84-0403_CC_Minutes_Regular Meeting69
APRIL 3, 1984
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Regular Meeting of the City Council of the City of San Juan
Capistrano, California, was called to order by Mayor Bland at
7:05 p.m., in the City Council Chamber, followed by the Pledge of
Allegiance to the Flag. Invocation was given by Reverend Steven
Marsh, Community Presbyterian Church.
ROLL CALL PRESENT: Anthony L. Bland, Mayor
Gary L. Hausdorfer, Mayor pro tem
Lawrence F. Buchheim, Councilman
Kenneth E. Friess, Councilman
Phillip R. Schwartze, Councilman
ABSENT: None
STAFF PRESENT: Stephen B. Julian, City Manager; Mary Ann
Hanover, City Clerk; James S. Okazaki, City Attorney; Robert G.
Boone, Director of Administrative Services; William D. Murphy,
Director of Public Works; Thomas G. Merrell, Director of
Community Planning and Development; Cheryl Johnson, Recording
Secretary.
MTNUTES
Regular Meeting of March 20, 1984:
It was moved by Councilman Hausdorfer, seconded by Councilman
Buchheim that the Minutes of the Regular Meeting of March 20,
1984, be approved as submitted. The motion carried by the
following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
and Mayor Bland
NOES: None
ABSTAIN: Councilman Schwartze
ABSENT: None
MOTION TO READ BY TITLE ONLY
It was moved by Councilman Buchheim, seconded by Councilman
Schwartze that all Ordinances be read by title only. The motion
carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
Schwartze and Mayor Bland
NOES: None
ABSENT: None
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PRESENTATIONS AND COMMENDATIONS
1. RESOLUTIONS OF APPRECIATION - LIBRARY EXHIBITORS
(52) Written Communications:
(36) Report dated April 3, 1984, from the Senior Administrative
Assistant, forwarding resolutions expressing the City's
appreciation to Ward Ritchie, Alice O'Neill Avery and Isobel
Worsley, the first three exhibitors in the community room of
the San Juan Capistrano Library. Mr. Ritchie is a
world-renowned printer; Mrs. Avery possesses a collection of
antique dolls and doll houses; and, Mrs. Worsley has
collected a unique assortment of valentines representing two
centuries of sentiment from England and the United States.
The report advises that at the end of each exhibit similar
expressions of appreciation will be prepared. Funds for
commemorative plaques are budgeted in Account No.
01-4110-213.
Ward Ritchie:
Mayor Bland read the resolution in full and it was moved by
Councilman Hausdorfer, seconded by Councilman Buchheim that
the following Resolution be adopted:
RESOLUTION NO. 84-4-3-1, HONORING WARD RITCHIE -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN CAPISTRANO, CALIFORNIA, HONORING WARD RITCHIE
The motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
Schwartze and Mayor Bland
NOES: None
ABSENT: None
Alice O'Neill Avery:
Mayor Bland read the resolution in full and it was moved by
Councilman Hausdorfer, seconded by Councilman Buchheim that
the following Resolution be adopted:
RESOLUTION NO. 84-4-3-2, HONORING ALICE O'NEILL
AVERY - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF SAN JUAN CAPISTRANO, CALIFORNIA, HONORING
ALICE O'NEILL AVERY
The motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
Schwartze and Mayor Bland
NOES: None
ABSENT: None
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Isobel Worsley:
Mayor Bland read the resolution in full and it was moved by
Councilman Hausdorfer, seconded by Councilman Buchheim that
the following Resolution be adopted:
RESOLUTION NO. 84-4-3-3, HONORING ISOBEL WORSLEY -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SAN JUAN CAPISTRANO, CALIFORNIA, HONORING ISOBEL
WORSLEY
The motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
Schwartze and Mayor Bland
NOES: None
ABSENT: None
Gep Durenberger, representing Libros Y Artes, accepted the
plaques on behalf of the exhibitors.
2. PRESENTATION - "BLUE BASHERS"
AYSO GIRLS SOCCER TEAM
(71) Written Communications:
(36) Report dated April 3, 1984, from the Senior Administrative
Assistant, advising that the "Blue Bashers" of AYSO Region
87 recently won their Regional Championship and were
scheduled to play in the Southern California Championship
for Division 4 on March 31st in Long Beach. The report
advises that no other San Juan area team has ever reached
this level in competition.
Mayor Bland expressed the Council's pleasure in honoring the
team for their accomplishment in reaching the Championship
playoff, noting they were only very narrowly defeated, and
on behalf of the Council presented each team member with a
Certificate of Commendation. Councilman Friess
congratulated the team and their coach, Mr. Randolph, noting
their success represents an accumulation of volunteer
efforts. Mr. Randolph thanked the Council, City and parents
of team members for their support.
