution was adopted: RESOLUTION NO. 83-1-18-1, CITY SAFE DEPOSIT BOX - AUTHORIZING SIGNATURES - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ESTABLISHING A SAFE DEPOSIT BOX WITH THE SAN JUAN CAPISTRANO BRANCH OF CALIFORNIA FIRST BANK, AND AUTHORIZING SIGNATURES THEREFOR, AND REPEALING RESOLUTION NO. 81-6-8-3 -2- 1/18/83 tq The Resolution authorizes the following officers of the City to add or withdraw items of value from the safe deposit box: Stephen B. Julian, City Manager; or John C. Gibson, City Treasurer; or Mary Ann Hanover, City Clerk/Deputy City Treasurer. PUBLIC HEARINGS 1. APPEAL OF ZONING ADMINISTRATOR'S DECISION - ZONE VARIANCE O -00 TJ 11D Dr MTn !nTTVD DT.VODn AOUMVMT 1UTATDDT.W1 (95) Tis Hearing was continued from the meeting of December 7, 1 82. W'thdrawal of Appeal: Mayor Buchheim noted receipt of a letter from Jack Smith, a pellant, dated January 18, 1983, withdrawing the appeal of Zbne Variance 82-23, since an equitable agreement had been reached between Mr. Smith and Mr. and Mrs. Whipple. 2. SPECIFIC STREET PLAN - SAN JUAN CREEK ROAD EXTENDED (83) This Hearing was continued from the meeting of December 7, 1082, to allow for completion of the State -required environmental review period. WYitten Communications: R,port dated January 18, 1983, from the Director of Community Planning and Development, forwarding responses to comments received from the State Clearinghouse and the recommendation for approval of Alternate A with Option D fom the Planning Commission. The report advises that a�tual construction will be dependent on receipt of d velopment applications and/or implementation of an assessment district. Publ ic Hearing: Notice having been given as required by law, Mayor Buchheim opened the Hearing and the following persons responded: (�) Warner Unis, Soman Associates, Civil Engineers, 150A Paularino Avenue, Costa Mesa, cited interest in the project due to development of the Keele property and support of Alternate A. (2) Patricia Hoffman, 35821 Beach Road, Capistrano Beach, advised that the project would not be advantageous to her since one-sixth of her total property, or 4.3 acres, would be required by the proposed alignment and that the original environmental impact report did not address her property. The Director of Community Planning and Development advised that changes in land use would be considered. There being no further response, Mayor Buchheim closed the Hearing with the right to re -open at any time. -3- 1/18/83 3 Certification of Draft Environmental Impact Report: It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer and unanimously carried to certify the draft Environmental Impact Report, including all comments and responses, noting that said certification should not be construed as either approval or denial of the project in that the document is prepared for informational purposes to disclose the impacts and appropriate mitigation measures of a project. Adoptionof Specific Plan: Mr. Merrell advised that approval would include development of a flood plain management study. Councilmen Hausdorfer and Friess cited support for Alternate A in terms of its being the best overall alignment with the least impact. It was moved by Councilman Hausdorfer, seconded by Councilman Friess that the following Resolution be adopted: RESOLUTION NO. 83-1-18-2, SPECIFIC PLAN FOR SAN JUAN CREEK ROAD - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ADOPTING A SPECIFIC PLAN FOR THE EXTENSION OF SAN JUAN CREEK ROAD USING ALTERNATIVE "A" WITH OPTION "D" The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None 3. GENERAL PLAN AMENDMENT 83-1 (nMMDnT Q9.r - QnTTTAFART nn 2-9. AND ARCHITECTURAL (46) This Hearing was continued from the meeting of December 7, 1982, to allow completion of the State -required environmental review period and for further review of building elevations. Written Communications: Report dated January 18, 1983, from the Director of Community Planning and Development, forwarding responses to comments received from the State Clearinghouse and recommendations of approval from the Planning Commission and Architectural Board of Review. Exhibits were on display and Tom Tomlinson, Senior Planner, made an oral presentation, noting that major changes included reducing the elevation and breaking up of the wall mass on the west -facing side. He discussed grading impacts and landscaping proposals for the hotel area and Valle Road. John Ruble of Moore, Ruble, Yudell, project architects, discussed changes that were accomplished in response to comments received at the meeting of December 7. -4- 1/18/83 Public Hearing: Notice having been