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85-0402_CC_Minutes_Regular Meeting491 APRIL 2, 1985 REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA The Regular Meeting of the City Council of the City of San Juan Capistrano, California, was called to order by Mayor Hausdorfer at 7:03 p.m., in the City Council Chamber, followed by the Pledge of Allegiance to the Flag. Invocation was given by Reverend Larry Deutschman, Capistrano Valley Baptist Church. ROLL CALL PRESENT: Gary L. Hausdorfer, Mayor Anthony L. Bland, Councilman Lawrence F. Buchheim, Councilman ABSENT: Phillip R. Schwartze, Mayor pro tem Kenneth E. Friess, Councilman STAFF PRESENT: Stephen B. Julian, City Manager; John R. Shaw, City Attorney; Robert G. Boone, Director of Administrative Services; William D. Murphy, Director of Public Works; Thomas G. Merrell, Director of Community Planning and Development; Cheryl Johnson, Recording Secretary. MINUTES Regular Meeting of March 19, 1985: It was moved by Councilman Buchheim, seconded by Councilman Bland that the Minutes of the Regular Meeting of March 19, 1985, be approved as submitted. The motion carried by the following vote: AYES: Councilmen Bland, Buchheim, and Mayor Hausdorfer NOES: None ABSENT: Councilmen Friess and Schwartze MOTION TO READ BY TITLE ONLY It was moved by Councilman Bland, seconded by Councilman Buchheim that all Ordinances be read by title only. The motion carried by the following vote: AYES: Councilmen Bland, Buchheim, and Mayor Hausdorfer NOES: None ABSENT: Councilmen Friess and Schwartze -1- 4/2/85 49� PRESENTATIONS AND COMMENDATIONS 1. PRESENTATION OF ORANGE COUNTY SHERIFF'S DEPARTMENT CANINE UNIT (606.1) Written Communications: Report dated April 2, 1985, from the Senior Administrative Assistant. Captain Vito Ferlauto introduced Officer Heppert and a German Shepherd named King, advising that the two were part of the newest addition to the Sheriff's Department, which consisted of five dog teams. Officer Heppert provided an overview of King's background, capabilities and service to the Department, and demonstrated King's response to various commands. 2. RESOLUTION HONORING MAC McDOWELL (FIESTA ASSOCIATION EL PRESIDENTE) (105.14) Written Communications: Report dated April 2, 1985, from the Senior Administrative Assistant, forwarding a Resolution honoring Mac McDowell, who has been E1 Presidente of the Fiesta Association for the past four years and who was named the first "Citizen of the Year" by the San Juan Capistrano Chamber of Commerce. Adoption of Resolution: Mayor Hausdorfer read the Resolution in full and it was moved by Councilman Buchheim, seconded by Councilman Bland that the following Resolution be adopted: RESOLUTION NO. 85-4-2-1, HONORING MAC McDOWELL - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, HONORING MAC McDOWELL, FIESTA ASSOCIATION EL PRESIDENTE The motion carried by the following vote: AYES: Councilmen Bland, Buchheim, and Mayor Hausdorfer NOES: None ABSENT: Councilmen Friess and Schwartze Mr. McDowell was present and joined Mayor Hausdorfer on the podium to receive the Resolution as an expression of Council's appreciation for his services to the community. -2- 4/2/85 493 CONSENT CALENDAR It was moved by Councilman Buchheim, seconded by Councilman Bland that the staff recommendations be accepted for the following items listed on the Consent Calendar. The motion carried by the following vote: AYES: Councilmen Bland, Buchheim, and Mayor Hausdorfer NOES: None ABSENT: Councilmen Friess and Schwartze 1. APPROVAL OF WARRANTS (202.2) The List of Demands dated April 3, 1985, Warrant Register No. 85-101, in the total amount of $606,471.09, was approved as submitted. 2. CITY TREASURER'S REPORT OF FUND CASH BALANCES (201.20) The City Treasurer's Report of Fund Cash Balances as of February 28, 1985, in the total amount of $71,693.66, was approved as submitted. 3. REPORT OF PARKS AND RECREATION COMMISSION ACTIONS The Report dated April 2, 1985, from the Secretary of the Parks and Recreation Commission, regarding actions taken at the meeting of March 18, 1985, was ordered received and filed. 4. CLAIM FOR DAMAGES (CRESSLER) (402) As set forth in the report dated April 2, 1985, from the City Clerk, the Claim filed on March 18, 1985, by Attorney B. K. Warner, on behalf of Charles and Betty Cressler, for the sum for which he may become liable as a result of the cross-complaint filed against him in the Superior Court for the County of Orange, entitled Meredith Canyon Community Association vs. Craiq Development Corporation, et al., was denied and referred to the City Attorney. 