86-1021_CC_Minutes_Regular Meeting113
OCTOBER 21, 1986
REGULAR MEETING OF THE CITY COUNCIL
OF THE CITY OF SAN JUAN CAPISTRANO, CALIFORNIA
The Regular Meeting of the City Council of the City of San Juan Capistrano, California,
was called to order by Mayor Friess at 7:00 p.m., in the City Council Chamber, followed
by the Pledge of Allegiance to the Flag. Invocation was given by Pastor Roger Boatman,
Community Christian Church.
ROLL CALL PRESENT: Kenneth E. Friess, Mayor
Gary L. Hausdorfer, Mayor pro tem
Anthony L. Bland, Councilman
Phillip R. Schwartze, Councilman
ABSENT: Lawrence F. Buchheim, Councilman
STAFF PRESENT: Stephen B. Julian, City Manager; Glenn Southard, Assistant City
Manager; Mary Ann Hanover, City Clerk; John R. Shaw, City Attorney; Robert G. Boone,
Director of Administrative Services; William D. Murphy, Director of Public Works;
Thomas G. Merrell, Director of Community Planning and Development; Thomas L. Baker,
Director of Community Services; Cheryl Johnson, Recording Secretary.
MINUTES
Regular Meeting of October 7, 1986:
It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer, that the
Minutes of the Regular Meeting of October 7, 1986, be approved as submitted. The
motion carried by the following vote:
AYES: Councilmen Schwartze, Bland,
Hausdorfer, and Mayor Friess
NOES: None
ABSENT: Councilman Buchheim
MOTION TO READ BY TITLE ONLY
It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer, that all
Ordinances be read by title only. The motion carried by the following vote:
AYES: Councilmen Schwartze, Bland,
Hausdorfer, and Mayor Friess
NOES: None
ABSENT: Councilman Buchheim
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PRESENTATIONS AND COMMENDATIONS
1. APPROVAL OF
Written Communications: —
Report dated October 21, 1986, from the City Clerk, forwarding a Proclamation
advising that the Orange County Branch of the Arthritis Foundation had been
designated as the beneficiary of the Grand Prix Benefit to be held on Sunday,
October 26, 1986.
Approval of Proclamation:
Mayor Friess read the Proclamation in full and with the consensus of Council,
proclaimed October 26, 1986, as Arthritis Foundation Day in the City. Charlene
Roth and Susan Carter, Co -Chairmen of the Orange County Chapter Arthritis
Foundation Fund Development Committee, were present to receive the
Proclamation.
2. PRESENT.
Written Communications:
Report dated October 21, 1986, from the Director of Public Works, advising that the
City was one of 59 Southern California cities selected by the American Automobile
Association to receive the Pedestrian Safety Citation award in recognition of the
fact that there were no pedestrian fatalities as reported in the inventories for 1985
and 1984.
Presentation of Citation:
Paul D. Berkery, District Manager, Automobile Club of Southern California,
presented Pedestrian Safety Citations for the years 1984 and 1985, on behalf of the
American Automobile Association, noting that this was the fourth time in 8 years
that the City had received the award.
3. INTRODUCTION OF PATROL BUREAU COMMANDER (JOHNSON) (580.10)
Sheriff's Captain Rocky Hewitt introduced Lt. George Johnson, who has been
assigned to the area as Patrol Bureau Commander.
4. INTRODUCTION OF CITY PERSONNEL (MARQUARD) (700.10)
The Director of Public Works introduced Greg Marquard, who recently commenced
employment as a Maintenance Worker.
5. RECOGNITION OF NEW EMPLOYMENT (GIBSON) (700.10)
Mayor Friess extended congratulations to Pamela Gibson, Assistant to the City
Manager, who will be leaving to begin employment with the City of La Palma as
Assistant City Manager.
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ORAL COMMUNICATIONS
1. INVENTORY OF HISTORICAL AND CULTURAL LANDMARKS (910.40)
Bill Bathgate, 29643 Camino Capistrano, was advised that the amendment to the
Inventory of Historical and Cultural Landmarks, scheduled later on the Agenda,
would be continued at the request of Charles Williams. Mr. Bathgate is to receive
notification when the item is rescheduled for consideration.