opened the Hearing given as required by law, Mayor Buchheim and the following persons responded: (1) Lou Costea, 31242 Via Cordova, representing the Chamber of Commerce, spoke in favor of the project. (2) Dennis Haehn, Chairman of the Traffic and Transportation Commission, reiterated the Commission's concerns regarding traffic impacts and noted that impacts associated with construction of the hotel and the Stonehill extension were not mutually addressed in their respective environmental impact reports. (3) Thalia Cutler, 30171 Silver Spur, cited objections to size and mass of the hotel and impacts on the community, including possible loss of equestrian trails. (Q) Bob Davies, representing the Planning Commission, cited his feeling that the hotel was a "first-class" project, but that the location would not be able to handle the associated impacts. There being no further response, Mayor Buchheim closed the Hearing with the right to re -open. Council Discussion: Tom Tomlinson assured Council that no equestrian trails would be deleted and discussed the relationship between required signal installations and widening of the Camino Capistrano bridge. Councilman Hausdorfer noted that there would be substantial benefits in terms of revenue; requested that Council have the right to review the final elevations, plans and specifications. Councilman Schwartze stated that due to the State's financial problems, he could not support any projects that added to the problems at the Camino Capistrano bridge until there was a definite commitment for alleviating the situation; that the burdens were in excess of the benefits. Certification of Draft Environmental Impact Report: It was moved by Councilman Friess, seconded by Councilman Hausdorfer and unanimously carried to certify the draft Environmental Impact Report, including all comments and responses, noting that said certification should not be construed as either approval or denial of the project in that the document is prepared for informational purposes to disclose the impacts and appropriate mitigation measures of a project. Approval of General Plan Amendment 83-1: It was moved by Councilman Hausdorfer, seconded by Councilman Bland that the following resolution be adopted: RESOLUTION NO. 83-1-18-3, GENERAL PLAN AMENDMENT 83-1 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT 83-1 -5- 1/18/83 The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None _ Approval of Rezone 82-9: The City Attorney read the title of the Ordinance next in order. Further reading of all ordinances had been waived earlier in the meeting. It was moved by Councilman Friess, seconded by Councilman Hausdorfer that the following Ordinance be introduced: ORDINANCE NO. 480, REZONE 82-9 (TEKMAR/AMRAN) - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP ADOPTED BY ORDINANCE NO. 293 BY CHANGING THE ZONING OF ASSESSOR'S PARCEL NOS. 124-120-64 AND 65 FROM GM (GROWTH MANAGEMENT) TO SP (PRECISE PLAN) DISTRICT The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, and Mayor Buchheim NOES: Councilman Schwartze ABSENT: None Approval of Architectural Control 82-5: It was moved by Councilman Bland, seconded by Councilman Friess that the following Resolution be adopted: RESOLUTION NO. 83-1-18-4, AC 82-5 (AMRAN/TEKMAR) - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, CONDITIONALLY APPROVING AC 82-5 The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None _ ABSENT: None 4. REZONE 82-11 (CITY RECREATION CENTER) (95) Proposal: Review of a site plan and zone change from RD (Garden Homes) to IP (Public Institutional) District to convert the old fire station site into a City -operated recreation complex. The site is located at the intersection of El Horno and La Matanza Streets; surrounding land uses include residential to the north, east, and south, and public institutional to the west. -6- 1/18/83 41 Applicant: City of San Juan Capistrano. Written Communications: Report dated January 18, 1983, from the Director of Community Planning and Development, forwarding recommendations of approval from the Planning, Cultural Heritage, and Parks and Recreation Commissions, and citing measures imposed to mitigate concerns expressed by neighboring residents. The report also advises that the project will be funded by Parks and Recreation fees and sets forth the following funding schedule: 1982-83 $ 80,000 1983-84 71,000 $151,000 Exhibits were on display and Tom Tomlinson, Senior Planner, made an oral presentation, advising that a community meeting had been held to discuss the project; that neighboring residents were in favor of the proposed use but concerned about parking