5. APPLICATION FOR ROBERTI-Z'BERG BLOCK GRANT FUNDS (COOK PARK) (209.1/703.5) As set forth in the report dated April 2, 1985, and the supplemental report dated April 2, 1985, from the Senior Administrative Assistant, the following Resolution approving an application for Roberti-Z'Berg Grant Funds was adopted: -3- 4/2/85 I � � 6. 7. -z RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUA CAPISTRANO, CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS UNDER THE ROBERTI-Z'BERG URBAN OPEN -SPACE AND RECREATION PROGRAM - FOUNTAIN AND BLEACHERS (COOK PARK ATHLETIC FIELDS) The Resolution authorized the City Manager and City Attorney to execute all documents. The application will request funds in the amount of $10,532. CI 5.4 As set forth in the report dated April 2, 1985, from the Director of Community Services, the City Manager was authorized to complete the Letter of Intent to Apply for Senior Citizens Bond Act Funding in the amount of $13,000, for improvements to the exterior of the Nydegger Building of the Old Fire Station Recreation Complex. The improvements would consist of a patio cover over the existing cement slab, picnic tables and a barbecue. CHANGE ORDER NO. 1 - EXTRA WORK AND EXTENSION OF TIME, CITY HALL REMODEL (MEANS AND ULRICH) (302.8) As set forth in the report dated April 2, 1985, from the Senior Administrative Assistant, Change Order No. 1, in the amount of $392.80, for installation of vinyl tile in the xerox room, was approved. A three-day extension of time to April 18, 1985, was authorized. PUBLIC HEARINGS 1. TEMPORARY STREET CLOSURES, SATURDAY, MAY 4, 1985 10 KM (6.2 MILES) RUN (705.1) Proposal: Intermittent closure of certain streets on Saturday, May 4, 1985, to insure safety of participants in the City's annual 10 KM run. Applicant: This was a City -initiated Public Hearing. Written Communications: Report dated April 2, 1985, from the Director of Community Services, setting forth a new route for the annual event, and advising that the Public Works Department and Orange County Sheriff's Department will be working to provide a safe and scenic route. -4- 4/2/85 495 Exhibits were on display depicting the proposed route and the Director of Community Services made an oral report. Public Hearing: Notice having been given as required by law, Mayor Hausdorfer opened the Public Hearing and, there being no response, closed the Hearing with the right to re -open at any time. Approval of Route and Street Closures: It was moved by Councilman Buchheim, seconded by Councilman Bland and unanimously carried to approve the 6.2 -mile route and intermittent closing of the following streets between 7:30 a.m., and 9:15 a.m., on Saturday, May 4, 1985: E1 Camino Real from Don Juan to Forster Street; Forster Street from Camino Capistrano to E1 Camino Real; and, Acjachema Street from Camino Capistrano to La Matanza. 2. TEMPORARY STREET CLOSURES, SUNDAY, JUNE 16, 1985 - UNITED STATES TRIATHLON SERIES - BICYCLE RACE (211.8) Proposal: Temporary closure of two locations on northbound Camino Capistrano along the route of the "Short Course" Triathlon bicycle event proposed to pass through the City on Sunday, June 16, 1985, and sponsored by the United States Triathlon Series. The route for the bicycle race through the City will follow Camino Capistrano from the southerly City limits to the northerly City limits, a distance of approximately five miles. Applicant: United States Triathlon Series, P. O. Box 1438, Davis, California. Written Communications: Report dated April 2, 1985, from the Director of Public Works, forwarding the request for a parade permit, the proposed route, a Certificate of Insurance, and a traffic plan proposal for the Dana Point, Laguna Niguel and San Juan Capistrano areas. The report advised that a determination had not been made regarding who will place the necessary traffic control devices; but, it was recommended that a $5,000 cash deposit be required to reimburse City costs should the City bear the responsibility. Public Hearing: Notice having been given as required by law, Mayor Hausdorfer opened the Public Hearing and the following person responded: -5- 4/2/85 496 3. (1) Nick Curl, Operations Manager, Southern California, United States Triathlon Series, spoke in support of the event and accompanying street closures. There being no further response, Mayor Hausdorfer closed the Hearing with the right to re -open at any time. Approval of Street Closures: It was moved by Councilman Bland, seconded by Councilman