CONSENT CALENDAR
It was moved by Councilman Schwartze, seconded by Councilman Hausdorfer, that the
staff recommendations be accepted for the following items listed on the Consent
Calendar. The motion carried by the following vote:
AYES: Councilmen Schwartze, Bland,
Hausdorfer, and Mayor Friess
NOES: None
ABSENT: Councilman Buchheim
1. APPROVAL OF WARRANTS (300.30)
The Lists of Demands dated September 24, and October 8, 1986, Warrant Nos. 644-
903 and 904-1,071, in the total amounts of $2,879,911.32, and $501,669.90,
respectively, were approved as submitted.
2. CITY TREASURER'S REPORT OF INVESTMENTS (350.30)
The City Treasurer's Report of Investments as of September 30, 1986, in the total
amount of $11,164,506.95, was approved as submitted.
3. CITY TREASURER'S REPORT OF 1911 ACT BOND DELINQUENCIES (345.60)
The City Treasurer's Report advising there were no 1911 Act Bond Delinquencies as
of September 30, 1986, was approved as submitted.
4. REPORT OF EQUESTRIAN COMMISSION ACTIONS (930.40)
The Report dated October 21, 1986, from the Secretary of the Equestrian
Commission, regarding actions taken at the meeting of October 13, 1986, was
ordered received and filed.
5. REPORT OF PLANNING COMMISSION ACTIONS (440.40)
The Report dated October 21, 1986, from the Secretary of the Planning Commission,
regarding actions taken at the meeting of October 14, 1986, was ordered received
and filed.
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6. AWARD OF CONTRACT -
As set forth in the report dated October 21, 1986, from the Director of Public
Works, the contract for the asphalt concrete overlay of San Juan Creek Road from
Calle Caballero to La Novia Avenue was awarded to the low responsible bidder,
Industrial Asphalt, of Irwindale, in the amount of $76,507.98. All other bids were
rejected. The Mayor and City Clerk were authorized to execute the contract on
behalf of the City.
7. COMPLETION OF TRACT 10318 AND RELEASE OF SURETY - LOMAS VERDE
As set forth in the report dated October 21, 1986, from the Director of Public
Works, the public improvements for Tract 10318 were completed.
Acceptance of Work:
The following Resolution was adopted:
JUAN CAPISTRANO, CALIFORNIA, DECLARING WORK TO BE
COMPLETED AS TO PLANS AND SPECIFICATIONS FOR THE
CONSTRUCTION OF PUBLIC IMPROVEMENTS - TRACT 10318
(LOMAS VERDE)
The Resolution accepted the work as complete, and directed the City Clerk to
forward a Notice of Completion to the County Recorder.
Staff was authorized to exonerate the following sureties upon the expiration of
thirty-five days from recording of the Notice of Completion:
PURPOSE AMOUNT
Labor and Materials 286,000
Monumentation 4,500
Staff was authorized to release the following surety upon completion of a one-year
maintenance period:
Faithful Performance $286,000
The letter of credit in the amount of $25,000, for installation of a traffic signal at
La Novia and San Juan Creek Road, held by Glendale Federal Savings do Loan, shall
remain in force until installation of said signal.
PUBLIC HEARINGS
1. STREET NAME CHANGE (PASEO CHRISTINA) (CONTINUED) (820.80)
Proposal:
Consideration of two requests from homeowners in the Hidden Valley residential
area to change the name of the private street known as "Paseo Christina," to
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"Hidden Valley Road," and to designate an unnamed lane as "La Pasita." The
proposal also requested a renumbering system that would eliminate the five -digit
City addressing code and create consecutive numbers starting with the number One.
Applicant
Residents of the Hidden Valley residential area.