CONSENT CALENDAR
It was moved by Councilman Hausdorfer, seconded by Councilman
Friess that the staff recommendations be accepted for the
following items listed on the Consent Calendar. The motion
carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
Schwartze, and Mayor Bland
NOES: None
ABSENT: None
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1. APPROVAL OF WARRANTS
(41) The List of Demands dated April 3, 1984, Warrant Register
No. 84-101, in the total amount of $642,144.82, was approved
as submitted.
2. REPORT OF CULTURAL HERITAGE COMMISSION MEETING
(23) The Report dated April 3, 1984, from the Secretary to the
Cultural Heritage Commission, regarding actions taken at the
meeting of March 28, 1984, was ordered received and filed.
3. REPORT OF PARKS AND RECREATION COMMISSION MEETING
(62) The Report dated April 3, 1984, from the Secretary of the
Parks and Recreation Commission, regarding actions taken at
the meeting of March 19, 1984, was ordered received and
filed.
4. NOTICE OF COMPLETION AND FINAL REPORT - LIBRARY/CHURCH
PARKING LOT SULLY MILLER (C63)
(63) As set forth in the report dated April 3, 1984, from the
Director of Public Works, the San Juan Capistrano
Library/Great Stone Church parking lot project between E1
Horno Street and Acjachema Street has been completed; the
gravel surface is temporary and will be reconstructed to
normal City standards as part of the requirements of the
Great Stone Church.
Acceptance of Work:
The following Resolution was adopted:
SAN JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK
TO BE COMPLETED AS TO PLANS AND SPECIFICATIONS
FOR THE CONSTRUCTION OF THE SAN JUAN CAPISTRANO
LIBRARY AND GREAT STONE CHURCH PARKING LOT
(SULLY MILLER)
The Resolution accepted the project as complete in the
amount of $23,279.25, and directed the City Clerk to forward
a Notice of Completion to the County Recorder.
Payment status was as follows:
Original Contract Price $24,345.75
Total Project Construction Cost 23,279.25
Less 10% Retention 2,327.93
Amount Due 20,951.32
Staff was authorized to make payment as indicated and to
release the 10% retention 35 days after recordation of the
Notice of Completion.
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5. INTENT TO VACATE A PORTION OF ACJACHEMA STREET
(91) As set forth in the report dated April 3, 1984, from the
(83) Director of Public Works, and as part of the Acjachema
Street realignment and reconstruction project, the following
Resolution was adopted:
RESOLUTION NO. 84-4-3-5, INTENT TO VACATE A PORTION
OF ACJACHEMA STREET - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA,
DECLARING ITS INTENTION TO VACATE A PORTION OF
ACJACHEMA STREET
The Resolution declared the City's intent to vacate a
portion of Acjachema Street; set a Public Hearing for the
Council meeting of May 1, 1984, at 7:00 p.m., in the City
Council Chamber; and, directed that at least three notices
of street vacation be placed not more than 300 feet apart
and posted along the affected portion of Acjachema Street at
least 14 days prior to May 1.
PUBLIC HEARINGS
1. WITHDRAWAL OF APPEAL OF
DECISION -
(39) Proposal:
(68) Appeal of the Planning Commission denial of a site plan and
Conditional Use Permit for a truck parking and storage yard
on 1.3 acres on the northeast corner of Camino Capistrano
and Via Serra.
Applicant:
Pete and Dory Sanchez, 26816 Calle Juanita, Capistrano
Beach, 92624.
Written Communications:
(1) Letter dated March 30, 1984, from Ruth Kovalaeko, owner
of property at 26222 Via Serra, in opposition to the
project.
(2) Report dated April 3, 1984, from the Director of
Community Planning and Development.
(3) Letter dated April 3, 1984, from Pete Sanchez,
withdrawing the appeal.
Withdrawal of Appeal:
It was moved by Councilman Schwartze, seconded by Councilman
Hausdorfer and unanimously carried to accept the withdrawal
of the appeal.
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ORDINANCES
1. ADOPTION OF ORDINANCE NO. 507 -
MOBILE HOME PARK REVIEW COMMITTEE
(23) Written Communications:
(55) Report dated April 3, 1984, from the City Clerk, advising
that the Ordinance was introduced at the meeting of
March 20, 1984, and was scheduled for adoption.