Buchheim and unanimously carried to approve the temporary street and intersection closures along Camino Capistrano from 6:30 a.m., to 9:30 a.m., on Sunday, June 16, 1985; and, to approve issuance of a Parade Permit subject to receipt of a $5,000 cash deposit. FOR 23.1 ACRES PERMANENT ZONING DISTRICT CONSISTENT WITH GENERAL PLAN (318.5) Proposal: Review of a zone change request initiated by Council on November 20, 1984, which would change the district designation for approximately 23.1 acres in the Aguacate/Sacarama Lane area from GM (Growth Management) to EL(5) (Large Estate, minimum lot size five acres). Applicant- This was a City -initiated Public Hearing. Written Communications: Report dated April 2, 1985, from the Director of Community Planning and Development, advising that the recommendation of approval was based upon development of adjacent areas, the potential incompatibilities that could be created if certain uses permitted within the GM District were established, and the finding that the subject property had been subdivided to its ultimate density as shown on the General Plan. The report set forth land uses allowed under current zoning which would be deleted, but advised that the proposed designation allows keeping of horses and small animal -raising as either an accessory or conditional use. Public Hearing: Notice having been given as required by law, Mayor Hausdorfer opened the Public Hearing and, there being no response, closed the Hearing with the right to re -open at any time. Issuance of Negative Declaration: It was moved by Councilman Bland, seconded by Councilman Buchheim and unanimously carried to certify the issuance of a Negative Declaration. -6- 4/2/85 4. 4917 Approval of Rezone 85-1: The City Attorney read the title of the Ordinance next in order. Further reading of all Ordinances had been waived earlier in the meeting. It was moved by Councilman Bland, seconded by Councilman Buchheim that the following Ordinance be introduced: ORDINANCE NO. 536, REZONE 85-1 (AGUACATE/SACARAMA AREA) AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP ADOPTED BY ORDINANCE NO. 293 BY CHANGING THE ZONING OF ASSESSOR'S PARCEL NOS. 121-070-58, -59, -60, AND -61 FROM GM (GROWTH MANAGEMENT) TO EL(5) (LARGE ESTATE, MINIMUM LOT SIZE 5 ACRES) The motion carried by the following vote: AYES: Councilmen Bland, Buchheim, and Mayor Hausdorfer NOES: None ABSENT: Councilmen Friess and Schwartze TITLE 9 - MINOR Proposal: Consideration of an amendment to the Municipal Code to allow minor modifications to nonconforming uses in Special (Precise Plan) Districts. Due to a proposal by Solag to rebuild and improve a truck maintenance shed located in the Los Rios area, an Urgency Ordinance was adopted on January 22, 1985, to provide review procedures for minor modifications during the interim period while alternative regulations were studied. The amendment to the Municipal Code, rather than the Los Rios Precise Plan, was recommended to allow greater flexibility in dealing with other requests for modifications. Applicant: This was a City -initiated Public Hearing. Written Communications: Report dated April 2, 1985, from the Director of Community Planning and Development, forwarding background information and a recommendation of approval from the Planning Commission. Public Hearing: Notice having been given as required by law, Mayor Hausdorfer opened the Public Hearing and, there being no response, closed the Hearing with the right to re -open at any time. -7- 4/2/85 498 Approval of Amendment to Title 9: The City Attorney read the title of the Ordinance next in order. Further reading of all Ordinances had been waived earlier in the meeting. It was moved by Councilman Buchheim, seconded by Councilman Bland that the following Ordinance be introduced: ORDINANCE NO. 537, AMENDMENT TO TITLE 9 OF THE MUNICIPAL CODE - PRECISE PLAN NONCONFORMING USES - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AMENDING CHAPTER 3, TITLE 9, OF THE MUNICIPAL CODE REGARDING NONCONFORMING USES IN THE SPECIAL (PRECISE PLAN) DISTRICT The motion carried by the following vote: AYES: Councilmen Bland, Buchheim, and Mayor Hausdorfer NOES: None ABSENT: Councilmen Friess and Schwartze 1. ADOPTION OF ORDINANCE NO. 535, REPEAL OF CHAPTER 7, OF TITLE 5, OF THE MUNICIPAL CODE - FORTUNE-TELLING (418.1) Written Communications: Report dated April 2, 1985, from the City Clerk, advising that the Ordinance was introduced at the meeting of March 19, 1985, and was scheduled for adoption. Adoption of Ordinance: The City Attorney read the