Written Communications:
Report dated October 21, 1986, from the Director of Community Planning and
Development, recommending continuance of the item in order to obtain written
comments from the United States Post Office, the Orange County Fire Department,
and the Sheriff's Department.
Continuation of Public Hearing
Notice having been given as required by law, Mayor Friess opened the Public Hearing
and, there being no response, continued the Public Hearing to the meeting of
November 4, 1986, to receive written comments from outside affected agencies.
RECESS AND RECONVENE
Council recessed at 7:15 p.m., to convene the San Juan Capistrano Community
Redevelopment Agency, and reconvened at 7:23 p.m.
ADMINISTRATIVE ITEMS
CITY MANAGER
1. APPROVAL OF CONTRACT FOR LAW
Written Communications:
Report dated October 21, 1986, from the Assistant City manager, advising that the
five-year agreement with the Orange County Sheriff's Department, in effect until
June 30, 1990, calls for annual review of the service levels. The report forwarded
the Sheriff's proposal for Fiscal Year 1986-87, which included the addition of a
Community Services Officer to the day shift to handle routine Vehicle Code
enforcement and other support duties for the Deputies, beginning January 1, 1987.
The report advised that the contract expenses for Fiscal Year 1986-87 will be
$1,098,654, or $25,454 higher than budgeted. The higher figure was due to new
accounting procedures instituted by the County Auditor Controller.
The Assistant City Manager made an oral report, advising that staff felt the cost
was reasonable.
Approval of Agreement/Budget Amendment:
It was moved by Councilman Hausdorfer, seconded by Councilman Schwartze, and
unanimously carried to approve the agreement for law enforcement services for
Fiscal Year 1986-87, in the amount of 51,098,654; and, to authorize the Mayor and
City Clerk to execute the agreement on behalf of the City. A budget transfer of
$25,454 was authorized from the contingency reserves to police services.
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2. APPROVAL OF MEMORANDUM OF UNDERSTAN
Written Communications:
Report dated October 21, 1986, from the City Manager, forwarding a Memorandum
of Understanding with the Executive Employees for Fiscal Years 1986-88. The
purpose was to clarify compensation and benefits previously granted by the City
Council. No new compensation or benefits were proposed.
Approval of Memorandum of Understanding:
It was moved by Councilman Schwartze, seconded by Councilman Bland, that the
following Resolution be adopted:
RESOLUTION NO. 86-10-21-2, MEMORANDUM Ur
UNDERSTANDING - EXECUTIVE GROUP - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF SAN JUAN
CAPISTRANO, CALIFORNIA, APPROVING THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
OF SAN JUAN CAPISTRANO AND THE EXECUTIVE GROUP OF
THE CITY
The motion carried by the following vote:
AYES: Councilmen Schwartze, Bland,
Hausdorfer, and Mayor Friess
NOES: None
ABSENT: Councilman Buchheim
3. RESOLUTION AMENDING
Written Communications:
Report dated October 21, 1986, from the Secretary to the Cultural Arts and
Heritage Commission, advising that the Commission had completed its biennial
review of the community to identify sites and structures worthy for inclusion in the
Inventory of Historical and Cultural Landmarks. The Commission recommended the
inclusion of four properties on the Inventory; the Williams House, the Swanner
House, the Chabre House, and the Stroschein House.
Approval of Addition to Inventory Continued:
With the consensus of Council, Mayor Friess directed that the item be continued to
the meeting of November 4, 1986, as requested by Charles Williams. Councilman _
Hausdorfer stressed the importance of communication with the affected property
owners.
10/21/86
CITY CLERK
1. CONSOLIDATION OF CITY ELECTIONS (CONTINUED) (630.30)
Written Communications:
Report dated October 21, 1986, from the City Clerk, forwarding information
regarding consolidation of City elections with County elections.
The City Clerk made an oral report, citing the options available for consideration,
which included a survey of community organizations; a ballot issue for the voters to
decide in 1988; initiation of a voter outreach program; consolidation with the County
in November of even -numbered years; and, continuing to conduct the City election
in April of even -numbered years.