impacts. Mr. Tomlinson advised that three actions had been taken to alleviate parking problems: (1) primary access would be from E1 Horno Street, rather than both E1 Horno and La Matanza Streets; (2) landscaping plans would include hedge plantings along La Matanza Street to discourage parking and access from that street; (3) use of the complex would be limited to 112 persons at any one time. Increased use would be contingent on development of alternate transportation modes or execution of reciprocal parking agreements. Public Hearing: Notice having been given as required by law, Mayor Buchheim opened the Public Hearing and, there being no response, closed the Hearing with the right to re -open at any time. Negative Declaration: It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer and unanimously carried to certify issuance of a Negative Declaration. Approval of Rezone 82-11: The City Attorney read the title of the Ordinance next in order. Further reading of all ordinances had been waived earlier in the meeting. It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer that the following Ordinance be introduced: ORDINANCE NO. 481, REZONE 82-11 (OLD FIRE STATION RECREATION COMPLEX) - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP ADOPTED BY ORDINANCE NO. 293 BY CHANGING THE ZONING OF 31411 LA MATANZA STREET FROM RD (GARDEN HOME) TO IP (PUBLIC INSTITUTIONAL) DISTRICT -7- 1/18/83 r 4 The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None Approval of Site Plan: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze that the following Resolution be adopted: RESOLUTION NO. 83-1-18-5, OLD FIRE STATION RECREATION COMPLEX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, CONDITIONALLY APPROVING THE SITE PLAN FOR THE OLD FIRE STATION RECREATION COMPLEX LOCATED AT 31411 LA MATANZA STREET The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None 5. PROPOSED FORMATION OF UNDERGROUND UTILITY DISTRICT, EL CAMINO REAL (LIBRARY/OLD MISSION) (90) Proposal: (52) Receipt of public testimony on the proposed formation of an underground utility district in conjunction with construction of the San Juan Capistrano Library and Old Mission Church. The facilities for undergrounding are located along E1 Camino Real adjacent to the library and the church, which are the two properties involved in the proposed district. The City's portion of the costs, estimated at $44,505, would be provided from funds allocated from San Diego Gas and Electric. Applicant: City of San Juan Capistrano. Written Communications: Report dated January 18, 1983, from the Director of Public Works, forwarding financial considerations and a Resolution approving formation of the district. Public Hearing: Notice having been given as required by law, Mayor Buchheim opened the Public Hearing and, there being no response, closed the Hearing with the right to re -open at any time. -8- 1/18/83 43 1 Formation of District: It was moved by Councilman Schwartze, seconded by Councilman Bland that the following resolution be adopted: RESOLUTION NO. 83-1-18-6, FORMATION OF UNDERGROUND UTILITY DISTRICT 83-1 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ESTABLISHING UNDERGROUND UTILITY DISTRICT 83-1 The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None The Resolution directs the City Clerk to mail a copy of the Resolution and Municipal Code Sections 7-8.01 and 7-8.12 to affected property owners within 10 days after adoption. ORDINANCES 1. ADOPTION OF ORDINANCE NO. 479 - REZONE 82-12 (STRAUB (95) Written Communications: Report dated January 18, 1983, from the City Clerk, advising that the Ordinance was regularly introduced at the meeting of January 4, 1983, and was scheduled for adoption. Adoption of Ordinance No. 479: The City Attorney read the title of the Ordinance next in order. Further reading of all ordinances had been waived earlier in the meeting. It was moved by Councilman Hausdorfer seconded by Councilman Friess that the following Ordinance be adopted: ORDINANCE NO. 479, REZONE 82-12 (STRAUB) - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP ADOPTED BY ORDINANCE NO. 293 BY CHANGING THE ZONING TO A 3.64 -ACRE PARCEL LOCATED ON THE WEST SIDE OF PASEO CERVEZA FROM CM (COMMERCIAL MANUFACTURING) TO MP (INDUSTRIAL PARK (STRAUB) The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None -9- 1/18/83 44 BIDS. CONTRACTS, AGREEMENTS PLANS, SPECIFICATIONS AND CALL FOR BIDS - TRAFFIC SIGNAL CONTROLLER CONVERSION, ORTEGA HIGHWAY AT I-5 (82) Written Communications: Report dated January 18, 1983, from the Director of Public Works, requesting approval of plans, specifications and a call for bids to implement