title of the Ordinance next in order. Further reading of all Ordinances had been waived earlier in the meeting. It was moved by Councilman Bland, seconded by Councilman Buchheim that the following Ordinance be adopted: ORDINANCE NO. 535, REPEAL OF CHAPTER 7, TITLE 5, OF THE MUNICIPAL CODE RELATING TO FORTUNE-TELLING - AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, REPEALING CHAPTER 7, "FORTUNE-TELLING," OF TITLE 5, "PUBLIC WELFARE," OF THE SAN JUAN CAPISTRANO _ MUNICIPAL CODE The motion carried by the following vote: AYES: Councilmen Bland, Buchheim, and Mayor Hausdorfer NOES: None ABSENT: Councilmen Friess and Schwartze -8- 4/2/85 RESOLUTIONS 1. RESOLUTION ESTABLISHING TRAFFIC REGULATIONS - MULTI -MODAL TERMINAL (309/808) Written Communications: Report dated April 2, 1985, from the Senior Administrative Assistant, forwarding a Resolution providing a range of limitations which give the Sheriff's Department the flexibility needed to provide proper enforcement of traffic regulations in the Multi -Modal Terminal, pursuant to an agreement between the City and the owners of the Capistrano Depot, approved on January 22, 1985. Establishment of Traffic Regulations: It was moved by Councilman Bland, seconded by Councilman Buchheim that the following Resolution be adopted: RESOLUTION NO. 85-4-2-3, TRAFFIC REGULATIONS - MULTI -MODAL TERMINAL - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, ESTABLISHING TRAFFIC REGULATIONS APPLICABLE TO THE MULTI -MODAL TERMINAL, A PUBLIC OFF-STREET PARKING FACILITY The motion carried by the following vote: AYES: Councilmen Bland, Buchheim, and Mayor Hausdorfer NOES: None ABSENT: Councilmen Friess and Schwartze The Resolution authorized the City Traffic Engineer to cause the appropriate signs to be placed and/or curbs to be painted to provide notice of the "Conditions and Regulations." 2. RESOLUTION AUTHORIZING EXECUTION OF CONTRACT DOCUMENTS FOR SENATE BILL 244 GRANT FUNDS (VEREDA BIKEWAY)(209.1/704.4) Written Communications: Report dated April 2, 1985, from the Senior Administrative Assistant, advising that the City was a successful applicant for Senate Bill 244 Grant Funds, which will be used to complete the Vereda Bikeway from La Novia to Avenida Siega. The report forwarded a Resolution accepting the grant funds in the amount of $74,900; guaranteeing the match; and, authorizing the City Manager to execute the agreement on behalf of the City. Total construction cost was estimated at $84,900; funding in the amount of $74,900 will be provided by the State and $10,000 will be provided by the City in fulfillment of the matching funds requirement. -9- 4/2/85 500 Authorization to Execute Contract Documents: It was moved by Councilman Bland, seconded by Councilman Buchheim that the following Resolution be adopted: RESOLUTION NO. 85-4-2-4, AUTHORIZING EXECUTION OF CONTRACT DOCUMENTS - SENATE BILL 244 GRANT FUNDS BIKEWAY) - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, AUTHORIZING EXECUTION OF CONTRACT DOCUMENTS FOR SENATE BILL 244 GRANT FUNDS (VEREDA BIKEWAY) The motion carried by the following vote: AYES: Councilmen Bland, Buchheim, and Mayor Hausdorfer NOES: None ABSENT: Councilmen Friess and Schwartze 3. RESOLUTION SUPPORTING SENATE BILL 75 - LIMITING DAMAGES AGAINST PUBLIC ENTITIES (411.1) Written Communications: Report dated April 2, 1985, from the City Attorney, forwarding a Resolution supporting Senate Bill 75, which would limit tort liability of government entities by doing away with the "joint and several" liability rule with regard to pain and suffering award. It would require each co-defendant to be liable only for his/her degree of fault. Supporting Senate Bill 75: It was moved by Councilman Bland, seconded by Councilman Buchheim that the following Resolution be adopted: RESOLUTION NO. 85-4-2-5, SUPPORTING SENATE BILL 75 - LIMITING DAMAGES AGAINST PUBLIC ENTITIES - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, SUPPORTING SENATE BILL 75 - LIMITING DAMAGES The motion carried by the following vote: AYES: Councilmen Bland, Buchheim, and Mayor Hausdorfer NOES: None ABSENT: Councilmen Friess and Schwartze The City Clerk was directed to forward a certified copy of the Resolution to Senator Marian Bergeson, Assemblyman Gil Ferguson, and any other State Representatives as deemed necessary. -10- 4/2/85 501 BIDS, CONTRACTS, AGREEMENTS 1. PROPOSALS FOR TELEPHONE SERVICE (1107.1) Written Communications: (1) Report dated April 2, 1985, from the Director of Administrative Services, advising that in December, 1984, a short in the