Continuation of Item:
There was a consensus of Council to continue consideration of the item to the
meeting of December 2, 1986.
DIRECTOR OF COMMUNITY PLANNING AND DEVELOPMENT
ZONING STUDY - COMMERCIAL PROPERTY MAINTENANCE STANDARDS
F46-0—.501—
Written
60.50
Written Communications:
Report dated October 21, 1986, from the Director of Community Planning and
Development, forwarding a Program Outline to establish performance standards for
the maintenance of commercial and industrial properties located adjacent to major
scenic highways. The standards would provide for appropriate preventive
maintenance so that commercial/industrial properties would not create a hazardous
condition to the public's health, safety, and general welfare or a visual blight in the
community. The report advised that members of the Chamber of Commerce were
contacted and that the Chamber of Commerce Trade Committee will provide input
on the proposed standards during the completion of the Phase II study. The Phase II
Final Report was tentatively scheduled for Council consideration at the meeting of
November 18, 1986. If an amendment to the Municipal Code is initiated, Phase III of
the study would include public hearings before the Planning Commission and the City
Council. the Zoning Study was initiated by Council on May 6, 1986.
Sara Pashalides, Assistant Planner, made an oral report and requested that an
amendment to the Municipal Code be initiated and staff directed to proceed with
the process, with the stipulation that if there were major concerns following the
upcoming meeting with the Chamber of Commerce, the item would be returned for
further Council review.
Councilman Hausdorfer stated a desire to hear input from the business community
and cited opposition to the proposed regulations. Councilman Bland stated that such
regulations would provide a vehicle to evaluate situations and to take action to
protect the image of the community. Mayor Friess cited the success of similar
regulations in the City of Inglewood.
Initiation of Amendment/Completion of Phase II:
It was moved by Councilman Schwartze, seconded by Councilman Bland, to receive
and file the report; to direct staff to complete Phase II of the study; and, to initiate
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an amendment to the Municipal Code and commence review at the Planning
Commission level, provided there are no major concerns expressed by the Chamber
of Commerce. The motion carried with Councilman Hausdorfer voting in the
negative and Councilman Buchheim absent.
DIRECTOR OF PUBLIC WORKS
1. APPROVAL OF "NO
Written Communications:
Report dated October 21, 1986, from the Director of Public Works, advising that
complaints had been received regarding an increasing problem with various types of
vehicles parking along portions of Camino Las Ramblas and Via California. The
report advised that with the opening of the Capistrano Pointe Development, an
increasing number of parked vehicles, including large trucks, had been noted. During
project approval, the parking requirements for the Capistrano Pointe development
were reduced at the request of the developer, with the stipulation that if on -street
parking began occurring in the area, "No Parking' zones would be established. The
report advised that the need to establish the "No Parking' zones appeared imminent.
Establishment of "No Parking" Zones:
It was moved by Councilman Bland, seconded by Councilman Hausdorfer, that the
following Resolution be adopted:
RESOLUTION NO. 86-1
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
JUAN CAPISTRANO, CALIFORNIA, ESTABLISHING "NO
PARKING" ZONES ON BOTH SIDES OF CAMINO LAS RAMBLAS
FROM INTERSTATE ROUTE 5 (CITY LIMIT) TO 200 FEET EAST
OF VIA DE AGUA, AND VIA CALIFORNIA FROM SOUTHERLY
CITY LIMIT TO ITS NORTHERLY TERMINUS
The motion carried by the following vote:
AYES: Councilmen Schwartze, Bland,
Hausdorfer, and Mayor Friess
NOES: None
ABSENT: Councilman Buchheim
The Resolution authorized the City Traffic Engineer to cause the appropriate curbs
to be painted and/or signs to be placed providing notice of the "No Parking' zone.
COUNCILMANIC ITEMS
APPOINTMENT OF ONE MEMBER OF THE EQUESTRIAN COMMISSION (110.20)
This item was continued from the meeting of October 7, 1986.
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Written Communications:
Report dated October 7, 1986, and resubmitted October 21, 1986.