the traffic signal controller conversion on Ortega Highway at the I-5 Freeway. The cost to remove and replace the existing two controllers is estimated at $10,000; Caltrans will supply the two new Type 170 traffic signal controllers. Approval of Plans and Specifications: It was moved by Councilman Hausdorfer, seconded by Councilman Friess and unanimously carried to approve the plans and specifications and to authorize a call for bids. An amendment to the Capital Projects budget by transferring $5,000 from the San Juan Creek Road alignment study budget to the Ortega Highway/I-5 signal modification budget was authorized. AWARD OF BID FOR PUBLIC WORKS MAINTENANCE VEHICLE (75) Written Communications: Report dated January 13, 1983, from the Director of Public Works, forwarding results of a bid opening held December 29, 1982, for a Public Works maintenance vehicle. Award of Bid: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to award the bid to South Coast Chevrolet for purchase of a mid-size pick-up truck, and to authorize the expenditure in the amount of $7,844 from the Public Works Maintenance Capital Account. MODIFICAT 04NO FOR UNDERGROUNDING ENGINEERING (90) Written Communications: Report dated January 18, 1983, from the Director of Public Works, forwarding a request from Utility Planning, Inc., to receive additional compensation due to increased administrative work necessary to process a utility undergrounding district. The report advises that the increase, in the amount of $2,000, will be funded solely by the City's Library Fund. -10- 1/18/83 4. Approval of ModifiedAgreement: It was moved by Councilman Schwartze, seconded by Councilman Bland and unanimously carried, in accordance with Section III.E of the "Agreement for Undergrounding Engineering Services" with Utility Planning, Inc., dated May 4, 1982, to approve additional compensation of $2,000 for work related to processing a utility undergrounding district. RECESS AND RECONVENE Council recessed at 8:37 p.m., to convene the San Juan Capistrano Community Redevelopment Agency and reconvened at 8:44 p.m. ADMINISTRATIVE ITEMS CITY MANAGER 1. STATUS REPORT ON FEES AND FINANCES (41) Written Communications: Report dated January 18, 1983, from the City Manager, updating staff progress in analyzing and reviewing the report on City fees and finances submitted to Council on September 30, 1982, by the Management Services Institute. Report Scheduled for February15, 1983: With the concurrence of Council, Mayor Buchheim ordered the staff report received and filed, with direction that the report pertaining to the fees and finances of the City be scheduled for consideration at the Council meeting of February 15, 1983. 2. REPORT ON TRANSIENT OCCUPANCY TAX (86) Written Communications: Report dated January 18, 1983, from the City Manager, recommending implementation of an 8% Transient Occupancy Tax on hotel/motel rooms in the City. It was estimated that based on 60% occupancy rate at the two existing motels, approximately $85,000 could be collected per year in revenue to be placed in the General Fund. Preparation of Transient Occupancy Tax Ordinance: It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to direct the City Attorney to prepare a draft Transient Occupancy Tax Ordinance for Council consideration at the next Council meeting. 3. AMENDMENT TO BAIL SCHEDULE (MUNICIPAL CODE) (55) Written Communications: Report dated January 18, 1983, from the City Manager, recommending an increase in bail fees to help offset enforcement costs, and recommending that the bail schedule be set by Resolution. -11- 1/18/83 M -A Introduction of Ordinance to Set Bail by Resolution: The City Attorney read the title of the Ordinance next in order. Further reading of all ordinances had been waived earlier in the meeting. It was moved by Councilman Schwartze, seconded by Councilman Bland that the following Ordinance be introduced: ORDINANCE NO. 482, AMENDMENT TO TITLE 1, CHAPTER 2, OF THE MUNICIPAL CODE - PENALTY PROVISIONS - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING SECTION 1-2.08 OF THE MUNICIPAL CODE REGARDING PENALTY PROVISIONS - VIOLATIONS: BAIL The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None fed-3-0ldloom MJR� Approval of Revised Bail Schedule: It was moved by Councilman Friess, seconded by Councilman Bland that the following Resolution be adopted: RESOLUTION NO. 83-1-18-7, ESTABLISHING BAIL SCHEDULE - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ESTABLISHING THE BAIL SCHEDULE FOR VIOLATIONS OF SECTION 1-2.08 OF THE SAN JUAN CAPISTRANO MUNICIPAL CODE The motion carried by the following vote: AYES: Councilmen