telephone system caused severe damage to the switching equipment, causing the system to be inoperative for approximately two days. Since that time there have been major interruptions in service and constant repairs. The report advised that the equipment required to repair the system is outdated and virtually unavailable and all efforts to locate and provide the equipment needed have been exhausted. A general upgrade of the telephone system was recommended and compatible equipment, the Mitel SX -200 system, was recommended by the City's current interconnect maintenance company. The report requested that pursuant to "emergency circumstances" allowed by Municipal Code Section 3-4.306(h), normal bid procedures not be followed. Proposals from Interline and AT&T were included and a recommendation made to approve the proposal submitted by Interline in the amount of $33,700, charged to Account No. 01-4160-330. (2) Proposal received March 29, 1985, from FirsTel for the NEZX 2400 SIM system, in the amount of $48,775.90. (3) Proposal Dated April 1, 1985, from Comtel, for the Stromberg-Carlson Coss 60 system, in the amount of $49,967.11, with a monthly lease cost of $1,074.89. (4) Comparison of proposals and system features, dated April 2, 1985, submitted by the Director of Administrative Services. The Director of Administrative Services made an oral report, citing the proposals received and outlining features of the recommended system. Approval of Interline Proposal: It was moved by Councilman Buchheim, seconded by Councilman Bland to approve the proposal submitted by Interline in the amount of $33,700, for acquisition of a ne Mitel SX -200 system with new multi -button key phones and to authorize a budget amendment in the amount of $33,700 for the item. At the suggestion of the City Attorney and with the concurrence of the second, the motion was amended to include a finding that this was an emergency situation. The motion carried unanimously. -11- 4/2/85 5o2 RECESS AND RECONVENE Council recessed at 7:45 p.m., to convene the San Juan Capistrano Community Redevelopment Agency, and reconvened at 7:50 p.m. ADMINISTRATIVE ITEMS CITY MANAGER 1. REVIEW OF ANNEXATION POLICY (110.3/401.1 Written Communications: Report dated April 2, 1985, from the City Manager, advising that annexation inquiries have been made by residents of various unincorporated County areas adjacent to the City and forwarding the City's annexation policy, described as a "nonagressive posture," established in April, 1975, by Resolution No. 75-4,2,6. The report suggested that in light of recent discussion and encouragement by County officials regarding formation of new cities and annexation of unincorporated areas to existing cities, as well as interest expressed by residents, it would be timely and appropriate to review annexation policies. Review of Annexation Policy: It was moved by Councilman Buchheim, seconded by Councilman Bland and unanimously carried to direct the City Manager to undertake a review of the City's annexation policy and to submit a report to Council within 90 days. DIRECTOR OF COMMUNITY PLANNING AND DEVELOPMENT 1. APPEAL OF PLANNING COMMISSION ACTION RE SOUND AND PATIO WALLS, TRACT 12276 (WILLIAM LYON COMPANY)(316.1) This item was continued from the meeting of March 19, 1985. Written Communications: Report dated April 2, 1985, from the Director of Community Planning and Development, advising that differences regarding the issues had been resolved and forwarding a request from the William Lyon Company to withdraw the appeal. _ Withdrawal of Appeal: It was moved by Councilman Bland, seconded by Councilman Buchheim and unanimously carried to accept the applicant's request to withdraw the appeal. -12- 4/2/85 DIRECTOR OF PUBLIC WORKS 1. 503 IONS - DEL OBISPO STREET Written Communications: Report dated April 2, 1985, from the Director of Public Works, advising that detailed construction plans for the Del Obispo Street/Camino del Avion Traffic Safety Project were being prepared; that the project will provide ultimate street improvements consisting of curb, gutter, sidewalk, paving and landscaping on the southeast corner of the intersection. The report advised that a 135 -foot retaining structure along a portion of Del Obispo Street adjacent to the existing row of mature Eucalyptus trees was provided at a cost of approximately $33,000; however, the Arterial Highway Financing Program Technical Staff indicated that the retaining wall was not eligible for AHFP funding. The report noted that were the structure not