86-0624_CC_Minutes_Adjourned Regular MeetingJUNE 24, 1986
ADJOURNED REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Adjourned Regular Meeting of the City Council of the City of
San Juan Capistrano, California, was called to order by Mayor
Friess at 7:05 p.m., in the San Juan Hot Springs Dance Hall.
ROLL CALL PRESENT: Kenneth E. Friess, Mayor
Anthony L. Bland, Councilman
Lawrence F. Buchheim, Councilman
Phillip R. Schwartze, Councilman
ABSENT: Gary L. Hausdorfer, Mayor pro tem
STAFF PRESENT: Stephen B. Julian, City Manager; Glenn Southard,
Assistant City Manager; Mary Ann Hanover, City Clerk; Robert G.
Boone, Director of Administrative Services; William D. Murphy,
Director of Public Works; Thomas L. Baker, Director of Community
Services; Cheryl Johnson, Recording Secretary.
PUBLIC HEARINGS
CONTINUED REVIEW OF 1986-91 FISCAL YEARS BUDGET (205.86)
This Public Hearing was continued from the meeting of
June 17, 1986.
1. ALLOCATIONS TO COMMUNITY GROUPS (205.86)
Written Communications:
Report dated June 19, 1986, from the City Manager,
summarizing requests for funding received from fifteen
community organizations, and recommending a funding level
for each organization. Total allocations were recommended
in the amount $53,300.
Discussion:
Councilman Schwartze advised that a request would be
forthcoming from the Sister Cities organization. The City
Manager advised that funding in the amount of $15,000 was
recommended for the Community Counseling Center, rather than
the traditional $18,000; that there could be an opportunity
to make an adjustment at mid -year if the lesser funding
caused a hardship. Council discussed funding for the
Friends of the Library, noting the intent that funding would
be repaid through fund-raising events. The City Manager
recommended that upon adoption of the funding requests, a
stipulation be made that quarterly payment requests and
activity reports be submitted for Council review.
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482
PublicHearing:
Notice having been given as required by law, Mayor Friess
opened the Public Hearing and, there being no response
closed the Hearing with the right to re -open at any time.
Approval of Community Organization Funding:
It was moved by Councilman Schwartze, seconded by Councilman
Buchheim and unanimously carried to approve funding as
recommended by the City Manager, in the total amount of
$53,300, noting that mid -year adjustments may be considered.
2.
CAPITAL IMPROVEMENT PROGRAM REVISIONS (205.86)
Written Communications:
Report dated June 24, 1986, from the City Manager,
forwarding modifications to the schedule of projects,
pursuant to Council discussion on June 10, 1986. The report
set forth proposals for the following projects:
Del Obispo Street Improvements - Recommended moving the
acquisition phase of the street widening project from
Westborne to Del Avion to the 1986-87 budget. In order to
obtain funding, a pavement rehabilitation project on the
north segment of Camino Capistrano was delayed until
1987-88.
Marco Forster Junior Hiqh School Athletic Facilitv
Rehabilitation - Advised that the School District had been
contacted to determine their position regarding co -funding
the athletic facility improvements and restroom
installation. Due to the need for additional discussion
with the School District to reach an agreement regarding
which improvements were most needed and the degree to which
each agency would financially support the improvements, it
was recommended that the $80,000 originally budgeted,
continue to be budgeted in the 1986-87 fiscal year program.
Library Expansion - Recommended inclusion of a project to
add a room at the library to house an extensive and valuable
display of antique furniture. Total cost for the expansion
was estimated at $100,000; construction costs would
ultimately be recouped by the City through a lease agreement
with Libros y Artes. Funds in the amount of $20,000 were
budgeted in the 1986-87 program for design of the project,
with the balance of funds to be expended in 1987-88 for
construction. _
Council Discussion:
Discussion ensued regarding the timing of the Del Obispo
Widening - Windjammer/Aspero - Design project. Mayor Friess
indicated Council's intent to fund the design phase in
1986-87 in lieu of some other project scheduled in 1986-87,
if necessary. Mayor Friess noted concerns expressed to him
regarding landscaping of the median on Trabuco Road and, the
Director of Public Works was directed to submit a report.
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Public Hearing:
Notice having been given as required
opened the Public Hearing and, there
closed the Hearing with the right to
a of Revise
by law, Mayor Friess
being no response,
re -open at any time.
t
There was a consensus of Council to accept the revised
Capital Improvement Program for 1986-91, with the design of
the Del Obispo widening from Windjammer to Calle Aspero
budgeted in the 1986-87 fiscal year. Further action was
deferred pending adoption of the City Budget on July 1,
1986. Staff was directed to notify appropriate Homeowner
Associations of the action.
MEET AND CONFER
1. RATIFICATION OF MEMORANDA OF UNDERSTANDING
(500.1/406.33/406.242)
Written Communications:
Report dated June 24, 1986, from the Assistant City Manager,
forwarding the Memoranda of Understanding with the San Juan
Capistrano City Employees' Association and the San Juan
Capistrano Management Employees' Association. The
agreements cover a 2 -year period commencing July 1, 1986,
through June 30, 1988, and include a 4 percent cost of
living increase each year.
Ratification of Memoranda of Understanding:
It was moved by Councilman Schwartze, seconded by Councilman
Buchheim and unanimously carried to ratify the approved
Memoranda of Understanding with the City Employees'
Association and the Management Employees' Association, and
to authorize the Mayor and City Clerk to sign the documents
on behalf of the City.
2. AMENDMENT OF COMPENSATION AND CLASSIFICATION PLAN (500.1)
Written Communications:
Report dated June 24, 1986, from the Assistant City Manager,
forwarding revisions to the City's Personnel Classification
and Compensation Plan, as a result of the ratified Memoranda
of Understanding for Fiscal Years 1986-88.
Approval of Amendments:
It was moved by Councilman Schwartze, seconded by Councilman
Bland that the following Resolution be adopted:
RESOLUTION NO. 86-6-24-1, AMENDING PERSONNEL
CLASSIFICATION AND COMPENSATION PLAN - A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF SAN JUAN CAPISTRANO,
CALIFORNIA, AMENDING RESOLUTION NO. 82-9-21-4 AND
84-12-4-10, THE CITY'S PERSONNEL CLASSIFICATION AND
COMPENSATION PLAN
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484 The motion carried by the following vote:
AYES: Councilmen Schwartze, Bland, Buchheim,
and Mayor Friess
NOES: None
ABSENT: Councilman Hausdorfer
CLOSED SESSION
Council recessed to a Closed Session at 7:30 p.m., for discussion
of personnel matters, the City Clerk being excused therefrom, and
reconvened at 8:05 p.m.
COUNCIL ACTIONS
AGREEMENT FOR SERVICES (CITY MANAGER) (102.301)
It was moved by Councilman Schwartze, seconded by Councilman
Buchheim and unanimously carried to approve the Agreement
between the City and the City Manager for the 4 -year period
June 15, 1986 to June 14, 1990.
ADJOURNMENT
There being no further business before the Council, the meeting
was adjourned at 8:05 p.m., to the next regular meeting date of
Tuesday, July 1, 1986, at 7:00 p.m., in the City Council Chamber.
ATTEST:
KENNETH E. FRIESS, MAYOR
Respectfully submitted,
low"'NOVER,
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