Friess, Hausdorfer, Bland, Schwartze, and Mayor Buchheim NOES: None ABSENT: None The Resolution will take effect 30 days after passage of Ordinance No. 482 regarding Penalty Provisions - Violations: Bail. CITY CLERK 1. AMENDMENT TO LOCAL CONFLICT OF INTEREST CODE - DESIGNATED POSITIONS (66) Written Communications: Report dated January 18, 1983, from the City Clerk forwarding an amended Appendix "A" of the Local Conflict of Interest Code to reflect several employee title changes which occurred due to the recent classification study. -12- 1/18/83 MA Approval of Amended Appendix "A": It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer and unanimously carried to approve Appendix "A," as amended, for inclusion in the Local Conflict of Interest Code. 2. RECEIPT OF STATEMENTS OF ECONOMIC INTERESTS - SAN JUAN CAPISTRANO COMMUNITY REDEVELOPMENT AGENCY (68) Written Communications: Report dated January 18, 1983, from the City Clerk, forwarding a sequence of events in conjunction with the Community Redevelopment Agency Conflict of Interest Code. The report advises that all required Statements were received by the Agency Secretary/Filing Officer by the filing deadline and forwarded to the City Clerk as Filing Officer for the City Council. With the concurrence of Council, Mayor Buchheim ordered the report received and filed. DIRECTOR OF COMMUNITY PLANNING AND DEVELOPMENT 1. TREE TRIMMING GUIDELINES (COUNCIL POLICY MANUAL) (69) Written Communications: Report dated January 18, 1983, from the Director of Community Planning and Development, forwarding proposed tree trimming guidelines for inclusion in the Council Policy Manual. The guidelines would apply to all properties except private residential; an informational brochure is to be developed for distribution to professional tree trimmers, commercial/industrial property owners, and homeowner associations. Public Input/Council Discussion: The following persons addressed the Council: (1) Thalia Cutler, President of San Juan Beautiful, cited the organization's support of the guidelines. (2) Bob Davies, representing the Planning Commission, cited the Commission's opinion that the guidelines were important and should be published and made available to the public. Council discussed making the guidelines available through the Chamber of Commerce newsletter; the City's Recreation Program brochure; as part of the landscape maintenance bid package; and, to the homeowner association presidents at their monthly meeting with the Mayor. Approval of Guidelines/Informational Program: It was moved by Councilman Hausdorfer, seconded by Councilman Friess and unanimously carried to: -13- 1/18/83 (1) Approve the Tree Trimming Guidelines as part of the City Council Policy Manual; and (2) Direct staff to develop a public information program to inform the public of the regulations. 2. TAX-EXEMPT REVENUE BONDS/AFFORDABLE HOUSING PROGRAM - STATUS nv+nnnm (68) Written Communications: Report dated January 18, 1983, from the Director of Community Planning and Development, advising that due to a combination of economics and timing, developers of the Glendale Federal and Arosa Planned Communities could not participate in the Tax -Exempt Revenue Bond/Affordable Housing Program in the forthcoming year; if the legislation for the program is extended into 1984, it will be used to implement the affordable housing requirements for the two communities. The report advises that the application for a tax-exempt revenue bond allocation for 1983 will be withdrawn and the application fee returned; that staff will continue to monitor legislation and explore other means of implementing the Housing Opportunities Program. with the concurrence of Council, Mayor Buchheim ordered the report received and filed. COMMISSIONS, BOARDS, COMMITTEES PLANNING COMMISS 1. REPORT OF MEETING OF JANUARY 11, 1983 (67) The Report of Actions taken by the Planning Commission at their meeting of January 11, 1983, was ordered received and filed. PUBLIC FACILITIES COMMITTEE 1. REPORT ON CIVIC CENTER (34) Written Communications: Report dated January 18, 1983, from the Public Facilities Committee, forwarding findings and recommendations regarding the location and development of a new civic center. The recommendations include consideration of Pueblo Serra Planned Community, the Ortega Planned Community, and a 10 -acre site in the Arosa Planned Community as the three primary sites for development of a civic center; combining both the City of San Juan Capistrano and the Capistrano Valley Water District administrative and office activities in the facility; and, commencing construction of the new