built, the trees would be removed, additional slope easements would be obtained, a compacted fill slope constructed, and additional landscaping provided, at an estimated cost of $13,000; that AHFP funding in the amount of $5,000 may or may not be obtained to apply toward the fill slope. The report recommended that the retaining structure be included in the project design plans. The Director of Public Works made an oral report and Councilman Bland initiated discussion regarding the expense involved to preserve trees that were on private property, suggesting that methods of ensuring City control of the trees be investigated, including possible acquisition of an easement. Continuation of Item: It was moved by Councilman Bland, seconded by Councilman Buchheim and unanimously carried to continue the matter for further input from staff regarding acquisition of an easement or ensuring City control of the trees. 2. REQUEST TO INSTALL OVERHEAD UTILITIES (STORER Written Communications: Report dated April 2, 1985, from the Director of Public Works, forwarding a request from Storer Cable Communications to install overhead utilities to the Krum Hub Site; that from the hub site to the existing pump station the cable would be underground, and from La Novia to the pump station the cable would be placed with the existing overhead SDG&E poles. The report advised that the SDG&E poles were scheduled to be removed as the Glendale Federal property developed, and Storer Cable Communications had agreed to underground their cable at that time, at their own expense. -13- 4/2/85 504 Approval of Request: It was moved by Councilman Buchheim, seconded by Councilman Bland and unanimously carried to approve the installation of overhead utilities to the Krum Hub Site as specified in the Storer Cable Communications letter dated March 7, 1985, with the condition that the overhead lines be removed at such _ time that SDG&E places its facilities underground. 3. REOUEST TO OUITCLAIM STREET AND 4. Written Communications: Report dated April 2, 1985, from the Director of Public Works, forwarding a request from E. Fred Grether, Co -Owner of the Capistrano Inn, to vacate a 60 -foot -wide easement along their eastern property line. The report advised that the easement was originally provided for access to the property southerly of and below the Capistrano Inn; when the Ortega Properties streets were improved the southerly portion of the easement was vacated and, pursuant to an approved development plan for the Gresham property, the northerly portion is no longer necessary. Public Hearing Scheduled: It was moved by Councilman Bland, seconded by Councilman Buchheim and unanimously carried to schedule a Public Hearing on May 7, 1985, at 7:00 p.m., for the purpose of considering the vacation of an easement for street and highway purposes along the eastern property line of the Capistrano Inn. Written Communications: Report dated April 2, 1985, from the Director of Public Works, recommending that an intensive analysis of San Juan Creek be undertaken due to the substantial encroachment by the extension of San Juan Creek Road and development of the Lacouague property. The analysis would include sediment transportation, erosion and hydraulic design. The proposed work schedule, approved by Council on November 20, 1984, was reviewed by two firms; upon approval of a budget amendment _ for the work, formal proposals will be requested from qualified firms. Approval of Budget Amendment: It was moved by Councilman Buchheim, seconded by Councilman Bland and unanimously carried to approve a budget amendment in the amount of $50,000, from the General Fund Reserve to Engineering Specialized Services, for the purpose of funding -14- 4/2/85 505 the Engineering Analysis for the San Juan Creek Floodplain Specific Plan. Staff was authorized to receive proposals for provision of the required services. 5. CITY CLEAN-UP WEEK, APRIL 15 - 19, 1985 (SOLAG DISPOSAL COMPANY) (905.2) Written Communications: Report dated April 2, 1985, from the Director of Public Works, advising that the annual City Clean -Up Week was scheduled for the week of April 15 through 19, 1985. The Director of Public Works advised that news releases had been forwarded to the press and Solag would be notifying residential customers. Designation of Clean -Up Week: It was moved by Councilman Buchheim, seconded by Councilman Bland and unanimously carried to designate the week of April 15 through 19, 1985, as the City's Annual Clean -Up Week. COMMISSIONS, BOARDS, COMMITTEES PLANNING COMMISSION 1. REPORT OF ACTIONS (140.4) The Report dated April 2, 1985, from the Director of Community Planning and Development, regarding actions taken by the Planning Commission at their meeting of March 26, 1985, was ordered received and filed. COUNCIL REMARKS 1. GRAFFITI (420.1 Councilman Buchheim noted graffiti on the west wall of the flood control bank under the bridge and on the market at Alipaz Plaza. Councilman Bland noted graffiti appearing on the market across from the Mission. 