Adoption of Ordinance:
The City Attorney read the title of the Ordinance next in
order. Further reading of all ordinances had been waived
earlier in the meeting. It was moved by Councilman
Hausdorfer, seconded by Councilman Buchheim that the
following Ordinance be adopted:
ORDINANCE NO. 507, MOBILE HOME PARK REVIEW COMMITTEE -
AN ORDINANCE OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, AMENDING TITLE 2, CHAPTER 2, ARTICLE 9
OF THE SAN JUAN CAPISTRANO MUNICIPAL CODE - MOBILE
HOME PARK REVIEW COMMITTEE
The motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
and Mayor Bland
NOES: None
ABSTAIN: Councilman Schwartze
ABSENT: None
RESOLUTIONS
1. SUPPORTING WATER CONSERVATION
(94) Written Communications:
Report dated April 3, 1984, from the Senior Administrative
Assistant, forwarding a Resolution in support of water
conservation, as directed by Council on March 20.
Adoption of Resolution:
It was moved by Councilman Schwartze, seconded by Councilman
Buchheim that the following Resolution be adopted:
RESOLUTION NO. 84-4-3-6, SUPPORTING WATER CONSERVATION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN CAPISTRANO, CALIFORNIA, URGING A COOPERATIVE
EFFORT RELATIVE TO SOUTHERN CALIFORNIA'S WATER SUPPLY
AND DEMAND
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The motion carried by the following vote:
AYES: Councilmen Friess, Hausdorfer, Buchheim,
Schwartze and Mayor Bland
NOES: None
ABSENT: None
The City Clerk was directed to forward a copy of the
Resolution to State Senator Ruben Ayala; the California
Department of Water Resources; and, to the Orange County
Board of Supervisors.
BIDS, CONTRACTS, AGREEMENTS
APPROVAL OF CONTRACT FOR OPEN GRADED SURFACE COURSE -
ACJACHEMA. LA CALERA AND EL HORNO STREETS
(83) Written Communications:
Report dated April 3, 1984, from the Director of Public
Works, advising that one bid, in the amount of $48,033, was
received for the resurfacing of Acjachema, La Calera and E1
Horno Streets in the Mission Flats area of the City. The
project is part of the Major Street Improvements Program and
funds are budgeted in Account No. 01-4440-287-450.
Approval of Contract:
It was moved by Councilman Schwartze, seconded by Councilman
Hausdorfer and unanimously carried to approve the contract
with J.M.M. Contracting Company of Phoenix, Arizona, in the
amount of $48,033.00, for the resurfacing of Acjachema, La
Calera and E1 Horno Streets. The Mayor and City Clerk were
authorized to execute the contract on behalf of the City.
2. DELAY OF TENNIS/BASKETBALL COURT IMPROVEMENTS
(38) Written Communications:
(62) Report dated April 3, 1984, from the Director of Public
Works, advising that the lowest bid received for the
Tennis/Basketball Court Refencing was in the amount of
$20,646; the Engineer's Estimate was $14,950. The bid
received previously for court resurfacing was in the amount
of $9,056, including 15% City overhead, making the total
cost of the project, including 158 City overhead, $32,799.
The report advised that funds in the amount of $14,000 had
been budgeted in the 1983-84 Capital Project budget, and a
budget adjustment in the amount of $18,799 would be
necessary. The report further advised that funds are not
readily available and a loan from the General Fund in the
amount of $32,799, would be necessary.
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Rejection of Bids/Delay Project:
It was moved by Councilman Schwartze, seconded by Councilman
Hausdorfer and unanimously carried to reject all bids and
delay the project, both resurfacing and refencing, until the
1984-85 fiscal year.
3. REIMBURSEMENT AGREEMENT FOR UTILITY UNDERGROUNDING
(VILLAGE CENTER I/TUCKER) (38-#464)
(38) This item was continued to a later date.
(90)
RECESS AND RECONVENE
Council recessed at 7:30 p.m., to convene the San Juan Capistrano
Community Redevelopment Agency, and reconvened at 7:35 p.m.
ADMINISTRATIVE ITEMS
CITY MANAGER
1. SAN JOAQUIN HILLS TRANSPORTATION
CORRIDOR POSITION STATEMENT
(44) Written Communications:
Report dated April 3, 1984, from the City Manager, advising
that the cities of Newport Beach, Irvine, Laguna Beach, San
Clemente, and San Juan Capistrano met to discuss respective
concerns regarding the proposed San Joaquin Hills Corridor
and to explore development of a position statement that
could be supported by all affected cities. The report
advised that there was a consensus that each city forward a
letter to the Board of Supervisors setting forth mutually
agreed upon concerns and specific concerns of the individual
city. A letter was forwarded for consideration.