facility on or before January 1, 1984. Approval of Recommendations: Following discussion, it was moved by Councilman Bland, seconded by Councilman Friess and unanimously carried to approve the following actions recommended by the Public Facilities Committee: -14- 1/18/83 49 (1) Direct the City Manager to have prepared a Request for Proposal for the selection of an architectural consultant. Said Request for Proposal to be presented for City Council approval at the first City Council meeting of February (2/1/82). (2) Direct the City Manager to have prepared a specific timetable of events to enable construction of a civic center facility to begin on or before January 1, 1984. Said timetable to be present for City Council review and approval at the Council's first meeting of February. (3) Direct the City Manager to develop a preliminary project budget for consideration and approval by the City Council at their first meeting of February. COUNCIL ACTIONS 1. APPOINTMENT TO THE TRAFFIC AND TRANSPORTATION COMMISSION (23) Written Communications: Report dated January 18, 1983, from the Senior Administrative Assistant, advising that on January 4, 1983, two individuals were nominated for appointment to the Commission. Appointment of Edwin Moore: Councilman Schwartze recommended that Edwin Moore be appointed to the Traffic and Transportation Commission; the motion was seconded by Councilman Bland and carried by the following vote: AYES: Councilmen Bland, Schwartze, and Mayor Buchheim NOES: Councilmen Friess and Hausdorfer i\7�PI�YIis�[:iiTd COUNCIL REMARKS: 1. MOBILE HOME PARK ORDINANCE - COURT ACTIONS (25) In response to Councilman Schwartze, the City Attorney advised that a decision has not yet been rendered by the Court on the City's Mobile Home Park Ordinance. 2. BULLET TRAIN REVIEW - LEAGUE OF CALIFORNIA CITIES (88) Councilman Schwartze advised that the League had not taken a position on the Bullet Train issue, pending a presentation by a representative of the Bullet Train at the next monthly meeting. -15- 1/18/83 5 O 3. FIRE HYDRANTS - CAPISTRANO TERRACE MOBILE HOME PARK (25) Councilman Schwartze questioned the status of the fire hydrant installation at the Capistrano Terrace Mobile Home Park, and was advised that it may be completed within 45 days. 4. POLICE BARRICADE ^ (70) Councilman Bland requested a report on the police barricade at Del Obispo and Camino Capistrano on Sunday, January 16. 5. PARKING SITUATION - VERDUGO STREET (64) Councilman Bland noted parking difficulties resulting from inadequate "No Parking" signs on Verdugo Street. 6. STORER CABLE TELEVISION EQUIPMENT (43) Councilman Bland cited the need for equipment maintenance on Calle Aspero. 7. HOURS OF OPERATION - CONSTRUCTION PROJECTS (59) Councilman Bland cited the need to notify builders who do not comply with the hours of operation set forth in the City's noise regulations. 8. GOEDEN DEVELOPMENT, TRACT 10103 (85) Councilman Hausdorfer noted the importance of the status reports received regarding the situation at the Goeden development. 9. TRAFFIC SIGNAL INSTALLATION - ORTEGA HIGHWAY/I-5 (87) Councilman Hausdorfer cited improvements in traffic flow at the Ortega Highway/I-5 ramps. 10. COMPLETION OF RANCHO VIEJO ROAD (44) Councilman Hausdorfer questioned the status of the Rancho Viejo Road/Ortega Highway connection. 11. BUDGET AMENDMENT -FUNDING OF LIBROS DE ARTISTS (LIBRARY) (52) Councilman Friess reported on the activities of Libros de Artists and requested that funding of the group be reinstated in the budget, in conjunction with the new library facility. It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze and unanimously carried to authorize the transfer of $1,200 from the unappropriated reserves to the Libros y Artes Fund. -16- 1/18/83 51 12. TRAFFIC SIGNAL/LEFT TURN LANES - CAMINO CAPISTRANO/DEL OBISPO (82) Mayor Buchheim noted a complaint received regarding the need for left turn signals from Del Obispo Street onto Camino Capistrano. CLOSED SESSION Council recessed to a Closed Session at 9:40 p.m., for discussion of legal matters, the City Clerk being excused therefrom, and reconvened at 10:41 p.m.. COUNCIL ACTIONS: 1. CLAIM FOR DAMAGES (WALTI vs. STOUT (35) It was moved by Councilman Friess, Hausdorfer and unanimously carried Manager to negotiate a settlement Stout. ADJOURNMENT seconded by Councilman to direct the City in the matter of Walti vs. There being no further business before the Council, the meeting was adjourned at 10:42 p.m. to February 1, 1983, at 7:00 p.m. in the City Council Chamber. ATTEST: RENCE F. B H IM, MAYOR Respectfully submitted, /WOM 0 _ / i IRI OVER, CITY CLERK -17- 1/18/83