2. RAILROAD CROSSING - OLD SMITH PROPERTY Councilman Buchheim advised that the railroad had determined that the crossing at the old Smith property along Camino Capistrano be abandoned or signalized at the farmer's expense. He will monitor the situation and keep Council informed. 3. TO DO LIST (102.106) Councilman Bland requested a status report regarding slope bonding and insurance which appears on the To Do List. -15- 4/2/85 506 4. SATELLITE ANTENNAS (322.6/202.1) Councilman Bland noted receipt of a brochure regarding a free satellite antenna workshop. The brochure was forwarded to staff for review and contact with the company regarding City regulations. _ 5. BEAR BRAND RANCH - OFF-ROAD VEHICLE ENFORCEMENT Councilman Bland advised that he had volunteered to meet with the Homeowners Association and was advised that a meeting had been scheduled and he would be notified. 6. PEPPERTREE BEND STREET CONDITIONS (912/316.1) Councilman Bland noted some repairs had been made and was advised that there was major work to be done and heavy construction equipment continued to cause damage. A report is to be prepared regarding the condition of the street, work to be done, and assignment of responsibility for that work. 7. STREET CLEANING - AVENIDA DE LA VISTA (309.4) Councilman Bland was advised that staff had been working with the Homeowners' Associations regarding a variety of problems; Councilman Bland encouraged pursuit of a parking prohibition on street cleaning days. 8. CODE ENFORCEMENT - ABATEMENT OF TRASH AND RUBBISH (418.3/609) Councilman Bland was advised that formal enforcement action will begin against Jack Smith on Calle Ricardo, for abatement of trash and rubbish. 9. "CITY DAY" AT SCHOOLS (118.1 Councilman Bland noted letters received from young people regarding situations in the City; staff was directed to approach the School District to offer the services of a Councilman to give presentations, conduct a brief overview of the General Plan, and to conduct a question and answer _ session. 10. MEETING ATTENDANCE (104.5 Councilman Bland advised he will be unable to attend the next City Council meeting. -16- 4/2/85 11. RECOGNI L ARCHIPLEY 507 NEWS Mayor Hausdorfer advised that Paul Archipley would be leaving the Capistrano Valley News and expressed appreciation for his service to the City. Matt Coltran, who will replace Paul at the paper, was introduced. 12. REVIEW OF DEVELOPMENT ACTIVITIES - CIRCULAT Citing a number of issues to be dealt with; i.e., circulation, flood control, agriculture preservation and development interest, Mayor Hausdorfer stated a need to review development activities in the Northwest area of the City. Council concurred with his suggestion that a status report be prepared for discussion at an adjourned meeting, which might include the Planning Commission. Staff was directed to make a recommendation for setting the meeting date. 13. COMMENDATION - RECREATION BROCHURE (114.1/705.1) Mayor Hausdorfer commended the Director and the Community Services staff for the City's Recreation Brochure, advising that at a meeting outside the City, the brochure had been held as an example of activities and services to senior citizens. 14. ORTEGA HIGHWAY IMPROVEMENTS (801.4/108.2) Mayor Hausdorfer noted receipt of a letter from Caltrans District Director Heinz Heckeroth, indicating a two-year slippage to Fiscal Year 1988-89, for improvements to the Ortega Highway. 15. PARKING SITUATION - ST. MARGARET'S SCHOOL (309.4) Mayor Hausdorfer requested an update of the parking situation. CLOSED SESSION Council recessed to a Closed Session at 8:27 p.m., for discussion of personnel matters, the Deputy City Clerk being excused therefrom, and reconvened at 9:05 p.m. -17- 4/2/85 508 ADJOURNMENT There being no further business before the Council, the meeting was adjourned at 9:06 p.m., to the next regular meeting date of Tuesday, April 16, 1985, at 7:00 p.m., in the City Council Chamber. _ ATTEST: GA HAUSDORFER, MAYO Respectfully submitted, MARY ANN HANOVER, CITY CLERK Cheryl Jolins94, Deputy'City'Cletk -18- 4/2/85