With the consensus of Council, Mayor Friess directed that the item be continued to
the meeting of November 4, 1986.
2. APPOINTMENT OF ONE MEMBER OF THE CUL
This item was continued from the meeting of October 7, 1986.
Written Communications:
Report dated October 7, 1986, and resubmitted October 21, 1986.
With the consensus of Council, Mayor Friess directed that the item be continued to
the meeting of November 4, 1986.
COUNCIL REMARKS
1. LEAGUE OF CALIFORNIA CITIES CONFERENCE (140.20)
2.
Councilman Schwartze reported on the Conference, and advised that Iry Pickler,
Mayor pro tem of the City of Anaheim, had been elected as the new Orange County
Division President.
Councilman Schwartze advised that at the November 13th League of California
Cities meeting appointment will occur for the 5th District representative to the
Orange County Waste and Hazardous Materials Committee. It was moved by
Councilman Schwartze, seconded by Councilman Hausdorfer and unanimously carried
to nominate Councilman Bland for appointment to the position and to forward his
name to Supervisor Riley. Cities in the Fifth Supervisorial District are to be
notified of Councilman Bland's nomination.
3. LOS ANGELES/SAN DIEGO RAIL CORRIDOR (940.80)
Councilman Schwartze encouraged the City to continue its involvement with the
railroad and corridor studies, noting receipt of information on the Los Angeles/San
Diego Rail Corridor from the Orange County Transportation Commission.
4. ROADWAY IMPROVEMENTS (ORTEGA HIGHWAY) (800.10)
Councilman Hausdorfer noted receipt of information from Caltrans regarding
improvements to the southbound Ortega Highway off -ramp and requested that a
press release be issued, including an article in the community newsletter, informing
the public of the improvements. The City Manager noted receipt of a letter from
the Caltrans District Director which answered a number of concerns and suggested
the letter be reviewed by Council.
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5. INTERSTATE 5 FREEWAY LANDSCAPING IRRIGATION (540.90)
In response to her concern regarding use of freeway sprinklers in fire emergencies,
Councilman Hausdorfer requested that Maryrose Winkler be advised of the proposed
replacement of landscaping on I-5.
6. PARTICIPATION IN JOINT STUDY WITH CAPISTRANO BEACH SANIT
Written Communications:
1. Additional Report dated October 21, 1986, from the City Manager,
advising that participation and funding of a joint feasibility study to
cooperatively develop a wastewater treatment facility to accommodate
the City's and the District's needs would require an agreement with the
District to define the perimeters of the project and authorization for an
expenditure of $27,500.
2. Letter dated October 15, 1986, from Jim Forrester, Chairman of the
Board of Directors of the Capistrano Beach Sanitary District, advising
that the consulting engineer had been authorized to prepare a facilities
plan and necessary environmental documents for the study and setting
forth an expanded scope of work necessary if the City's needs are to be
included in the consultant's scope of work.
It was moved by Councilman Schwartze, seconded by Councilman Bland, and
unanimously carried to authorize the City Manager to prepare the appropriate
documents for the participation and funding of a joint feasibility study with the
Capistrano Beach Sanitary District; and, to authorize the expenditure of $27,400
from the City's Sewer Enterprise Fund Account No. 17-6284-4421-530.
7. MONTANEZ ADOBE (910.50)
Mayor Friess expressed appreciation to Gil Jones, Pam Gibson, and Jennifer Williams
for their efforts in preserving the Montanez Adobe.
8. EQUESTRIAN TRAIL RIDE (950.30)
Mayor Friess expressed appreciation to staff and the Equestrian Commission for the
success of the Annual Trail Ride.
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ADJOURNMENT
There being no further business before the Council, the meeting was adjourned at 8:00
p.m., to the next regular meeting date of Tuesday, November 4, 1986, at 7:00 p.m., in the
City Council Chamber.
ATTEST:
KENNETH E. FRIE S, MAYOR
Respectfully submitted,
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MARY ANN HPqOVER, CITY CLERK
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