Letter of Concern:
The City Manager made an oral report and it was moved by
Councilman Hausdorfer, seconded by Councilman Buchheim and
unanimously carried to authorize the Mayor to send the
letter to the County Board of Supervisors as an expression
of concern and interest in the San Joaquin Hills
Transportation Corridor.
DIRECTOR OF PUBLIC WORKS
1. STATUS REPORT (SERRA
(79) Written Communications:
Report dated April 3, 1984, from the Director of Public
Works, advising that project budgets for the 1984-85 fiscal
year are being reviewed; that additional odor control
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measures have been instituted; rehabilitation of the Plant
is scheduled for completion in June; the Ocean Discharge
Waiver has been scheduled for final approval in January,
1985; and, SERRA members are requesting a delay of the
Solids Handling and Odor Control Project until a final
determination on grant funding.
Councilman Buchheim advised that as Chairman of SERRA, he
had appointed Bill Murphy, Director of Public Works, to the
Audit Committee and commended him for his work.
With the concurrence of Council, Mayor Bland ordered the
report received and filed.
APPROVAL OF CITY-WIDE CLEANUP WEEK,
JUNE 4 THROUGH 8, 1984 (SOLAG)
(45) Written Communications:
Report dated April 3, 1984, from the Director of Public
Works, advising that the annual City -Wide Cleanup Week has
been scheduled for the week of June 4 - 8, 1984.
The Director of Public Works advised that staff will work
with the press to highlight the event and notices will be
received with the quarterly billings.
Approval of Week:
It was moved by Councilman Buchheim, seconded by Councilman
Friess and unanimously carried to approve the week of
June 4 - 8, 1984, as City -Wide Cleanup Week.
COMMISSIONS, BOARDS, COMMITTEES
PLANNING COMMISSION
1. REPORT OF MEETING OF MARCH 27, 1984
(67) The Report of Actions taken by the Planning Commission at
their meeting of March 27, 1984, was ordered received and
filed.
COUNCIL ACTIONS
1. APPOINTMENT OF ONE MEMBER TO ARCHITECTURAL
BOARD OF REVIEW
(23) Written Communications:
Report dated April 3, 1984, from the Senior Administrative
Assistant, forwarding applications for appointment to the
Architectural Board of Review.
Continuation of Appointment:
It was moved by Councilman Schwartze, seconded by Councilman
Friess and unanimously carried to continue the item for two
weeks and to appoint Councilmen Hausdorfer and Buchheim to
serve as in interview committee for new applicants.
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2. APPOINTMENT OF TWO MEMBERS TO CULTURAL
HERITAGE COMMISSION
(23) Written Communications:
Report dated April 3, 1984, from the Senior Administrative
Assistant, forwarding applications for appointment to the _
Cultural Heritage Commission.
Continuation of Appointment:
It was moved by Councilman Schwartze, seconded by Councilman
Friess and unanimously carried to continue the item for two
weeks and to appoint Councilmen Hausdorfer and Buchheim to
serve as an interview committee for new applicants.
Expansion of Duties:
At the suggestion of Councilman Buchheim, staff was directed
to consider expanding the Commission to include the arts and
possibly increasing the Commission size to 7 members.
COUNCIL REMARKS
1. TRAIN SERVICE
(88) Councilman Hausdorfer advised that he, Mayor Bland, and the
City Manager would attend a meeting on Saturday, April 7,
with representatives of the cities of Fullerton and Santa
Ana to consider possible actions with regard to Amtrak's
actions in instituting the practice of skip -stopping.
2. MEETING ATTENDANCE
(32) Councilman Schwartze advised he may be unable to attend the
next Council meeting scheduled for April 17.
CLOSED SESSION
Council recessed to a Closed Session at 7:53 p.m., for discussion
of personnel and legal matters, the City Clerk being excused
therefrom, and reconvened at 8:43 p.m.
COUNCIL ACTIONS
USE OF SAN JUAN HOT SPRINGS DANCE HALL
(62) It was moved by Councilman Schwartze, seconded by Councilman
(61) Friess and unanimously carried to approve the use of the
Dance Hall on Sundays by the First Assembly of God Church at
a charge of $50 per meeting; the Dance Hall use policies are
to be amended.
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ADJOURNMENT
There being no further business before the Council, the meeting
was adjourned at 8:45 p.m., to the next regular meeting date of
Tuesday, April 17, 1984, at 7:00 p.m., in the City Council
Chamber.
Respectfully submitted,
ATTEST:
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